With the general direction of the Branch Manager and Office Supervisor the Administrative Customer Service
Representative is responsible for a variety of duties including but not limited to:
Answering telephones and directing persons and/or telephone calls to the appropriate department or person. Providing information about products and services over the phone. Resolving customer complaints. Receiving and delivering messages verbally and/or in writing. Scheduling WDO inspections and/or pest control jobs. Entering work orders. Collecting past-due receivables. Compiling data scanning and filing. Typing termite reports and Notice of Work Completion and/or Exclusion. Generating wdo diagrams on Microsoft Vizio. Uploading termite transaction to the State of California; pouch original to Safety/Risk Department. Operating computers electronic calculators fax machines copiers and any other equipment used to affect the efficient timely operation of the branch. Required Knowledge Skills and Abilities
Customer Service - Manage difficult or emotional customer situations; Respond promptly to customer needs; Solicit customer feedback to improve service; Respond to requests for service and assistance. Interpersonal Skills - Focus on solving conflict not blaming; Maintain confidentiality; Listen to others without interrupting; Keep emotions under control. Oral Communication - Speak clearly and persuasively in positive or negative situations; Listen and get clarification; Respond well to questions. Written Communication - Write clearly and informatively; Edit work for spelling and grammar; Present numerical data effectively; Able to read and interpret written information. Ability to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money. To perform this job successfully an individual should have knowledge of the Microsoft Office Suite: Word Excel and Outlook. Job Requirements
Must pass a pre-employment drug test and background check before beginning work. May be required to work overtime and/or on Saturdays. Must speak and write clearly and effectively in English and dress in a manner suited to a professional office. A pleasant personality good interpersonal skills and the ability to deal positively with our customers and with other employees occasionally under stressful conditions is a prime requisite. A valid California driver's license and a DMV printout must be on file before operating a company vehicle. Each employee must obey safety instructions rules policy and procedures and use provided and installed safety devices and safety equipment. An employee is responsible for notifying his/her immediate supervisor of a violation or deficiency in safe and healthful working conditions. Must demonstrate good attendance/punctuality; Be consistently at work and on time; Arrive at meetings and appointments on time. Education and Specifications
High school diploma or general education degree (GED) is preferred. Physical Demands
May be asked to lift heavy objects or clean dishes and perform general maintenance such as empty the trash or sweep floors as part of an employee rotation. The employee may occasionally lift and/or move up to 25 pounds. While performing the duties of this job the employee is regularly required to sit use hands to finger handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand walk and stoop kneel or crouch. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment
Work is generally performed within an office setting with climate controlled temperature adequate lighting and minimal health/safety hazard potential. The noise level in the work environment is usually quiet to moderate as a result of ringing phones fax machines and other standard office equipment. Toxic chemicals are stored on-site but physical contact by administrative staff personnel is not required and the danger of exposure is minimal. While performing the duties of this job the employee is occasionally exposed to moving mechanical parts and vehicles. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To apply please email: Careers@clarkpest.com
Education Preferred High School or better Skills Preferred Type 45+ wpm Reading Comprehension Organizational Skills Multitasking Microsoft Word Microsoft Outlook Microsoft Excel Dependability Customer Service Communication Attention to Detail Administrative Active Listening 10-Key
Vestnys, Stephanie
Jan 23, 2019
Full time
With the general direction of the Branch Manager and Office Supervisor the Administrative Customer Service
Representative is responsible for a variety of duties including but not limited to:
Answering telephones and directing persons and/or telephone calls to the appropriate department or person. Providing information about products and services over the phone. Resolving customer complaints. Receiving and delivering messages verbally and/or in writing. Scheduling WDO inspections and/or pest control jobs. Entering work orders. Collecting past-due receivables. Compiling data scanning and filing. Typing termite reports and Notice of Work Completion and/or Exclusion. Generating wdo diagrams on Microsoft Vizio. Uploading termite transaction to the State of California; pouch original to Safety/Risk Department. Operating computers electronic calculators fax machines copiers and any other equipment used to affect the efficient timely operation of the branch. Required Knowledge Skills and Abilities
Customer Service - Manage difficult or emotional customer situations; Respond promptly to customer needs; Solicit customer feedback to improve service; Respond to requests for service and assistance. Interpersonal Skills - Focus on solving conflict not blaming; Maintain confidentiality; Listen to others without interrupting; Keep emotions under control. Oral Communication - Speak clearly and persuasively in positive or negative situations; Listen and get clarification; Respond well to questions. Written Communication - Write clearly and informatively; Edit work for spelling and grammar; Present numerical data effectively; Able to read and interpret written information. Ability to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money. To perform this job successfully an individual should have knowledge of the Microsoft Office Suite: Word Excel and Outlook. Job Requirements
Must pass a pre-employment drug test and background check before beginning work. May be required to work overtime and/or on Saturdays. Must speak and write clearly and effectively in English and dress in a manner suited to a professional office. A pleasant personality good interpersonal skills and the ability to deal positively with our customers and with other employees occasionally under stressful conditions is a prime requisite. A valid California driver's license and a DMV printout must be on file before operating a company vehicle. Each employee must obey safety instructions rules policy and procedures and use provided and installed safety devices and safety equipment. An employee is responsible for notifying his/her immediate supervisor of a violation or deficiency in safe and healthful working conditions. Must demonstrate good attendance/punctuality; Be consistently at work and on time; Arrive at meetings and appointments on time. Education and Specifications
High school diploma or general education degree (GED) is preferred. Physical Demands
May be asked to lift heavy objects or clean dishes and perform general maintenance such as empty the trash or sweep floors as part of an employee rotation. The employee may occasionally lift and/or move up to 25 pounds. While performing the duties of this job the employee is regularly required to sit use hands to finger handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand walk and stoop kneel or crouch. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment
Work is generally performed within an office setting with climate controlled temperature adequate lighting and minimal health/safety hazard potential. The noise level in the work environment is usually quiet to moderate as a result of ringing phones fax machines and other standard office equipment. Toxic chemicals are stored on-site but physical contact by administrative staff personnel is not required and the danger of exposure is minimal. While performing the duties of this job the employee is occasionally exposed to moving mechanical parts and vehicles. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To apply please email: Careers@clarkpest.com
Education Preferred High School or better Skills Preferred Type 45+ wpm Reading Comprehension Organizational Skills Multitasking Microsoft Word Microsoft Outlook Microsoft Excel Dependability Customer Service Communication Attention to Detail Administrative Active Listening 10-Key
Vestnys, Stephanie
Busy plumbing company seeking Bookkeeping Manager. MUST have Quickbooks experience. Position will handle bills, health insurance, dental and vision programs, retirement program, insurance renewals (liability, work comp and GL) and other duties as assigned. Person in this position will oversee AR person. We are currently working toward self insuring and need to continue work on health and safety program implementation. Fun atmosphere, great people and casual environment.
Job Types: Full-time, Part-time
Salary: $18.00 to $25.00 /hour
Experience:
Quickbooks: 2 years (Required) bookkeeping: 4 years (Preferred) Language:
Spanish (Preferred)
Vestnys, Sephanie
Jan 23, 2019
Full time
Busy plumbing company seeking Bookkeeping Manager. MUST have Quickbooks experience. Position will handle bills, health insurance, dental and vision programs, retirement program, insurance renewals (liability, work comp and GL) and other duties as assigned. Person in this position will oversee AR person. We are currently working toward self insuring and need to continue work on health and safety program implementation. Fun atmosphere, great people and casual environment.
Job Types: Full-time, Part-time
Salary: $18.00 to $25.00 /hour
Experience:
Quickbooks: 2 years (Required) bookkeeping: 4 years (Preferred) Language:
Spanish (Preferred)
Vestnys, Sephanie
With our recent addition of a new client, we are looking for self motivated professionals to promote their products and directly represent them to the public.
Our specialty is in providing our team with hands on training to foster a growth oriented environment. You will partake in training sessions both classroom style and on the job in the following departments:
Sales and Marketing
Promotions and Events
Inventory Management
Accounting and Finance
Customer Service
Human Resources
Our goal is to provide you with a multifaceted skill set so that you can grasp the fundamentals of our firm and communicate a cohesive message on behalf of our clients. We offer paid training with a mentor program to set you up for success.
Requirements:
High School Diploma or GED
Must have a positive attitude
Must be eager to learn new skills
Must maintain a professional demeanor
Ability to pass a Background Check
Must be local and available to start immediately
We offer:
Competitive compensation packages
Bonuses and merit based rewards
Extensive training with a network of affiliated sales professionals
Travel opportunities
Vestnys, Stephanie
Jan 23, 2019
Full time
With our recent addition of a new client, we are looking for self motivated professionals to promote their products and directly represent them to the public.
Our specialty is in providing our team with hands on training to foster a growth oriented environment. You will partake in training sessions both classroom style and on the job in the following departments:
Sales and Marketing
Promotions and Events
Inventory Management
Accounting and Finance
Customer Service
Human Resources
Our goal is to provide you with a multifaceted skill set so that you can grasp the fundamentals of our firm and communicate a cohesive message on behalf of our clients. We offer paid training with a mentor program to set you up for success.
Requirements:
High School Diploma or GED
Must have a positive attitude
Must be eager to learn new skills
Must maintain a professional demeanor
Ability to pass a Background Check
Must be local and available to start immediately
We offer:
Competitive compensation packages
Bonuses and merit based rewards
Extensive training with a network of affiliated sales professionals
Travel opportunities
Vestnys, Stephanie
Our reputation for creating unprecedented brand exposure for our clients is derived from our flexible promotional campaigns. With a supportive team and well oiled marketing machine, our modus operandi is to transcend any current or prospective clients’ expectations.
We know that exceeding revenue goals is impossible without a team of prolific individuals to promote and represent our clients’ brands. With our roster expanding, we have immediate openings for entry level professionals to cross train in multiple departments and cultivate an expert understanding of our firm’s operations.
An assigned mentor will train you individually to help you master:
Sales Techniques
Public Speaking
Goal Setting
Territory Management
Developing marketing materials
Sales tracking and reporting
Customer Relations
Recruiting and Talent Acquisition
We firmly believe in the notion that leaders are made, not born. No direct experience is required, but these qualities are preferred:
Self starter who takes initiative
Excels both independently and within a team
Strong active listening skills
Curious and eager to learn
Excellent communication skills
Ambitious with an entrepreneurial mindset
Career driven with long term goals
Resilient and adaptable to change
Outgoing and personable
Professional with strong business acumen
Benefits:
We only promote from within to ensure that there is an even playing field
Immense career growth opportunities
Longevity and stability
Ongoing support with paid training
Fast-paced team environment
Travel opportunities
Rewards and recognition
Vestnys, Stephanie
Jan 23, 2019
Full time
Our reputation for creating unprecedented brand exposure for our clients is derived from our flexible promotional campaigns. With a supportive team and well oiled marketing machine, our modus operandi is to transcend any current or prospective clients’ expectations.
We know that exceeding revenue goals is impossible without a team of prolific individuals to promote and represent our clients’ brands. With our roster expanding, we have immediate openings for entry level professionals to cross train in multiple departments and cultivate an expert understanding of our firm’s operations.
An assigned mentor will train you individually to help you master:
Sales Techniques
Public Speaking
Goal Setting
Territory Management
Developing marketing materials
Sales tracking and reporting
Customer Relations
Recruiting and Talent Acquisition
We firmly believe in the notion that leaders are made, not born. No direct experience is required, but these qualities are preferred:
Self starter who takes initiative
Excels both independently and within a team
Strong active listening skills
Curious and eager to learn
Excellent communication skills
Ambitious with an entrepreneurial mindset
Career driven with long term goals
Resilient and adaptable to change
Outgoing and personable
Professional with strong business acumen
Benefits:
We only promote from within to ensure that there is an even playing field
Immense career growth opportunities
Longevity and stability
Ongoing support with paid training
Fast-paced team environment
Travel opportunities
Rewards and recognition
Vestnys, Stephanie
Job Description
We are looking for great talent for our NAPA Executive Management Trainees (EMT) program. Our EMT program is an 18-month dynamic training program with a history of several past EMT program graduates serving in key leadership roles with NAPA.
The ideal NAPA EMT candidate.
NAPA is truly so much more than just a parts store and we need great talent from many backgrounds, not just automotive to join our team! We are looking for those with a Bachelor.s Degree or higher with a genuine interest in business management and preferably 1 to 2 years of work experience in a related field.
The EMT Program at a glance:
This is a tremendous opportunity to begin a supportive and structured 18 month career training program that will provide exposure to major parts of our business: Distribution/Inventory, Store Operations, Finance, Human Resources, and Sales. What a great way to learn the business while discovering and designing a career with NAPA! Graduates from the program typically move into a front line management role in Operations, Sales, or a District. Coaches are assigned to ensure EMT’s are involved in all critical aspects of the NAPA business.
Highlight of the Program:
A true highlight of the NAPA EMT program is a final Capstone presentation to NAPA’s senior executive team. How cool and unique is that!
Qualifications
What you’ll need:
You have or will soon have a Bachelor’s Degree
Sales experience in a retail OR wholesale environment, desired
Passion for delivering customer care
Excellent verbal and written communication skills
One to three years of work experience
Tech savvy; Proficient in Microsoft Office Suite
Responsiblities
As an EMT, here is a snapshot of the 18 month program:
The NAPA Executive Management Trainee program is designed to offer high potential future leaders the opportunity to gain exposure to all area of the Automotive Parts Group business. It is an 18 month program which launches in classes of 10 – 12 trainees two times a year. The program is split into 3 phases:
Phase I . The NAPA Store
Store Management
Inventory Management
Wholesale and Retail Sales
Managing People
Receiving and Stocking
Customer Service
Merchandising
Financial Management
Phase II . The NAPA Distribution Center and Sales Function
Stockroom Management
Procurement/Supply Chain
General Operations
Human Resources
Customer Management
Sales
General Management
Phase III . Capstone Project
A unique opportunity to use the skills and competencies learned to deliver a business solution to help drive the company’s future growth. This phase includes Project Management Training, focused business acumen and Presentation Skills training.
How we support you in the EMT role:
While the program is largely designed to be self-managed, EMTs are assigned a coach at their location who is responsible for partnering with them throughout their program. The EMT is provided with a comprehensive list of business processes, experiences and training that the trainee must participate in or have exposure to throughout the course of the 18 months. EMT and Coach establish a monthly plan to ensure that the EMT is involved in all critical aspects of our business, and oftentimes EMTs are pulled into projects and special assignments that inevitably boost their learning. EMTs begin their program in a 3 day session at Headquarters and come back during the program for a full week of Leadership and Headquarter functions training, and their Capstone project launch and report out.
Why NAPA may just be the right place for you:
Outstanding health benefits and 401K
Stable company. Fortune 200 with a family feel
Company Culture that works hard, yet takes care of employees
Opportunity for accessing multiple career paths, ongoing development, with support from leaders and your team
Additional information for you:
NAPA has great careers for people with all backgrounds and interests. So if after reading this, you don’t think that it is the perfect fit for you, check out a few of our cool day in the life career videos from our awesome employees by visiting NAPAautojobs.com. While on our career site, check out the list of the many other diverse roles we have as well. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
GPC believes the fair and equitable treatment of employees, customers, suppliers and other persons is critical to fulfilling its vision and goals. GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, age, pregnancy, sexual orientation, gender identity, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC’s policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.
254495
Gary Munson
http://jobs.genpt.com/job/8732719/
Jan 22, 2019
Full time
Job Description
We are looking for great talent for our NAPA Executive Management Trainees (EMT) program. Our EMT program is an 18-month dynamic training program with a history of several past EMT program graduates serving in key leadership roles with NAPA.
The ideal NAPA EMT candidate.
NAPA is truly so much more than just a parts store and we need great talent from many backgrounds, not just automotive to join our team! We are looking for those with a Bachelor.s Degree or higher with a genuine interest in business management and preferably 1 to 2 years of work experience in a related field.
The EMT Program at a glance:
This is a tremendous opportunity to begin a supportive and structured 18 month career training program that will provide exposure to major parts of our business: Distribution/Inventory, Store Operations, Finance, Human Resources, and Sales. What a great way to learn the business while discovering and designing a career with NAPA! Graduates from the program typically move into a front line management role in Operations, Sales, or a District. Coaches are assigned to ensure EMT’s are involved in all critical aspects of the NAPA business.
Highlight of the Program:
A true highlight of the NAPA EMT program is a final Capstone presentation to NAPA’s senior executive team. How cool and unique is that!
Qualifications
What you’ll need:
You have or will soon have a Bachelor’s Degree
Sales experience in a retail OR wholesale environment, desired
Passion for delivering customer care
Excellent verbal and written communication skills
One to three years of work experience
Tech savvy; Proficient in Microsoft Office Suite
Responsiblities
As an EMT, here is a snapshot of the 18 month program:
The NAPA Executive Management Trainee program is designed to offer high potential future leaders the opportunity to gain exposure to all area of the Automotive Parts Group business. It is an 18 month program which launches in classes of 10 – 12 trainees two times a year. The program is split into 3 phases:
Phase I . The NAPA Store
Store Management
Inventory Management
Wholesale and Retail Sales
Managing People
Receiving and Stocking
Customer Service
Merchandising
Financial Management
Phase II . The NAPA Distribution Center and Sales Function
Stockroom Management
Procurement/Supply Chain
General Operations
Human Resources
Customer Management
Sales
General Management
Phase III . Capstone Project
A unique opportunity to use the skills and competencies learned to deliver a business solution to help drive the company’s future growth. This phase includes Project Management Training, focused business acumen and Presentation Skills training.
How we support you in the EMT role:
While the program is largely designed to be self-managed, EMTs are assigned a coach at their location who is responsible for partnering with them throughout their program. The EMT is provided with a comprehensive list of business processes, experiences and training that the trainee must participate in or have exposure to throughout the course of the 18 months. EMT and Coach establish a monthly plan to ensure that the EMT is involved in all critical aspects of our business, and oftentimes EMTs are pulled into projects and special assignments that inevitably boost their learning. EMTs begin their program in a 3 day session at Headquarters and come back during the program for a full week of Leadership and Headquarter functions training, and their Capstone project launch and report out.
Why NAPA may just be the right place for you:
Outstanding health benefits and 401K
Stable company. Fortune 200 with a family feel
Company Culture that works hard, yet takes care of employees
Opportunity for accessing multiple career paths, ongoing development, with support from leaders and your team
Additional information for you:
NAPA has great careers for people with all backgrounds and interests. So if after reading this, you don’t think that it is the perfect fit for you, check out a few of our cool day in the life career videos from our awesome employees by visiting NAPAautojobs.com. While on our career site, check out the list of the many other diverse roles we have as well. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
GPC believes the fair and equitable treatment of employees, customers, suppliers and other persons is critical to fulfilling its vision and goals. GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, age, pregnancy, sexual orientation, gender identity, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC’s policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.
254495
Gary Munson
http://jobs.genpt.com/job/8732719/
Job Title: Product Analyst
Exempt Status: Exempt
Division: Product Development
Reports to: Sujata Bajaj, VP Product Development
Episource, with over 3000 employees worldwide, is a leading provider of risk adjustment services and solutions for health plans. Our services help Medicare Advantage, Commercial/Exchange, and Medicaid managed care plans improve and support accurate reimbursement in a post-Affordable Care Act market. Our services include retrospective chart reviews, medical record retrieval, HEDIS/ACO quality reporting, and data analytics, allowing payers and providers to dramatically reduce costs and improve quality of care.
Overview:
The Product Analyst collaborates with the Product team (engineering, QA, Product Owners) in conveying a clear product vision to the scrum teams. The Product Analyst is primarily responsible for creating a well ideated set of user stories, that support the product and our risk adjustment platform. The Product Analyst works with end users to identify opportunities for automation and digitization of our applications. In the same vein the product analyst will at times lead training on several customer facing application.
Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: • Translates client issues to user stories. • Writes user stories with clearly defined acceptance criteria. • Documents workflows and wireframes that will be used to support UI/UX design and development. • Keeps up to date with Risk Adjustment industry knowledge and leverages this in product development. • Assists with the implementation planning process. • Promotes continuous improvement of the scrum teams. • Training end users on best practices of the applications. • May be assigned other duties. • Must maintain compliance with all company policies and procedures. • Support for other business areas as required. • This position has / has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department and organization.
Qualifications: • 3-5 years of experience working in an Agile Software Development environment. • 3-5 years of experience as a Product Analyst • 1-3 years’ experience working in healthcare • Bachelor’s Degree • Minimum of 3 years experience with SQL • Proactive work ethic, desire to challenge the status quo, and strong focus on the voice of the customer. • Must have ability to work in a fast-paced IT environment with medium to large scale projects. • Possesses an innovative spirit, is high energy, with ability to multi-task, prioritize tasks, and ability to adapt quickly in a rapidly changing environment. • Strong organization, documentation, change management and project management skills. • Ability to work well with teams and the ability to influence peers, scrum teams and management. • Strong communicator with excellent verbal and written skills • Complies with company policies and procedures • Possesses basic computer skills including Microsoft Word, Excel, Power Point, and Outlook. • Occasional travel to client site no more than 4 times a year
PHYSICAL REQUIREMENTS: • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting productivity standards. • Must be able to lift and carry up to 20 lbs. • While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. • Occasional travel to client site no more than 4 times a year
Salary commensurate with experience
EEO POLICY STATEMENT:
Episource, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Episource, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.
Episource, LLC expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Episource, LLC employees to perform their expected job duties is absolutely not tolerated
Vestnys, Stephanie
Jan 22, 2019
Full time
Job Title: Product Analyst
Exempt Status: Exempt
Division: Product Development
Reports to: Sujata Bajaj, VP Product Development
Episource, with over 3000 employees worldwide, is a leading provider of risk adjustment services and solutions for health plans. Our services help Medicare Advantage, Commercial/Exchange, and Medicaid managed care plans improve and support accurate reimbursement in a post-Affordable Care Act market. Our services include retrospective chart reviews, medical record retrieval, HEDIS/ACO quality reporting, and data analytics, allowing payers and providers to dramatically reduce costs and improve quality of care.
Overview:
The Product Analyst collaborates with the Product team (engineering, QA, Product Owners) in conveying a clear product vision to the scrum teams. The Product Analyst is primarily responsible for creating a well ideated set of user stories, that support the product and our risk adjustment platform. The Product Analyst works with end users to identify opportunities for automation and digitization of our applications. In the same vein the product analyst will at times lead training on several customer facing application.
Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: • Translates client issues to user stories. • Writes user stories with clearly defined acceptance criteria. • Documents workflows and wireframes that will be used to support UI/UX design and development. • Keeps up to date with Risk Adjustment industry knowledge and leverages this in product development. • Assists with the implementation planning process. • Promotes continuous improvement of the scrum teams. • Training end users on best practices of the applications. • May be assigned other duties. • Must maintain compliance with all company policies and procedures. • Support for other business areas as required. • This position has / has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department and organization.
Qualifications: • 3-5 years of experience working in an Agile Software Development environment. • 3-5 years of experience as a Product Analyst • 1-3 years’ experience working in healthcare • Bachelor’s Degree • Minimum of 3 years experience with SQL • Proactive work ethic, desire to challenge the status quo, and strong focus on the voice of the customer. • Must have ability to work in a fast-paced IT environment with medium to large scale projects. • Possesses an innovative spirit, is high energy, with ability to multi-task, prioritize tasks, and ability to adapt quickly in a rapidly changing environment. • Strong organization, documentation, change management and project management skills. • Ability to work well with teams and the ability to influence peers, scrum teams and management. • Strong communicator with excellent verbal and written skills • Complies with company policies and procedures • Possesses basic computer skills including Microsoft Word, Excel, Power Point, and Outlook. • Occasional travel to client site no more than 4 times a year
PHYSICAL REQUIREMENTS: • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting productivity standards. • Must be able to lift and carry up to 20 lbs. • While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. • Occasional travel to client site no more than 4 times a year
Salary commensurate with experience
EEO POLICY STATEMENT:
Episource, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Episource, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.
Episource, LLC expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Episource, LLC employees to perform their expected job duties is absolutely not tolerated
Vestnys, Stephanie
Financial Analyst
Job Title: Financial Analyst
Exempt Status: Exempt
Division: Finance
Reports to: Anne Keltner, Controller
Episource, with over 3000 employees worldwide, is a leading provider of risk adjustment services and solutions for health plans. Our services help Medicare Advantage, Commercial/Exchange, and Medicaid managed care plans improve and support accurate reimbursement in a post-Affordable Care Act market. Our services include retrospective chart reviews, medical record retrieval, HEDIS/ACO quality reporting, and data analytics, allowing payers and providers to dramatically reduce costs and improve quality of care.
Overview:
The Financial Analyst is responsible for analyzing past and present financial data of Episource and estimated future revenues and expenditures, applying principles of finance. This position will document and perform financial analysis projects along with aiding the organization with financial functions, such as assessing, auditing, planning budgeting, taxes, consolidation and cost control.
Responsibilities:
Partners with budget owners to create annual profit plan budgets, investigate spending variances, forecast monthly spending trends and prepare action plans to achieve business targets by providing forward-looking analysis and insight to business leads. • Evaluates and analysis capital expenditures, depreciation, proposals, investment opportunities, rate of return, profit plans, operating records and financial statements. • Develops program spending analysis and reporting by business segment • Assists in developing the annual profit plan by preparing department budget templates, reviewing budgets for consistency and completion, analyzing spending trends, tracking headcounts, calculating allocations and preparing presentations. Takes the lead on several aspects of building the profit plan and coordinating requirements with key stakeholders • Analyzes key performance drivers to investigate spending variances. Performs root cause analysis to resolve problems. Interprets financial results and communicates opportunities for improvement to budget leads • Ensures timely month-end closing by preparing journal entries, cross-charge allocations and month-end accruals. Prepares monthly reports and spending analysis. • Works in a team environment to drive improvement in financial processes through tools/systems, automation, and standardization. Cross-train with other analysts to build skills and experience across the division finance team • Prepares balance sheet reconciliations for product line ledgers • Participates in and performs monthly close, including the timely and accurate preparation of all financial statements • Prepares monthly reconciliations and supplemental schedules to support the financials • Participates in all accounting operations, including AP, AR, Revenue, and other related processes • Prepares monthly cash reconciliation and maintain weekly cash forecast • Assists with requirements of external auditors
Skills & Competencies : • Thinks analytically • Understands the business • Communicates effectively • Ability to partner and influence • Proven track record of forecasting with a high degree of accuracy • Demonstrated ability to gather and analyze large amounts of data at a macro and micro level • Professional experience that includes presenting a compelling point of view directly to executives
Qualifications: • Minimum BS/MS in Accounting / Finance or related field of study. • Minimum of 3 years of corporate finance experience, or related forecast/planning experience • Strong accounting background; QuickBooks, Oracle experience preferred. • Minimum of 3 years’ experience with in the healthcare industry a plus.
Salary commensurate with experience
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is frequently required to stand; walk and sit. The employee must occasionally lift and/or move up to 20 pounds. Requires prolonged sitting, some bending, stooping and stretching, requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.
EEO POLICY STATEMENT:
Episource, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Episource, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.
Episource, LLC expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Episource, LLC employees to perform their expected job duties is absolutely not tolerated
Vestnys, Stephanie
Jan 22, 2019
Full time
Financial Analyst
Job Title: Financial Analyst
Exempt Status: Exempt
Division: Finance
Reports to: Anne Keltner, Controller
Episource, with over 3000 employees worldwide, is a leading provider of risk adjustment services and solutions for health plans. Our services help Medicare Advantage, Commercial/Exchange, and Medicaid managed care plans improve and support accurate reimbursement in a post-Affordable Care Act market. Our services include retrospective chart reviews, medical record retrieval, HEDIS/ACO quality reporting, and data analytics, allowing payers and providers to dramatically reduce costs and improve quality of care.
Overview:
The Financial Analyst is responsible for analyzing past and present financial data of Episource and estimated future revenues and expenditures, applying principles of finance. This position will document and perform financial analysis projects along with aiding the organization with financial functions, such as assessing, auditing, planning budgeting, taxes, consolidation and cost control.
Responsibilities:
Partners with budget owners to create annual profit plan budgets, investigate spending variances, forecast monthly spending trends and prepare action plans to achieve business targets by providing forward-looking analysis and insight to business leads. • Evaluates and analysis capital expenditures, depreciation, proposals, investment opportunities, rate of return, profit plans, operating records and financial statements. • Develops program spending analysis and reporting by business segment • Assists in developing the annual profit plan by preparing department budget templates, reviewing budgets for consistency and completion, analyzing spending trends, tracking headcounts, calculating allocations and preparing presentations. Takes the lead on several aspects of building the profit plan and coordinating requirements with key stakeholders • Analyzes key performance drivers to investigate spending variances. Performs root cause analysis to resolve problems. Interprets financial results and communicates opportunities for improvement to budget leads • Ensures timely month-end closing by preparing journal entries, cross-charge allocations and month-end accruals. Prepares monthly reports and spending analysis. • Works in a team environment to drive improvement in financial processes through tools/systems, automation, and standardization. Cross-train with other analysts to build skills and experience across the division finance team • Prepares balance sheet reconciliations for product line ledgers • Participates in and performs monthly close, including the timely and accurate preparation of all financial statements • Prepares monthly reconciliations and supplemental schedules to support the financials • Participates in all accounting operations, including AP, AR, Revenue, and other related processes • Prepares monthly cash reconciliation and maintain weekly cash forecast • Assists with requirements of external auditors
Skills & Competencies : • Thinks analytically • Understands the business • Communicates effectively • Ability to partner and influence • Proven track record of forecasting with a high degree of accuracy • Demonstrated ability to gather and analyze large amounts of data at a macro and micro level • Professional experience that includes presenting a compelling point of view directly to executives
Qualifications: • Minimum BS/MS in Accounting / Finance or related field of study. • Minimum of 3 years of corporate finance experience, or related forecast/planning experience • Strong accounting background; QuickBooks, Oracle experience preferred. • Minimum of 3 years’ experience with in the healthcare industry a plus.
Salary commensurate with experience
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is frequently required to stand; walk and sit. The employee must occasionally lift and/or move up to 20 pounds. Requires prolonged sitting, some bending, stooping and stretching, requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.
EEO POLICY STATEMENT:
Episource, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Episource, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.
Episource, LLC expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Episource, LLC employees to perform their expected job duties is absolutely not tolerated
Vestnys, Stephanie
Vacancy Questions Preview
Grade: 06
1 GS-6 Choose one answer that best describes your experience as related to the qualification requirements for this position. Answer to this question is required
I possess at least one year of specialized experience equivalent to at least the GS-5 level in the Federal service that provided the knowledge, skills and abilities to successfully perform the duties of this position as described in the vacancy announcement.
I do not meet any of the requirements as described.
Specialized experience may include - reviewing documents to resolve routine or recurring accounting and budgetary discrepancies; entering data into accounting systems and correcting invalid/incorrect entries; monitoring accounts and sub-accounts balances to ensure accuracy and recommending appropriate action; examining invoices or other payment/funding documents for proper documentation, authorization, accounting codes and other justifications; determining proper coding and accounting to update automated systems; providing information about budget procedures to program managers and staff and submitting recurring reports on account balances and status of funds; conducting audits of various transactions used in disbursing funds to determine the appropriateness of the disbursement; and sorting and filing budget documents.
2 Select the response that best characterizes the level of support you have typically provided in the formulation and/or execution of an organizational budget. Answer to this question is required
I have not provided support in the formulation or execution of an organizational budget.
I have assisted in gathering and analyzing budget and financial data for use by others in formulating or executing a budget.
I have independently compiled, analyzed and developed budget formulation or execution data (e.g., workload, trends, forecasts, estimates, status reports) as requested by program/project managers or supervisors.
I have provided technical guidance and instructions to program/project managers or supervisors to resolve problems in achieving their budget formulation or execution goals and objectives.
I have regularly participated in meetings or conferences to justify, defend and persuade acceptance of my organization’s budget to a higher authority.
I have routinely served on committees or task forces to develop budgetary policies, guidance and instructions for use by analysts and management officials in subordinate organizations.
3 Select the response that best reflects your experience in developing and implementing an operating budget for personnel expenses (i.e., salaries, awards, training, travel) and office/facility expenses (i.e., utilities, maintenance, rent, supplies, equipment, furniture, renovations). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task have not yet performed it on the job.
I have assisted my supervisor or other budget staff in developing and implementing an operating budget.
I have independently developed and implemented a budget for an office or organization that is fairly stable from year to year and that requires standard annual adjustments to operating expenses.
I have independently developed and implemented a budget for an office or organization that undergoes frequent changes throughout the year in staffing levels or office/facility requirements and that requires continual adjustments to ensure sufficient funds are available to pay operational expenses on a timely basis.
4 Select the response that best describes your experience applying standardized budget regulations, requirements, and procedures to record, report, process, and track of budgetary transactions, e.g., the credit, receipt, transfer, allotment, withdrawal, obligation, or outlay of funds. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
5 Select the response that best describes your experience organizing, maintaining, and safeguarding financial records, documents, and other materials. Answer to this question is required
I have maintained routine office files or subject matter correspondence with limited supervision.
I have maintained routine office files or subject matter correspondence with limited supervision. Modifications were made to existing file systems as directed.
I have independently maintained routine office files, other materials, or subject matter correspondence. With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
I have maintained financial records, documents, and other materials. My experience at this level includes maintaining regulations and policies pertaining to financial records and retrieval. I have maintained a library of documents and/or a database.
I have experience maintaining and safeguarding financial records, inventories, and various reference materials. This included maintaining regulations, policies and guidelines pertaining to financial issues necessary to ensure compliance with internal and external mandates. I independently maintained a library of documents and/or a database. I utilized personal knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
None of the above.
6 Select the response that best describes your experience using Excel or other spreadsheet programs. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have performed this task on the job by entering data into spreadsheets and have created simple spreadsheets with close supervision from supervisor or senior employee.
I have performed this task as a regular part of the job by independently creating, modifying and troubleshooting spreadsheets with standard formulae and some advanced features (e.g., nested functions) and producing data in the form of tables, charts or graphs usually without review by supervisor or senior employee.
I have performed this task as a regular part of the job by independently creating, modifying and troubleshooting multi-layered spreadsheets/workbooks with complex formulae and statistical functions that required me to write macros for specific analytical functions.
7 Please select one response to describe your experience creating Pivot Table reports in Microsoft Excel. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
Grade: 07
1 GS-7 Choose one answer that best describes your education, education or combination of education and experience as related to the basic qualification requirements for this position. Answer to this question is required
I possess at least one year of specialized experience equivalent to at least the GS-6 level in the Federal service that provided the knowledge, skills and abilities to successfully perform the duties of this position as described in the vacancy announcement.
I do not meet any of the requirements as described.
Specialized experience may include - performing a full range of duties related to reviewing and maintaining complex budget transactions and maintaining budget records; providing information and guidance to program managers on procedures, forms and documentation required to support budget estimates and requests; reconciling and balancing detailed summary accounts; coordinating the timely submission of budget estimates; preparing recurring and special summary reports on specific areas of the budget; reconciling computer generated reports and data; monitoring expenditures using electronic commitment tracking systems; applying various accounting and budget regulations, laws, and requirements to ensure compliance and recommend action; determining the percentage changes/funding difference of current requirements compared to prior year expenditures; carrying out budgetary tracking, classification, and reconciliation functions complicated by program changes, changes in cost factors, and variations in sources of funding and methods of payment; and sorting and filing budget documents.
2 Select the response that best characterizes the level of support you have typically provided in the formulation and/or execution of an organizational budget. Answer to this question is required
I have not provided support in the formulation or execution of an organizational budget.
I have assisted in gathering and analyzing budget and financial data for use by others in formulating or executing a budget.
I have independently compiled, analyzed and developed budget formulation or execution data (e.g., workload, trends, forecasts, estimates, status reports) as requested by program/project managers or supervisors.
I have provided technical guidance and instructions to program/project managers or supervisors to resolve problems in achieving their budget formulation or execution goals and objectives.
I have regularly participated in meetings or conferences to justify, defend and persuade acceptance of my organization’s budget to a higher authority.
I have routinely served on committees or task forces to develop budgetary policies, guidance and instructions for use by analysts and management officials in subordinate organizations.
3 Select the response that best reflects your experience in developing and implementing an operating budget for personnel expenses (i.e., salaries, awards, training, travel) and office/facility expenses (i.e., utilities, maintenance, rent, supplies, equipment, furniture, renovations). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task have not yet performed it on the job.
I have assisted my supervisor or other budget staff in developing and implementing an operating budget.
I have independently developed and implemented a budget for an office or organization that is fairly stable from year to year and that requires standard annual adjustments to operating expenses.
I have independently developed and implemented a budget for an office or organization that undergoes frequent changes throughout the year in staffing levels or office/facility requirements and that requires continual adjustments to ensure sufficient funds are available to pay operational expenses on a timely basis.
4 Select the response that best describes your experience applying standardized budget regulations, requirements, and procedures to record, report, process, and track of budgetary transactions, e.g., the credit, receipt, transfer, allotment, withdrawal, obligation, or outlay of funds. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
5 Select the response that best describes your experience organizing, maintaining, and safeguarding financial records, documents, and other materials. Answer to this question is required
I have maintained routine office files or subject matter correspondence with limited supervision.
I have maintained routine office files or subject matter correspondence with limited supervision. Modifications were made to existing file systems as directed.
I have independently maintained routine office files, other materials, or subject matter correspondence. With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
I have maintained financial records, documents, and other materials. My experience at this level includes maintaining regulations and policies pertaining to financial records and retrieval. I have maintained a library of documents and/or a database.
I have experience maintaining and safeguarding financial records, inventories, and various reference materials. This included maintaining regulations, policies and guidelines pertaining to financial issues necessary to ensure compliance with internal and external mandates. I independently maintained a library of documents and/or a database. I utilized personal knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
None of the above.
6 Select the response that best describes your experience using Excel or other spreadsheet programs. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have performed this task on the job by entering data into spreadsheets and have created simple spreadsheets with close supervision from supervisor or senior employee.
I have performed this task as a regular part of the job by independently creating, modifying and troubleshooting spreadsheets with standard formulae and some advanced features (e.g., nested functions) and producing data in the form of tables, charts or graphs usually without review by supervisor or senior employee.
I have performed this task as a regular part of the job by independently creating, modifying and troubleshooting multi-layered spreadsheets/workbooks with complex formulae and statistical functions that required me to write macros for specific analytical functions.
7 Please select one response to describe your experience creating Pivot Table reports in Microsoft Excel. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best describes your experience managing (updating, reconciling, querying) data using various systems and databases to generate reports to meet specific work requirements. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
9 Do you have experience using the Financial and Business Management System (FBMS)? Answer to this question is required
Yes
No
Grade: All Grades
1 Select any of the following budget execution tasks you have routinely performed. Answer to this question is required
Researched, compiled, and summarized data by object class
Researched, compiled, and summarized data by organization code
Researched, compiled, and summarized data by cost authority/cost code
Cross-checked accuracy of budget data in integrated systems
Reviewed and verified fund requests for compliance with authorizing documentation
Monitored and tracked obligations
Monitored and tracked expenditures
Monitored and tracked accounts payables
Verified various financial documents (e.g., charge card statements, travel vouchers, invoices)
Identified funding shortfalls and recommended corrective actions
Prepared various budget execution documents (e.g., requests for transfers, reprogramming)
Effected allowable funds transfers between accounts
Tracked budgets for grants and assistance agreements and maintained accurate documentation
Created spreadsheets/databases for local budgetary and fiscal operations
Generated monthly/quarterly budgetary and financial reports
None of the above
2 Select the response that best describes your experience in applying the principles and practices of budget formulation. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have assisted in the budget formulation process by gathering and summarizing data from various sources, performing routine calculations, updating files, and generating standard reports.
I have formulated a complete, but routine annual budget with supporting documentation, under close supervision by a supervisor or senior employee to ensure compliance with correct procedures.
I have formulated multiyear budgets with supporting documentation for fluctuating organizational requirements as a regular part of a job, independently and usually without review by a supervisor or senior employee.
This task has been a central or major part of my work. I have routinely performed the more complex aspects of budget formulation for a variety of organizations and have developed guidance and instructions for use by budget analysts in subordinate echelons.
3 Select the response that reflects your experience in developing and/or managing budgets. Answer to this question is required
I have not been assigned responsibility for formulating and/or managing budgets.
I have assisted in formulating and/or managing budgets.
I have been responsible for formulating and/or managing budgets for a project.
I have been responsible for formulating and/or managing budgets for several projects at the same time.
I have been responsible for formulating and/or managing a budget for a project with multiple funding sources.
I have been responsible for formulating and/or managing budgets for several projects at the same time with at least one project that included multiple funding sources.
4 Select all statements that identify your experience with financial data, reporting, and analyzing. Answer to this question is required
Used financial systems to make budgetary decisions
Researched, compiled, and summarized data by object class
Researched, compiled, and summarized data by organization code
Researched, compiled, and summarized data by cost authority/cost code
Reviewed project cost estimates and computations of authorized appropriation ceilings
Reviewed fund utilization reports
Prepared fund utilization reports
Cross checked accuracy of budget data
Prepared multiple fiscal year trend analyses including current and prior fiscal years
Provided analyses/interpretations using multiple fiscal year trend analyses
Knowledge of general ledger financial data
Knowledge of Fund Status Reports
Provided analyses /interpretations using fund status reports
Integrated monthly/quarterly financial reports
Prepared requests for fund transfers and/or reprogramming
Monitored and tracked obligations
Monitored and tracked expenditures
Monitored and tracked accounts payables
Used automated databases to prepare budget information
Verified obligations are within Congressional control levels
Applied statistical formulas to budgetary data
Prepared EXCEL spreadsheets
Prepared and/or edited Word documents
None of the above
5 This position is responsible for preparing, justifying, and supporting budgets for various programs. Select all statements that apply to activities you have performed. Answer to this question is required
Reviewed budget request narratives
Assisted with determination of adequacy of budget narrative data
Assisted with preparation of annual budget justifications for higher levels in the organization
Assisted with preparation of budget responses to the Department/Headquarters level
Assisted with preparation of budget briefing statements for high level budget meetings
Reviewed Office of Management Budget (OMB) Circulars
Reviewed budget briefing statements for budget meetings including responses to OMB and Congress
Reviewed and assisted with interpretation of budget legislation
Reviewed and assisted with interpretation of budget policy directives
None of the above
6 Please select the one response that best describes your highest level of experience in preparing written documents in a work situation. Answer to this question is required
I have education or training in written communications, but limited experience.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have written business letters to other organizations or customers to communicate information of a complex or controversial nature.
I have written technical reports or manuals to provide instructions for proper operation or maintenance of equipment.
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have prepared written documents that summarize review comments on draft policy, technical papers, or complex reports.
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written documents that serve as policy or formal guidelines for my organization.
None of the above
7 Select the response that best describes your experience in identifying alternatives and recommending solutions to problems in a work situation. Answer to this question is required
I have education or training in problem solving processes, but limited experience in using the processes on the job.
I have interacted with and exchanged factual and technical information with co-workers who perform related work in order to resolve common or recurring issues and problems.
I have provided advice and guidance on general work problems in a functional area that could be solved by applying standard approaches, methods and/or technology.
I have provided recommendations for solutions to multi-functional work problems that required knowledge of and/or experience in each of the functions.
I have developed alternatives that required considerable independent research to identify sources of information, collect and analyze data, and determine applicability to complex work problems where precedents do not exist.
I have led brainstorming or concept-development sessions to determine solutions and action plans for highly complex work problems that cross organizational or program areas.
None of the above.
8 Select all statements that reflect your experience orally communicating budget information. Answer to this question is required
I have explained and/or defended budget policy to staff and/or management
I have assisted with budget presentations to large groups (10 or more).
I have assisted with budget presentations to small groups (less than 10).
I have given presentations for the purpose of obtaining decisions.
I have participated in group discussions on budget matters.
I have participated in budget presentations to management for the purpose of obtaining decisions.
I have taught or mentored employees about budget procedures within the organization.
None of the above
9 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
No
10 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters. Answer to this question is required
11 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
No
12 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters. Answer to this question is required Gary Munson https://www.usajobs.gov/GetJob/ViewDetails/521767700 rulep@usbr.gov
Jan 16, 2019
Full time
Vacancy Questions Preview
Grade: 06
1 GS-6 Choose one answer that best describes your experience as related to the qualification requirements for this position. Answer to this question is required
I possess at least one year of specialized experience equivalent to at least the GS-5 level in the Federal service that provided the knowledge, skills and abilities to successfully perform the duties of this position as described in the vacancy announcement.
I do not meet any of the requirements as described.
Specialized experience may include - reviewing documents to resolve routine or recurring accounting and budgetary discrepancies; entering data into accounting systems and correcting invalid/incorrect entries; monitoring accounts and sub-accounts balances to ensure accuracy and recommending appropriate action; examining invoices or other payment/funding documents for proper documentation, authorization, accounting codes and other justifications; determining proper coding and accounting to update automated systems; providing information about budget procedures to program managers and staff and submitting recurring reports on account balances and status of funds; conducting audits of various transactions used in disbursing funds to determine the appropriateness of the disbursement; and sorting and filing budget documents.
2 Select the response that best characterizes the level of support you have typically provided in the formulation and/or execution of an organizational budget. Answer to this question is required
I have not provided support in the formulation or execution of an organizational budget.
I have assisted in gathering and analyzing budget and financial data for use by others in formulating or executing a budget.
I have independently compiled, analyzed and developed budget formulation or execution data (e.g., workload, trends, forecasts, estimates, status reports) as requested by program/project managers or supervisors.
I have provided technical guidance and instructions to program/project managers or supervisors to resolve problems in achieving their budget formulation or execution goals and objectives.
I have regularly participated in meetings or conferences to justify, defend and persuade acceptance of my organization’s budget to a higher authority.
I have routinely served on committees or task forces to develop budgetary policies, guidance and instructions for use by analysts and management officials in subordinate organizations.
3 Select the response that best reflects your experience in developing and implementing an operating budget for personnel expenses (i.e., salaries, awards, training, travel) and office/facility expenses (i.e., utilities, maintenance, rent, supplies, equipment, furniture, renovations). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task have not yet performed it on the job.
I have assisted my supervisor or other budget staff in developing and implementing an operating budget.
I have independently developed and implemented a budget for an office or organization that is fairly stable from year to year and that requires standard annual adjustments to operating expenses.
I have independently developed and implemented a budget for an office or organization that undergoes frequent changes throughout the year in staffing levels or office/facility requirements and that requires continual adjustments to ensure sufficient funds are available to pay operational expenses on a timely basis.
4 Select the response that best describes your experience applying standardized budget regulations, requirements, and procedures to record, report, process, and track of budgetary transactions, e.g., the credit, receipt, transfer, allotment, withdrawal, obligation, or outlay of funds. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
5 Select the response that best describes your experience organizing, maintaining, and safeguarding financial records, documents, and other materials. Answer to this question is required
I have maintained routine office files or subject matter correspondence with limited supervision.
I have maintained routine office files or subject matter correspondence with limited supervision. Modifications were made to existing file systems as directed.
I have independently maintained routine office files, other materials, or subject matter correspondence. With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
I have maintained financial records, documents, and other materials. My experience at this level includes maintaining regulations and policies pertaining to financial records and retrieval. I have maintained a library of documents and/or a database.
I have experience maintaining and safeguarding financial records, inventories, and various reference materials. This included maintaining regulations, policies and guidelines pertaining to financial issues necessary to ensure compliance with internal and external mandates. I independently maintained a library of documents and/or a database. I utilized personal knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
None of the above.
6 Select the response that best describes your experience using Excel or other spreadsheet programs. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have performed this task on the job by entering data into spreadsheets and have created simple spreadsheets with close supervision from supervisor or senior employee.
I have performed this task as a regular part of the job by independently creating, modifying and troubleshooting spreadsheets with standard formulae and some advanced features (e.g., nested functions) and producing data in the form of tables, charts or graphs usually without review by supervisor or senior employee.
I have performed this task as a regular part of the job by independently creating, modifying and troubleshooting multi-layered spreadsheets/workbooks with complex formulae and statistical functions that required me to write macros for specific analytical functions.
7 Please select one response to describe your experience creating Pivot Table reports in Microsoft Excel. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
Grade: 07
1 GS-7 Choose one answer that best describes your education, education or combination of education and experience as related to the basic qualification requirements for this position. Answer to this question is required
I possess at least one year of specialized experience equivalent to at least the GS-6 level in the Federal service that provided the knowledge, skills and abilities to successfully perform the duties of this position as described in the vacancy announcement.
I do not meet any of the requirements as described.
Specialized experience may include - performing a full range of duties related to reviewing and maintaining complex budget transactions and maintaining budget records; providing information and guidance to program managers on procedures, forms and documentation required to support budget estimates and requests; reconciling and balancing detailed summary accounts; coordinating the timely submission of budget estimates; preparing recurring and special summary reports on specific areas of the budget; reconciling computer generated reports and data; monitoring expenditures using electronic commitment tracking systems; applying various accounting and budget regulations, laws, and requirements to ensure compliance and recommend action; determining the percentage changes/funding difference of current requirements compared to prior year expenditures; carrying out budgetary tracking, classification, and reconciliation functions complicated by program changes, changes in cost factors, and variations in sources of funding and methods of payment; and sorting and filing budget documents.
2 Select the response that best characterizes the level of support you have typically provided in the formulation and/or execution of an organizational budget. Answer to this question is required
I have not provided support in the formulation or execution of an organizational budget.
I have assisted in gathering and analyzing budget and financial data for use by others in formulating or executing a budget.
I have independently compiled, analyzed and developed budget formulation or execution data (e.g., workload, trends, forecasts, estimates, status reports) as requested by program/project managers or supervisors.
I have provided technical guidance and instructions to program/project managers or supervisors to resolve problems in achieving their budget formulation or execution goals and objectives.
I have regularly participated in meetings or conferences to justify, defend and persuade acceptance of my organization’s budget to a higher authority.
I have routinely served on committees or task forces to develop budgetary policies, guidance and instructions for use by analysts and management officials in subordinate organizations.
3 Select the response that best reflects your experience in developing and implementing an operating budget for personnel expenses (i.e., salaries, awards, training, travel) and office/facility expenses (i.e., utilities, maintenance, rent, supplies, equipment, furniture, renovations). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task have not yet performed it on the job.
I have assisted my supervisor or other budget staff in developing and implementing an operating budget.
I have independently developed and implemented a budget for an office or organization that is fairly stable from year to year and that requires standard annual adjustments to operating expenses.
I have independently developed and implemented a budget for an office or organization that undergoes frequent changes throughout the year in staffing levels or office/facility requirements and that requires continual adjustments to ensure sufficient funds are available to pay operational expenses on a timely basis.
4 Select the response that best describes your experience applying standardized budget regulations, requirements, and procedures to record, report, process, and track of budgetary transactions, e.g., the credit, receipt, transfer, allotment, withdrawal, obligation, or outlay of funds. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
5 Select the response that best describes your experience organizing, maintaining, and safeguarding financial records, documents, and other materials. Answer to this question is required
I have maintained routine office files or subject matter correspondence with limited supervision.
I have maintained routine office files or subject matter correspondence with limited supervision. Modifications were made to existing file systems as directed.
I have independently maintained routine office files, other materials, or subject matter correspondence. With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
I have maintained financial records, documents, and other materials. My experience at this level includes maintaining regulations and policies pertaining to financial records and retrieval. I have maintained a library of documents and/or a database.
I have experience maintaining and safeguarding financial records, inventories, and various reference materials. This included maintaining regulations, policies and guidelines pertaining to financial issues necessary to ensure compliance with internal and external mandates. I independently maintained a library of documents and/or a database. I utilized personal knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
None of the above.
6 Select the response that best describes your experience using Excel or other spreadsheet programs. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have performed this task on the job by entering data into spreadsheets and have created simple spreadsheets with close supervision from supervisor or senior employee.
I have performed this task as a regular part of the job by independently creating, modifying and troubleshooting spreadsheets with standard formulae and some advanced features (e.g., nested functions) and producing data in the form of tables, charts or graphs usually without review by supervisor or senior employee.
I have performed this task as a regular part of the job by independently creating, modifying and troubleshooting multi-layered spreadsheets/workbooks with complex formulae and statistical functions that required me to write macros for specific analytical functions.
7 Please select one response to describe your experience creating Pivot Table reports in Microsoft Excel. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best describes your experience managing (updating, reconciling, querying) data using various systems and databases to generate reports to meet specific work requirements. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
9 Do you have experience using the Financial and Business Management System (FBMS)? Answer to this question is required
Yes
No
Grade: All Grades
1 Select any of the following budget execution tasks you have routinely performed. Answer to this question is required
Researched, compiled, and summarized data by object class
Researched, compiled, and summarized data by organization code
Researched, compiled, and summarized data by cost authority/cost code
Cross-checked accuracy of budget data in integrated systems
Reviewed and verified fund requests for compliance with authorizing documentation
Monitored and tracked obligations
Monitored and tracked expenditures
Monitored and tracked accounts payables
Verified various financial documents (e.g., charge card statements, travel vouchers, invoices)
Identified funding shortfalls and recommended corrective actions
Prepared various budget execution documents (e.g., requests for transfers, reprogramming)
Effected allowable funds transfers between accounts
Tracked budgets for grants and assistance agreements and maintained accurate documentation
Created spreadsheets/databases for local budgetary and fiscal operations
Generated monthly/quarterly budgetary and financial reports
None of the above
2 Select the response that best describes your experience in applying the principles and practices of budget formulation. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have assisted in the budget formulation process by gathering and summarizing data from various sources, performing routine calculations, updating files, and generating standard reports.
I have formulated a complete, but routine annual budget with supporting documentation, under close supervision by a supervisor or senior employee to ensure compliance with correct procedures.
I have formulated multiyear budgets with supporting documentation for fluctuating organizational requirements as a regular part of a job, independently and usually without review by a supervisor or senior employee.
This task has been a central or major part of my work. I have routinely performed the more complex aspects of budget formulation for a variety of organizations and have developed guidance and instructions for use by budget analysts in subordinate echelons.
3 Select the response that reflects your experience in developing and/or managing budgets. Answer to this question is required
I have not been assigned responsibility for formulating and/or managing budgets.
I have assisted in formulating and/or managing budgets.
I have been responsible for formulating and/or managing budgets for a project.
I have been responsible for formulating and/or managing budgets for several projects at the same time.
I have been responsible for formulating and/or managing a budget for a project with multiple funding sources.
I have been responsible for formulating and/or managing budgets for several projects at the same time with at least one project that included multiple funding sources.
4 Select all statements that identify your experience with financial data, reporting, and analyzing. Answer to this question is required
Used financial systems to make budgetary decisions
Researched, compiled, and summarized data by object class
Researched, compiled, and summarized data by organization code
Researched, compiled, and summarized data by cost authority/cost code
Reviewed project cost estimates and computations of authorized appropriation ceilings
Reviewed fund utilization reports
Prepared fund utilization reports
Cross checked accuracy of budget data
Prepared multiple fiscal year trend analyses including current and prior fiscal years
Provided analyses/interpretations using multiple fiscal year trend analyses
Knowledge of general ledger financial data
Knowledge of Fund Status Reports
Provided analyses /interpretations using fund status reports
Integrated monthly/quarterly financial reports
Prepared requests for fund transfers and/or reprogramming
Monitored and tracked obligations
Monitored and tracked expenditures
Monitored and tracked accounts payables
Used automated databases to prepare budget information
Verified obligations are within Congressional control levels
Applied statistical formulas to budgetary data
Prepared EXCEL spreadsheets
Prepared and/or edited Word documents
None of the above
5 This position is responsible for preparing, justifying, and supporting budgets for various programs. Select all statements that apply to activities you have performed. Answer to this question is required
Reviewed budget request narratives
Assisted with determination of adequacy of budget narrative data
Assisted with preparation of annual budget justifications for higher levels in the organization
Assisted with preparation of budget responses to the Department/Headquarters level
Assisted with preparation of budget briefing statements for high level budget meetings
Reviewed Office of Management Budget (OMB) Circulars
Reviewed budget briefing statements for budget meetings including responses to OMB and Congress
Reviewed and assisted with interpretation of budget legislation
Reviewed and assisted with interpretation of budget policy directives
None of the above
6 Please select the one response that best describes your highest level of experience in preparing written documents in a work situation. Answer to this question is required
I have education or training in written communications, but limited experience.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have written business letters to other organizations or customers to communicate information of a complex or controversial nature.
I have written technical reports or manuals to provide instructions for proper operation or maintenance of equipment.
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have prepared written documents that summarize review comments on draft policy, technical papers, or complex reports.
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written documents that serve as policy or formal guidelines for my organization.
None of the above
7 Select the response that best describes your experience in identifying alternatives and recommending solutions to problems in a work situation. Answer to this question is required
I have education or training in problem solving processes, but limited experience in using the processes on the job.
I have interacted with and exchanged factual and technical information with co-workers who perform related work in order to resolve common or recurring issues and problems.
I have provided advice and guidance on general work problems in a functional area that could be solved by applying standard approaches, methods and/or technology.
I have provided recommendations for solutions to multi-functional work problems that required knowledge of and/or experience in each of the functions.
I have developed alternatives that required considerable independent research to identify sources of information, collect and analyze data, and determine applicability to complex work problems where precedents do not exist.
I have led brainstorming or concept-development sessions to determine solutions and action plans for highly complex work problems that cross organizational or program areas.
None of the above.
8 Select all statements that reflect your experience orally communicating budget information. Answer to this question is required
I have explained and/or defended budget policy to staff and/or management
I have assisted with budget presentations to large groups (10 or more).
I have assisted with budget presentations to small groups (less than 10).
I have given presentations for the purpose of obtaining decisions.
I have participated in group discussions on budget matters.
I have participated in budget presentations to management for the purpose of obtaining decisions.
I have taught or mentored employees about budget procedures within the organization.
None of the above
9 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
No
10 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters. Answer to this question is required
11 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
No
12 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters. Answer to this question is required Gary Munson https://www.usajobs.gov/GetJob/ViewDetails/521767700 rulep@usbr.gov
Vacancy Questions Preview
Grade: 07
1 GS-7 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-5 level in the Federal service as described in the vacancy announcement.
I possess at least one full year of graduate level education that has equipped me to perform the duties of this position.
Superior Academic Achievement- I meet 1 of the following: In the upper one-third of my graduating class; OR a GPA of 3.0 or higher out of 4.0, as recorded on official transcript, or based on courses completed during final 2 years of curriculum; OR a GPA of 3.5 or higher out of 4.0, based on average of required courses completed in major or required courses in major completed during the final 2 years of curriculum.
I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response that best describes your experience developing status reports of progress, issues, and trends through the review and analysis of project activities, budgets and schedules for use by others in managing project work. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
3 Select the response that best describes your ability to research data from varied sources, gather facts, and report on findings for assigned projects. Answer to this question is required
I have experience researching and compiling information under direction of others to be used in the preparation of documents, correspondence or reports containing detailed information.
I have experience researching data and using the research to answer inquiries, make decisions on routine case actions. Complex or policy issues were referred to higher levels.
I have experience researching environmental data such as reports, maps, drawings, and library research. I compiled and ensured data was accurate and appropriate for the report or correspondence being prepared.
I have experience researching, interpreting, and compiling environmental data from reports, maps, drawings, and library research. My experience at this level includes responding to requests for information and transmitting information accordingly and assembling raw data into a summary report.
I have extensive experience researching, interpreting, and compiling environmental data from reports, maps, drawings, and library research. My experience at this level includes responding to internal and external requests for information and transmitting information accordingly, and assembling raw data into summary report.
None of the above.
4 Select the response(s) that describe your ability to effectively communicate orally in a variety of settings with professional staff, internal and external customers, consultants and the public on technical and non-technical project issues. Answer to this question is required
I have experience meeting and dealing with a wide variety of disciplines such as Federal agencies, private organizations, special interest groups and the general public.
I have regularly briefed managers or senior administrators regarding various financial assistance issues.
I have evaluated, developed, monitored, and/or conducted training on the award and administration of financial assistance for internal and/or external audiences.
I have participated in meetings to discuss strategies, requirements, project needs, schedules, budgets, and other criteria required to accomplish design requirements or study tasks, and/or for developing understanding and consensus.
I have experience meeting and dealing with customers and/or other organizations through formal presentations, technical briefings and public forums.
I have facilitated technical discussions on controversial issues to reach consensus.
I have experience meeting with internal and/or external customers to discuss program needs and issues as a member of a presentation group or formal work team.
I have experience in oral communication primarily through involvement in community and/or public service organizations, committee memberships, and/or other organizational membership or involvement.
My communication skills have been developed primarily through training or course work in areas such as public speaking and/or membership on professional or technical committees or organizations.
None of the above.
5 Select the responses that identify the programs/projects you have experience collecting and assembling data for analysis. Answer to this question is required
American Recovery and Reinvestment Act
Central Valley Project
Central Valley Project Improvement Act
CALFED
None of the above
6 Select the response(s) that describe your experience with budget formulation and implementation. Answer to this question is required
I have experience formulating budgets for water resource management programs that include employee salaries, travel, transportation, equipment, materials and supplies, contract costs, and overhead costs.
I have experience in monitoring, tracking, and reporting of monthly costs for water resource management programs that include employee salaries, travel, transportation, equipment, materials and supplies, contract costs, and overhead costs.
I have experience in preparing written work plans, activity plans, justifications, and detailed budgets for civil infrastructure water resource management programs.
I have experience in evaluating resources required to accomplish tasks and estimating corresponding costs for staff, contract costs, equipment, permits, indirect costs, overhead, etc.
I have education or training in budget and cost tracking processes.
None of the above.
7 Select the response(s) that describe your experience in preparing written documents. Answer to this question is required
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have written documents that serve as policy or formal guidelines for my organization
I have written documents that summarize review comments on draft policy, technical papers, or complex reports
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written business letters to other organizations or customers to communicate information that is complex or controversial in nature.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have education or training in written communications, but limited experience.
None of the above.
8 Select the response(s) that best describe your experience maintaining and accessing records. Answer to this question is required
Searched files, documents or other sources for technical, legal or scientific information.
Maintained office files/records for retrieval/reference/storage in compliance with files maintenance and disposition schedules.
Established and maintained subject matter files.
Collecting, assembling and compiling statistical data into a wide variety of reports, special studies and graphic presentations.
None of the above
9 Select the choice(s) that describe your experience inputting data, maintaining data, and updating data in an automated database system. Answer to this question is required
Pulled queries from databases.
Tracked information to be utilized in the preparation of reports.
Maintained or managed databases for special programs.
Input data into a database.
Generated custom reports.
Revised data in a database.
Sorted data in a database.
None of the above.
10 Select the response that best describes how you determine customer expectations and requirements, and use that knowledge to improve work methods, procedures, products, and/or services. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
11 Select the response that best reflects your experience analyzing technical, legal or contractual documents for compliance with directives (e.g., laws, policies, procedures). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
12 Select the Federal contracting and acquisition regulations you have used as a regular part of your job. Answer to this question is required
FAR - Federal Acquisition Regulations
DAR - Departmental Acquisition Regulations
RAR - Reclamation Acquisition Regulations
CFR - Code of Federal Regulations
Other Federal contracting and acquisition regulations
None of the above
13 I have work experience using simplified acquisition procedures. Answer to this question is required
Yes
No
14 Please select the one statement that best describes your highest level of experience in preparing contract documents used to procure services and products. Answer to this question is required
I have had education or training in the preparation of contract documents, but have not performed the associate tasks in a work situation.
I have obtained vendor and cost information on services and/or products for use by my supervisor (or others) in developing contract documents.
I have independently identified a service or product requirement, obtained price quotes, and procured the service or product through informal purchase (e.g., credit card).
I have identified a service or product requirement, researched market availability and potential suppliers, conducted cost analysis, prepared scopes of work or official task orders, prepared formal requests and contract documents, and followed official procedures to procure the service or product.
I have reviewed contract and related documents prepared by others (e.g., subordinates) to procure services and products; resolved issues to ensure documents were complete and accurate; recommended or approved the purchase; and monitored the procurement process to ensure timely delivery.
I have not had experience or training in preparing contract documents.
15 Select the response(s) which indicate the experience you have had with contract administration tasks related to specifications. Answer to this question is required
Developed statement of work and contract specifications.
Performed peer reviews on final solicitations regarding individual pay sections.
Interpreted specifications and drawings.
None of the above.
16 Select the response that best describes your experience administering/monitoring financial assistance (grants and cooperative agreements) documents. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have administered financial assistance documents with review by supervisor or senior employee.
I have administered financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised administration of financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
17 Select the response that best describes your ability to use a personal computer and software applications to prepare tables, graphs, illustrations, and maintain computer data records. Answer to this question is required
I have experience using a personal computer for receiving and sending electronic mail; data entry, etc.
I have experience using a personal computer for basic work correspondence; electronic mail; entry of data into data bases, etc.
I have experience using a personal computer for preparation of simple reports; basic work correspondence; electronic mail; entry of data into data bases, etc
I have experience using a personal computer for preparation of reports, including simple tables; correspondence; maintenance of data bases/records; electronic mail; etc.
I have experience using a personal computer for a variety of purposes such as preparation of reports, including charts and graphs; gathering and compiling environmental data from reports, computer data bases and library research; work correspondence; research; maintenance and updating of data bases/records (including entry of analytical data); electronic mail, etc.
None of the above.
18 Select the response that best describes your experience administering contracts through modifications, cost and price analyses, and negotiation to support changes in contract specifications to meet organizational requirements. Answer to this question is required
I have experience in contract administration. I have performed the full range of contract administration duties for complex long-term (over two years) contracts, including preparing numerous complex contract modifications, performing cost and price analyses, and negotiating all types of contract changes and settlements over the life of the contract.
I have experience serving as a contract administrator responsible for a full range of contract administration duties for complex long-term (over two years) contracts. My typical administration duties include most of the following: preparing contractual changes, preparing complex modifications, performing in-depth cost analyses, negotiating changes for various types of contracts.
I have regularly and independently administered contracts for short term (less than 2 years) projects or have administered segments of larger long term projects.
I have performed similar or directly related contracting functions and my experience and training have prepared me to perform these functions successfully.
I have no experience administering contracts.
19 Have you used an automated system to perform input/data entry and data retrieval, e.g. produce maps, drawings, spreadsheets, maintain databases and generate report? Answer to this question is required
Yes
No
Grade: 09
1 GS-9 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-07 level in the Federal service as described in the vacancy announcement.
I possess a Master's or equivalent related graduate degree OR two full years of progressively higher level related graduate education leading to such a degree OR LL.B. OR J.D., if related.
I possess a combination of related graduate level education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response that best describes your experience developing status reports of progress, issues, and trends through the review and analysis of project activities, budgets and schedules for use by others in managing project work. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
3 I have extracted, collected, prepared, and formatted data from legal, historical, or technical documents and various other sources for the compilation and preparation of reports. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
4 Select the response that best describes your experience in identifying alternatives and recommending solutions to problems in a work situation. Answer to this question is required
I have education or training in problem solving processes, but limited experience in using the processes on the job.
I have interacted with and exchanged factual and technical information with co-workers who perform related work in order to resolve common or recurring issues and problems.
I have provided advice and guidance on general work problems in a functional area that could be solved by applying standard approaches, methods and/or technology.
I have provided recommendations for solutions to multi-functional work problems that required knowledge of and/or experience in each of the functions.
I have developed alternatives that required considerable independent research to identify sources of information, collect and analyze data, and determine applicability to complex work problems where precedents do not exist.
I have led brainstorming or concept-development sessions to determine solutions and action plans for highly complex work problems that cross organizational or program areas.
None of the above.
5 Select the response that best describes how you determine customer expectations and requirements, and use that knowledge to improve work methods, procedures, products, and/or services. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
6 Select the response(s) that describe your ability to effectively communicate orally in a variety of settings with professional staff, internal and external customers, consultants and the public on technical and non-technical project issues. Answer to this question is required
I have experience meeting and dealing with a wide variety of disciplines such as Federal agencies, private organizations, special interest groups and the general public.
I have regularly briefed managers or senior administrators regarding various financial assistance issues.
I have evaluated, developed, monitored, and/or conducted training on the award and administration of financial assistance for internal and/or external audiences.
I have participated in meetings to discuss strategies, requirements, project needs, schedules, budgets, and other criteria required to accomplish design requirements or study tasks, and/or for developing understanding and consensus.
I have experience meeting and dealing with customers and/or other organizations through formal presentations, technical briefings and public forums.
I have facilitated technical discussions on controversial issues to reach consensus.
I have experience meeting with internal and/or external customers to discuss program needs and issues as a member of a presentation group or formal work team.
I have experience in oral communication primarily through involvement in community and/or public service organizations, committee memberships, and/or other organizational membership or involvement.
My communication skills have been developed primarily through training or course work in areas such as public speaking and/or membership on professional or technical committees or organizations.
None of the above.
7 Select the response that best describes your ability to research data from varied sources, gather facts, and report on findings for assigned projects. Answer to this question is required
I have experience researching and compiling information under direction of others to be used in the preparation of documents, correspondence or reports containing detailed information.
I have experience researching data and using the research to answer inquiries, make decisions on routine case actions. Complex or policy issues were referred to higher levels.
I have experience researching environmental data such as reports, maps, drawings, and library research. I compiled and ensured data was accurate and appropriate for the report or correspondence being prepared.
I have experience researching, interpreting, and compiling environmental data from reports, maps, drawings, and library research. My experience at this level includes responding to requests for information and transmitting information accordingly and assembling raw data into a summary report.
I have extensive experience researching, interpreting, and compiling environmental data from reports, maps, drawings, and library research. My experience at this level includes responding to internal and external requests for information and transmitting information accordingly, and assembling raw data into summary report.
None of the above.
8 Select the responses that identify the programs/projects you have experience collecting and assembling data for analysis. Answer to this question is required
American Recovery and Reinvestment Act
Central Valley Project
Central Valley Project Improvement Act
CALFED
None of the above
9 Select the response(s) that describe your experience with budget formulation and implementation. Answer to this question is required
I have experience formulating budgets for water resource management programs that include employee salaries, travel, transportation, equipment, materials and supplies, contract costs, and overhead costs.
I have experience in monitoring, tracking, and reporting of monthly costs for water resource management programs that include employee salaries, travel, transportation, equipment, materials and supplies, contract costs, and overhead costs.
I have experience in preparing written work plans, activity plans, justifications, and detailed budgets for civil infrastructure water resource management programs.
I have experience in evaluating resources required to accomplish tasks and estimating corresponding costs for staff, contract costs, equipment, permits, indirect costs, overhead, etc.
I have education or training in budget and cost tracking processes.
None of the above.
10 Select the response(s) that describe your experience in preparing written documents. Answer to this question is required
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have written documents that serve as policy or formal guidelines for my organization
I have written documents that summarize review comments on draft policy, technical papers, or complex reports
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written business letters to other organizations or customers to communicate information that is complex or controversial in nature.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have education or training in written communications, but limited experience.
None of the above.
11 Select the response(s) that best describe your experience maintaining and accessing records. Answer to this question is required
Searched files, documents or other sources for technical, legal or scientific information.
Maintained office files/records for retrieval/reference/storage in compliance with files maintenance and disposition schedules.
Established and maintained subject matter files.
Collecting, assembling and compiling statistical data into a wide variety of reports, special studies and graphic presentations.
None of the above
12 Select the choice(s) that describe your experience inputting data, maintaining data, and updating data in an automated database system. Answer to this question is required
Pulled queries from databases.
Tracked information to be utilized in the preparation of reports.
Maintained or managed databases for special programs.
Input data into a database.
Generated custom reports.
Revised data in a database.
Sorted data in a database.
None of the above.
13 Select the response that best reflects your experience analyzing technical, legal or contractual documents for compliance with directives (e.g., laws, policies, procedures). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
14 Please select the one response that best describes your highest level of experience, education, or training in determining the most appropriate contracting method type and acquisition strategy for various types of procurement. Answer to this question is required
I have not performed this task and I have not had education or training in performing this task.
I have had training or education above high school in performing this task, but have not yet performed it on the job.
I have performed this task on the job at some point in my career.
I currently perform this task on the job, and it has been a regular and recurring duty.
I currently perform this task on the job, it has been a regular and recurring duty, and I have provided advice or input to other specialists.
None of the above
15 Select the Federal contracting and acquisition regulations you have used as a regular part of your job. Answer to this question is required
FAR - Federal Acquisition Regulations
DAR - Departmental Acquisition Regulations
RAR - Reclamation Acquisition Regulations
CFR - Code of Federal Regulations
Other Federal contracting and acquisition regulations
None of the above
16 I have work experience using simplified acquisition procedures. Answer to this question is required
Yes
No
17 Please select the one statement that best describes your highest level of experience in preparing contract documents used to procure services and products. Answer to this question is required
I have had education or training in the preparation of contract documents, but have not performed the associate tasks in a work situation.
I have obtained vendor and cost information on services and/or products for use by my supervisor (or others) in developing contract documents.
I have independently identified a service or product requirement, obtained price quotes, and procured the service or product through informal purchase (e.g., credit card).
I have identified a service or product requirement, researched market availability and potential suppliers, conducted cost analysis, prepared scopes of work or official task orders, prepared formal requests and contract documents, and followed official procedures to procure the service or product.
I have reviewed contract and related documents prepared by others (e.g., subordinates) to procure services and products; resolved issues to ensure documents were complete and accurate; recommended or approved the purchase; and monitored the procurement process to ensure timely delivery.
I have not had experience or training in preparing contract documents.
18 Select the response(s) which indicate the experience you have had with contract administration tasks related to specifications. Answer to this question is required
Developed statement of work and contract specifications.
Performed peer reviews on final solicitations regarding individual pay sections.
Interpreted specifications and drawings.
None of the above.
19 Select the response that best describes your experience administering/monitoring financial assistance (grants and cooperative agreements) documents. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have administered financial assistance documents with review by supervisor or senior employee.
I have administered financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised administration of financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
20 Select the response that best describes your ability to use a personal computer and software applications to prepare tables, graphs, illustrations, and maintain computer data records. Answer to this question is required
I have experience using a personal computer for receiving and sending electronic mail; data entry, etc.
I have experience using a personal computer for basic work correspondence; electronic mail; entry of data into data bases, etc.
I have experience using a personal computer for preparation of simple reports; basic work correspondence; electronic mail; entry of data into data bases, etc
I have experience using a personal computer for preparation of reports, including simple tables; correspondence; maintenance of data bases/records; electronic mail; etc.
I have experience using a personal computer for a variety of purposes such as preparation of reports, including charts and graphs; gathering and compiling environmental data from reports, computer data bases and library research; work correspondence; research; maintenance and updating of data bases/records (including entry of analytical data); electronic mail, etc.
None of the above.
21 Select the response that best describes your experience administering contracts through modifications, cost and price analyses, and negotiation to support changes in contract specifications to meet organizational requirements. Answer to this question is required
I have experience in contract administration. I have performed the full range of contract administration duties for complex long-term (over two years) contracts, including preparing numerous complex contract modifications, performing cost and price analyses, and negotiating all types of contract changes and settlements over the life of the contract.
I have experience serving as a contract administrator responsible for a full range of contract administration duties for complex long-term (over two years) contracts. My typical administration duties include most of the following: preparing contractual changes, preparing complex modifications, performing in-depth cost analyses, negotiating changes for various types of contracts.
I have regularly and independently administered contracts for short term (less than 2 years) projects or have administered segments of larger long term projects.
I have performed similar or directly related contracting functions and my experience and training have prepared me to perform these functions successfully.
I have no experience administering contracts.
22 Have you used an automated system to perform input/data entry and data retrieval, e.g. produce maps, drawings, spreadsheets, maintain databases and generate report? Answer to this question is required
Yes
No
Grade: All Grades
1 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
No
2 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters. Answer to this question is required
3 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
3.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
No
4 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
Gary Munson
https://www.usajobs.gov/GetJob/ViewDetails/521657700
framirez@usbr.gov
Jan 16, 2019
Full time
Vacancy Questions Preview
Grade: 07
1 GS-7 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-5 level in the Federal service as described in the vacancy announcement.
I possess at least one full year of graduate level education that has equipped me to perform the duties of this position.
Superior Academic Achievement- I meet 1 of the following: In the upper one-third of my graduating class; OR a GPA of 3.0 or higher out of 4.0, as recorded on official transcript, or based on courses completed during final 2 years of curriculum; OR a GPA of 3.5 or higher out of 4.0, based on average of required courses completed in major or required courses in major completed during the final 2 years of curriculum.
I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response that best describes your experience developing status reports of progress, issues, and trends through the review and analysis of project activities, budgets and schedules for use by others in managing project work. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
3 Select the response that best describes your ability to research data from varied sources, gather facts, and report on findings for assigned projects. Answer to this question is required
I have experience researching and compiling information under direction of others to be used in the preparation of documents, correspondence or reports containing detailed information.
I have experience researching data and using the research to answer inquiries, make decisions on routine case actions. Complex or policy issues were referred to higher levels.
I have experience researching environmental data such as reports, maps, drawings, and library research. I compiled and ensured data was accurate and appropriate for the report or correspondence being prepared.
I have experience researching, interpreting, and compiling environmental data from reports, maps, drawings, and library research. My experience at this level includes responding to requests for information and transmitting information accordingly and assembling raw data into a summary report.
I have extensive experience researching, interpreting, and compiling environmental data from reports, maps, drawings, and library research. My experience at this level includes responding to internal and external requests for information and transmitting information accordingly, and assembling raw data into summary report.
None of the above.
4 Select the response(s) that describe your ability to effectively communicate orally in a variety of settings with professional staff, internal and external customers, consultants and the public on technical and non-technical project issues. Answer to this question is required
I have experience meeting and dealing with a wide variety of disciplines such as Federal agencies, private organizations, special interest groups and the general public.
I have regularly briefed managers or senior administrators regarding various financial assistance issues.
I have evaluated, developed, monitored, and/or conducted training on the award and administration of financial assistance for internal and/or external audiences.
I have participated in meetings to discuss strategies, requirements, project needs, schedules, budgets, and other criteria required to accomplish design requirements or study tasks, and/or for developing understanding and consensus.
I have experience meeting and dealing with customers and/or other organizations through formal presentations, technical briefings and public forums.
I have facilitated technical discussions on controversial issues to reach consensus.
I have experience meeting with internal and/or external customers to discuss program needs and issues as a member of a presentation group or formal work team.
I have experience in oral communication primarily through involvement in community and/or public service organizations, committee memberships, and/or other organizational membership or involvement.
My communication skills have been developed primarily through training or course work in areas such as public speaking and/or membership on professional or technical committees or organizations.
None of the above.
5 Select the responses that identify the programs/projects you have experience collecting and assembling data for analysis. Answer to this question is required
American Recovery and Reinvestment Act
Central Valley Project
Central Valley Project Improvement Act
CALFED
None of the above
6 Select the response(s) that describe your experience with budget formulation and implementation. Answer to this question is required
I have experience formulating budgets for water resource management programs that include employee salaries, travel, transportation, equipment, materials and supplies, contract costs, and overhead costs.
I have experience in monitoring, tracking, and reporting of monthly costs for water resource management programs that include employee salaries, travel, transportation, equipment, materials and supplies, contract costs, and overhead costs.
I have experience in preparing written work plans, activity plans, justifications, and detailed budgets for civil infrastructure water resource management programs.
I have experience in evaluating resources required to accomplish tasks and estimating corresponding costs for staff, contract costs, equipment, permits, indirect costs, overhead, etc.
I have education or training in budget and cost tracking processes.
None of the above.
7 Select the response(s) that describe your experience in preparing written documents. Answer to this question is required
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have written documents that serve as policy or formal guidelines for my organization
I have written documents that summarize review comments on draft policy, technical papers, or complex reports
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written business letters to other organizations or customers to communicate information that is complex or controversial in nature.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have education or training in written communications, but limited experience.
None of the above.
8 Select the response(s) that best describe your experience maintaining and accessing records. Answer to this question is required
Searched files, documents or other sources for technical, legal or scientific information.
Maintained office files/records for retrieval/reference/storage in compliance with files maintenance and disposition schedules.
Established and maintained subject matter files.
Collecting, assembling and compiling statistical data into a wide variety of reports, special studies and graphic presentations.
None of the above
9 Select the choice(s) that describe your experience inputting data, maintaining data, and updating data in an automated database system. Answer to this question is required
Pulled queries from databases.
Tracked information to be utilized in the preparation of reports.
Maintained or managed databases for special programs.
Input data into a database.
Generated custom reports.
Revised data in a database.
Sorted data in a database.
None of the above.
10 Select the response that best describes how you determine customer expectations and requirements, and use that knowledge to improve work methods, procedures, products, and/or services. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
11 Select the response that best reflects your experience analyzing technical, legal or contractual documents for compliance with directives (e.g., laws, policies, procedures). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
12 Select the Federal contracting and acquisition regulations you have used as a regular part of your job. Answer to this question is required
FAR - Federal Acquisition Regulations
DAR - Departmental Acquisition Regulations
RAR - Reclamation Acquisition Regulations
CFR - Code of Federal Regulations
Other Federal contracting and acquisition regulations
None of the above
13 I have work experience using simplified acquisition procedures. Answer to this question is required
Yes
No
14 Please select the one statement that best describes your highest level of experience in preparing contract documents used to procure services and products. Answer to this question is required
I have had education or training in the preparation of contract documents, but have not performed the associate tasks in a work situation.
I have obtained vendor and cost information on services and/or products for use by my supervisor (or others) in developing contract documents.
I have independently identified a service or product requirement, obtained price quotes, and procured the service or product through informal purchase (e.g., credit card).
I have identified a service or product requirement, researched market availability and potential suppliers, conducted cost analysis, prepared scopes of work or official task orders, prepared formal requests and contract documents, and followed official procedures to procure the service or product.
I have reviewed contract and related documents prepared by others (e.g., subordinates) to procure services and products; resolved issues to ensure documents were complete and accurate; recommended or approved the purchase; and monitored the procurement process to ensure timely delivery.
I have not had experience or training in preparing contract documents.
15 Select the response(s) which indicate the experience you have had with contract administration tasks related to specifications. Answer to this question is required
Developed statement of work and contract specifications.
Performed peer reviews on final solicitations regarding individual pay sections.
Interpreted specifications and drawings.
None of the above.
16 Select the response that best describes your experience administering/monitoring financial assistance (grants and cooperative agreements) documents. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have administered financial assistance documents with review by supervisor or senior employee.
I have administered financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised administration of financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
17 Select the response that best describes your ability to use a personal computer and software applications to prepare tables, graphs, illustrations, and maintain computer data records. Answer to this question is required
I have experience using a personal computer for receiving and sending electronic mail; data entry, etc.
I have experience using a personal computer for basic work correspondence; electronic mail; entry of data into data bases, etc.
I have experience using a personal computer for preparation of simple reports; basic work correspondence; electronic mail; entry of data into data bases, etc
I have experience using a personal computer for preparation of reports, including simple tables; correspondence; maintenance of data bases/records; electronic mail; etc.
I have experience using a personal computer for a variety of purposes such as preparation of reports, including charts and graphs; gathering and compiling environmental data from reports, computer data bases and library research; work correspondence; research; maintenance and updating of data bases/records (including entry of analytical data); electronic mail, etc.
None of the above.
18 Select the response that best describes your experience administering contracts through modifications, cost and price analyses, and negotiation to support changes in contract specifications to meet organizational requirements. Answer to this question is required
I have experience in contract administration. I have performed the full range of contract administration duties for complex long-term (over two years) contracts, including preparing numerous complex contract modifications, performing cost and price analyses, and negotiating all types of contract changes and settlements over the life of the contract.
I have experience serving as a contract administrator responsible for a full range of contract administration duties for complex long-term (over two years) contracts. My typical administration duties include most of the following: preparing contractual changes, preparing complex modifications, performing in-depth cost analyses, negotiating changes for various types of contracts.
I have regularly and independently administered contracts for short term (less than 2 years) projects or have administered segments of larger long term projects.
I have performed similar or directly related contracting functions and my experience and training have prepared me to perform these functions successfully.
I have no experience administering contracts.
19 Have you used an automated system to perform input/data entry and data retrieval, e.g. produce maps, drawings, spreadsheets, maintain databases and generate report? Answer to this question is required
Yes
No
Grade: 09
1 GS-9 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-07 level in the Federal service as described in the vacancy announcement.
I possess a Master's or equivalent related graduate degree OR two full years of progressively higher level related graduate education leading to such a degree OR LL.B. OR J.D., if related.
I possess a combination of related graduate level education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response that best describes your experience developing status reports of progress, issues, and trends through the review and analysis of project activities, budgets and schedules for use by others in managing project work. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
3 I have extracted, collected, prepared, and formatted data from legal, historical, or technical documents and various other sources for the compilation and preparation of reports. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
4 Select the response that best describes your experience in identifying alternatives and recommending solutions to problems in a work situation. Answer to this question is required
I have education or training in problem solving processes, but limited experience in using the processes on the job.
I have interacted with and exchanged factual and technical information with co-workers who perform related work in order to resolve common or recurring issues and problems.
I have provided advice and guidance on general work problems in a functional area that could be solved by applying standard approaches, methods and/or technology.
I have provided recommendations for solutions to multi-functional work problems that required knowledge of and/or experience in each of the functions.
I have developed alternatives that required considerable independent research to identify sources of information, collect and analyze data, and determine applicability to complex work problems where precedents do not exist.
I have led brainstorming or concept-development sessions to determine solutions and action plans for highly complex work problems that cross organizational or program areas.
None of the above.
5 Select the response that best describes how you determine customer expectations and requirements, and use that knowledge to improve work methods, procedures, products, and/or services. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
6 Select the response(s) that describe your ability to effectively communicate orally in a variety of settings with professional staff, internal and external customers, consultants and the public on technical and non-technical project issues. Answer to this question is required
I have experience meeting and dealing with a wide variety of disciplines such as Federal agencies, private organizations, special interest groups and the general public.
I have regularly briefed managers or senior administrators regarding various financial assistance issues.
I have evaluated, developed, monitored, and/or conducted training on the award and administration of financial assistance for internal and/or external audiences.
I have participated in meetings to discuss strategies, requirements, project needs, schedules, budgets, and other criteria required to accomplish design requirements or study tasks, and/or for developing understanding and consensus.
I have experience meeting and dealing with customers and/or other organizations through formal presentations, technical briefings and public forums.
I have facilitated technical discussions on controversial issues to reach consensus.
I have experience meeting with internal and/or external customers to discuss program needs and issues as a member of a presentation group or formal work team.
I have experience in oral communication primarily through involvement in community and/or public service organizations, committee memberships, and/or other organizational membership or involvement.
My communication skills have been developed primarily through training or course work in areas such as public speaking and/or membership on professional or technical committees or organizations.
None of the above.
7 Select the response that best describes your ability to research data from varied sources, gather facts, and report on findings for assigned projects. Answer to this question is required
I have experience researching and compiling information under direction of others to be used in the preparation of documents, correspondence or reports containing detailed information.
I have experience researching data and using the research to answer inquiries, make decisions on routine case actions. Complex or policy issues were referred to higher levels.
I have experience researching environmental data such as reports, maps, drawings, and library research. I compiled and ensured data was accurate and appropriate for the report or correspondence being prepared.
I have experience researching, interpreting, and compiling environmental data from reports, maps, drawings, and library research. My experience at this level includes responding to requests for information and transmitting information accordingly and assembling raw data into a summary report.
I have extensive experience researching, interpreting, and compiling environmental data from reports, maps, drawings, and library research. My experience at this level includes responding to internal and external requests for information and transmitting information accordingly, and assembling raw data into summary report.
None of the above.
8 Select the responses that identify the programs/projects you have experience collecting and assembling data for analysis. Answer to this question is required
American Recovery and Reinvestment Act
Central Valley Project
Central Valley Project Improvement Act
CALFED
None of the above
9 Select the response(s) that describe your experience with budget formulation and implementation. Answer to this question is required
I have experience formulating budgets for water resource management programs that include employee salaries, travel, transportation, equipment, materials and supplies, contract costs, and overhead costs.
I have experience in monitoring, tracking, and reporting of monthly costs for water resource management programs that include employee salaries, travel, transportation, equipment, materials and supplies, contract costs, and overhead costs.
I have experience in preparing written work plans, activity plans, justifications, and detailed budgets for civil infrastructure water resource management programs.
I have experience in evaluating resources required to accomplish tasks and estimating corresponding costs for staff, contract costs, equipment, permits, indirect costs, overhead, etc.
I have education or training in budget and cost tracking processes.
None of the above.
10 Select the response(s) that describe your experience in preparing written documents. Answer to this question is required
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have written documents that serve as policy or formal guidelines for my organization
I have written documents that summarize review comments on draft policy, technical papers, or complex reports
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written business letters to other organizations or customers to communicate information that is complex or controversial in nature.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have education or training in written communications, but limited experience.
None of the above.
11 Select the response(s) that best describe your experience maintaining and accessing records. Answer to this question is required
Searched files, documents or other sources for technical, legal or scientific information.
Maintained office files/records for retrieval/reference/storage in compliance with files maintenance and disposition schedules.
Established and maintained subject matter files.
Collecting, assembling and compiling statistical data into a wide variety of reports, special studies and graphic presentations.
None of the above
12 Select the choice(s) that describe your experience inputting data, maintaining data, and updating data in an automated database system. Answer to this question is required
Pulled queries from databases.
Tracked information to be utilized in the preparation of reports.
Maintained or managed databases for special programs.
Input data into a database.
Generated custom reports.
Revised data in a database.
Sorted data in a database.
None of the above.
13 Select the response that best reflects your experience analyzing technical, legal or contractual documents for compliance with directives (e.g., laws, policies, procedures). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
14 Please select the one response that best describes your highest level of experience, education, or training in determining the most appropriate contracting method type and acquisition strategy for various types of procurement. Answer to this question is required
I have not performed this task and I have not had education or training in performing this task.
I have had training or education above high school in performing this task, but have not yet performed it on the job.
I have performed this task on the job at some point in my career.
I currently perform this task on the job, and it has been a regular and recurring duty.
I currently perform this task on the job, it has been a regular and recurring duty, and I have provided advice or input to other specialists.
None of the above
15 Select the Federal contracting and acquisition regulations you have used as a regular part of your job. Answer to this question is required
FAR - Federal Acquisition Regulations
DAR - Departmental Acquisition Regulations
RAR - Reclamation Acquisition Regulations
CFR - Code of Federal Regulations
Other Federal contracting and acquisition regulations
None of the above
16 I have work experience using simplified acquisition procedures. Answer to this question is required
Yes
No
17 Please select the one statement that best describes your highest level of experience in preparing contract documents used to procure services and products. Answer to this question is required
I have had education or training in the preparation of contract documents, but have not performed the associate tasks in a work situation.
I have obtained vendor and cost information on services and/or products for use by my supervisor (or others) in developing contract documents.
I have independently identified a service or product requirement, obtained price quotes, and procured the service or product through informal purchase (e.g., credit card).
I have identified a service or product requirement, researched market availability and potential suppliers, conducted cost analysis, prepared scopes of work or official task orders, prepared formal requests and contract documents, and followed official procedures to procure the service or product.
I have reviewed contract and related documents prepared by others (e.g., subordinates) to procure services and products; resolved issues to ensure documents were complete and accurate; recommended or approved the purchase; and monitored the procurement process to ensure timely delivery.
I have not had experience or training in preparing contract documents.
18 Select the response(s) which indicate the experience you have had with contract administration tasks related to specifications. Answer to this question is required
Developed statement of work and contract specifications.
Performed peer reviews on final solicitations regarding individual pay sections.
Interpreted specifications and drawings.
None of the above.
19 Select the response that best describes your experience administering/monitoring financial assistance (grants and cooperative agreements) documents. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have administered financial assistance documents with review by supervisor or senior employee.
I have administered financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised administration of financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
20 Select the response that best describes your ability to use a personal computer and software applications to prepare tables, graphs, illustrations, and maintain computer data records. Answer to this question is required
I have experience using a personal computer for receiving and sending electronic mail; data entry, etc.
I have experience using a personal computer for basic work correspondence; electronic mail; entry of data into data bases, etc.
I have experience using a personal computer for preparation of simple reports; basic work correspondence; electronic mail; entry of data into data bases, etc
I have experience using a personal computer for preparation of reports, including simple tables; correspondence; maintenance of data bases/records; electronic mail; etc.
I have experience using a personal computer for a variety of purposes such as preparation of reports, including charts and graphs; gathering and compiling environmental data from reports, computer data bases and library research; work correspondence; research; maintenance and updating of data bases/records (including entry of analytical data); electronic mail, etc.
None of the above.
21 Select the response that best describes your experience administering contracts through modifications, cost and price analyses, and negotiation to support changes in contract specifications to meet organizational requirements. Answer to this question is required
I have experience in contract administration. I have performed the full range of contract administration duties for complex long-term (over two years) contracts, including preparing numerous complex contract modifications, performing cost and price analyses, and negotiating all types of contract changes and settlements over the life of the contract.
I have experience serving as a contract administrator responsible for a full range of contract administration duties for complex long-term (over two years) contracts. My typical administration duties include most of the following: preparing contractual changes, preparing complex modifications, performing in-depth cost analyses, negotiating changes for various types of contracts.
I have regularly and independently administered contracts for short term (less than 2 years) projects or have administered segments of larger long term projects.
I have performed similar or directly related contracting functions and my experience and training have prepared me to perform these functions successfully.
I have no experience administering contracts.
22 Have you used an automated system to perform input/data entry and data retrieval, e.g. produce maps, drawings, spreadsheets, maintain databases and generate report? Answer to this question is required
Yes
No
Grade: All Grades
1 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
No
2 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters. Answer to this question is required
3 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
3.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
No
4 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
Gary Munson
https://www.usajobs.gov/GetJob/ViewDetails/521657700
framirez@usbr.gov
Vacancy Questions Preview
Grade: 05
1 GS-5 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I have three years of general experience of which one year was equivalent to the GS-4 that demonstrates the ability to 1) analyze problems to identify significant factors, gather pertinent data, and recognize solutions; 2) plan and organize work; and 3) communicate effectively orally and in writing.
I have successfully completed a full 4-year course of study in any field leading to a bachelor's degree, in an accredited college or university.
I have a combination of education and experience that when combined, meet the total requirements identified above for the GS-5.
I do not meet any of the requirements as described above.
2 I have experience preparing Answer to this question is required
Procurement Plans
Statements of Work
Budgets
None of the above
3 Select the software application(s) that you utilize proficiently (proficiently means you understand and utilize a majority of the system’s functionality/capabilities). Answer to this question is required
Microsoft Word
WordPerfect
Microsoft Power Point
CorelDraw
E-mail (i.e. Lotus Notes, GroupWise, Microsoft Outlook, etc.)
Microsoft Access
Microsoft Excel
Lotus 1-2-3
Other Applications including Government systems and commercial off-the-shelf systems
None of the above
4 Select the response that best describes your ability to communicate in writing as it relates to the preparation of documents for financial assistance or other types of agreements. Answer to this question is required
I have supervised the review of technical and budget documents, negotiation of agreement terms complying with applicable laws and financial assistance regulations and guidelines, and development of the final agreement document(s) and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing these tasks.
I have independently reviewed technical and budget documents, negotiated agreement terms complying with applicable laws and financial assistance regulations and guidelines, and developed the final agreement document(s).
I have assisted with the review of technical and budget documents, negotiation of agreement terms complying with applicable laws and financial assistance regulations and guidelines, and development of the final agreement document(s) with review by supervisor or senior employee.
I have experience or training in writing technical documents but have not prepared financial assistance or other types of agreements.
I have not had education, training or experience in writing technical documents.
5 Have you used an automated procurement tracking system to input/track data and generate reports? Answer to this question is required
Yes
No
6 Select the response(s) that describe the post-award function(s) you have performed on a regular and recurring basis. Answer to this question is required
Prepare procurement modifications
Review and reconstruct procurement files
Compare procurement files to other records to decide a course of action
Conduct extensive searches of records and/or files to find missing information
Review files and accounting data to ensure procurement is ready to be closed out
Perform closure of procurement files
None of the above
7 Select the answer that best describes your highest level of experience performing research to solve a work related question. Answer to this question is required
I have on occasion performed research from a set group of resources to resolve work related issues or questions.
I have performed research from a large range of resources in order to resolve work related issues or questions.
I have never performed research to resolve work related issues or questions.
I have on rare occasions performed research from various resources to resolve work related issues or questions.
I have only had formal education or training in the task of research.
Grade: 07
1 GS-7 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-5 level in the Federal service as described in the vacancy announcement.
I possess at least one full year of graduate level education that has equipped me to perform the duties of this position.
Superior Academic Achievement- I meet 1 of the following: In the upper one-third of my graduating class; OR a GPA of 3.0 or higher out of 4.0, as recorded on official transcript, or based on courses completed during final 2 years of curriculum; OR a GPA of 3.5 or higher out of 4.0, based on average of required courses completed in major or required courses in major completed during the final 2 years of curriculum.
I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response that best describes your experience preparing and/or developing financial assistance (grants and cooperative agreements) documents. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have not had experience with developing financial assistance agreements; however, I am familiar with the required forms and have applied for Federal financial assistance.
I have assisted others in preparing financial assistance documents with review by supervisor or senior employee.
I have gathered information and developed financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised gathering and developing financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
3 Select the response(s) that show the types of entities you have worked with in developing contracts. Answer to this question is required
State and local
Federal
Private entities
Non-profit organizations
Indian tribes
State controlled institutions of higher education
Other
None of the above
4 Select the response that best describes your experience working with management on financial assistance agreements Answer to this question is required
I have experience that involves routinely working with management officials to resolve unique or complex issues in a way that reflects a partnership with management or shared problem solving. This includes exploring unique or untried solutions and sharing options, initiating ongoing contacts with managers to foster strong working relationships and often soliciting feedback on programs and services.
I have experience that involves routinely educating, advising, or participating in meetings with groups or individuals when contacted to address issues or problems. This includes developing rapport and establishing credibility to resolve issues that are mutually satisfactory to the grants and agreements programs and all parties.
I have assisted other senior employees in resolving issues that are mutually satisfactory to the grants and agreements programs and all parties.
I do not have experience working on financial assistance agreements but have worked on the management of contracts.
None of the above.
5 Select the response that best describes your experience administering/monitoring financial assistance (grants and cooperative agreements) documents. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have administered financial assistance documents with review by supervisor or senior employee.
I have administered financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised administration of financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
6 I have experience preparing Answer to this question is required
Procurement Plans
Statements of Work
Budgets
None of the above
7 Select the one response that best describes your experience facilitating customer preparation of statements of work. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
Grade: 09
1 GS-9 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-07 level in the Federal service as described in the vacancy announcement.
I possess a Master's or equivalent graduate degree OR two full years of progressively higher level graduate education leading to such a degree OR LL.B. OR J.D., if related, that has equipped me to perform the duties of this position.
I possess a combination of graduate level education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response that best describes your experience preparing and/or developing financial assistance (grants and cooperative agreements) documents. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have not had experience with developing financial assistance agreements; however, I am familiar with the required forms and have applied for Federal financial assistance.
I have assisted others in preparing financial assistance documents with review by supervisor or senior employee.
I have gathered information and developed financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised gathering and developing financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
3 Select the response(s) that show the types of entities you have worked with in developing financial assistance agreements. Answer to this question is required
State and local
Federal
Private entities
Non-profit organizations
Indian tribes
State controlled institutions of higher education
Other
None of the above
4 Select the pre-award and post-award job task(s) you have performed related to financial assistance agreements. Answer to this question is required
Determining eligibility.
Ensuring recipient compliance with financial and administrative requirements.
Developing the agreement terms and supporting documents.
Monitoring compliance through required reports.
Performing close-out procedure.
None of the above.
5 Select the response that best describes your experience working with management on financial assistance agreements Answer to this question is required
I have experience that involves routinely working with management officials to resolve unique or complex issues in a way that reflects a partnership with management or shared problem solving. This includes exploring unique or untried solutions and sharing options, initiating ongoing contacts with managers to foster strong working relationships and often soliciting feedback on programs and services.
I have experience that involves routinely educating, advising, or participating in meetings with groups or individuals when contacted to address issues or problems. This includes developing rapport and establishing credibility to resolve issues that are mutually satisfactory to the grants and agreements programs and all parties.
I have assisted other senior employees in resolving issues that are mutually satisfactory to the grants and agreements programs and all parties.
I do not have experience working on financial assistance agreements but have worked on the management of contracts.
None of the above.
6 Select the response that best describes your experience in conducting pre-award and pre-modification internal control reviews of proposed financial assistance agreements and supporting documentation. Answer to this question is required
I have had education or training in performing this task, but have not yet performed it on the job.
I have supervised others in conducting pre-award and pre-modification internal control reviews of proposed financial assistance agreements and supporting documentation and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
I have conducted pre-award and pre-modification internal control reviews of proposed financial assistance agreements and supporting documentation with review by supervisor or senior employee.
I have conducted pre-award and pre-modification internal control reviews of proposed financial assistance agreements and supporting documentation as a regular part of my job independently and usually without review by supervisor or senior employee.
I have not had education, training or experience in performing this task.
7 Select the response(s) that best reflect(s) your level of experience interacting with individuals within an office setting or as a team member. Answer to this question is required
I have served as a spokesperson for an organizational group or team.
I have facilitated communications and activities between office groups or individuals.
I have presented, defended, or negotiated needs or problems with office staff or management.
I have regularly served as a consultant to peers, office staff, or management on administrative, clerical, or programmatic issues.
I have not performed any of the tasks listed above.
8 Select the response that best describes how you determine customer expectations and requirements, and use that knowledge to improve work methods, procedures, products, and/or services. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
9 Select the response that best describes your experience awarding and administering financial assistance (grants and cooperative agreements) agreements. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have administered financial assistance documents with review by supervisor or senior employee.
I have administered financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised administration of financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
10 Select the response(s) that describe your ability to communicate in writing as it relates to the preparation of contract documents, specifications, correspondence, study review comments and technical report preparations. Answer to this question is required
I have written technical documents and made recommendations on implementing, interpreting, applying, or complying with laws and guidelines.
I have provided written analysis to management or staff on implementing, interpreting, applying, or complying with laws and guidelines.
I have prepared scopes of work and other related contract documents.
I have written technical reports pertaining to water resource management projects.
I have written technical or non-technical reports, memoranda, summaries or other documents demonstrating the ability to synthesize a variety of information into a readable product.
I have written draft sections of technical reports under the supervision of more experienced staff.
I have provided written comments on technical or non-technical reports.
None of the above.
11 Select the response(s) that characterize(s) the interpersonal communication experience you routinely apply at work. Answer to this question is required
Provide direction, guidance or instruction to support staff, co-workers, and/or contract staff
Interact effectively in situations where frequent changes, delays, or unexpected changes in events, shifts in priorities, time tables, or work assignments may occur
Persuade others to adopt new methods, procedures, or techniques in order to improve or meet new standards
Diffuse confrontation or stressful situations with difficult or distressed participants
None of the above
12 Select the financial assistance and other types of agreement guideline(s) you have used as a regular part of your job. (Regular means on a recurring basis.) Answer to this question is required
Office of Management and Budget (OMB) Circulars
Public Laws
Code of Federal Regulations (CFR)
Federal Acquisition Regulations (FAR)
State Laws/Regulations
US Code (USC)
Executive Orders (EO)
Catalog of Federal Domestic Assistance (CFDA)
Principles of Federal Appropriations Law
Reclamation laws
None of the above
13 Please select the responses that describe your experience performing all phases of the acquisition cycle. Answer to this question is required
Conduct small business market research
Develop performance-based statements of work
Negotiate Terms and Conditions
Write source selection reports
Review statements of work
Develop statements of work
Develop requests for proposals
Prepare acquisition plans
Solicit offers and award contracts
Evaluate proposals
Review independent government estimates
Review contractor's performance of contract requirements
Contract administration
Cost analysis
Price analysis
Prepare post-negotiation memoranda
Source selection
Contract close out
Contract termination
None of the above
Grade: All Grades
1 Have you received an employee performance appraisal rating in the previous 12 months?
Yes
No
2 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work?
Yes
No
Gary Munson
https://www.usajobs.gov/GetJob/ViewDetails/521651100
framirez@usbr.gov
Jan 16, 2019
Full time
Vacancy Questions Preview
Grade: 05
1 GS-5 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I have three years of general experience of which one year was equivalent to the GS-4 that demonstrates the ability to 1) analyze problems to identify significant factors, gather pertinent data, and recognize solutions; 2) plan and organize work; and 3) communicate effectively orally and in writing.
I have successfully completed a full 4-year course of study in any field leading to a bachelor's degree, in an accredited college or university.
I have a combination of education and experience that when combined, meet the total requirements identified above for the GS-5.
I do not meet any of the requirements as described above.
2 I have experience preparing Answer to this question is required
Procurement Plans
Statements of Work
Budgets
None of the above
3 Select the software application(s) that you utilize proficiently (proficiently means you understand and utilize a majority of the system’s functionality/capabilities). Answer to this question is required
Microsoft Word
WordPerfect
Microsoft Power Point
CorelDraw
E-mail (i.e. Lotus Notes, GroupWise, Microsoft Outlook, etc.)
Microsoft Access
Microsoft Excel
Lotus 1-2-3
Other Applications including Government systems and commercial off-the-shelf systems
None of the above
4 Select the response that best describes your ability to communicate in writing as it relates to the preparation of documents for financial assistance or other types of agreements. Answer to this question is required
I have supervised the review of technical and budget documents, negotiation of agreement terms complying with applicable laws and financial assistance regulations and guidelines, and development of the final agreement document(s) and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing these tasks.
I have independently reviewed technical and budget documents, negotiated agreement terms complying with applicable laws and financial assistance regulations and guidelines, and developed the final agreement document(s).
I have assisted with the review of technical and budget documents, negotiation of agreement terms complying with applicable laws and financial assistance regulations and guidelines, and development of the final agreement document(s) with review by supervisor or senior employee.
I have experience or training in writing technical documents but have not prepared financial assistance or other types of agreements.
I have not had education, training or experience in writing technical documents.
5 Have you used an automated procurement tracking system to input/track data and generate reports? Answer to this question is required
Yes
No
6 Select the response(s) that describe the post-award function(s) you have performed on a regular and recurring basis. Answer to this question is required
Prepare procurement modifications
Review and reconstruct procurement files
Compare procurement files to other records to decide a course of action
Conduct extensive searches of records and/or files to find missing information
Review files and accounting data to ensure procurement is ready to be closed out
Perform closure of procurement files
None of the above
7 Select the answer that best describes your highest level of experience performing research to solve a work related question. Answer to this question is required
I have on occasion performed research from a set group of resources to resolve work related issues or questions.
I have performed research from a large range of resources in order to resolve work related issues or questions.
I have never performed research to resolve work related issues or questions.
I have on rare occasions performed research from various resources to resolve work related issues or questions.
I have only had formal education or training in the task of research.
Grade: 07
1 GS-7 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-5 level in the Federal service as described in the vacancy announcement.
I possess at least one full year of graduate level education that has equipped me to perform the duties of this position.
Superior Academic Achievement- I meet 1 of the following: In the upper one-third of my graduating class; OR a GPA of 3.0 or higher out of 4.0, as recorded on official transcript, or based on courses completed during final 2 years of curriculum; OR a GPA of 3.5 or higher out of 4.0, based on average of required courses completed in major or required courses in major completed during the final 2 years of curriculum.
I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response that best describes your experience preparing and/or developing financial assistance (grants and cooperative agreements) documents. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have not had experience with developing financial assistance agreements; however, I am familiar with the required forms and have applied for Federal financial assistance.
I have assisted others in preparing financial assistance documents with review by supervisor or senior employee.
I have gathered information and developed financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised gathering and developing financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
3 Select the response(s) that show the types of entities you have worked with in developing contracts. Answer to this question is required
State and local
Federal
Private entities
Non-profit organizations
Indian tribes
State controlled institutions of higher education
Other
None of the above
4 Select the response that best describes your experience working with management on financial assistance agreements Answer to this question is required
I have experience that involves routinely working with management officials to resolve unique or complex issues in a way that reflects a partnership with management or shared problem solving. This includes exploring unique or untried solutions and sharing options, initiating ongoing contacts with managers to foster strong working relationships and often soliciting feedback on programs and services.
I have experience that involves routinely educating, advising, or participating in meetings with groups or individuals when contacted to address issues or problems. This includes developing rapport and establishing credibility to resolve issues that are mutually satisfactory to the grants and agreements programs and all parties.
I have assisted other senior employees in resolving issues that are mutually satisfactory to the grants and agreements programs and all parties.
I do not have experience working on financial assistance agreements but have worked on the management of contracts.
None of the above.
5 Select the response that best describes your experience administering/monitoring financial assistance (grants and cooperative agreements) documents. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have administered financial assistance documents with review by supervisor or senior employee.
I have administered financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised administration of financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
6 I have experience preparing Answer to this question is required
Procurement Plans
Statements of Work
Budgets
None of the above
7 Select the one response that best describes your experience facilitating customer preparation of statements of work. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
Grade: 09
1 GS-9 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-07 level in the Federal service as described in the vacancy announcement.
I possess a Master's or equivalent graduate degree OR two full years of progressively higher level graduate education leading to such a degree OR LL.B. OR J.D., if related, that has equipped me to perform the duties of this position.
I possess a combination of graduate level education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response that best describes your experience preparing and/or developing financial assistance (grants and cooperative agreements) documents. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have not had experience with developing financial assistance agreements; however, I am familiar with the required forms and have applied for Federal financial assistance.
I have assisted others in preparing financial assistance documents with review by supervisor or senior employee.
I have gathered information and developed financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised gathering and developing financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
3 Select the response(s) that show the types of entities you have worked with in developing financial assistance agreements. Answer to this question is required
State and local
Federal
Private entities
Non-profit organizations
Indian tribes
State controlled institutions of higher education
Other
None of the above
4 Select the pre-award and post-award job task(s) you have performed related to financial assistance agreements. Answer to this question is required
Determining eligibility.
Ensuring recipient compliance with financial and administrative requirements.
Developing the agreement terms and supporting documents.
Monitoring compliance through required reports.
Performing close-out procedure.
None of the above.
5 Select the response that best describes your experience working with management on financial assistance agreements Answer to this question is required
I have experience that involves routinely working with management officials to resolve unique or complex issues in a way that reflects a partnership with management or shared problem solving. This includes exploring unique or untried solutions and sharing options, initiating ongoing contacts with managers to foster strong working relationships and often soliciting feedback on programs and services.
I have experience that involves routinely educating, advising, or participating in meetings with groups or individuals when contacted to address issues or problems. This includes developing rapport and establishing credibility to resolve issues that are mutually satisfactory to the grants and agreements programs and all parties.
I have assisted other senior employees in resolving issues that are mutually satisfactory to the grants and agreements programs and all parties.
I do not have experience working on financial assistance agreements but have worked on the management of contracts.
None of the above.
6 Select the response that best describes your experience in conducting pre-award and pre-modification internal control reviews of proposed financial assistance agreements and supporting documentation. Answer to this question is required
I have had education or training in performing this task, but have not yet performed it on the job.
I have supervised others in conducting pre-award and pre-modification internal control reviews of proposed financial assistance agreements and supporting documentation and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
I have conducted pre-award and pre-modification internal control reviews of proposed financial assistance agreements and supporting documentation with review by supervisor or senior employee.
I have conducted pre-award and pre-modification internal control reviews of proposed financial assistance agreements and supporting documentation as a regular part of my job independently and usually without review by supervisor or senior employee.
I have not had education, training or experience in performing this task.
7 Select the response(s) that best reflect(s) your level of experience interacting with individuals within an office setting or as a team member. Answer to this question is required
I have served as a spokesperson for an organizational group or team.
I have facilitated communications and activities between office groups or individuals.
I have presented, defended, or negotiated needs or problems with office staff or management.
I have regularly served as a consultant to peers, office staff, or management on administrative, clerical, or programmatic issues.
I have not performed any of the tasks listed above.
8 Select the response that best describes how you determine customer expectations and requirements, and use that knowledge to improve work methods, procedures, products, and/or services. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
9 Select the response that best describes your experience awarding and administering financial assistance (grants and cooperative agreements) agreements. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed it on the job.
I have administered financial assistance documents with review by supervisor or senior employee.
I have administered financial assistance documents as a regular part of my job independently and usually without review by supervisor or senior employee.
I have supervised administration of financial assistance documents and/or have trained others in performance and/or am normally consulted by others as an expert for assistance in performing this task.
10 Select the response(s) that describe your ability to communicate in writing as it relates to the preparation of contract documents, specifications, correspondence, study review comments and technical report preparations. Answer to this question is required
I have written technical documents and made recommendations on implementing, interpreting, applying, or complying with laws and guidelines.
I have provided written analysis to management or staff on implementing, interpreting, applying, or complying with laws and guidelines.
I have prepared scopes of work and other related contract documents.
I have written technical reports pertaining to water resource management projects.
I have written technical or non-technical reports, memoranda, summaries or other documents demonstrating the ability to synthesize a variety of information into a readable product.
I have written draft sections of technical reports under the supervision of more experienced staff.
I have provided written comments on technical or non-technical reports.
None of the above.
11 Select the response(s) that characterize(s) the interpersonal communication experience you routinely apply at work. Answer to this question is required
Provide direction, guidance or instruction to support staff, co-workers, and/or contract staff
Interact effectively in situations where frequent changes, delays, or unexpected changes in events, shifts in priorities, time tables, or work assignments may occur
Persuade others to adopt new methods, procedures, or techniques in order to improve or meet new standards
Diffuse confrontation or stressful situations with difficult or distressed participants
None of the above
12 Select the financial assistance and other types of agreement guideline(s) you have used as a regular part of your job. (Regular means on a recurring basis.) Answer to this question is required
Office of Management and Budget (OMB) Circulars
Public Laws
Code of Federal Regulations (CFR)
Federal Acquisition Regulations (FAR)
State Laws/Regulations
US Code (USC)
Executive Orders (EO)
Catalog of Federal Domestic Assistance (CFDA)
Principles of Federal Appropriations Law
Reclamation laws
None of the above
13 Please select the responses that describe your experience performing all phases of the acquisition cycle. Answer to this question is required
Conduct small business market research
Develop performance-based statements of work
Negotiate Terms and Conditions
Write source selection reports
Review statements of work
Develop statements of work
Develop requests for proposals
Prepare acquisition plans
Solicit offers and award contracts
Evaluate proposals
Review independent government estimates
Review contractor's performance of contract requirements
Contract administration
Cost analysis
Price analysis
Prepare post-negotiation memoranda
Source selection
Contract close out
Contract termination
None of the above
Grade: All Grades
1 Have you received an employee performance appraisal rating in the previous 12 months?
Yes
No
2 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work?
Yes
No
Gary Munson
https://www.usajobs.gov/GetJob/ViewDetails/521651100
framirez@usbr.gov
Vacancy Questions Preview
Grade: 05
1 GS-5 Choose one answer that best describes your experience, education or combination of education and experience as related to the basic qualification requirements for this position Answer to this question is required
I have at least one year of specialized experience that has equipped me with the particular knowledge, skills and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-04 level in the Federal service as described below
I have completed four full years of education above high school level
I have a combination of post-high school education and specialized experience that meets 100% of the qualification requirements for this position
I do not meet any of the requirements described above
2 Select the office software applications in which you are proficient. (Proficient means you understand and utilize a major part of the systems' functionality/capabilities.) Answer to this question is required
Word processing software (e.g., Word, WordPerfect, WordPro)
Data management software (e.g., Access)
Spreadsheet software (e.g., Excel)
Presentation software (e.g., PowerPoint)
Electronic mail and messaging applications (e.g., GroupWise, Lotus Notes, Outlook, etc.)
Internet search engines
Financial management applications (e.g., budget, accounting, payroll)
Personnel management applications (e.g., time and attendance, personnel transactions)
Logistic management applications (e.g., property management, travel)
Security management applications
Records and forms management applications
Graphics software (e.g., CorelDraw, Adobe Illustrator)
Purchasing applications
Other office software applications relevant to the position
None of the above
3 Select the response(s) that best describes your experience utilizing computer software and features. Answer to this question is required
Used advanced and varied software features to create and edit spreadsheets.
Used advanced and varied software features to create and edit graphs or charts.
Used advanced and varied software features to create and edit automated forms.
Used advanced and varied software features to create and edit automated presentations that included graphics.
Used varied software features to create and edit formal documents, such as correspondence, memos and letters.
Used advanced features to run custom reports.
Used advanced features to export and import information from one system/software to another.
Used varied functions and features to locate and research information via the internet.
Created and edited documents that required complex formatting.
None of the above
4 Select the response that best describes your ability to use a personal computer and software applications to prepare tables, graphs, illustrations, and maintain computer data records. Answer to this question is required
I have experience using a personal computer for receiving and sending electronic mail; data entry, etc.
I have experience using a personal computer for basic work correspondence; electronic mail; entry of data into data bases, etc.
I have experience using a personal computer for preparation of simple reports; basic work correspondence; electronic mail; entry of data into data bases, etc
I have experience using a personal computer for preparation of reports, including simple tables; correspondence; maintenance of data bases/records; electronic mail; etc.
I have experience using a personal computer for a variety of purposes such as preparation of reports, including charts and graphs; gathering and compiling data from reports, computer data bases and library research; work correspondence; research; maintenance and updating of data bases/records (including entry of analytical data); electronic mail, etc.
None of the above.
5 Select the response that best describes your experience retrieving program information using an automated system to determine the status of reports and/or tasks. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
6 Select the response that best describes your experience utilizing the correct grammar, spelling, punctuation, syntax, and required formats. Answer to this question is required
I have prepared (typed), reviewed, and edited office correspondence in accordance with correspondence manuals and etiquette, with minimal to no review for clarity, coherence, style, format, and other standard correspondence requirements.
I have prepared (typed), reviewed, and edited office correspondence in accordance with correspondence manuals and etiquette, subject to review for clarity coherence, style, format, and other standard correspondence requirements.
I have prepared (typed), reviewed, and edited office correspondence, as directed and for review, using form letters or examples of previous correspondence.
I have received instruction and/or training in preparing (typing), reviewing, and editing correspondence, but have not performed them on the job.
None of the above.
7 Select the response that best describes your work experience preparing formal or official documents in final format. Answer to this question is required
I have prepared formal or official documents in final format for general administrative correspondence (memorandums, letters, briefing papers, congressional)
I have prepared formal or official documents in final format for scientific/technical correspondence
I have prepared formal or official documents in final format for legal correspondence
None of the above
8 Select the office function(s) you performed in your work experience Answer to this question is required
Make travel arrangements
Maintain office files
Route and distribute incoming mail
Input and/or record time and attendance information
Process out-going mail
Greet visitors
Type documents from rough draft into final product
Process travel vouchers to reimburse travel expenses
Edit documents for grammar, spelling, punctuation, and sentence structure
File documents and regulatory guidance
Refer customers to the correct employee for assistance
None of the above
9 Select the response that best describes your ability to organize, distribute, and file documents, publications and other materials. Answer to this question is required
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision.
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision. Routine modifications were made to existing file systems as directed.
I have experience independently maintaining general office files (routine office and personnel; material, subject matter correspondence). With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
I have experience maintaining records, inventories, and reference materials. Experience at this level may include maintaining regulations and policies. I have maintained a library of documents and/or a database.
I have extensive experience maintaining records, inventories, and various reference materials. My experience may include maintaining regulations, policies and guidelines. I have independently maintained a library of documents and/or a database. I have utilized knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
None of the above.
10 Select the response(s) that indicate your experience in handling, filing, and retrieving highly technical information. Answer to this question is required
Operation and maintenance instructions
Equipment data
Contract specifications
Electrical, mechanical, and/or civil engineering standards
Technical reports, books, and/or other publications
None of the above
11 Select the response(s) that describe the types of interactions you have experienced as a regular part of a job. Answer to this question is required
Greet office visitors and direct them to the appropriate office or individual staff member
Explain administrative procedures to staff members
Answer office telephone and provide information to callers or refer the caller to the appropriate office or individual staff member
Interact with staff members and the public in a courteous and professional manner.
None of the above
12 Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints. Answer to this question is required
I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines.
I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities.
I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines.
I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines.
None of the above.
13 Select the answer that best describes your experience in organizing and prioritizing work. Answer to this question is required
I prioritize my work and coordinate with others on requirements and deadlines in 5 or more major office functions (such as time sheets, correspondence preparation, travel arrangements, requisitions, special projects) to assure that work deadlines are met and work is completed satisfactorily.
I prioritize my workload and coordinate with other administrative personnel in multiple offices in 5 or more major office functions (such as time sheets, correspondence preparation, travel arrangements, requisitions, special projects) to assure that work deadlines are met and work is completed satisfactorily.
I prioritize my work and coordinate with others on requirements and deadlines in 3 to 4 major office functions (such as time sheets, correspondence preparation, travel arrangements, requisitions, special projects) to assure that work deadlines are met and work is completed satisfactorily.
I prioritize my work and coordinate with others on requirements and deadlines in 1 to 2 major office functions (such as time sheets, correspondence preparation, travel arrangements, requisitions, specials projects) to assure that work deadlines are met and work is completed satisfactorily.
I have limited experience in prioritizing and coordinating my work to meet office requirements and deadlines.
None of the above.
14 Select the statements that best describe your experience coordinating with others to accomplish work-related activities or project assignments. (Please ensure that your resume contains sufficient data to validate your selection). Answer to this question is required
Arrange conferences, calls/meetings, which include participants from outside the immediate organization
Arrange local meetings
Prepare materials, ensuring that they are ready prior and during meeting
Perform routine tasks to assist co-workers
Coordinate and research data files
Coordinate with others to explain ideas or discuss information of limited difficulty or complexity
None of the above
Grade: All Grades
1 Do you possess a typing speed of at least 40 wpm? Answer to this question is required
Yes
No
2 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
2.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
No
3 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
3.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
No
Gary Munson
https://www.usajobs.gov/GetJob/ViewDetails/521605200
jmanderson@usbr.gov
Jan 16, 2019
Full time
Vacancy Questions Preview
Grade: 05
1 GS-5 Choose one answer that best describes your experience, education or combination of education and experience as related to the basic qualification requirements for this position Answer to this question is required
I have at least one year of specialized experience that has equipped me with the particular knowledge, skills and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-04 level in the Federal service as described below
I have completed four full years of education above high school level
I have a combination of post-high school education and specialized experience that meets 100% of the qualification requirements for this position
I do not meet any of the requirements described above
2 Select the office software applications in which you are proficient. (Proficient means you understand and utilize a major part of the systems' functionality/capabilities.) Answer to this question is required
Word processing software (e.g., Word, WordPerfect, WordPro)
Data management software (e.g., Access)
Spreadsheet software (e.g., Excel)
Presentation software (e.g., PowerPoint)
Electronic mail and messaging applications (e.g., GroupWise, Lotus Notes, Outlook, etc.)
Internet search engines
Financial management applications (e.g., budget, accounting, payroll)
Personnel management applications (e.g., time and attendance, personnel transactions)
Logistic management applications (e.g., property management, travel)
Security management applications
Records and forms management applications
Graphics software (e.g., CorelDraw, Adobe Illustrator)
Purchasing applications
Other office software applications relevant to the position
None of the above
3 Select the response(s) that best describes your experience utilizing computer software and features. Answer to this question is required
Used advanced and varied software features to create and edit spreadsheets.
Used advanced and varied software features to create and edit graphs or charts.
Used advanced and varied software features to create and edit automated forms.
Used advanced and varied software features to create and edit automated presentations that included graphics.
Used varied software features to create and edit formal documents, such as correspondence, memos and letters.
Used advanced features to run custom reports.
Used advanced features to export and import information from one system/software to another.
Used varied functions and features to locate and research information via the internet.
Created and edited documents that required complex formatting.
None of the above
4 Select the response that best describes your ability to use a personal computer and software applications to prepare tables, graphs, illustrations, and maintain computer data records. Answer to this question is required
I have experience using a personal computer for receiving and sending electronic mail; data entry, etc.
I have experience using a personal computer for basic work correspondence; electronic mail; entry of data into data bases, etc.
I have experience using a personal computer for preparation of simple reports; basic work correspondence; electronic mail; entry of data into data bases, etc
I have experience using a personal computer for preparation of reports, including simple tables; correspondence; maintenance of data bases/records; electronic mail; etc.
I have experience using a personal computer for a variety of purposes such as preparation of reports, including charts and graphs; gathering and compiling data from reports, computer data bases and library research; work correspondence; research; maintenance and updating of data bases/records (including entry of analytical data); electronic mail, etc.
None of the above.
5 Select the response that best describes your experience retrieving program information using an automated system to determine the status of reports and/or tasks. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
6 Select the response that best describes your experience utilizing the correct grammar, spelling, punctuation, syntax, and required formats. Answer to this question is required
I have prepared (typed), reviewed, and edited office correspondence in accordance with correspondence manuals and etiquette, with minimal to no review for clarity, coherence, style, format, and other standard correspondence requirements.
I have prepared (typed), reviewed, and edited office correspondence in accordance with correspondence manuals and etiquette, subject to review for clarity coherence, style, format, and other standard correspondence requirements.
I have prepared (typed), reviewed, and edited office correspondence, as directed and for review, using form letters or examples of previous correspondence.
I have received instruction and/or training in preparing (typing), reviewing, and editing correspondence, but have not performed them on the job.
None of the above.
7 Select the response that best describes your work experience preparing formal or official documents in final format. Answer to this question is required
I have prepared formal or official documents in final format for general administrative correspondence (memorandums, letters, briefing papers, congressional)
I have prepared formal or official documents in final format for scientific/technical correspondence
I have prepared formal or official documents in final format for legal correspondence
None of the above
8 Select the office function(s) you performed in your work experience Answer to this question is required
Make travel arrangements
Maintain office files
Route and distribute incoming mail
Input and/or record time and attendance information
Process out-going mail
Greet visitors
Type documents from rough draft into final product
Process travel vouchers to reimburse travel expenses
Edit documents for grammar, spelling, punctuation, and sentence structure
File documents and regulatory guidance
Refer customers to the correct employee for assistance
None of the above
9 Select the response that best describes your ability to organize, distribute, and file documents, publications and other materials. Answer to this question is required
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision.
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision. Routine modifications were made to existing file systems as directed.
I have experience independently maintaining general office files (routine office and personnel; material, subject matter correspondence). With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
I have experience maintaining records, inventories, and reference materials. Experience at this level may include maintaining regulations and policies. I have maintained a library of documents and/or a database.
I have extensive experience maintaining records, inventories, and various reference materials. My experience may include maintaining regulations, policies and guidelines. I have independently maintained a library of documents and/or a database. I have utilized knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
None of the above.
10 Select the response(s) that indicate your experience in handling, filing, and retrieving highly technical information. Answer to this question is required
Operation and maintenance instructions
Equipment data
Contract specifications
Electrical, mechanical, and/or civil engineering standards
Technical reports, books, and/or other publications
None of the above
11 Select the response(s) that describe the types of interactions you have experienced as a regular part of a job. Answer to this question is required
Greet office visitors and direct them to the appropriate office or individual staff member
Explain administrative procedures to staff members
Answer office telephone and provide information to callers or refer the caller to the appropriate office or individual staff member
Interact with staff members and the public in a courteous and professional manner.
None of the above
12 Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints. Answer to this question is required
I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines.
I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities.
I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines.
I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines.
None of the above.
13 Select the answer that best describes your experience in organizing and prioritizing work. Answer to this question is required
I prioritize my work and coordinate with others on requirements and deadlines in 5 or more major office functions (such as time sheets, correspondence preparation, travel arrangements, requisitions, special projects) to assure that work deadlines are met and work is completed satisfactorily.
I prioritize my workload and coordinate with other administrative personnel in multiple offices in 5 or more major office functions (such as time sheets, correspondence preparation, travel arrangements, requisitions, special projects) to assure that work deadlines are met and work is completed satisfactorily.
I prioritize my work and coordinate with others on requirements and deadlines in 3 to 4 major office functions (such as time sheets, correspondence preparation, travel arrangements, requisitions, special projects) to assure that work deadlines are met and work is completed satisfactorily.
I prioritize my work and coordinate with others on requirements and deadlines in 1 to 2 major office functions (such as time sheets, correspondence preparation, travel arrangements, requisitions, specials projects) to assure that work deadlines are met and work is completed satisfactorily.
I have limited experience in prioritizing and coordinating my work to meet office requirements and deadlines.
None of the above.
14 Select the statements that best describe your experience coordinating with others to accomplish work-related activities or project assignments. (Please ensure that your resume contains sufficient data to validate your selection). Answer to this question is required
Arrange conferences, calls/meetings, which include participants from outside the immediate organization
Arrange local meetings
Prepare materials, ensuring that they are ready prior and during meeting
Perform routine tasks to assist co-workers
Coordinate and research data files
Coordinate with others to explain ideas or discuss information of limited difficulty or complexity
None of the above
Grade: All Grades
1 Do you possess a typing speed of at least 40 wpm? Answer to this question is required
Yes
No
2 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
2.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
No
3 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
3.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
No
Gary Munson
https://www.usajobs.gov/GetJob/ViewDetails/521605200
jmanderson@usbr.gov
East Bay Municipal Utility District
Oakland, CA, USA
alented recruitment and assessment professionals are invited to apply for the Human Resources Analyst II position in East Bay Municipal Utility District's (EBMUD's) Human Resources Department. This position provides recruiting, employment testing and related services for all EBMUD departments that comprise the largest, independently operated water and wastewater utility on the West Coast. Some of the functional departments that collectively further the mission and objectives of EBMUD include Engineering & Construction, Operations & Maintenance, Wastewater, Water & Natural Resources, Customer & Community Services, Finance, and Information Systems. EBMUD's workforce of approximately 1900 staff members include managers, supervisors, technicians, employees, and unions. In addition to strong technical skills in designing and administering merit-system examination processes and conducting task-based job analyses, the ideal candidate must have excellent customer service and communications skills and a collaborative team-oriented work style. The ideal candidate will also be technology savvy, innovative, independent, energetic, and capable of working in a high production environment. Typical responsibilities include: • Consulting with hiring managers and supervisors to identify recruitment needs and design effective recruitment/candidate selection strategies. • Designing, developing, administering and validating a variety of employment tests and supporting materials. • Conducting detailed, task-based job analyses and developing content valid selection plans with supporting documentation. • Utilizing state-of-the-art recruitment methods including targeted and broad-based recruiting to attract and retain a viable, diverse and effective workforce. • Preparing a variety of original written materials including recruitment and testing documents, job analysis reports, advertisements, written instructions and various correspondence. • Analyzing and interpreting a variety of statistical data. • Interpreting and applying EBMUD rules and procedures as well as provisions of applicable state and federal equal employment laws. • Communicating orally with a variety of audiences, including giving instructions to groups of candidates, providing candidate feedback, giving direction to clerical assistants or interview panels, and meeting with employees. • Completing a variety of special projects as needed, which may involve extensive research, project scheduling, coordination with other departments and/or preparation of major reports. • May also perform tasks in classification, compensation, labor relations, training, and benefits. The salary range is $8,638 per month increasing to $9,070, $9,523, and $9,999 after 6, 18, and 30 months, respectively. EBMUD is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity, gender expression, marital or registered domestic partnership status, age for individuals over forty years of age, national origin, ancestry, disability (mental or physical, including AIDS and HIV), medical condition (cancer and genetic characteristics), genetic information, sexual orientation, military and veterans status, family or medical leave status, pregnancy, pregnancy disability leave status, or any other status protected by federal, state and/or local laws.
Requirements:
Any combination of education and experience that has led to the acquisition of the knowledge and abilities indicated above. Typical means of acquiring the essential knowledge and abilities is a combination of training and experience equivalent to: 1. Completion of four years of college resulting in graduation or its equivalent; and 2. Two years of experience in personnel selection and merit system/civil service employment testing, recruitment, job analysis, or position classification and compensation. Equivalent combinations of education and experience may be considered. To be considered under the "equivalent combination of education and experience" provision, it is your responsibility to include in your application materials written evidence of employment performed at the level of the typical duties of this position and/or coursework in subject areas directly related to this position. For more information, see our FAQ page at http://www.ebmud.com/jobs/job-resources/job-faqs-frequently-asked-questions/ .
Natasha Glynn
Jan 15, 2019
Full time
alented recruitment and assessment professionals are invited to apply for the Human Resources Analyst II position in East Bay Municipal Utility District's (EBMUD's) Human Resources Department. This position provides recruiting, employment testing and related services for all EBMUD departments that comprise the largest, independently operated water and wastewater utility on the West Coast. Some of the functional departments that collectively further the mission and objectives of EBMUD include Engineering & Construction, Operations & Maintenance, Wastewater, Water & Natural Resources, Customer & Community Services, Finance, and Information Systems. EBMUD's workforce of approximately 1900 staff members include managers, supervisors, technicians, employees, and unions. In addition to strong technical skills in designing and administering merit-system examination processes and conducting task-based job analyses, the ideal candidate must have excellent customer service and communications skills and a collaborative team-oriented work style. The ideal candidate will also be technology savvy, innovative, independent, energetic, and capable of working in a high production environment. Typical responsibilities include: • Consulting with hiring managers and supervisors to identify recruitment needs and design effective recruitment/candidate selection strategies. • Designing, developing, administering and validating a variety of employment tests and supporting materials. • Conducting detailed, task-based job analyses and developing content valid selection plans with supporting documentation. • Utilizing state-of-the-art recruitment methods including targeted and broad-based recruiting to attract and retain a viable, diverse and effective workforce. • Preparing a variety of original written materials including recruitment and testing documents, job analysis reports, advertisements, written instructions and various correspondence. • Analyzing and interpreting a variety of statistical data. • Interpreting and applying EBMUD rules and procedures as well as provisions of applicable state and federal equal employment laws. • Communicating orally with a variety of audiences, including giving instructions to groups of candidates, providing candidate feedback, giving direction to clerical assistants or interview panels, and meeting with employees. • Completing a variety of special projects as needed, which may involve extensive research, project scheduling, coordination with other departments and/or preparation of major reports. • May also perform tasks in classification, compensation, labor relations, training, and benefits. The salary range is $8,638 per month increasing to $9,070, $9,523, and $9,999 after 6, 18, and 30 months, respectively. EBMUD is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity, gender expression, marital or registered domestic partnership status, age for individuals over forty years of age, national origin, ancestry, disability (mental or physical, including AIDS and HIV), medical condition (cancer and genetic characteristics), genetic information, sexual orientation, military and veterans status, family or medical leave status, pregnancy, pregnancy disability leave status, or any other status protected by federal, state and/or local laws.
Requirements:
Any combination of education and experience that has led to the acquisition of the knowledge and abilities indicated above. Typical means of acquiring the essential knowledge and abilities is a combination of training and experience equivalent to: 1. Completion of four years of college resulting in graduation or its equivalent; and 2. Two years of experience in personnel selection and merit system/civil service employment testing, recruitment, job analysis, or position classification and compensation. Equivalent combinations of education and experience may be considered. To be considered under the "equivalent combination of education and experience" provision, it is your responsibility to include in your application materials written evidence of employment performed at the level of the typical duties of this position and/or coursework in subject areas directly related to this position. For more information, see our FAQ page at http://www.ebmud.com/jobs/job-resources/job-faqs-frequently-asked-questions/ .
Natasha Glynn
1. Answers all attendance-related phone calls from company employees and documents employee attendance records in the company’s attendance tracking program as needed.
2. Conducts and documents the interactive process with employees calling out or leaving work early for reasons protected under state and federal law (FMLA, PDL, Kin Care, etc.).
3. Provides attendance information and records to department supervisors and managers as needed.
4. Conducts attendance related investigations and facilitates disciplinary outcomes in consultation with the Lead Human Resources Call Center Associate and Attendance Administration Supervisor.
5. Provides front desk support for the Human Resources department, including greeting visitors to the office, answering telephones, and providing answers to basic questions regarding company policies and procedures.
6. Scans and maintains all employee documents in the electronic file database.
7. Organizes employee file and assembles documentation for employee and/or legal file requests.
8. Assists with other duties and projects as assigned.
9. Attendance and punctuality are an essential job function of this position.
The duties listed are not set forth for the purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a position title or those to be assigned and performed temporarily outside of an employee’s normal line of work. HR Assistant
QUALIFICATIONS
1. Bachelor’s degree in business, human resources, or equivalent combination of education and experience required.
2. Proficient in Microsoft Office: Outlook, Word, and Excel.
3. General understanding of benefits, employee leave of absence and general HR functions.
4. Ability to handle sensitive and confidential documentation.
5. Candidate must have excellent time management and organizational skills.
6. Candidate must be flexible to work a variety of shifts.
Must possess an ability to work with minimal supervision and make educated ethical decisions as necessary. Must be able to resolve conflicts and have effective communication skills with all levels of employees and be able to work effectively and collaboratively in a team environment. Must demonstrate an ability to work independently, prepare detailed professional correspondence, memoranda, policies, procedures as well as regulations related to the employee’s duties. A general knowledge of the Windows based computer operating systems is also required.
Vestnys, Stephanie
Jan 15, 2019
Part time
1. Answers all attendance-related phone calls from company employees and documents employee attendance records in the company’s attendance tracking program as needed.
2. Conducts and documents the interactive process with employees calling out or leaving work early for reasons protected under state and federal law (FMLA, PDL, Kin Care, etc.).
3. Provides attendance information and records to department supervisors and managers as needed.
4. Conducts attendance related investigations and facilitates disciplinary outcomes in consultation with the Lead Human Resources Call Center Associate and Attendance Administration Supervisor.
5. Provides front desk support for the Human Resources department, including greeting visitors to the office, answering telephones, and providing answers to basic questions regarding company policies and procedures.
6. Scans and maintains all employee documents in the electronic file database.
7. Organizes employee file and assembles documentation for employee and/or legal file requests.
8. Assists with other duties and projects as assigned.
9. Attendance and punctuality are an essential job function of this position.
The duties listed are not set forth for the purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a position title or those to be assigned and performed temporarily outside of an employee’s normal line of work. HR Assistant
QUALIFICATIONS
1. Bachelor’s degree in business, human resources, or equivalent combination of education and experience required.
2. Proficient in Microsoft Office: Outlook, Word, and Excel.
3. General understanding of benefits, employee leave of absence and general HR functions.
4. Ability to handle sensitive and confidential documentation.
5. Candidate must have excellent time management and organizational skills.
6. Candidate must be flexible to work a variety of shifts.
Must possess an ability to work with minimal supervision and make educated ethical decisions as necessary. Must be able to resolve conflicts and have effective communication skills with all levels of employees and be able to work effectively and collaboratively in a team environment. Must demonstrate an ability to work independently, prepare detailed professional correspondence, memoranda, policies, procedures as well as regulations related to the employee’s duties. A general knowledge of the Windows based computer operating systems is also required.
Vestnys, Stephanie
Position Summary: Sell new security systems through both self-generated and company provided leads. Ensure customer satisfaction. Job Duties: Generate leads for new sales. Meet with prospective customers in order to sell systems. Process all appropriate documentation. Follow-up with customer to ensure complete satisfaction. Resolve customer issues and concerns. Generate proposals. Coordinate installation. All other miscellaneous responsibilities and other job duties as assigned. Requirements: No prior experience required. 1-2 years experience in sales preferred. High school diploma or equivalent required. Diploma from a 2-year post-high school institution preferred. Excellent communication skills required. Must be a self-starter and have excellent follow up skills. Valid CDL and clean driving record required. Basic knowledge of security systems preferred. Basic data entry and retrieval skills required. Intermediate word processing and basic spreadsheet competence preferred. Final applicant must have ability to pass pre-employment background check and drug screen.
Vestnys, Stephanie
Jan 15, 2019
Full time
Position Summary: Sell new security systems through both self-generated and company provided leads. Ensure customer satisfaction. Job Duties: Generate leads for new sales. Meet with prospective customers in order to sell systems. Process all appropriate documentation. Follow-up with customer to ensure complete satisfaction. Resolve customer issues and concerns. Generate proposals. Coordinate installation. All other miscellaneous responsibilities and other job duties as assigned. Requirements: No prior experience required. 1-2 years experience in sales preferred. High school diploma or equivalent required. Diploma from a 2-year post-high school institution preferred. Excellent communication skills required. Must be a self-starter and have excellent follow up skills. Valid CDL and clean driving record required. Basic knowledge of security systems preferred. Basic data entry and retrieval skills required. Intermediate word processing and basic spreadsheet competence preferred. Final applicant must have ability to pass pre-employment background check and drug screen.
Vestnys, Stephanie
Job Description:
Verify and retain records on incoming or outgoing shipments. Compares identifying information of incoming or outgoing shipments to verify against bills of lading, invoices, orders, or other records. May route items to departments.
ESSENTIAL JOB FUNCTIONS:
The duties and responsibilities listed below apply to all levels of Shipping & Receiving Clerks. Each level of Shipping & Receiving Clerk has additional duties and responsibilities, as listed below.
All levels:
Maintains files and records of shipping and receiving documents for domestic and international transactions.
Prepares documentation for shipment of materials, parts, finished goods and related items.
Verifies incoming shipments for the appropriate items, damages, record and sign for shipments.
Unloads and loads trucks.
Ensures that all export requirements provided by Trade Compliance Manager are adhered to.
Checks items to be shipped against work orders to ascertain that quantities, destinations and routings are correct.
Verifies that materials received are as ordered in both type and quantity.
Routes incoming shipments to proper departments or destination.
Routes MSDS to the appropriate department.
Ensures ERP is accurate with receiving of P.O.s and Outprocess Work orders.
Follows Customer or internal Packaging Requirements, including labeling, and packages shipments sufficiently to avoid shipping damage.
Identifies and reports part discrepancies.
Uses a forklift truck, hoist, or other material handling equipment.
Looks for dock safety concerns and when identified, reports them to supervisor.
Follows all ISO procedures.
Maintains a clean work area and ensuring strict adherence to the 5S Standards.
Shipping/Receiving Clerk II
Works under general supervision.
Trains less skilled Shipping & Receiving Clerks.
Performs all Shipping and Receiving functions.
Identifies process deficiencies and reports to Supervisor.
Identifies part discrepancies and reports to Supervisor with recommendations for correction.
Ensures that received materials are accompanied with a Material Safety Data Sheet, as applicable.
Maintains both Shipping and Receiving areas per company requirements and management direction without direct supervision.
Understands and is responsible for shelf-life requirements and labeling upon receipt.
Shipping/Receiving Clerk III
Maintains the necessary government required security clearance for transporting, handling and shipping collateral materials and access to SCIF and SAPF.
Works under minimal supervision.
Mentors and trains Shipper & Receiving Clerk I-II.
Creates documentation and assigns correct descriptions and UN numbers on bills of lading.
Receives all non-product receipts.
Maintains the Shipping and Receiving departmental work instructions and the related matrix.
Ensures proper process is followed for RMA and RTV processing.
Provides assistance to the Traffic Coordinator in performing negotiation, quoting, and specialized packaging development.
Confirms that Customer or internal Packaging Requirements are followed, including labeling, and that shipments are packaged sufficiently to avoid shipping damage.
Performs cycle count inventories, as needed for shipping/receiving packaging and supplies.
Drives company vehicles and sustains valid drivers license and insurance to safely perform delivery functions in compliance with all regulatory requirements applicable.
Identifies and researches process deficiencies and part discrepancies and reports recommendations for correction to Inventory Analyst.
Processes and documents incoming engine receipts via ERP.
Provides backup support, as required, to the Traffic Coordinator.
Assists Property Administrators and Inventory Analysts with audits, as needed.
Assists Property Administrators as needed to perform shipping functions related to Plant Clearance approved dispositions.
Performs safety inspections and reports any issues to the Material Control Supervisor.
Other Job Functions – all levels
Other duties may be assigned
SUPERVISORY RESPONSIBILITY:
None
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Each successive level of Shipping & Receiving Clerk builds on the identified typical knowledge, skills and abilities listed for the previous level(s) Shipping & Receiving Clerk.
All levels:
Ability to maintain sensitive and confidential information as required by government standards
Ability to interact effectively with peers and supervisors
Ability to interact appropriately with the public when necessary
Ability to adhere to workplace rules
Ability to obtain and maintain required certifications/training to safely operate forklift truck, hoist, or other material handling equipment.
Ability to communicate clearly, both in writing and verbally.
Must be able to demonstrate accurate basic math skills.
Must be able to demonstrate basic computer skills.
Ability to obtain the Certifications required of Shipping/Receiving Clerk II-III or as needed to perform duties and functions assigned.
Shipping/Receiving Clerk II
Basic to Intermediate computer skills with the ability to navigate around files.
Ability to obtain and maintain current certifications in IATA, DOT, HAZMAT, IMDG, as required.
Ability to obtain Alcohol, Tobacco and Firearms [ATF] explosive handling certification, if required.
Sustain active permit status as an Employee Possessor of Explosives.
Possess the ability to understand FAR and DFAR regulation clauses related to shipping and receiving.
Is trained in and understands Shipping and Receiving functions and possess the ability to perform functions.
Ability to identify process deficiencies.
Ability to identify part discrepancies and make recommendations for correction.
Shipping/Receiving Clerk III
Intermediate to Advanced computer skills with the ability to navigate around files.
Basic Hazardous Materials Training preferred.
Experience shipping to foreign countries preferred.
Obtain and maintain current certifications of Shipping & Receiving Clerk I-II
Ability to understand and apply FAR and DFAR regulation clauses to job functions related to shipping and receiving.
Ability to distinguish the differences and ensure proper process is followed for RMA and RTV processing.
Experience and Skills:
EDUCATION AND EXPERIENCE:
Requires high school education or equivalent.
Preferably 1-3 years related experience in a Shipping or Receiving environment.
Must possess and valid state drivers license and current motor vehicle insurance with clean motor vehicle driving record
May be required to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship).
Shipping/Receiving Clerk II
Preferably 4+ years related experience in a Shipping and Receiving environment.
Shipping/Receiving Clerk III
Preferably 6+ years related experience in a Shipping and Receiving environment.
Must be able to obtain and maintains the necessary government required security clearance for transporting, handling and shipping collateral materials and access to SCIF and SAPF.
WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:
Office and manufcaturing/shipping area environment with uncontrolled climate
Ability to stand and walk for long periods of time
Ability to perform repetitive motion (keyboarding, 10-key, phones)
Ability to lift up to 25 pounds
Standing, walking, bending, lifting, carrying, using material handling equipment.
Additional Information:
Job Level: Mid Career (2+ years)
Number of Openings: 1
Years of Experience: More than 5 Years
Level of Education: High School/GED
Gary Munson
Jan 14, 2019
Full time
Job Description:
Verify and retain records on incoming or outgoing shipments. Compares identifying information of incoming or outgoing shipments to verify against bills of lading, invoices, orders, or other records. May route items to departments.
ESSENTIAL JOB FUNCTIONS:
The duties and responsibilities listed below apply to all levels of Shipping & Receiving Clerks. Each level of Shipping & Receiving Clerk has additional duties and responsibilities, as listed below.
All levels:
Maintains files and records of shipping and receiving documents for domestic and international transactions.
Prepares documentation for shipment of materials, parts, finished goods and related items.
Verifies incoming shipments for the appropriate items, damages, record and sign for shipments.
Unloads and loads trucks.
Ensures that all export requirements provided by Trade Compliance Manager are adhered to.
Checks items to be shipped against work orders to ascertain that quantities, destinations and routings are correct.
Verifies that materials received are as ordered in both type and quantity.
Routes incoming shipments to proper departments or destination.
Routes MSDS to the appropriate department.
Ensures ERP is accurate with receiving of P.O.s and Outprocess Work orders.
Follows Customer or internal Packaging Requirements, including labeling, and packages shipments sufficiently to avoid shipping damage.
Identifies and reports part discrepancies.
Uses a forklift truck, hoist, or other material handling equipment.
Looks for dock safety concerns and when identified, reports them to supervisor.
Follows all ISO procedures.
Maintains a clean work area and ensuring strict adherence to the 5S Standards.
Shipping/Receiving Clerk II
Works under general supervision.
Trains less skilled Shipping & Receiving Clerks.
Performs all Shipping and Receiving functions.
Identifies process deficiencies and reports to Supervisor.
Identifies part discrepancies and reports to Supervisor with recommendations for correction.
Ensures that received materials are accompanied with a Material Safety Data Sheet, as applicable.
Maintains both Shipping and Receiving areas per company requirements and management direction without direct supervision.
Understands and is responsible for shelf-life requirements and labeling upon receipt.
Shipping/Receiving Clerk III
Maintains the necessary government required security clearance for transporting, handling and shipping collateral materials and access to SCIF and SAPF.
Works under minimal supervision.
Mentors and trains Shipper & Receiving Clerk I-II.
Creates documentation and assigns correct descriptions and UN numbers on bills of lading.
Receives all non-product receipts.
Maintains the Shipping and Receiving departmental work instructions and the related matrix.
Ensures proper process is followed for RMA and RTV processing.
Provides assistance to the Traffic Coordinator in performing negotiation, quoting, and specialized packaging development.
Confirms that Customer or internal Packaging Requirements are followed, including labeling, and that shipments are packaged sufficiently to avoid shipping damage.
Performs cycle count inventories, as needed for shipping/receiving packaging and supplies.
Drives company vehicles and sustains valid drivers license and insurance to safely perform delivery functions in compliance with all regulatory requirements applicable.
Identifies and researches process deficiencies and part discrepancies and reports recommendations for correction to Inventory Analyst.
Processes and documents incoming engine receipts via ERP.
Provides backup support, as required, to the Traffic Coordinator.
Assists Property Administrators and Inventory Analysts with audits, as needed.
Assists Property Administrators as needed to perform shipping functions related to Plant Clearance approved dispositions.
Performs safety inspections and reports any issues to the Material Control Supervisor.
Other Job Functions – all levels
Other duties may be assigned
SUPERVISORY RESPONSIBILITY:
None
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Each successive level of Shipping & Receiving Clerk builds on the identified typical knowledge, skills and abilities listed for the previous level(s) Shipping & Receiving Clerk.
All levels:
Ability to maintain sensitive and confidential information as required by government standards
Ability to interact effectively with peers and supervisors
Ability to interact appropriately with the public when necessary
Ability to adhere to workplace rules
Ability to obtain and maintain required certifications/training to safely operate forklift truck, hoist, or other material handling equipment.
Ability to communicate clearly, both in writing and verbally.
Must be able to demonstrate accurate basic math skills.
Must be able to demonstrate basic computer skills.
Ability to obtain the Certifications required of Shipping/Receiving Clerk II-III or as needed to perform duties and functions assigned.
Shipping/Receiving Clerk II
Basic to Intermediate computer skills with the ability to navigate around files.
Ability to obtain and maintain current certifications in IATA, DOT, HAZMAT, IMDG, as required.
Ability to obtain Alcohol, Tobacco and Firearms [ATF] explosive handling certification, if required.
Sustain active permit status as an Employee Possessor of Explosives.
Possess the ability to understand FAR and DFAR regulation clauses related to shipping and receiving.
Is trained in and understands Shipping and Receiving functions and possess the ability to perform functions.
Ability to identify process deficiencies.
Ability to identify part discrepancies and make recommendations for correction.
Shipping/Receiving Clerk III
Intermediate to Advanced computer skills with the ability to navigate around files.
Basic Hazardous Materials Training preferred.
Experience shipping to foreign countries preferred.
Obtain and maintain current certifications of Shipping & Receiving Clerk I-II
Ability to understand and apply FAR and DFAR regulation clauses to job functions related to shipping and receiving.
Ability to distinguish the differences and ensure proper process is followed for RMA and RTV processing.
Experience and Skills:
EDUCATION AND EXPERIENCE:
Requires high school education or equivalent.
Preferably 1-3 years related experience in a Shipping or Receiving environment.
Must possess and valid state drivers license and current motor vehicle insurance with clean motor vehicle driving record
May be required to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship).
Shipping/Receiving Clerk II
Preferably 4+ years related experience in a Shipping and Receiving environment.
Shipping/Receiving Clerk III
Preferably 6+ years related experience in a Shipping and Receiving environment.
Must be able to obtain and maintains the necessary government required security clearance for transporting, handling and shipping collateral materials and access to SCIF and SAPF.
WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:
Office and manufcaturing/shipping area environment with uncontrolled climate
Ability to stand and walk for long periods of time
Ability to perform repetitive motion (keyboarding, 10-key, phones)
Ability to lift up to 25 pounds
Standing, walking, bending, lifting, carrying, using material handling equipment.
Additional Information:
Job Level: Mid Career (2+ years)
Number of Openings: 1
Years of Experience: More than 5 Years
Level of Education: High School/GED
Gary Munson
Vacancy Questions Preview
Grade: 07
1 GS-7 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-5 level in the Federal service as described in the vacancy announcement.
I possess at least one full year of graduate level education that has equipped me to perform the duties of this position.
Superior Academic Achievement- I meet 1 of the following: In the upper one-third of my graduating class; OR a GPA of 3.0 or higher out of 4.0, as recorded on official transcript, or based on courses completed during final 2 years of curriculum; OR a GPA of 3.5 or higher out of 4.0, based on average of required courses completed in major or required courses in major completed during the final 2 years of curriculum.
I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response(s) that describe your experience in preparing written documents. Answer to this question is required
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have written documents that serve as policy or formal guidelines for my organization
I have written documents that summarize review comments on draft policy, technical papers, or complex reports
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written business letters to other organizations or customers to communicate information that is complex or controversial in nature.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have education or training in written communications, but limited experience.
None of the above.
3 Select the response that best describes your experience implementing public involvement programs for water resource management projects and activities. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task, but have not yet performed it on the job.
I have completed formal education or training and performed this task on the job under close supervision by a supervisor or manager or senior employee to ensure compliance with correct procedures.
I have completed formal education or training and performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
I have completed formal education or training and this task has been a central or major part of my work. I have performed it myself routinely, and I trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
4 Select the response that best describes the level of your knowledge using electronic data management systems for managing mailing lists or strategic target audience lists and for managing and tracking media and outreach efforts. Answer to this question is required
I have not performed these functions.
I have received instruction and training in these functions, but have not performed them on the job.
I have performed similar and directly related functions and my experience and training have equipped me to perform these functions successfully.
I have performed these functions independently as a regular part of a media relations and public affairs program.
I am considered an expert in the use of electronic communications for helping manage a public affairs program.
5 Select the response that best describes your experience managing websites to display public information. Answer to this question is required
I have not performed these functions.
I have received instruction and training in these functions, but have not performed them on the job.
I have performed similar and directly related functions and my experience and training have equipped me to perform these functions successfully.
I have performed these functions independently as a regular part of a media relations and public affairs program.
6 Select the response that best describes your ability to coordinate and organize meetings, hearings, open houses, workshops, etc. Answer to this question is required
I have experience in scheduling travel, conferences, or meetings, based on specific instructions.
I have experience in scheduling travel and meetings in consultation with responsible parties. I have coordinated these activities with other organizations and/or individuals, and prepared itineraries from information received.
I have experience independently scheduling travel, conferences, and meetings based on knowledge of a supervisor?s calendar, needs, and availability of space. I have coordinated activities with other organizations and/or individuals, and prepared itineraries for conferences, training sessions, or meetings.
I have experience planning, organizing and coordinating special events. Areas of demonstrated experience may include scheduling groups or independent activities for educational, non-profit, public and/or private entities and coordinating activities that impact other parts of the organization; or facilitation of support activities. I have prepared itineraries for conferences, training sessions, or meetings.
I have extensive experience exercising a high degree of initiative and judgment, to plan, organize and coordinate a large variety of events. Areas of demonstrated experience include scheduling groups or independent activities for educational, non-profit, public and/or private entities; coordinating activities that impact other parts of the organization; and facilitation of support activities.
None of the above.
7 Select the statement(s) that characterize(s) the interpersonal communication skills you routinely and independently apply at work. Answer to this question is required
Facilitate the resolution of competing or conflicting interests among parties whose cooperation is needed in order to meet a program objective.
Persuade others to adopt new methods, procedures, or techniques in order to improve operations or to meet new standards.
Diffuse confrontational contacts with people who are difficult, hostile, or distressed.
Administer consequences and hold others accountable to meet program requirements, policies and/or standards.
None of the above.
8 Please select the one response that best describes your ability to effectively interact with customers, stakeholders, and interested parties. Answer to this question is required
I have experience in presenting information on technical issues to employees of federal, state, and local governments; special interest groups (e.g., water users, environmental groups, recreation groups); or the public in a manner that is understandable to those who may be unfamiliar with the issues.
I have experience in working with clients, organizational representatives, customers (including interested groups and potential audiences) to gain an understanding of their position on technical or controversial issues and respond to their concerns in a non-threatening way.
I have experience in considering differing points of view and accepting criticism in meetings with customers, stakeholders, and the public without becoming angry or antagonistic.
I have experience in remaining calm while persuading others to consider the information I am presenting or the position I represent in situations where the audience may be difficult, hostile, or distressed.
I have experience in conveying information to customers, stakeholders, and interested parties in an open, friendly, and honest manner to build trust and working relationships.
9 Select as many of the response(s) that apply and accurately reflect your experience orally presenting technical and non-technical information to others. Answer to this question is required
I have presented technical and non-technical information to small groups (less than 20) within my organization.
I have presented technical and non-technical information to large groups (20 or more) within and outside my organization.
I have presented technical and non-technical information to the general public.
I have presented technical and non-technical information at conferences and formal gatherings.
None of the above.
10 I have researched and interpreted the following land records and/or documents. Answer to this question is required
Abstract of titles (specifically warranty and quit claim deeds)
Land status records
Survey plats
Tract books
Title Commitments and Final Title Policies
Contracts
Deeds
Mortgages
Other federal agency records (non-Reclamation)
State or County agency records
Recorded survey maps
Legal descriptions contained in deeds
Subdivision maps
Right-of-way maps
Unrecorded survey maps
Master Title Plats
None of the above
11 Select the response that best reflects your experience analyzing technical, legal or contractual documents for compliance with directives (e.g., laws, policies, procedures). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
12 Select the response that best describes your experience researching and advising on laws, policies and regulations. Answer to this question is required
I have provided advice to higher level authorities on laws, policies and regulations.
I have made recommendations on the implementation of new guidance or requirements.
I have minimal experience researching and advising on laws, policies and regulations.
I have had education or training on laws, policies and regulations.
None of the above
13 Select the response that best describes your ability to organize, distribute, and file documents, publications and other materials. Answer to this question is required
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision.
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision. Routine modifications were made to existing file systems as directed.
I have experience independently maintaining general office files (routine office and personnel; material, subject matter correspondence). With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
I have experience maintaining records, inventories, and reference materials. Experience at this level may include maintaining regulations and policies. I have maintained a library of documents and/or a database.
I have extensive experience maintaining records, inventories, and various reference materials. My experience may include maintaining regulations, policies and guidelines. I have independently maintained a library of documents and/or a database. I have utilized knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
None of the above.
Grade: 09
1 GS-9 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-07 level in the Federal service as described in the vacancy announcement.
I possess a Master's or equivalent related graduate degree OR two full years of progressively higher level related graduate education leading to such a degree OR LL.B. OR J.D., if related.
I possess a combination of related graduate level education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response(s) that describe your experience in preparing written documents. Answer to this question is required
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have written documents that serve as policy or formal guidelines for my organization
I have written documents that summarize review comments on draft policy, technical papers, or complex reports
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written business letters to other organizations or customers to communicate information that is complex or controversial in nature.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have education or training in written communications, but limited experience.
None of the above.
3 Select the response(s) that describe(s) your experience communicating issues with other government agencies, user groups, conservation groups, and/or professional organizations. Answer to this question is required
I have maintained contacts with government agencies, user groups, conservation groups and/or professional organizations to provide and receive information.
I have provided technical advice and coordinated issues with government agencies, user groups, conservation groups and/or professional organizations.
I have provided formal training to educate others.
I have negotiated sensitive matters between individuals with divergent viewpoints.
I have represented my organization's views to others in formal meetings.
None of the above
4 I have experience in developing communication plans and strategic communication strategies. Answer to this question is required
Yes
No
5 Select the response that best describes your experience implementing public involvement programs for water resource management projects and activities. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task, but have not yet performed it on the job.
I have completed formal education or training and performed this task on the job under close supervision by a supervisor or manager or senior employee to ensure compliance with correct procedures.
I have completed formal education or training and performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
I have completed formal education or training and this task has been a central or major part of my work. I have performed it myself routinely, and I trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
6 Select the response that best describes your experience developing public meeting plans. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task, but have not yet performed it on the job.
I have completed formal education or training and performed this task on the job under close supervision by a supervisor or manager or senior employee to ensure compliance with correct procedures.
I have completed formal education or training and performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
I have completed formal education or training and this task has been a central or major part of my work. I have performed it myself routinely, and I trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
7 Select the response that best describes the level of your knowledge using electronic data management systems for managing mailing lists or strategic target audience lists and for managing and tracking media and outreach efforts. Answer to this question is required
I have not performed these functions.
I have received instruction and training in these functions, but have not performed them on the job.
I have performed similar and directly related functions and my experience and training have equipped me to perform these functions successfully.
I have performed these functions independently as a regular part of a media relations and public affairs program.
I am considered an expert in the use of electronic communications for helping manage a public affairs program.
8 Select the response that best describes your experience managing websites to display public information. Answer to this question is required
I have not performed these functions.
I have received instruction and training in these functions, but have not performed them on the job.
I have performed similar and directly related functions and my experience and training have equipped me to perform these functions successfully.
I have performed these functions independently as a regular part of a media relations and public affairs program.
9 Select the response(s) that match your experience in oral communication/briefing skills that you use on a regular basis. Answer to this question is required
I have regularly communicated organizational strategies, goals, objectives, and matters of policy in oral presentations.
I have regularly briefed managers or senior administrators regarding issues.
I have participated on panels, committees, or as a consultant with peers regarding professional issues.
I have conducted training for both small informal and large groups of professionals.
I have used oral presentations to communicate issues, solutions, and build consensus.
I have facilitated communications and activities between organizations.
I have independently planned and coordinated meetings.
I have made formal presentations using briefing slides, graphics, hand-outs or other visual materials.
None of the above.
10 Select the response that best describes your ability to coordinate and organize meetings, hearings, open houses, workshops, etc. Answer to this question is required
I have experience in scheduling travel, conferences, or meetings, based on specific instructions.
I have experience in scheduling travel and meetings in consultation with responsible parties. I have coordinated these activities with other organizations and/or individuals, and prepared itineraries from information received.
I have experience independently scheduling travel, conferences, and meetings based on knowledge of a supervisor?s calendar, needs, and availability of space. I have coordinated activities with other organizations and/or individuals, and prepared itineraries for conferences, training sessions, or meetings.
I have experience planning, organizing and coordinating special events. Areas of demonstrated experience may include scheduling groups or independent activities for educational, non-profit, public and/or private entities and coordinating activities that impact other parts of the organization; or facilitation of support activities. I have prepared itineraries for conferences, training sessions, or meetings.
I have extensive experience exercising a high degree of initiative and judgment, to plan, organize and coordinate a large variety of events. Areas of demonstrated experience include scheduling groups or independent activities for educational, non-profit, public and/or private entities; coordinating activities that impact other parts of the organization; and facilitation of support activities.
None of the above.
11 Select the statement(s) that characterize(s) the interpersonal communication skills you routinely and independently apply at work. Answer to this question is required
Facilitate the resolution of competing or conflicting interests among parties whose cooperation is needed in order to meet a program objective.
Persuade others to adopt new methods, procedures, or techniques in order to improve operations or to meet new standards.
Diffuse confrontational contacts with people who are difficult, hostile, or distressed.
Administer consequences and hold others accountable to meet program requirements, policies and/or standards.
None of the above.
12 Please select the one response that best describes your ability to effectively interact with customers, stakeholders, and interested parties. Answer to this question is required
I have experience in presenting information on technical issues to employees of federal, state, and local governments; special interest groups (e.g., water users, environmental groups, recreation groups); or the public in a manner that is understandable to those who may be unfamiliar with the issues.
I have experience in working with clients, organizational representatives, customers (including interested groups and potential audiences) to gain an understanding of their position on technical or controversial issues and respond to their concerns in a non-threatening way.
I have experience in considering differing points of view and accepting criticism in meetings with customers, stakeholders, and the public without becoming angry or antagonistic.
I have experience in remaining calm while persuading others to consider the information I am presenting or the position I represent in situations where the audience may be difficult, hostile, or distressed.
I have experience in conveying information to customers, stakeholders, and interested parties in an open, friendly, and honest manner to build trust and working relationships.
13 Select as many of the response(s) that apply and accurately reflect your experience orally presenting technical and non-technical information to others. Answer to this question is required
I have presented technical and non-technical information to small groups (less than 20) within my organization.
I have presented technical and non-technical information to large groups (20 or more) within and outside my organization.
I have presented technical and non-technical information to the general public.
I have presented technical and non-technical information at conferences and formal gatherings.
None of the above.
14 I have researched and interpreted the following land records and/or documents. Answer to this question is required
Abstract of titles (specifically warranty and quit claim deeds)
Land status records
Survey plats
Tract books
Title Commitments and Final Title Policies
Contracts
Deeds
Mortgages
Other federal agency records (non-Reclamation)
State or County agency records
Recorded survey maps
Legal descriptions contained in deeds
Subdivision maps
Right-of-way maps
Unrecorded survey maps
Master Title Plats
None of the above
15 Select the response that best reflects your experience analyzing technical, legal or contractual documents for compliance with directives (e.g., laws, policies, procedures). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
16 Please select the one statement that best describes your highest level of experience in preparing contract documents used to procure services and products. Answer to this question is required
I have had education or training in the preparation of contract documents, but have not performed the associate tasks in a work situation.
I have obtained vendor and cost information on services and/or products for use by my supervisor (or others) in developing contract documents.
I have independently identified a service or product requirement, obtained price quotes, and procured the service or product through informal purchase (e.g., credit card).
I have identified a service or product requirement, researched market availability and potential suppliers, conducted cost analysis, prepared scopes of work or official task orders, prepared formal requests and contract documents, and followed official procedures to procure the service or product.
I have reviewed contract and related documents prepared by others (e.g., subordinates) to procure services and products; resolved issues to ensure documents were complete and accurate; recommended or approved the purchase; and monitored the procurement process to ensure timely delivery.
I have not had experience or training in preparing contract documents.
17 Select the response that best describes your past or present experience with coordinating and overseeing the work of private contractors. Answer to this question is required
I have coordinated and overseen the work of private contractors as a central or major part of my work, and I have trained others in the performance of this work, and/or others have consulted me as an expert.
I have coordinated and overseen the work of private contractors on a regular basis, independently and usually without review by a supervisor.
I have coordinated and overseen the work of private contractors under close supervision by a supervisor, manager or senior employee to ensure compliance with contract requirements.
I have received education or training in this type of work, but have yet to fully apply this knowledge in a work situation.
I have not had experience, education or training in coordinating or overseeing the work of private contractors.
No experience; however, I have worked as a private contractor and understand the requirements expected by a Federal Agency.
18 Select the response that best describes your experience researching and advising on laws, policies and regulations. Answer to this question is required
I have provided advice to higher level authorities on laws, policies and regulations.
I have made recommendations on the implementation of new guidance or requirements.
I have minimal experience researching and advising on laws, policies and regulations.
I have had education or training on laws, policies and regulations.
None of the above
19 Select the response that best describes your ability to organize, distribute, and file documents, publications and other materials. Answer to this question is required
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision.
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision. Routine modifications were made to existing file systems as directed.
I have experience independently maintaining general office files (routine office and personnel; material, subject matter correspondence). With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
I have experience maintaining records, inventories, and reference materials. Experience at this level may include maintaining regulations and policies. I have maintained a library of documents and/or a database.
I have extensive experience maintaining records, inventories, and various reference materials. My experience may include maintaining regulations, policies and guidelines. I have independently maintained a library of documents and/or a database. I have utilized knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
None of the above.
Grade: All Grades
1 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
1.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
No
2 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
2.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
No
Gary Munson
Jan 11, 2019
Full time
Vacancy Questions Preview
Grade: 07
1 GS-7 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-5 level in the Federal service as described in the vacancy announcement.
I possess at least one full year of graduate level education that has equipped me to perform the duties of this position.
Superior Academic Achievement- I meet 1 of the following: In the upper one-third of my graduating class; OR a GPA of 3.0 or higher out of 4.0, as recorded on official transcript, or based on courses completed during final 2 years of curriculum; OR a GPA of 3.5 or higher out of 4.0, based on average of required courses completed in major or required courses in major completed during the final 2 years of curriculum.
I possess a combination of post high school education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response(s) that describe your experience in preparing written documents. Answer to this question is required
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have written documents that serve as policy or formal guidelines for my organization
I have written documents that summarize review comments on draft policy, technical papers, or complex reports
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written business letters to other organizations or customers to communicate information that is complex or controversial in nature.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have education or training in written communications, but limited experience.
None of the above.
3 Select the response that best describes your experience implementing public involvement programs for water resource management projects and activities. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task, but have not yet performed it on the job.
I have completed formal education or training and performed this task on the job under close supervision by a supervisor or manager or senior employee to ensure compliance with correct procedures.
I have completed formal education or training and performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
I have completed formal education or training and this task has been a central or major part of my work. I have performed it myself routinely, and I trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
4 Select the response that best describes the level of your knowledge using electronic data management systems for managing mailing lists or strategic target audience lists and for managing and tracking media and outreach efforts. Answer to this question is required
I have not performed these functions.
I have received instruction and training in these functions, but have not performed them on the job.
I have performed similar and directly related functions and my experience and training have equipped me to perform these functions successfully.
I have performed these functions independently as a regular part of a media relations and public affairs program.
I am considered an expert in the use of electronic communications for helping manage a public affairs program.
5 Select the response that best describes your experience managing websites to display public information. Answer to this question is required
I have not performed these functions.
I have received instruction and training in these functions, but have not performed them on the job.
I have performed similar and directly related functions and my experience and training have equipped me to perform these functions successfully.
I have performed these functions independently as a regular part of a media relations and public affairs program.
6 Select the response that best describes your ability to coordinate and organize meetings, hearings, open houses, workshops, etc. Answer to this question is required
I have experience in scheduling travel, conferences, or meetings, based on specific instructions.
I have experience in scheduling travel and meetings in consultation with responsible parties. I have coordinated these activities with other organizations and/or individuals, and prepared itineraries from information received.
I have experience independently scheduling travel, conferences, and meetings based on knowledge of a supervisor?s calendar, needs, and availability of space. I have coordinated activities with other organizations and/or individuals, and prepared itineraries for conferences, training sessions, or meetings.
I have experience planning, organizing and coordinating special events. Areas of demonstrated experience may include scheduling groups or independent activities for educational, non-profit, public and/or private entities and coordinating activities that impact other parts of the organization; or facilitation of support activities. I have prepared itineraries for conferences, training sessions, or meetings.
I have extensive experience exercising a high degree of initiative and judgment, to plan, organize and coordinate a large variety of events. Areas of demonstrated experience include scheduling groups or independent activities for educational, non-profit, public and/or private entities; coordinating activities that impact other parts of the organization; and facilitation of support activities.
None of the above.
7 Select the statement(s) that characterize(s) the interpersonal communication skills you routinely and independently apply at work. Answer to this question is required
Facilitate the resolution of competing or conflicting interests among parties whose cooperation is needed in order to meet a program objective.
Persuade others to adopt new methods, procedures, or techniques in order to improve operations or to meet new standards.
Diffuse confrontational contacts with people who are difficult, hostile, or distressed.
Administer consequences and hold others accountable to meet program requirements, policies and/or standards.
None of the above.
8 Please select the one response that best describes your ability to effectively interact with customers, stakeholders, and interested parties. Answer to this question is required
I have experience in presenting information on technical issues to employees of federal, state, and local governments; special interest groups (e.g., water users, environmental groups, recreation groups); or the public in a manner that is understandable to those who may be unfamiliar with the issues.
I have experience in working with clients, organizational representatives, customers (including interested groups and potential audiences) to gain an understanding of their position on technical or controversial issues and respond to their concerns in a non-threatening way.
I have experience in considering differing points of view and accepting criticism in meetings with customers, stakeholders, and the public without becoming angry or antagonistic.
I have experience in remaining calm while persuading others to consider the information I am presenting or the position I represent in situations where the audience may be difficult, hostile, or distressed.
I have experience in conveying information to customers, stakeholders, and interested parties in an open, friendly, and honest manner to build trust and working relationships.
9 Select as many of the response(s) that apply and accurately reflect your experience orally presenting technical and non-technical information to others. Answer to this question is required
I have presented technical and non-technical information to small groups (less than 20) within my organization.
I have presented technical and non-technical information to large groups (20 or more) within and outside my organization.
I have presented technical and non-technical information to the general public.
I have presented technical and non-technical information at conferences and formal gatherings.
None of the above.
10 I have researched and interpreted the following land records and/or documents. Answer to this question is required
Abstract of titles (specifically warranty and quit claim deeds)
Land status records
Survey plats
Tract books
Title Commitments and Final Title Policies
Contracts
Deeds
Mortgages
Other federal agency records (non-Reclamation)
State or County agency records
Recorded survey maps
Legal descriptions contained in deeds
Subdivision maps
Right-of-way maps
Unrecorded survey maps
Master Title Plats
None of the above
11 Select the response that best reflects your experience analyzing technical, legal or contractual documents for compliance with directives (e.g., laws, policies, procedures). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
12 Select the response that best describes your experience researching and advising on laws, policies and regulations. Answer to this question is required
I have provided advice to higher level authorities on laws, policies and regulations.
I have made recommendations on the implementation of new guidance or requirements.
I have minimal experience researching and advising on laws, policies and regulations.
I have had education or training on laws, policies and regulations.
None of the above
13 Select the response that best describes your ability to organize, distribute, and file documents, publications and other materials. Answer to this question is required
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision.
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision. Routine modifications were made to existing file systems as directed.
I have experience independently maintaining general office files (routine office and personnel; material, subject matter correspondence). With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
I have experience maintaining records, inventories, and reference materials. Experience at this level may include maintaining regulations and policies. I have maintained a library of documents and/or a database.
I have extensive experience maintaining records, inventories, and various reference materials. My experience may include maintaining regulations, policies and guidelines. I have independently maintained a library of documents and/or a database. I have utilized knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
None of the above.
Grade: 09
1 GS-9 Choose one answer that best describes your education, experience or combination of education and experience. Answer to this question is required
I possess at least one year of specialized experience that has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-07 level in the Federal service as described in the vacancy announcement.
I possess a Master's or equivalent related graduate degree OR two full years of progressively higher level related graduate education leading to such a degree OR LL.B. OR J.D., if related.
I possess a combination of related graduate level education and experience that together meet the qualification requirements for this position.
I do not meet any of the requirements as described above.
2 Select the response(s) that describe your experience in preparing written documents. Answer to this question is required
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have written documents that serve as policy or formal guidelines for my organization
I have written documents that summarize review comments on draft policy, technical papers, or complex reports
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written business letters to other organizations or customers to communicate information that is complex or controversial in nature.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have education or training in written communications, but limited experience.
None of the above.
3 Select the response(s) that describe(s) your experience communicating issues with other government agencies, user groups, conservation groups, and/or professional organizations. Answer to this question is required
I have maintained contacts with government agencies, user groups, conservation groups and/or professional organizations to provide and receive information.
I have provided technical advice and coordinated issues with government agencies, user groups, conservation groups and/or professional organizations.
I have provided formal training to educate others.
I have negotiated sensitive matters between individuals with divergent viewpoints.
I have represented my organization's views to others in formal meetings.
None of the above
4 I have experience in developing communication plans and strategic communication strategies. Answer to this question is required
Yes
No
5 Select the response that best describes your experience implementing public involvement programs for water resource management projects and activities. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task, but have not yet performed it on the job.
I have completed formal education or training and performed this task on the job under close supervision by a supervisor or manager or senior employee to ensure compliance with correct procedures.
I have completed formal education or training and performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
I have completed formal education or training and this task has been a central or major part of my work. I have performed it myself routinely, and I trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
6 Select the response that best describes your experience developing public meeting plans. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task, but have not yet performed it on the job.
I have completed formal education or training and performed this task on the job under close supervision by a supervisor or manager or senior employee to ensure compliance with correct procedures.
I have completed formal education or training and performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
I have completed formal education or training and this task has been a central or major part of my work. I have performed it myself routinely, and I trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
7 Select the response that best describes the level of your knowledge using electronic data management systems for managing mailing lists or strategic target audience lists and for managing and tracking media and outreach efforts. Answer to this question is required
I have not performed these functions.
I have received instruction and training in these functions, but have not performed them on the job.
I have performed similar and directly related functions and my experience and training have equipped me to perform these functions successfully.
I have performed these functions independently as a regular part of a media relations and public affairs program.
I am considered an expert in the use of electronic communications for helping manage a public affairs program.
8 Select the response that best describes your experience managing websites to display public information. Answer to this question is required
I have not performed these functions.
I have received instruction and training in these functions, but have not performed them on the job.
I have performed similar and directly related functions and my experience and training have equipped me to perform these functions successfully.
I have performed these functions independently as a regular part of a media relations and public affairs program.
9 Select the response(s) that match your experience in oral communication/briefing skills that you use on a regular basis. Answer to this question is required
I have regularly communicated organizational strategies, goals, objectives, and matters of policy in oral presentations.
I have regularly briefed managers or senior administrators regarding issues.
I have participated on panels, committees, or as a consultant with peers regarding professional issues.
I have conducted training for both small informal and large groups of professionals.
I have used oral presentations to communicate issues, solutions, and build consensus.
I have facilitated communications and activities between organizations.
I have independently planned and coordinated meetings.
I have made formal presentations using briefing slides, graphics, hand-outs or other visual materials.
None of the above.
10 Select the response that best describes your ability to coordinate and organize meetings, hearings, open houses, workshops, etc. Answer to this question is required
I have experience in scheduling travel, conferences, or meetings, based on specific instructions.
I have experience in scheduling travel and meetings in consultation with responsible parties. I have coordinated these activities with other organizations and/or individuals, and prepared itineraries from information received.
I have experience independently scheduling travel, conferences, and meetings based on knowledge of a supervisor?s calendar, needs, and availability of space. I have coordinated activities with other organizations and/or individuals, and prepared itineraries for conferences, training sessions, or meetings.
I have experience planning, organizing and coordinating special events. Areas of demonstrated experience may include scheduling groups or independent activities for educational, non-profit, public and/or private entities and coordinating activities that impact other parts of the organization; or facilitation of support activities. I have prepared itineraries for conferences, training sessions, or meetings.
I have extensive experience exercising a high degree of initiative and judgment, to plan, organize and coordinate a large variety of events. Areas of demonstrated experience include scheduling groups or independent activities for educational, non-profit, public and/or private entities; coordinating activities that impact other parts of the organization; and facilitation of support activities.
None of the above.
11 Select the statement(s) that characterize(s) the interpersonal communication skills you routinely and independently apply at work. Answer to this question is required
Facilitate the resolution of competing or conflicting interests among parties whose cooperation is needed in order to meet a program objective.
Persuade others to adopt new methods, procedures, or techniques in order to improve operations or to meet new standards.
Diffuse confrontational contacts with people who are difficult, hostile, or distressed.
Administer consequences and hold others accountable to meet program requirements, policies and/or standards.
None of the above.
12 Please select the one response that best describes your ability to effectively interact with customers, stakeholders, and interested parties. Answer to this question is required
I have experience in presenting information on technical issues to employees of federal, state, and local governments; special interest groups (e.g., water users, environmental groups, recreation groups); or the public in a manner that is understandable to those who may be unfamiliar with the issues.
I have experience in working with clients, organizational representatives, customers (including interested groups and potential audiences) to gain an understanding of their position on technical or controversial issues and respond to their concerns in a non-threatening way.
I have experience in considering differing points of view and accepting criticism in meetings with customers, stakeholders, and the public without becoming angry or antagonistic.
I have experience in remaining calm while persuading others to consider the information I am presenting or the position I represent in situations where the audience may be difficult, hostile, or distressed.
I have experience in conveying information to customers, stakeholders, and interested parties in an open, friendly, and honest manner to build trust and working relationships.
13 Select as many of the response(s) that apply and accurately reflect your experience orally presenting technical and non-technical information to others. Answer to this question is required
I have presented technical and non-technical information to small groups (less than 20) within my organization.
I have presented technical and non-technical information to large groups (20 or more) within and outside my organization.
I have presented technical and non-technical information to the general public.
I have presented technical and non-technical information at conferences and formal gatherings.
None of the above.
14 I have researched and interpreted the following land records and/or documents. Answer to this question is required
Abstract of titles (specifically warranty and quit claim deeds)
Land status records
Survey plats
Tract books
Title Commitments and Final Title Policies
Contracts
Deeds
Mortgages
Other federal agency records (non-Reclamation)
State or County agency records
Recorded survey maps
Legal descriptions contained in deeds
Subdivision maps
Right-of-way maps
Unrecorded survey maps
Master Title Plats
None of the above
15 Select the response that best reflects your experience analyzing technical, legal or contractual documents for compliance with directives (e.g., laws, policies, procedures). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
16 Please select the one statement that best describes your highest level of experience in preparing contract documents used to procure services and products. Answer to this question is required
I have had education or training in the preparation of contract documents, but have not performed the associate tasks in a work situation.
I have obtained vendor and cost information on services and/or products for use by my supervisor (or others) in developing contract documents.
I have independently identified a service or product requirement, obtained price quotes, and procured the service or product through informal purchase (e.g., credit card).
I have identified a service or product requirement, researched market availability and potential suppliers, conducted cost analysis, prepared scopes of work or official task orders, prepared formal requests and contract documents, and followed official procedures to procure the service or product.
I have reviewed contract and related documents prepared by others (e.g., subordinates) to procure services and products; resolved issues to ensure documents were complete and accurate; recommended or approved the purchase; and monitored the procurement process to ensure timely delivery.
I have not had experience or training in preparing contract documents.
17 Select the response that best describes your past or present experience with coordinating and overseeing the work of private contractors. Answer to this question is required
I have coordinated and overseen the work of private contractors as a central or major part of my work, and I have trained others in the performance of this work, and/or others have consulted me as an expert.
I have coordinated and overseen the work of private contractors on a regular basis, independently and usually without review by a supervisor.
I have coordinated and overseen the work of private contractors under close supervision by a supervisor, manager or senior employee to ensure compliance with contract requirements.
I have received education or training in this type of work, but have yet to fully apply this knowledge in a work situation.
I have not had experience, education or training in coordinating or overseeing the work of private contractors.
No experience; however, I have worked as a private contractor and understand the requirements expected by a Federal Agency.
18 Select the response that best describes your experience researching and advising on laws, policies and regulations. Answer to this question is required
I have provided advice to higher level authorities on laws, policies and regulations.
I have made recommendations on the implementation of new guidance or requirements.
I have minimal experience researching and advising on laws, policies and regulations.
I have had education or training on laws, policies and regulations.
None of the above
19 Select the response that best describes your ability to organize, distribute, and file documents, publications and other materials. Answer to this question is required
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision.
I have experience maintaining general office files (routine office or personnel material, subject matter correspondence) with limited supervision. Routine modifications were made to existing file systems as directed.
I have experience independently maintaining general office files (routine office and personnel; material, subject matter correspondence). With direction, I maintained a variety of files on policy and procedure, directives and instructions, manuals, and technical documents. I have assisted in the modification and establishment of filing systems.
I have experience maintaining records, inventories, and reference materials. Experience at this level may include maintaining regulations and policies. I have maintained a library of documents and/or a database.
I have extensive experience maintaining records, inventories, and various reference materials. My experience may include maintaining regulations, policies and guidelines. I have independently maintained a library of documents and/or a database. I have utilized knowledge of interrelationships among projects in order to make adjustments for program accomplishment.
None of the above.
Grade: All Grades
1 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
1.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
No
2 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
2.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
No
Gary Munson
Executive Assistant
AAA…we're one of the largest Membership organizations in the country, but we’re so much more than our legendary roadside service. We call our club's vision, mission, values, and supporting pillars "Our House" because they are the foundation for all that we do. We're working to transform AAA for the next century with a mission to create Members for life by unleashing the innovative spirit of our Team Members. We're community minded, and celebrate the growth, development and successes of our diverse Team Members. Whether you’re just starting your journey or looking to grow your career, we’ll support you every step of the way.
We are looking for an experienced Executive Assistant that will either provide executive administrative support to a senior executive who oversees multiple departments within the same division, or support multiple executives.
In this highly visible role, we need are looking for someone with excellent verbal and written communication skills who has worked directly with Executive level leaders.
Essential Functions
Strong management of scheduling all internal and external meetings, travel plans, conference calls and day to day activities for senior executive(s).
Maximizes appropriate time allocation to senior executives’ priorities based on understanding the company goals and his/her individual objectives.
Must be one step ahead of the senior executive(s) to organize and manage his/her time and projects to meet all deadlines.
Provide timely response to emails, voicemails and written correspondence on behalf of manager.
Comfortable interacting with clients which may include external senior executives.
Ability to be very discrete with confidential information.
Attends meetings when needed to record and distribute meeting notes.
Ability to make sound, independent decisions and use own initiative to accomplish tasks at hand.
Responds well to pressure, and is resourceful when managing the business of high level senior executive(s).
Organizes events and meetings (internal and offsite) by arranging facilities and caterers, issuing information or invitations, negotiating vendor contracts and controlling event budget.
Reconciles corporate credit card account(s) and prepares expense reports
Perform other duties as assigned.
Knowledge/Skills/Abilities
• Strong skills in developing effective relationships, communication skills, managing expectations in a fast paced organization
• Strong interpersonal, organizational and communication skills are required, with the ability to partner with managers at all levels in other divisions
• Highly proficient written and verbal communication skills required
• Advanced understanding of Microsoft Suite, proficiency in GSuite, Sheets and Slides, and proficiency in teleconferencing applications
Education & Experience
• 8+ years of executive assistant experience to senior level executives in a mid-to large company
• BS/BA Degree preferred
Natasha Glynn
Jan 10, 2019
Full time
Executive Assistant
AAA…we're one of the largest Membership organizations in the country, but we’re so much more than our legendary roadside service. We call our club's vision, mission, values, and supporting pillars "Our House" because they are the foundation for all that we do. We're working to transform AAA for the next century with a mission to create Members for life by unleashing the innovative spirit of our Team Members. We're community minded, and celebrate the growth, development and successes of our diverse Team Members. Whether you’re just starting your journey or looking to grow your career, we’ll support you every step of the way.
We are looking for an experienced Executive Assistant that will either provide executive administrative support to a senior executive who oversees multiple departments within the same division, or support multiple executives.
In this highly visible role, we need are looking for someone with excellent verbal and written communication skills who has worked directly with Executive level leaders.
Essential Functions
Strong management of scheduling all internal and external meetings, travel plans, conference calls and day to day activities for senior executive(s).
Maximizes appropriate time allocation to senior executives’ priorities based on understanding the company goals and his/her individual objectives.
Must be one step ahead of the senior executive(s) to organize and manage his/her time and projects to meet all deadlines.
Provide timely response to emails, voicemails and written correspondence on behalf of manager.
Comfortable interacting with clients which may include external senior executives.
Ability to be very discrete with confidential information.
Attends meetings when needed to record and distribute meeting notes.
Ability to make sound, independent decisions and use own initiative to accomplish tasks at hand.
Responds well to pressure, and is resourceful when managing the business of high level senior executive(s).
Organizes events and meetings (internal and offsite) by arranging facilities and caterers, issuing information or invitations, negotiating vendor contracts and controlling event budget.
Reconciles corporate credit card account(s) and prepares expense reports
Perform other duties as assigned.
Knowledge/Skills/Abilities
• Strong skills in developing effective relationships, communication skills, managing expectations in a fast paced organization
• Strong interpersonal, organizational and communication skills are required, with the ability to partner with managers at all levels in other divisions
• Highly proficient written and verbal communication skills required
• Advanced understanding of Microsoft Suite, proficiency in GSuite, Sheets and Slides, and proficiency in teleconferencing applications
Education & Experience
• 8+ years of executive assistant experience to senior level executives in a mid-to large company
• BS/BA Degree preferred
Natasha Glynn
Cintas is seeking a Service Manager to directly manage our customer facing Service team. Responsibilities include hiring and performance management; managing the overall performance of a team; providing leadership by fostering a safe working environment; successful resolution of customer related issues; training a team on effective sales techniques; performing goodwill of customers at the customer site while maintaining a high level of customer satisfaction; achieving sales, profit, inventory and payroll goals; managing a budget and dealing with operational issues that affect service. Hands-on support of direct reports includes accompanying our service representatives or visiting customers alone when necessary, to assist in the pick-up and delivery of products or services; driving a company-owned vehicle to and from customer locations; lifting, carrying and walking Cintas products in and out of customer accounts while maintaining world-class service and goodwill to customers; performing managerial duties.
Skills/Qualifications
Required
The ability to meet the physical requirements of the position
High School Diploma/GED; Bachelor's Degree preferred
Qualified candidates must meet all requirements outlined by the Department of Transportation (DOT) for driving a regulated vehicle weighing more than 10,000 lbs.
In order to comply with DOT (US) requirements, qualified candidates must, prior to their first day of employment:
Have an active driver's license
Be at least 21 years of age
Obtain a DOT medical certification
Provide documentation regarding their previous employment
Preferred
Management experience
Experience in industrial sales or customer service
Our employee-partners enjoy:
Competitive Pay
401(k)/Profit Sharing/ESOP
Medical, Dental and Vision Insurance Package
Disability and Life Insurance Package
Paid Time Off and Holidays
Career Advancement Opportunities
Jan 07, 2019
Full time
Cintas is seeking a Service Manager to directly manage our customer facing Service team. Responsibilities include hiring and performance management; managing the overall performance of a team; providing leadership by fostering a safe working environment; successful resolution of customer related issues; training a team on effective sales techniques; performing goodwill of customers at the customer site while maintaining a high level of customer satisfaction; achieving sales, profit, inventory and payroll goals; managing a budget and dealing with operational issues that affect service. Hands-on support of direct reports includes accompanying our service representatives or visiting customers alone when necessary, to assist in the pick-up and delivery of products or services; driving a company-owned vehicle to and from customer locations; lifting, carrying and walking Cintas products in and out of customer accounts while maintaining world-class service and goodwill to customers; performing managerial duties.
Skills/Qualifications
Required
The ability to meet the physical requirements of the position
High School Diploma/GED; Bachelor's Degree preferred
Qualified candidates must meet all requirements outlined by the Department of Transportation (DOT) for driving a regulated vehicle weighing more than 10,000 lbs.
In order to comply with DOT (US) requirements, qualified candidates must, prior to their first day of employment:
Have an active driver's license
Be at least 21 years of age
Obtain a DOT medical certification
Provide documentation regarding their previous employment
Preferred
Management experience
Experience in industrial sales or customer service
Our employee-partners enjoy:
Competitive Pay
401(k)/Profit Sharing/ESOP
Medical, Dental and Vision Insurance Package
Disability and Life Insurance Package
Paid Time Off and Holidays
Career Advancement Opportunities
Our Buyers are responsible for purchasing assigned categories, analyzing sales, and identifying areas of opportunity to increase sales. Currently we are looking for Buyers for Separates, Dresses and Denim, as well as a Junior Buyer.
This is an exciting opportunity for someone who loves fashion and has a keen ability to seek out and work with vendors who can offer us on-trend clothing at the right price.
RESPONSIBILITIES Scheduling buys and communicating with vendors every month Ensuring product line accurately represents the target customer Building and maintaining strong relationships with vendors Negotiate quality, quantity, cost, and delivery with vendors Communicating regularly with other departments regarding stock level and merchandise needs Tracking markdowns for aged merchandise Meeting financial goals and staying within budgets Track and analyze best and worst selling styles, colors, and materials Traveling to trade shows as needed
QUALIFICATIONS
2 years of retail buying experience Strong negotiation skills Thorough knowledge of trends and fashion Keen understanding of the Lulus Girl Ability to make creative buying decisions to meet customer demand Excellent written and communication skills Strong retail math skills Professional, positive attitude Sense of urgency and experience in meeting deadlines Bachelor’s degree, or relevant experience
Additional Information
This is a full-time position located in Los Angeles, CA.
Full-time members of the Lulus team are eligible for a fantastic benefits package including comprehensive health insurance and 401(k) with company match, as well as a generous paid time off program.
Vestnys, Stephanie
Jan 07, 2019
Full time
Our Buyers are responsible for purchasing assigned categories, analyzing sales, and identifying areas of opportunity to increase sales. Currently we are looking for Buyers for Separates, Dresses and Denim, as well as a Junior Buyer.
This is an exciting opportunity for someone who loves fashion and has a keen ability to seek out and work with vendors who can offer us on-trend clothing at the right price.
RESPONSIBILITIES Scheduling buys and communicating with vendors every month Ensuring product line accurately represents the target customer Building and maintaining strong relationships with vendors Negotiate quality, quantity, cost, and delivery with vendors Communicating regularly with other departments regarding stock level and merchandise needs Tracking markdowns for aged merchandise Meeting financial goals and staying within budgets Track and analyze best and worst selling styles, colors, and materials Traveling to trade shows as needed
QUALIFICATIONS
2 years of retail buying experience Strong negotiation skills Thorough knowledge of trends and fashion Keen understanding of the Lulus Girl Ability to make creative buying decisions to meet customer demand Excellent written and communication skills Strong retail math skills Professional, positive attitude Sense of urgency and experience in meeting deadlines Bachelor’s degree, or relevant experience
Additional Information
This is a full-time position located in Los Angeles, CA.
Full-time members of the Lulus team are eligible for a fantastic benefits package including comprehensive health insurance and 401(k) with company match, as well as a generous paid time off program.
Vestnys, Stephanie
Vacancy Questions Preview
Grade: 07
1 GS-7 Choose one answer that best describes your experience as related to the qualification requirements for this position. Answer to this question is required
I possess at least one year of specialized experience equivalent to at least the GS-6 level in the Federal service as described in the vacancy announcement. This experience has equipped me with the knowledge, skills and abilities to perform the duties of the position, and is related to the duties of the position to be filled.
I do not meet any of the requirements as described.
2 Select the type(s) of personal contact(s) you routinely make while performing the assigned duties of a position. Answer to this question is required
Co-workers/workers in related units
Engineering and technical staff
Administrative support staff
Blue collar/trades workers
Vendors and their representatives
Members of the general public
Supervisors/Managers
Other government organizations
Private companies
Contractors
Sales persons
Other
None of the above
3 Select the response which indicates the experience you have had with written communications. Answer to this question is required
Prepared correspondence to respond to routine or general informational inquiries.
Prepared technical reports going to co-workers or supervisors.
Prepared correspondence or technical reports going to officials outside my employing organization.
Prepared sensitive correspondence or technical reports such as responses to Congressional inquiries in support of resolution of litigation
None of the above
4 Select the response(s) that describe(s) your experience utilizing the computer to maintain files and/or documents. Answer to this question is required
Creating, editing, printing, retrieving electronic files
Creating documents that contain tables and/or graphics using presentation software
Creating and editing existing databases or spreadsheets
Producing documents requiring complex/varied formats such as graphics or tables within text
None of the above
5 Have you worked with cataloging or filing electronic documents in a filing system, e.g., Automated Records Management System (ARMS). Answer to this question is required
Yes
No
6 Select the response(s) that describe the pre-award function(s) you have performed on a regular and recurring basis. Answer to this question is required
Determine the most efficient and secure method of issuing solicitations
Advise potential bidders of solicitation requirements
Conduct public bid openings for sealed bid solicitations
Prepare and distribute Abstract of Bids
Receive, log, and distribute proposals received under negotiated solicitations
Write or edit contract documents
Draft contract documents
Assemble and prepare information requested by others
Select appropriate clauses and provisions for inclusion into solicitations
None of the above
7 Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints. Answer to this question is required
I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines.
I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities.
I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines.
I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines.
None of the above
8 Do you have experience in researching and/or analyzing administrative problems and providing recommendations for resolutions? Answer to this question is required
Yes
No
9 Select the answer that best describes your education, experience, or training in using the Federal Acquisition Regulation (FAR), as it relates to purchasing supplies, equipment and services. Answer to this question is required
I have not had education, training, or experience using the FAR.
I have had education or training in using the FAR, but have not yet used the FAR on the job.
I have used the FAR, with close supervision from a supervisor or senior employee.
I have used the FAR as a regular part of my job, independently and with few exceptions without review by a supervisor or senior employee.
In addition to independently using the FAR as a regular part of my job, I have supervised the performance of this task and/or I have trained others in the performance and/or am normally consulted by others as an expert for assistance.
10 Select the response that best describes your experience reviewing purchase order or contract files for inclusion of specific documents or clauses. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
11 Select the answer that best describes your experience identifying and resolving purchasing conflicts with other entities. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
12 Select the response that best describes your experience maintaining an electronic document management system to update and maintain procurement documents or related information. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
13 Select the computer programs you use independently as a regular part of your job. Answer to this question is required
PRISM
Local Area Network
Excel or other spreadsheet software
Microsoft Word of other word processing software
Groupwise or other electronic mail system
Federal Financial System (FFS)
MAXIMO - Maintenance Management and Inventory Management System
FBMS
None of the above
Grade: All Grades
1 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
1.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
No
2 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
2.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
No
Gary Munson
vguerreronunez@usbr.gov
Jan 07, 2019
Full time
Vacancy Questions Preview
Grade: 07
1 GS-7 Choose one answer that best describes your experience as related to the qualification requirements for this position. Answer to this question is required
I possess at least one year of specialized experience equivalent to at least the GS-6 level in the Federal service as described in the vacancy announcement. This experience has equipped me with the knowledge, skills and abilities to perform the duties of the position, and is related to the duties of the position to be filled.
I do not meet any of the requirements as described.
2 Select the type(s) of personal contact(s) you routinely make while performing the assigned duties of a position. Answer to this question is required
Co-workers/workers in related units
Engineering and technical staff
Administrative support staff
Blue collar/trades workers
Vendors and their representatives
Members of the general public
Supervisors/Managers
Other government organizations
Private companies
Contractors
Sales persons
Other
None of the above
3 Select the response which indicates the experience you have had with written communications. Answer to this question is required
Prepared correspondence to respond to routine or general informational inquiries.
Prepared technical reports going to co-workers or supervisors.
Prepared correspondence or technical reports going to officials outside my employing organization.
Prepared sensitive correspondence or technical reports such as responses to Congressional inquiries in support of resolution of litigation
None of the above
4 Select the response(s) that describe(s) your experience utilizing the computer to maintain files and/or documents. Answer to this question is required
Creating, editing, printing, retrieving electronic files
Creating documents that contain tables and/or graphics using presentation software
Creating and editing existing databases or spreadsheets
Producing documents requiring complex/varied formats such as graphics or tables within text
None of the above
5 Have you worked with cataloging or filing electronic documents in a filing system, e.g., Automated Records Management System (ARMS). Answer to this question is required
Yes
No
6 Select the response(s) that describe the pre-award function(s) you have performed on a regular and recurring basis. Answer to this question is required
Determine the most efficient and secure method of issuing solicitations
Advise potential bidders of solicitation requirements
Conduct public bid openings for sealed bid solicitations
Prepare and distribute Abstract of Bids
Receive, log, and distribute proposals received under negotiated solicitations
Write or edit contract documents
Draft contract documents
Assemble and prepare information requested by others
Select appropriate clauses and provisions for inclusion into solicitations
None of the above
7 Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints. Answer to this question is required
I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines.
I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities.
I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines.
I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines.
None of the above
8 Do you have experience in researching and/or analyzing administrative problems and providing recommendations for resolutions? Answer to this question is required
Yes
No
9 Select the answer that best describes your education, experience, or training in using the Federal Acquisition Regulation (FAR), as it relates to purchasing supplies, equipment and services. Answer to this question is required
I have not had education, training, or experience using the FAR.
I have had education or training in using the FAR, but have not yet used the FAR on the job.
I have used the FAR, with close supervision from a supervisor or senior employee.
I have used the FAR as a regular part of my job, independently and with few exceptions without review by a supervisor or senior employee.
In addition to independently using the FAR as a regular part of my job, I have supervised the performance of this task and/or I have trained others in the performance and/or am normally consulted by others as an expert for assistance.
10 Select the response that best describes your experience reviewing purchase order or contract files for inclusion of specific documents or clauses. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
11 Select the answer that best describes your experience identifying and resolving purchasing conflicts with other entities. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
12 Select the response that best describes your experience maintaining an electronic document management system to update and maintain procurement documents or related information. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
13 Select the computer programs you use independently as a regular part of your job. Answer to this question is required
PRISM
Local Area Network
Excel or other spreadsheet software
Microsoft Word of other word processing software
Groupwise or other electronic mail system
Federal Financial System (FFS)
MAXIMO - Maintenance Management and Inventory Management System
FBMS
None of the above
Grade: All Grades
1 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
1.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
No
2 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
2.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
No
Gary Munson
vguerreronunez@usbr.gov
