Human Resources Technician-Confidential Monterey

SUMMARY OF POSITION

The County of Monterey Health Department currently has two (2) vacancies available for the position of Personnel Technician- Confidential in the Human Resources Division. This position will assist professional human resources staff by performing a variety of work in the areas of recruitment and examination; classification and compensation; employee benefits and leave of absence coordination; employee relations; personnel transactions; and other HR related duties.

The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide.

• Assists personnel analysts with routine recruitment assignments and activities; prepares and maintains recruitment files; may assist with the development of recruitment plans, identification of targeted recruitment sources and other outreach activities, such as attendance at job fairs; develops and maintains mailing lists.
• Processes personnel transactions in compliance with Personnel Administration and County policies, collective bargaining agreements [MOUs], and other State, Federal regulations, rules, and mandates.
• Uses a computer to input, access, process, maintain data, and generate reports and referrals from the County Applicant Tracking System; and maintains other Human Resources database systems.
• Prepares and/or assists in the preparation of routine job announcements, supplemental questions or supplemental questionnaires, advertisement copy and placement for approval; coordinates the development, printing, and distribution of recruitment materials.
• Assists personnel analysts with examination and other testing activities: researches, coordinates and assists with exam development; schedules and coordinates the exam administration processes, including rating panels, subject matter experts, proctors, facilities, and materials; assists rating panels as necessary; proctors rating panels and tests; coordinates, monitors/proctors, and may participate in selection processes, such as interviews, pre-interview exercises, oral boards, written and/or performance tests; scores and records test results on an applicant tracking system.
• Responds to inquiries from departments, applicants, other agencies, and the public regarding recruitments and status, personnel procedures, and other applicable HR activities.
• Collects, develops, prepares, coordinates, updates, and maintains a variety of reports, documents, correspondence, logs, record-keeping/files and databases, various records, policies, procedure manuals, and other information/data.

To view the complete job description, please visit the County of Monterey website: Personnel Technician-Confidential Job Specification (Download PDF reader)

THE SUCCESSFUL CANDIDATE

Will have a proven track record demonstrating the following knowledge, skills, and abilities:

Working Knowledge of:

• Office administrative and clerical processes and procedures associated with Human Resources functions/Personnel staff, and which may involve independent judgement and require accuracy and speed.
• The general principles and practices of personnel administration in any of the following areas, including recruitment, selection, classification, compensation, and Equal Employment Opportunity/Affirmative Action.
• Business English usage, including grammar, rules of punctuation, spelling and vocabulary in order to format business correspondence and write reports.
• The use and operation of common office equipment, including copy machines, personal computer and related software applications i.e., Windows, Microsoft Word, Excel, Outlook and/or PowerPoint, fax, etc., and the application of automated data processing to business office operations. Computerized personnel systems.
• Principles and practices of public relations and customer services.
• Record-keeping, alpha/numeric filing and other database/filing practices and procedures.   
• Basic arithmetic and elementary statistics principles and concepts.
• Clerical practices and procedures.

Some Knowledge of: 

Skills and Ability to:

• Establish and maintain good rapport and effective working relationships with departments, employees, HR staff, peers, subordinates, applicants, other external agencies, and members of the public. Gain cooperation from people over whom one has no authority.
• Organize and schedule work, set priorities, adjust to changing workloads, and meet critical and /or changing deadlines or priorities under pressure, perform a variety of duties requiring good judgment and problem-solving skills, and follow up on assignment with minimum of directions as knowledge, skills and abilities are developed through experience. Manage multiple interruptions while still completing projects or works assignments. Pay attention to detail.
• Identify and recognize problems of a sensitive or political nature. Evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation. Use tact and discretion; exercise good judgement and problem-solving skills and initiative in making decisions; understand limits of own authority.
• Understand organizational and political implications of decisions. Understand and recognize hen to refer sensitive and/or politically charged issues to superiors that are not within scope of own authority and responsibility.
• Maintain confidential files and confidentiality of privileged information. Set up and maintain complex, complete, and accurate records, files and/or other database filing systems. Effectively organize and maintain recruitment, applicant, test, classification, employee, and/or benefits files, documents, and fiscal data.
• Communicate effectively, both orally and in writing. Compose and/or edit correspondence independently or from brief instructions. Prepare and present oral and written material clearly, concisely, and effectively to groups and individuals. Understand, carry out, and/or provide complex oral and written instructions.
• Compile, research, interpret, and analyze a variety of informational materials and data, issues, and problems; prepare or develop information or reports; and recommend and/or implement appropriate action as directed. Identify and refer office, administrative, or other situations and problems to superiors as necessary.
• Read, understand, interpret, apply and explain complex County, State and Federal Human Resources policies, ordinances, and procedures, laws, rules, and regulations.
• Dependent upon position assignment, some positions may be required to plan, schedule, coordinate and publicize a variety of personnel-related group activities, such as examinations, training programs, job fairs, and employee insurance enrollment functions.
• Operate standard office equipment, word processing equipment or personal computer to input, access and print data and reports. Learn to use the complex software required to operate the County Applicant Tracking System, email, and the Internet.
• Some positions may be required to coordinate resources and activities of others, and work with a variety of County department and staff as required.

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

Experience:

Two years of progressively responsible experience providing highly complex clerical or administrative support to management or professional staff, including one year of experience in Human Resources, in support of recruitment and selection functions, or in employee benefits.

AND

Education:

Completion of all coursework leading to an associate degree, or equivalent from accredited college or university.

Conditions of Employment: 

The required conditions of employment include, but are not limited to the following:

• The Health Department will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check.
• Possess a valid California class C driver license and provide proof of a good driving record or be able to provide suitable transportation that is approved by the appointing authority
• Be available to work a flexible schedule including evenings, weekends, holidays and during times of disaster or emergency.

BENEFITS: 

Monterey County offers an excellent benefits package. Please visit our website to view the Z Unit Benefits Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

NOTES:

Veterans and their widows/ers who within the past five years have served on active duty for 30 or more days in a 1) national or State military emergency or 2) military expedition for which a medal was authorized, may be eligible for Veterans' Preference Points. To apply, veterans must submit an "Application for Veterans' Preference" with their application materials by the final filing date.

Application and Selection Procedures

Apply On-Line at https://www.governmentjobs.com/careers/montereycounty,

or

Hard copy applications may be obtained from and submitted during normal business hours, 

Monday-Friday, 8:00 AM-5:00 PM by contacting

Monterey County Health Department

Human Resources Division

1270 Natividad Road

Salinas, CA  93906 

831-755-4519

The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• Responses to the Supplemental Questions

All application materials must be received by the priority screen date for a guaranteed review. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION

Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Melanie Takaoka, Personnel Analyst, at (831) 755-4550, or [email protected]. 

Martin Rivera