Administrative Assistant - Student Services (IWV)

Basic Function

Under the direction of an assigned supervisor, provide administrative support and assistance to an assigned program; perform a wide variety of special projects; participate in budget preparation and administration.

Representative Duties

Provide administrative support and assistance to an assigned program; evaluate office activities; recommend improvements and modifications; assist in the implementation of goal and objectives; review and evaluate work products, methods and procedures.

Answer telephone and screen callers; respond to inquiries and requests for information concerning regulations, procedures, systems and precedents; receive and route mail.

Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts.

Respond to budget inquiries from staff; type and process requisitions and purchase orders; prepare budget summaries utilizing a computer and assigned software.

Maintain calendar of program or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies; process travel requests.

Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and files.

Independently compose and edit correspondence related to assigned activities; maintain a variety of manuals, codes, handbooks and directories; prepare or direct the preparation of a variety of annual, quarterly or administrative reports.

Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs.

Coordinate and participate in a variety of meetings and conferences within assigned area; take and transcribe minutes; disseminate information; coordinate projects and implement procedural changes; follow-up on action items.

Process personnel actions for new hires; participate in the recruitment of faculty; evaluate compliance with faculty services areas and verify equivalencies; monitor faculty load; coordinate and maintain job evaluation schedules for staff.

Maintain levels of office supplies; order supplies as necessary; receive, verify and distribute supply deliveries.

Perform related duties as assigned.

Qualifications

Minimum Qualifications:

• Any combination equivalent to: Associate degree and four years of increasingly responsible secretarial experience

Knowledge & Abilities:

• KNOWLEDGE OF: Modern office practices, procedures and equipment
• Principles and procedures of financial record-keeping, bookkeeping and audit procedures
• Basic principles and practices of fiscal, statistical and administrative research and report preparation
• Policies and objectives of assigned program and activities
• Budgeting practices regarding monitoring and control
• Operation of computer equipment and specified software such as word processing and spreadsheets
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Interpersonal skills using tact, patience and courtesy
• Oral and written communication skills
• Record-keeping techniques
• Public relations techniques
• ABILITY TO: Read, interpret, apply and explain rules, regulations, policies and procedures
• Maintain current knowledge of program rules, regulations, requirements and restrictions
• Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports
• Participate in budget preparation and administration
• Compose correspondence and written materials independently
• Answer telephones and greet the public courteously
• Maintain records and files
• Communicate effectively both orally and in writing
• Establish and maintain cooperative and effective working relationships with others
• Operate a computer and specified software such as word processing and spreadsheets
• Complete work with many interruptions
• Work independently with little direction
• Plan and organize work
• Work confidentially with discretion
• SALARY RANGE $5,404.10 - $7,635.85 monthly Maximum Starting Salary: $5,677.69 monthly SPECIAL INSTRUCTIONS First Review of Applications: Complete application packets will be accepted until the position is filled
• but those received by August 9, 2026 at 11:59pm, are assured consideration
• The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point

Work for Warriors is a no-cost employment program of the California Military Department for Service Members, Veterans, and military family members. The Veteran Staffing Consultant for Kern Community College District is Steven Rosales.