35 administrative assistant jobs found

Administrative Assistant City/Town San Diego Location California Job Code 2951   Job Description: The Administrative Assistant will help support maintenance and planning for the overhaul and repair of equipment and systems associated with U.S. Navy Aircraft Carriers (CVN) and U.S. Navy Surface Ships.  Work will be performed on board US Naval vessels located in San Diego, CA.  The salary for this position is $36-$44K The support will include providing aircraft carriers and the surface fleet a team of experts in Navy systems/equipment maintenance, for both preventive and equipment maintenance training.     Required Skills and Experience: In addition to administrative duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to  executive...

2 days onsite PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position: HR Title Group: Administrative Salary Grade:  N16 FLSA Status: Non-Exempt Approval Date: July 2024 SUPERVISES:   There are no direct reports with this position. POSITION SUMMARY:     Under limited supervision the Administrative Assistant performs a variety of administrative and clerical duties in support of Site or Department Management, or a specialized business process. Employees in this job class implement workflows, process transactions, administer maintenance and service contracts and coordinate human resources processes. This job requires general knowledge of the site or department supported, advanced administrative and organizational skills, the ability to coordinate work...

  Provide administrative support to Real Estate Agents by performing various tasks such as managing calendars, scheduling meetings, monitor email inboxes and handling/preparing correspondence. Assist in maintaining and adhering to marketing schedules by designing and preparing marketing materials for Touch Programs, Open Houses, Listings and Farming. Organize and maintain electronic and physical files and records. Monitor/maintain/complete tasks from transaction & open house trackers as required. Assist with the preparation of documents, presentations, and reports. Coordinate access/Scheduling of inspections and other needed vendors. Contribute to the overall efficiency and effectiveness of the office by assisting with ad hoc projects and tasks as assigned. Qualifications and Skills: High school diploma or equivalent; additional education or certification in office administration is a plus. Proven experience as an administrative...

DUTIES PLEASE CLICK   HERE FOR MORE INFORMATION REGARDING THE ALTERNATIVE PATHWAY FOR PART-TIME/EXEMPT EMPLOYEES. POR FAVOR HAGA CL IC   AQUÍ   PARA MÁS INFORMACIÓN SOBRE LA VIA ALTERNATIVA DE MEDIO TIEMPO/EXENTO   The Alternative Pathway for Part-Time/Exempt Employees creates an opportunity for current part-time and exempt City employees to obtain regular, full-time employment with the City of Los Angeles. The program is divided into two phases: 6-12 months of on-the-job training (Trainee phase), followed by a 6-month probationary period (Assistant phase). After successful completion of the probation period, the individual will then transition into the targeted civil service classification. Please note that the starting salary may vary; however the salary for the 'Trainee' and 'Assistant' classifications are generally equivalent to the salary for the Targeted, Civil Service classification. Salary placement will be calculated in...

We are looking for an Accounting Assistant to join a healthcare organization in Santa Clara, California on a contract-to-permanent basis. This role is ideal for someone at the beginning of their career who enjoys keeping records organized, supporting day-to-day accounting activity, and working closely with cross-functional teams. The position offers hands-on exposure to billing, transaction processing, and administrative coordination in a collaborative onsite environment. Responsibilities: • Enter and maintain financial and administrative information accurately across internal records and accounting systems. • Prepare, organize, and file business documents so materials are easy to retrieve and kept up to date. • Assist with creating and processing client invoices while helping track billing-related details. • Record routine financial activity in QuickBooks, including transaction entry and coding support. • Help with accounts payable and accounts receivable tasks to support smooth...

We are looking for a part-time Office Assistant to support daily administrative operations in Cerritos, California. This contract-to-permanent opportunity is ideal for someone who is organized, service-oriented, and comfortable assisting visitors while managing clerical tasks in a well-organized office setting. The person in this role will help keep records accurate, coordinate appointments and service-related scheduling, and contribute to a welcoming and well-maintained office environment. Responsibilities: • Welcome visitors, respond to general questions, and provide courteous front-office support. • Help guests locate property information and guide them to the appropriate resources or staff members. • Coordinate appointments and assist with service scheduling, including communication with external partners when needed. • Prepare customer paperwork, process payments, and support the creation of daily administrative orders. • Create and maintain both electronic and paper files...

We are looking for a detail-oriented Purchasing Assistant to support procurement operations in Long Beach, CA California. This contract opportunity with permanent potential is ideal for someone who enjoys balancing vendor communication, order accuracy, and inventory support in a fast-paced environment. The person in this role will help keep materials available for business needs by coordinating purchases, maintaining reliable records, and working across departments to resolve supply issues. Success in this position requires strong organization, follow-through, and the ability to manage multiple purchasing tasks with accuracy. Responsibilities: • Research products, pricing trends, and technical details using supplier catalogs and other sourcing resources to support informed purchasing decisions. • Maintain organized and up-to-date procurement records, including supplier profiles, inventory details, unit costs, and delivery performance history. • Obtain supplier quotations,...

Location: this posting is filed at Visalia Unified School District's own offices (5000 W. Cypress Avenue, Visalia). The posting itself says: Goshen Elementary School. Start Date Immediate Vacancy Site Goshen Elementary School Comments and Other Information Statement of Non-Discrimination/Harassment (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 section 504 of the Rehabilitation Act of 1973): The district prohibits discrimination, harassment, intimidation, and bullying in all district educational programs, activities, or employment on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family or marital status. A copy of the districts Uniform Complaint/Sexual Harassment Policies can be found at: A copy...

📢 COMING SOON: PART-TIME (24 hours a week) COMMUNITY OUTREACH OPPORTUNITY! 📢   The West Sacramento Police Department will soon be recruiting for a Part-Time Program Assistant – Community Outreach to support our community engagement, outreach, and public education efforts.   💰 Pay: $17.00 – $22.00 per hour 🕒 Schedule: Approximately 24 hours per week (no more than 1,500 hours a year) 📍 West Sacramento Police Department   This is a great opportunity for someone who enjoys working with the community, building relationships, organizing programs and events, and helping connect people with information and resources.       Tracey Huerta The Program Assistant will help support the planning, coordination, and implementation of community outreach programs and activities while assisting with administrative functions, public communication, promotional materials, data tracking, and other projects supporting the...

The  Clinic Clerk  performs a variety of clerical and receptionist duties to support the overall administrative functions of the clinic. In addition, the Clinic Clerk assists in participant care responsibilities, scheduling specialist appointments and performing other clerical duties as needed by either the clinical staff or other departments.  Answers incoming phone line and routes calls to appropriate parties or voice mail as requested. Receives and forwards messages when asked. Greets and directs incoming foot traffic to the center, answers questions about general services offered and finds appropriate information using available references. Performs data entry of participant information, diagnostic orders, test results and Data PACE information per established procedures. Coordinates with the transportation department to schedule outside and special in-house appointments for participants. Ensures that appointment information is relayed to the...

Ref: 10535   This position is 0.8 FTE.   The District and AFSCME are working together to create promotional opportunities for existing staff, therefore this job posting is available for seven (7) days for internal candidates based on our collective bargaining agreement. TITLE: Para-Educator, Special Education REPORTS TO: Assigned Supervisor DEPARTMENT: As Assigned CLASSIFICATION: Classified FLSA: Non-Exempt WORK YEAR/HOURS: 261 days / 7.5 hours or duty days and hours as assigned ISSUED: Created: April 2015 SALARY GRADE: AFSCME Para BASIC FUNCTION :  Under the direction of assigned supervisor, assist a certificated teacher in providing instruction to individuals or small groups of students in an assigned educational program; assist children with meeting the goals and objectives of their Individualized Education Plan (IEP); attend to the physical and health needs of students; monitor and report student progress regarding...

As a Construction Project Coordinator, you will be playing a critical role in supporting Self-Perform construction projects coordinating activities between project managers and field superintendents, supporting material procurements and assisting in tracking projects’ cost and schedules performance and ensuring deliverable dates are achieved. The Role Consistently provide a high level of customer service to Tesla staff, vendors, business partners and guests while at times, being the client interface Coordinate and set-up meetings with team members and stakeholders Intake and distribute project information to Self-Perform disciplines team members. Assign project numbers and enter project information into the project tracker Manage project purchase requests through lifecycle:  approvals, procurement item receipt, invoice validation and approval Support with project and resource planning - monitor and report field progress including manpower along with project...

Basic Function This is a temporary substitute opportunity for a Classified employee on leave. Custodian -  Under the direction of an assigned supervisor, perform routine day or evening custodial activities at an assigned school campus or other assigned District facility; maintain buildings and adjacent grounds areas in a clean, orderly and secure condition. Groundsworker -  Under the direction of an assigned supervisor, perform a variety of grounds maintenance and gardening duties in the beautification of assigned grounds and landscaped areas. Department Assistant -  Under the direction of an assigned supervisor, provide routine clerical services to College administrators, faculty and staff; provide staff assistance to departments. Representative Duties Custodian -   Perform routine custodial activities at an assigned school campus or District facility during a day or evening shift; sweep, scrub, mop, wax and polish floors; vacuum rugs and...

Basic Function Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments. DISTINGUISHING CHARACTERISTICS: The Department Assistant III provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to a functional area where use of independent judgment requires related specialized training and experience. Representative Duties Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.  Type and proofread a wide variety of reports, letters, projects and proposals; compose...

Basic Function Under the direction of an assigned supervisor, provide a variety of clerical services to College administrators, faculty and staff; provide information to the faculty, staff, students and public; provide staff assistance to departments. DISTINGUISHING CHARACTERISTICS: The Department Assistant II performs typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guidelines. Representative Duties Perform general clerical work; file, schedule appointments and process personnel information; order, distribute and maintain office supplies. Type and proofread a wide variety of reports, letters and memos; type from rough draft, verbal instructions or transcribing machine recordings; compose routine correspondence related to responsibilities assigned; assist in gathering information for College, District and State reports. Provide information on classes,...

Basic Function Under the direction of an assigned supervisor, provide delivery services of mail and materials to college administrative offices and off-campus departments and offices; distribute and collect audio visual equipment at off-campus location. Representative Duties Perform delivery services of in-house mail, including delivery to college administrative offices and off-campus departments and offices. Deliver miscellaneous items to departments and offices on and off campus, including large mail room packages, shipping and receiving items, computer and printer paper, class schedules and college catalogs. Transport custodial supplies to off-campus sites. Pick up US mail at local post offices; transport US mail and bulk mailings to local post offices; prepare bulk mailings as necessary. Distribute and collect audio-visual equipment at off-campus locations; provide assistance to faculty regarding equipment set-up and operation; perform minor maintenance of...

We are looking for an Administrative Coordinator to support daily office operations for an auto repair organization in Sherman Oaks, California. This contract opportunity with potential for a permanent role is ideal for someone who brings strong organizational skills, confidence in handling incoming calls, and the ability to keep schedules and administrative workflows running smoothly. The person in this role will help coordinate appointments, manage communications, and provide dependable administrative support across the team. Responsibilities: • Manage front-office administrative activities by organizing records, preparing documentation, and keeping day-to-day operations efficient. • Respond to inbound phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to customers and internal staff. • Coordinate calendars, schedule meetings and service-related appointments, and help maintain timely follow-up on key activities. • Support...

About the Opportunity Our nonprofit client is seeking a compassionate and service-oriented Bilingual Spanish Customer Service Representative to join their team. This is an excellent opportunity for someone who genuinely enjoys helping others, is comfortable working in a high-volume call center environment , and can communicate effectively with individuals from diverse backgrounds. The ideal candidate is patient, empathetic, and able to remain calm and professional while assisting customers with questions, concerns, and requests. Fluency in English and Spanish is required. Responsibilities Respond to a high volume of inbound calls and provide friendly, professional customer service Assist customers with questions, requests, and general inquiries Provide information and guidance in both English and Spanish Listen actively to understand customer needs and determine appropriate solutions Document customer interactions and update information accurately in internal...

We are looking for a compassionate Bilingual Customer Service Representative to join a mission-driven non-profit team in San Diego, California. This contract opportunity with potential for a permanent role is ideal for someone who values meaningful community impact and enjoys helping people access important services through a fast-paced call center environment. In this role, you will serve as a trusted first point of contact, providing clear guidance, thoughtful support, and accurate documentation for every interaction. The position offers the chance to build your customer service career while contributing to an organization focused on strengthening lives and communities. Responsibilities: • Handle incoming calls and messages with professionalism, identifying each caller’s needs and offering accurate information, support, or appropriate community referrals. • Record client conversations and service details in web-based platforms promptly and thoroughly to maintain reliable...

We are looking for a compassionate Bilingual Customer Experience Specialist to join a mission-driven non-profit organization serving the community. This contract opportunity is ideal for someone who thrives in a high-volume call center setting and is motivated by helping individuals access important services and support. In this role, you will serve as a key point of contact for inbound inquiries, deliver accurate guidance, and help ensure each interaction reflects empathy and care. Responsibilities: • Handle incoming calls and respond to questions by providing clear information, appropriate referrals, and timely assistance based on individual needs. • Record client interactions thoroughly and promptly within web-based platforms and CRM systems to maintain accurate case details and service history. • Stay informed on community programs, organizational offerings, and available resources so guidance provided remains current and reliable. • Work closely with internal...