Office Administrative Assistant

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your energetic approach and exceptional organizational skills will support various administrative functions, enhance communication, and contribute to a positive workplace environment. This position offers an exciting opportunity for someone eager to utilize their office management expertise and technical proficiency to make a meaningful impact every day.

Responsibilities:
Answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
Coordinate calendar management and schedule appointments, meetings, and using productivity software and calendar tools.
Perform data entry tasks with accuracy using spreadsheets and word processing software; maintain organized filing systems both digitally and physically.
Assist with office management duties such as supply inventory, equipment maintenance, and ensuring a tidy work environment.
Support client communication by responding promptly to inquiries via phone or email, providing information, and directing calls appropriately.
Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.
Provide clerical support including document preparation, typing correspondence, managing mail distribution, and supporting team members with personal assistant tasks as needed.
Typing termite inspection reports and corresponding with the inspectors to make sure the reports are submitted accurately.

Working hours: 9:00 AM - 5:00 PM

Skills:
Proven experience in an office environment with good clerical skills and familiarity with office management practices.
Demonstrated proficiency in Microsoft Office suite (Word, Excel, Outlook) along with technical proficiency in productivity software and spreadsheets.
Experience handling multi-line phone systems and practicing professional phone communication and etiquette.
Prior experience with data entry, filing systems, calendar management, and customer service is essential.
Knowledge of QuickBooks or similar accounting software is a plus for financial administrative tasks.
Good organizational skills with the ability to prioritize tasks effectively while maintaining high productivity levels in a fast-paced setting.

Education:
Associate

Experience:
1-4 years

Qualifications:
Answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
Coordinate calendar management and schedule appointments, meetings, and using productivity software and calendar tools.
Perform data entry tasks with accuracy using spreadsheets and word processing software; maintain organized filing systems both digitally and physically.
Assist with office management duties such as supply inventory, equipment maintenance, and ensuring a tidy work environment.


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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

key responsibilities

Answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.Coordinate calendar management and schedule appointments, meetings, and using productivity software and calendar tools.Perform data entry tasks with accuracy using spreadsheets and word processing software; maintain organized filing systems both digitally and physically.Assist with office management duties such as supply inventory, equipment maintenance, and ensuring a tidy work environment.Support client communication by responding promptly to inquiries via phone or email, providing information, and directing calls appropriately.Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.Provide clerical support including document preparation, typing correspondence, managing mail distribution, and supporting team members with personal assistant tasks as needed.Typing termite inspection reports and corresponding with the inspectors to make sure the reports are submitted accurately.

experience

1-4 years

skills

Proven experience in an office environment with good clerical skills and familiarity with office management practices.Demonstrated proficiency in Microsoft Office suite (Word, Excel, Outlook) along with technical proficiency in productivity software and spreadsheets.Experience handling multi-line phone systems and practicing professional phone communication and etiquette.Prior experience with data entry, filing systems, calendar management, and customer service is essential.Knowledge of QuickBooks or similar accounting software is a plus for financial administrative tasks.Good organizational skills with the ability to prioritize tasks effectively while maintaining high productivity levels in a fast-paced setting.

qualifications

Answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.Coordinate calendar management and schedule appointments, meetings, and using productivity software and calendar tools.Perform data entry tasks with accuracy using spreadsheets and word processing software; maintain organized filing systems both digitally and physically.Assist with office management duties such as supply inventory, equipment maintenance, and ensuring a tidy work environment.

education

Associate

Responsibilities

Answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.Coordinate calendar management and schedule appointments, meetings, and using productivity software and calendar tools.Perform data entry tasks with accuracy using spreadsheets and word processing software; maintain organized filing systems both digitally and physically.Assist with office management duties such as supply inventory, equipment maintenance, and ensuring a tidy work environment.Support client communication by responding promptly to inquiries via phone or email, providing information, and directing calls appropriately.Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.Provide clerical support including document preparation, typing correspondence, managing mail distribution, and supporting team members with personal assistant tasks as needed.Typing termite inspection reports and corresponding with the inspectors to make sure the reports are submitted accurately.

Qualifications

• Proven experience in an office environment with good clerical skills and familiarity with office management practices.
• Demonstrated proficiency in Microsoft Office suite (Word, Excel, Outlook) along with technical proficiency in productivity software and spreadsheets.
• Experience handling multi-line phone systems and practicing professional phone communication and etiquette.
• Prior experience with data entry, filing systems, calendar management, and customer service is essential.
• Knowledge of QuickBooks or similar accounting software is a plus for financial administrative tasks.
• Good organizational skills with the ability to prioritize tasks effectively while maintaining high productivity levels in a fast-paced setting.
• Answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
• Coordinate calendar management and schedule appointments, meetings, and using productivity software and calendar tools.
• Perform data entry tasks with accuracy using spreadsheets and word processing software; maintain organized filing systems both digitally and physically.
• Assist with office management duties such as supply inventory, equipment maintenance, and ensuring a tidy work environment.

Work for Warriors is a no-cost employment program of the California Military Department for Service Members, Veterans, and military family members. The Veteran Staffing Consultant for Spherion Alameda County is Shayal Prasad.

See job description

California

No

S_181444