Business Services Specialist (BC)

Basic Function

Under the direction of an assigned supervisor, perform a variety of specialized duties in support of an assigned Business Services office; monitor and implement a variety of financial and accounting procedures; train staff in the use of computerized financial system; assure security guidelines and regulations are followed by staff.

Representative Duties

Assist in the implementation of the routing process for purchase orders and requisitions, budget transfers and approvals for the computerized financial system.
Assist in the implementation of accounts receivable cashiering and billing procedures.
Update financial and accounts receivable data; input a variety of information into the financial system.
Answer telephones; respond to inquiries and provide assistance to staff concerning the computer system and related policies and procedures.
Provide training to staff in appropriate finance system functions; monitor training presentations to assure proper information is distributed.
Verify and request employee training and access into financial modules; verify and process paperwork for employee access into accounts receivable module.
Receive deposits and monies; assure cashiers are adhering to established procedures; prepare cash boxes; release monetary holds; monitor the processing of cash drawer transactions.
Review, audit and approve requests for issuance of the campus credit card; communicate purchasing restrictions and recommend alternative purchasing options.
Assist in the development, preparation and compilation of annual budget; distribute budget information to various campus departments.
Train, oversee and provide work direction and guidance to assigned staff and student assistants; serve as the primary source of contact for department staff regarding procedures, assignments or budgetary issues; prepare and audit department personnel time sheets.
Prepare and maintain a variety of records and reports related to assigned activities.
Audit, process and report financial transactions; prepare related budget reports.
Participate in a variety of meetings; serve as a campus representative on District committees.
Perform related duties as assigned.

Qualifications

Minimum Qualifications:

• Any combination equivalent to: Associate degree in accounting, business administration or a related field and four years of clerical accounting experience
• LICENSES AND OTHER REQUIREMENTS: Possession of, or ability to obtain, a valid California driver's license

Knowledge & Abilities:

• KNOWLEDGE OF: Modern office practices, procedures and equipment
• General accounting, budget and business functions of a school district
• Operation of a computer terminal and data entry techniques
• Budget preparation and control
• Record-keeping and report preparation techniques
• Oral and written communication skills
• Preparation and processing of payroll information
• Laws, rules and regulations related to assigned activities
• District organization, operations, policies and objectives
• Interpersonal skills using tact, patience and courtesy
• Principles of training and providing work direction
• ABILITY TO: Provide training and assistance to campus staff in the operation of the computerized financial system
• Perform a variety of specialized duties in support of an assigned Business Services office
• Monitor and implement a variety of financial and accounting procedures
• Read, interpret, apply and explain rules, regulations, policies and procedures
• Train and provide work direction to others
• Work confidentially with discretion
• Communicate effectively both orally and in writing
• Establish and maintain cooperative and effective working relationships with others
• Maintain records and prepare reports
• Prepare and process payroll information
• Meet schedules and time lines
• SALARY RANGE $ 5,277.96 - $ 7,457.61 monthly Maximum Entry Level Salary: $5,545.16 monthly SPECIAL INSTRUCTIONS First Review of Applications: Complete application packets will be accepted until the position is filled
• but those received by July 7th, 2026, are assured consideration
• The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point
• Completed application packet MUST include: Completed Online Application for Employment form Current resume Letter of interest (Cover Letter) Copy of legible transcripts List of five (5) professional references - Listed on application form It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading
• This includes Social Security Numbers, Date of Birth, and any photos of the applicant
• Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI)
• A copy of the evaluation must be submitted with your on-line application
• Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements
• EEO Plan 2021-2024 Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity
• The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices
• Discrimination Free Work Environment The District does not provide sponsorship for authorization to work in the United States
• Work authorization should be established at the time of application submission

Work for Warriors is a no-cost employment program of the California Military Department for Service Members, Veterans, and military family members. The Veteran Staffing Consultant for Kern Community College District is Steven Rosales.