ESS Substitute Campus Administrative Assistant

District: Merced Union High School District.

Substitute Campus Administrative Assistant

PURPOSE: 

The purpose of this document is to list a limited number of duties typically performed by a person in the classification cited above as well as certain requirements necessary to perform these duties. It is not intended to be a complete list of duties nor requirements, but rather examples by which to select and compensate employees in a fair and reasonable manner.

ESSENTIAL FUNCTIONS:

A. Provides clerical support to site administration and other clerical personnel.

B. Types memoranda, bulletins, forms, reports and correspondence.

C. Files letters and forms; and maintain files

D. Processes office forms and student materials.

E. Records student information on proper documents

F. Issues passes, vouchers, and other documents for students/

G. Provides assistance and greets I& students, staff, and parents, with issues associated with a particular office/department.

H. Answers large volume telephone and maintains communication with administration using 2-channel radio.

I. Orders and maintains forms and supplies.

J. Assists in training student office assistants.

K. Works collaboratively with outside agencies (i.e. law enforcement, CPS, Social Services & Probation,).

L. Confers with students and parents regarding student absences and referrals, which involve minor infractions (i.e. tardiness, lunch detention, Saturday school, OCAR assignment, etc).

M. Maintains confidentiality in relation to student discipline files, attendance, and grades.

N. Operates computer terminal/typewriter and standard office equipment

O. Processes, screens, and verifies student forms/documents (i.e. Ca!Works, MAA, student transfers, attendance forms, etc).

P. Performs other related essential functions as assigned.

Qualifications

QUALIFICATIONS:

A. Knowledge:

• 1
• Standard English usage
• 2
• Proper business letter and memo format
• 3
• General office and administrative procedures
• 4
• Effective filing procedures
• 5
• Fundamentals of computer operation
• 6
• First Aid
• 7
• Cultural Diversity
• 8
• Characteristics of adolescent's behaviors (i.e. drug/alcohol/gang activities)
• 9
• Effective communication techniques, decision and problem solving abilities
• 10
• Operates modem office equipment and computer programs with speed and efficiency

B. Skills:

I. Level I = 0-1 year general office experience.:

Level II = I+ years general office experience with above average performance evaluations & recommendation of:

supervisor:

• 2
• Types and files with accuracy
• 3
• Operates commonly used office equipment
• 4
• Operates computer with accuracy and computer office and district programs)
• 5
• Capacity to work under pressure with interruptions
• 6
• Ability to establish rapport with students, staff, parents, and public
• 7
• Accepts supervision
• 8
• Multi-tasks and meet deadlines
• 9
• Patience and understanding

IO. Exhibits confidentiality of privileged and sensitive information.:

PHYSICAL REQUIREMENTS:

A. Sit for extended periods of time.:

B. See and read a computer screen and printed matter with or without vision aids.:

• c
• Hear and understand speech at normal levels and on the telephone with or without hearing aids

D. Speak so that others may understand at normal levels and on the telephone.:

E. Enter data into a computer terminal/typewriter, use standard office equipment and dial a telephone.:

F. Stand, walk, bend over, stoop, grasp, reach overhead, push, pull and move, lift and/or carry 0-35 pounds to waist height.:

WORK ENVIRONMENT:

• Employees in this position will be required to work indoors in a standard office environment
• Employee comes in direct contact with students, parents, teachers/staff and public

Privacy Information:

When you apply for a position with ESS, we collect personal information such as:

• Contact details (name, email, phone, address)
• Application materials (resume, work history, education, references)
• Information you choose to provide during the hiring process (interviews, assessments, background checks, as permitted by law)

We use this information to:

• Evaluate your candidacy and qualifications
• Conduct interviews and background checks
• Manage our recruitment and hiring processes
• Comply with applicable legal obligations
• We do not sell or share applicant personal information
• We retain it as long as necessary for recruitment, compliance, and potential future opportunities

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For details about our practices and your rights, please review our full Privacy Notices below.:

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Work for Warriors is a no-cost employment program of the California Military Department for Service Members, Veterans, and military family members. The Veteran Staffing Consultant for ESS is Philip Downs.