21 front desk coordinator jobs found

A healthcare company is looking for a dependable Front Desk Coordinator to support a fast-paced dermatology practice in California. This Front Desk Coordinator is well suited for someone who enjoys creating a welcoming patient experience while keeping schedules, communications, and administrative details running smoothly. The Front Desk Coordinator will balance reception responsibilities with direct support for scheduling and travel coordination, requiring strong judgment, organization, and a detail-oriented approach. Key Responsibilities: • Welcome patients, visitors, and vendors with a courteous and detail-oriented approach that creates a positive first impression of the practice. • Manage front office activity by answering and routing calls, responding to inquiries, and coordinating the flow of daily appointments and walk-ins. • Maintain accurate patient information within electronic medical record systems and support timely updates to documentation as needed. •...

We are looking for an experienced Front Desk Coordinator to support daily office operations for a property management company in Vallejo, California. This contract-to-permanent opportunity is ideal for someone who enjoys being the first point of contact for visitors, residents, and callers while keeping the front office organized and responsive. The role combines customer-facing reception work with administrative support, requiring strong communication skills, attention to detail, and the ability to manage multiple tasks throughout the day. Front Desk Coordinator Responsibilities: • Welcome guests, tenants, and vendors professionally while maintaining an organized and efficient front desk presence. • Handle incoming phone calls promptly, direct inquiries to the appropriate team members, and provide helpful information when appropriate. • Monitor voicemail inboxes, retrieve messages in a timely manner, and ensure follow-up items are routed correctly. • Support day-to-day...

A Community Center in Rowland Heights is in the need of a bilingual in Cantonese or Mandarin for a Front Office Associate position. The Bilingual Cantonese/Mandarin Front Office Associate will support members and local older adults at our community center locations by delivering thoughtful customer service, guiding individuals through healthcare-related questions, and building strong relationships within diverse communities. The Cantonese/Mandarin Front Office Associate combines front-facing member support, outreach, event coordination, and operational oversight to help create a welcoming and informative environment. Candidates should be comfortable working a regular schedule of 40 hours per week and available to work occasional Saturdays. Responsibilities: • Welcome members and visitors to the community center, resolve service questions, and provide a positive day-to-day experience for older adults and guests. • Assist individuals in their preferred language with...

A Community Center in Monterey Park is in the need of a bilingual in Cantonese or Mandarin for a Front Office Associate position. The Bilingual Cantonese/Mandarin Front Office Associate will support members and local older adults at our community center locations by delivering thoughtful customer service, guiding individuals through healthcare-related questions, and building strong relationships within diverse communities. The Cantonese/Mandarin Front Office Associate combines front-facing member support, outreach, event coordination, and operational oversight to help create a welcoming and informative environment. Candidates should be comfortable working a regular schedule of 40 hours per week and available to work occasional Saturdays. Responsibilities: • Welcome members and visitors to the community center, resolve service questions, and provide a positive day-to-day experience for older adults and guests. • Assist individuals in their preferred language with understanding...

Description The City of Anaheim Community Services Department is seeking  Recreation Leader II’s.  This is a part-time position averaging 20 hours per week, however, no minimum number of hours is guaranteed. Hours may include weekends, evenings, and some holidays.  One (1) year of experience performing duties comparable to a Recreation Leader I is required. Recreation Leader I is the entry-level class in the Recreation Leader Series. This position, Recreation Leader II, is the second level of the Recreation Leader Series. The following locations currently have vacancies for Recreation Leader II: Active Older Adult Programs  – Staff assigned to this position provide support to the programs and services available to seniors at the Downtown Anaheim Community Center, Brookhurst Community Center, East Anaheim Community Center, Miraloma Family Resource Center, Ponderosa Family Resource Center, Downtown Anaheim Youth Center, West Anaheim Youth Center and the...

Job Location Irvine Regional Office (Derian) Position Type Regular The Yardi Systems Administrator is a senior-level position responsible for the administration, operational integrity, and user management of the company's enterprise Yardi property management platform. This role serves as the primary escalation authority for functional issues across Voyager and its associated modules, ensuring platform stability, accurate system configuration, and a consistent, high-quality user experience across all departments, properties, and business units. The position demands a comprehensive understanding of Yardi system administration, security and permissions architecture, and the operational workflows that drive property management, leasing, and accounting functions across a large portfolio. This is a technical Yardi Systems Administration role, not a property operations position. Candidates must have experience administering, configuring, supporting, and maintaining Yardi...

Basic Function This is a temporary, professional expert opportunity. Representative Duties Greet and assist students, faculty, and visitors at the Disabled Students Programs & Services front desk. Provide general information about Disabled Students Programs & Services services, eligibility, and intake procedures. Schedule appointments for Disabled Students Programs & Services counselors and specialists. Maintain accurate records of student contacts, services provided, and accommodation usage. Assist with data entry and reporting for program compliance and tracking. Support the coordination of Disabled Students Programs & Services events, workshops, and outreach efforts. Maintain confidentiality and adhere to FERPA and ADA guidelines. Perform other clerical and administrative duties as assigned. Qualifications Minimum Qualifications: Any combination equivalent to high school diploma Salary Kern Community College District Salary Schedules...

We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment. For immediate consideration, please contact Shantel Poole via LinkedIn or call. Responsibilities: • Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly. • Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use. • Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records. • Support...

We are looking for an experienced Office Manager to support a busy workplace in California. This contract opportunity is ideal for someone who excels at keeping office operations running smoothly while creating a welcoming environment for employees, visitors, and leadership. The role combines hands-on office coordination, front-of-house oversight, and high-level administrative support for senior executives in a fast-paced setting. Responsibilities: • Direct daily office activities for a team of approximately 40 employees, ensuring the workspace remains efficient, organized, and well maintained. • Partner with building contacts, service providers, and maintenance teams to address facility needs and keep office operations uninterrupted. • Source vendors, gather pricing or service information, and help recommend solutions for workplace services and operational needs. • Track inventory and arrange purchasing for office, kitchen, and general workplace supplies while staying within...

We are looking for an organized and dependable Office Manager to support daily business operations. This position is ideal for someone who can balance administrative coordination, financial tasks, and front-office support while maintaining a positive experience for customers and staff. The role will also include a structured knowledge transfer period to ensure a smooth handoff of responsibilities over the first few months. Responsibilities: • Oversee day-to-day office activities to keep administrative functions running efficiently and accurately. • Process payroll for a small team of five employees on a bi-monthly schedule while maintaining careful attention to detail. • Prepare customer invoices, track billing activity, and follow up as needed to support timely payments. • Handle daily bank deposits and maintain organized financial records for routine transactions. • Provide front-desk and customer service support by answering inquiries and assisting visitors in a helpful and...

We are looking for a motivated Administrative Assistant to support a Managing Partner in Woodland Hills, California. This contract opportunity has the potential to become permanent and is ideal for an entry-level candidate seeking a part-time morning schedule of up to 20 hours per week in an office setting that values attention to detail. The role calls for someone who can stay organized, handle multiple priorities with confidence, and contribute energy and initiative to daily operations. Responsibilities: • Provide day-to-day administrative support to the Managing Partner, helping keep schedules, documents, and office tasks well organized. • Answer incoming calls, greet visitors professionally, and serve as a reliable first point of contact for the office. • Prepare, edit, and format correspondence, presentations, spreadsheets, and other business documents using Microsoft Office tools. • Enter, update, and maintain accurate records, files, and other administrative data in...

We are looking for an Administrative Assistant to support the smooth day-to-day operation of our office in California. This role blends front desk coordination, document control, billing support, and general office administration, making it ideal for someone who is organized, adaptable, and confident handling multiple priorities. The right candidate will bring strong attention to detail, solid communication skills, and comfort working with both people and numbers in a fast-paced work environment. Responsibilities: • Manage front desk activity by answering incoming calls, welcoming visitors, and handling mail and package distribution in an organized manner. • Prepare the office for daily operations by opening shared spaces and ensuring work areas are ready for staff and guests. • Maintain physical and digital records, including project files, contracts, plans, and other business documentation, with a high level of accuracy. • Support invoice preparation and billing administration...

We are looking for a dependable Administrative Assistant to support daily office operations in Costa Mesa, California. This contract-to-permanent position is ideal for someone who enjoys keeping a workplace organized, welcoming, and running efficiently while providing administrative support across a busy office. The person in this role will serve as a key point of contact for front desk activity, office coordination, and staff support, helping ensure meetings, supplies, records, and day-to-day requests are handled smoothly. Responsibilities: • Oversee front desk and general office activities, creating a well-organized and welcoming environment for employees, clients, and visitors. • Maintain inventory for office materials, kitchen items, and refreshments by tracking usage, placing orders, and restocking deliveries. • Handle incoming, outgoing, and internal document flow, including preparing mailings and coordinating trips to postal and courier locations when needed. • Support file...

Position Summary: We are looking for a friendly, organized, and customer-focused Front Desk Associate to be the face of our auto shop. The ideal candidate will handle customer inquiries, schedule appointments, manage transactions, and ensure a seamless customer experience from start to finish. This role is key to creating a welcoming atmosphere and maintaining smooth operations at the shop. Key Responsibilities: Customer Service: Greet customers in a friendly and professional manner. Address customer inquiries about services, pricing, and repair timelines. Communicate updates on vehicle repairs and services. Appointment Scheduling: Schedule service appointments and coordinate with the shop team to ensure timely completion of work. Confirm and follow up on appointments with customers. Administrative Duties: Maintain accurate records of customer information, services performed, and transactions. Manage...

Under general direction from the Call Center Operator, accepts incoming calls to the casino in a prompt, courteous, and professional manner; provides information to the caller or directs the call to the appropriate destination.  This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive. Essential Duties & Responsibilities: Follow AAA 4 Diamond standards on phone etiquette. Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Takes and delivers messages or transfers call to voice mail when appropriate personnel are unavailable. Provides information regarding hours, events and promotions to the general public. Maintains an accurate call log. Projects a friendly and professional image to the customer. Maintains files of correspondence, records and other materials with minimal supervision. Maintains and...

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do. L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security. Serve as a technical lead and subject matter expert for classified system security architecture, ensuring compliance with DCSA DAAG (formerly DAAPM), JSIG, and NIST RMF standards across multiple programs. Oversee end-to-end system authorization...

ESSENTIAL DUTIES AND RESPONSIBILITIES 1.    Is responsible for creating a memorable guest experience by providing exceptional service to all patrons. Ensures all aspects of the F&B guest experience, department programs, and policies are followed. Serves as an extension to leadership, assists management and team as needed to ensure Yaamava’ Brand Service Standards and successful daily operations.   2.    Is responsible for addressing guest inquiries, concerns, and complaints promptly and professionally prior to getting a manager involved. Coordinates the needs of the guest to the team, kitchen staff, and other departments while escalating any guest or team members’ concerns to leadership.   3.    Assists and confirms all appropriate side work duties are being performed during operations as necessary. Ensures assignment of team member tasks while monitoring and maintaining the cleanliness of the venue. The Lead F&B Attendant is responsible for maintaining cleanliness and...

ESSENTIAL DUTIES AND RESPONSIBILITIES 1.    Is responsible for creating a memorable guest experience by providing exceptional service to all patrons. Ensures all aspects of the F&B guest experience, department programs, and policies are followed. Serves as an extension to leadership, assists management and team as needed to ensure Yaamava’ Brand Service Standards and successful daily operations.   2.    Is responsible for addressing guest inquiries, concerns, and complaints promptly and professionally prior to getting a manager involved. Coordinates the needs of the guest to the team, kitchen staff, and other departments while escalating any guest or team members’ concerns to leadership.   3.    Assists and confirms all appropriate side work duties are being performed during operations as necessary. Ensures assignment of team member tasks while monitoring and maintaining the cleanliness of the venue. The Lead F&B Attendant is responsible for maintaining cleanliness and...

ESSENTIAL DUTIES AND RESPONSIBILITIES 1.    Welcomes guests, including VIP members, at Pool check in and ensures they are comfortable. This includes specializing, coordinating, and booking cabanas and day bed rentals. The Pool Concierge coordinates VIP arrivals; communicates to designated personnel for escort and delivery of amenities. 2.    Performs and accurately records retail transactions including cash, credit card, Earned Rewards and comps through Point-of-Sale System using proper procedures. Maintains a cash drawer and balances drawer at the end of their shift, maintaining a minimum of variances. 3.    Communicates effectively between team and shared departments while consistently checking in with guests on pool deck to meet all needs. 4.    Is responsible for day-to-day tasks including but not limited to; maintaining safe, sanitary, and cleanliness in all areas visible to guests, organizing and consistently upholding merchandise presentations within the pool kiosk. 5....

ESSENTIAL DUTIES AND RESPONSIBILITIES 1.    Provides the highest level of services experience to guests during all interactions, in active attempt to reach department and property defined goals and objectives.  Takes reservations using proper Hotel verbiage while meeting Forbes Travel Guidelines. Answers phone with courteous and gracious manners and provides personalized service.  Readily describes all of the room’s physical elements and offers the guest a choice of room type that satisfies their individual needs.  Accommodate arriving and in-house guest requests, ensuring a high level of guest satisfaction at all times while aiming to exceed guest expectations. 2.    Inputs and organizes reservation information, internet, travel agency requests, and internal department communications with appropriate follow-up.  Works closely with Casino VIP Services to accommodate players’ needs.  Assists with Hotel Concierge services, guest itineraries and coordination of intradepartmental...