POLICE RECORDS SUPERVISOR - Fremont

The Position 
The City of Fremont Police Department values dedication, integrity,
 professionalism and Community Partnership. The Department is dedicated to
 investing in its sworn and professional employees, thus creating a culture of
 continuous improvement in their practices, policies and technology used. As a
 key member of the department, the Police Records Supervisor oversees the
 daily operations of the Police Records Unit. The incumbent will process
 information for National Incident Based Reporting System (NIBRS) to the
 Department of Justice (DOJ) and oversee maintenance of all police records. 
Job Responsibilities 
Recommends and assists in the implementation of goals and objectives.
 Implements policies and procedures.
 Evaluates operations and activities of assigned responsibilities.
 Recommends improvements and modifications.
 Prepares various reports on operations and activities.
 Participates in the selection of staff.
 Plans, prioritizes, assigns, supervises and reviews the work of staff involved in
 Police records, including preparing work schedules, maintaining attendance
 records, approving leave and evaluating staff. 
Trains Department staff in work procedure and in the use and capabilities of
 various computer database systems.
 Works with employees to correct deficiencies.
 Implements discipline procedures.
 Prepares and completes statistical reports to D.O.J.
 Ensures confidentiality of information is maintained according to applicable
 laws, rules, regulations and administrative orders.
 Seals and purges Adult records in compliance with court orders and State
 statues.
 Compiles and prepares crime statistics reports.
 Conducts periodic quality control of document input and ensure procedures
 are followed.
 Answers questions and provides information to the public, visitors, outside
 agencies and staff.
 Investigates complaints and recommends corrective action as necessary to
 resolve complaints.
 Builds and maintains positive working relationships with co-workers, other
 City employees and the public using principles of good customer service.
 Performs police records specialist duties as needed.
 May be assigned special projects such as writing procedural directives,
 conducting training including NCIC/CLETS, orientation for new police officers
 and sergeants and other specialized subjects.
 To view a complete list of essential functions, please view the class
 specification
 Human Resources Department
 3300 Capitol Avenue, Bldg. B
 (510) 494-4660 | [email protected]
 https://www.fremont.gov/government/departments/human-resources
 23POL20
Education and Experience
 Any combination of education and/or experience that has provided the knowledge and skills necessary to
 satisfactory job performance would be qualifying.  A typical qualifying background would include:
 Education: Completion of the twelfth grade or equivalent. 
Experience: Four (4) years of police records experience including lead responsibility. 
Licenses/Certificates/Special Requirements: Possession of, or ability to obtain by time of appointment, a
 valid California driver's license may be required. Must successfully pass a detailed background investigation (to
 include a polygraph exam). Must be able to work a variety of shifts and holidays.
 The Ideal Candidate
 The selected candidate will possess advanced level knowledge of procedures and protocols used in police
 records policies. In addition, the selected candidate will thrive in a team environment that encourages
 cooperation and communication. The successful candidate will possess strong written and oral communication
 abilities and the ability to demonstrate proficiency interpreting and explaining department policies and
 procedures.  The ideal candidate will demonstrate the following knowledge, skills and abilities: 
Knowledge of principles of supervision, training and performance evaluations. Applicable laws, rules, and
 regulations relating to law enforcement records; law enforcement codes and terminology; law enforcement
 database applications; criminal justice system terminology and proceedings; English usage, spelling, grammar
 and punctuation; modern office management practices and methods; computer equipment, and computer
 software applicable to assignment.
 Ability to supervise, train and evaluate assigned staff; oversee, organize and coordinate data input and
 retrieval of law enforcement data; understand, interpret and explain department policies and procedures;
 explain operations and problem solve office issues for the public and with staff; review documents related to
 department operations; recognize and correct input errors; maintain the confidentiality of information as
 prescribed by law; on a continuous basis, sit at desk for long periods of time; intermittently twist and reach
 office equipment; write and/or use keyboard to communicate through written means; operate a variety of
 office equipment such as a calculator, computer and related software applicable to assignment; know and
 understand all aspects of the job; analyze work papers, reports and special projects; observe, identify and
 problem solve operational and technical policy and procedures; work independently and effectively with
 others in a team environment; exercise initiative; multi-task; type at a speed necessary for successful job
 performance; lift or carry light to moderately heavy items develop and recommend policies and procedures
 related to assigned operations; process upsetting or offensive information; establish and maintain effective
 working relationships with those contacted in the course of work; work with various cultural and ethnic
 groups in a tactful and effective manner; communicate clearly and concisely, both orally and in writing.
 Incumbents must possess the physical and mental capacity to work under the conditions described in this
 document and to perform the duties required by their assigned position.

Chuck Callahan