Executive Coordinator

As our Executive Coordinator, you will be a vital administrative and operational force, providing comprehensive support to executive leadership and ensuring seamless daily and strategic execution.

Every day, you will expertly manage complex calendars, coordinate meetings/events, prepare presentations, and handle sensitive communications. You'll facilitate information flow, assist project tracking, and meticulously organize travel/expenses, proactively optimizing executive efficiency.

To be successful in this role, you will possess exceptional organizational skills, meticulous attention to detail, strong communication, and advanced software proficiency. Your proactive mindset, ability to manage multiple priorities, and discretion are paramount to executive effectiveness.

• Works in a collaborative partnership with the hospital leadership and administration team.
• Oversees DREAM fundraising database accuracy and completeness and serves as the main point of contact for shared services and the philanthropy IT team. Requests tickets to resolve database issues and questions. Performs gift entry and query support in collaboration with shared resources team.
• Handles all gift acknowledgements; drafts thank you letters, insures timely delivery to donors, and uploads to database
• Board, Executive, and committee coordination, including meeting minutes, scheduling, and general support
• Orders, organizes, and maintains office supplies and spaces
• General bookkeeping including submitting and paying invoices, pledge invoicing, monthly account reconciliations, coordination of hospital requests, transfers, expense tracking and reporting, and daily deposits.