Temporary Administrative Services Analyst II

ABOUT THE POSITION

The County of Riverside’s Human Resources Temporary Assignment Program (TAP) seeks a Temporary Administrative Services Analyst II to support the Probation Department. This is a full time temporary position located in Riverside. 
Under general supervision, assists with management by providing a wide variety of administrative support services; conducts complex and difficult research and analytical studies involving budgetary and/or operational processes and programs; makes recommendations for the development, implementation, and improvement of departmental operations, services and programs, and/or budgetary expenditures; and performs other related duties as required.

The most competitive candidates will have the following:

• Bachelor's degree
• At least two years of progressively responsible professional experience performing administrative, fiscal, contractual, procurement, grant, or program analysis.
• Experience in a governmental or public sector environment
• Experience using MinuteTraq, PeopleSoft, or comparable administrative systems
• Experience developing, interpreting, and monitoring contracts or grants

EXAMPLES OF ESSENTIAL DUTIES

EXAMPLES OF ESSENTIAL DUTIES (MAY INCLUDE BUT NOT LIMITED TO):(Depending on the area of assignment, duties may include, but are not limited to, the following)

• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization. 

• Develop reports and recommendations for appropriate action based on the analysis of gathered data. 

• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds. 

• Recommend and establish contract forms and procedures; monitor adherence to contract terms. 

• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation. 

• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures. 

• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs. 

• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions. 

• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

SUPPLEMENTAL INFORMATION

Other Requirements:
Possession of a valid California Driver’s License may be required. 

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.  

For questions regarding this position, please contact Jesus Berrelleza at or at. For general inquiries, please allow up to 2 business days to receive a response.

Qualifications

MINIMUM QUALIFICATIONS:

• OPTION I
• Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
• Experience: One year of professional experience in an administrative capacity
• OPTION II
• Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
• Experience: Two years of paraprofessional or technical experience in an administrative capacity
• OPTION III
• Experience: One year as an Administrative Services Analyst I with the County of Riverside
• ALL OPTIONS
• Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs
• principles and practices of fiscal management and/or budgetary control
• grantsmanship
• basic elements of supervision
• and/or contract monitoring
• Ability to: Collect and evaluate data
• draw conclusions and formulate recommendations and project consequences of recommendations
• monitor expenditures and maintain fiscal control
• develop and write grant applications
• interpret legislative and administrative mandates and regulations
• plan, organize and supervise the work of subordinate clerical or technical staff
• establish and maintain effective working relationships with those contacted in the course of work
• communicate effectively in written and verbal form

Work for Warriors is a no-cost employment program of the California Military Department for Service Members, Veterans, and military family members. The Veteran Staffing Consultant for County of Riverside is Martin Rivera.