20 customer service jobs found in San Mateo, CA

About the Role: We are seeking an entry-level Customer Service Representative to join a growing construction and millwork company. This is a customer-facing role ideal for someone with a background in retail, hospitality, or customer service who has an interest in cabinetry, woodworking, design, or construction. You will serve as a key point of contact for customers, providing office support, answering inquiries, coordinating orders, and ensuring an exceptional customer experience from start to finish. This is an excellent opportunity for someone looking to transition from retail or customer service into the construction and millwork industry while gaining valuable office and customer support experience. Responsibilities: Greet and assist customers in person, over the phone, and via email. Answer questions regarding products, cabinetry, millwork, and project timelines. Enter customer orders and maintain accurate records. Coordinate with internal teams to provide...

We are looking for a dependable Part-Time Office Manager to help keep daily operations running smoothly in our office. This contract-to-permanent opportunity is well suited for someone who enjoys balancing administrative priorities, staying ahead of deadlines, and creating an organized, efficient workplace. The ideal candidate brings a hands-on approach, sound judgment, and the ability to work independently while supporting a collaborative team environment. Responsibilities: • Direct day-to-day office activities to maintain an efficient, orderly, and welcoming workplace for employees and visitors • Manage administrative calendars, track recurring deadlines, and follow up on items such as insurance renewals and related documentation • Assist with employee onboarding logistics and provide general administrative support for routine HR coordination • Monitor supply levels, place orders as needed, and ensure essential office materials are consistently available • Serve as a point of...

We are looking for an Accounts Payable Clerk to support a busy construction organization in San Ramon, California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a high-volume invoice environment and can maintain accuracy while handling recurring utility payments across multiple locations. The person in this role will contribute to timely payment processing, month-end support, and vendor record maintenance while working with tools such as Metaviewer and Oracle JD Edwards EnterpriseOne. Responsibilities: • Handle a large weekly flow of accounts payable transactions, including utility invoices for numerous communities, while ensuring timely and precise processing. • Review, code, and route invoices correctly using established cost centers and utility-related cost codes before submission for payment. • Use Metaviewer to support invoice intake, validate populated fields, and confirm payment data is accurate prior to...

We are looking for a dependable Dispatcher to support daily transportation operations in Santa Clara, California. This contract opportunity with potential for a permanent role is ideal for someone who can keep schedules on track, communicate clearly with drivers and customers, and respond quickly when priorities shift. The person in this role will help coordinate the movement of trucks, materials, and equipment while maintaining accurate records and strong service levels. Success in this position requires sound judgment, organization, and the ability to work efficiently in a fast-paced environment. Responsibilities: • Coordinate daily truck and driver assignments to ensure deliveries are completed according to customer timelines. • Arrange transportation for materials, equipment, and heavy machinery while balancing available resources effectively. • Track active deliveries and respond promptly to delays, route issues, and changing schedules to minimize disruption. • Maintain...

We are looking for an Accounts Receivable Clerk to join our client in Walnut Creek, California on a contract basis with the potential for a permanent role. The ideal candidate is highly attentive to detail, comfortable working across multiple digital platforms, and confident collaborating through remote communication tools. This is a remote position which requires only two days in the office per month once trained. Training is onsite in the Walnut Creek. Responsibilities: • Post incoming payments from lockbox and other sources while verifying tenant information, property details, and payment amounts for accuracy. • Prepare and process recurring invoices related to lease and rental charges, ensuring timely and precise billing. • Reconcile customer accounts and receivable balances by investigating discrepancies and resolving payment issues promptly. • Manage high-volume cash application activity with a strong focus on accuracy, completeness, and proper documentation....

Robert Half's client is seeking an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties: Provide administrative support to two insurance agents handling both group and individual insurance services. Assist with processing and tracking insurance applications to help ensure timely approvals. Perform accurate data entry and maintain client records within the company's CRM system. Upload and organize client information, emails, and documentation. Retrieve and process policy renewals from carrier websites. Communicate with insurance carriers to resolve...

We are looking for an experienced Front Desk Coordinator to support daily office operations for a property management company in Vallejo, California. This contract-to-permanent opportunity is ideal for someone who enjoys being the first point of contact for visitors, residents, and callers while keeping the front office organized and responsive. The role combines customer-facing reception work with administrative support, requiring strong communication skills, attention to detail, and the ability to manage multiple tasks throughout the day. Front Desk Coordinator Responsibilities: • Welcome guests, tenants, and vendors professionally while maintaining an organized and efficient front desk presence. • Handle incoming phone calls promptly, direct inquiries to the appropriate team members, and provide helpful information when appropriate. • Monitor voicemail inboxes, retrieve messages in a timely manner, and ensure follow-up items are routed correctly. • Support day-to-day...

We are looking for an experienced Attorney/Lawyer to join our client's litigation practice in Oakland, California in a contract-to-permanent capacity. This opportunity is well suited for a motivated attorney who can handle a range of civil litigation matters, build greater ownership of files over time, and contribute to a collaborative legal team. The firm values sound judgment, strong written advocacy, and a practical approach to managing both established and evolving areas of practice. This client is open to seeing candidates at all levels, including entry-level attorneys and senior attorneys. Responsibilities: Represent clients in litigation matters involving employment disputes, wage and hour claims, liability matters requiring close attention to detail, medical malpractice, and related civil matters. Prepare substantive legal documents such as motions, memoranda, demand letters, briefs, and other written advocacy materials with close attention to detail and...

Tech company in the Silicon Valley is seeking a detail-oriented Paralegal to support our legal team with contract management, corporate governance, and regulatory compliance matters. The ideal candidate is organized, discreet, and comfortable managing a high volume of documents while working closely with attorneys and cross-functional business teams. This is an on-site position requiring in office work in Fremont, CA. Key Responsibilities Draft, review, and redline non-disclosure agreements (NDAs), and standard commercial contracts using approved templates and playbooks, escalating non-standard terms to supervising counsel. Help establish and implement a contract management system, including defining intake processes, templates, and workflows to standardize how contracts are handled across the organization. Manage the full contract lifecycle: intake, tracking, execution, and storage, including maintaining the contract management system and ensuring records are accurate and...

We are looking for a Payroll Accountant to join our team in California on a contract-to-permanent basis. This role is ideal for a payroll specialist who can manage end-to-end payroll operations with accuracy, maintain compliance across multiple states, and support timely reporting obligations. The position requires strong experience with ADP Workforce Now and a thorough approach to payroll processing, reconciliation, and tax-related activities. Responsibilities: • Administer complete payroll processing cycles from data review through final submission, ensuring employees are paid accurately and on schedule. • Manage payroll activities for employees working in multiple states while applying appropriate wage, tax, and compliance requirements. • Prepare, review, and submit payroll tax reports, resolving discrepancies and supporting timely filings and payments. • Maintain and update payroll records in ADP Workforce Now, verifying employee data, earnings, deductions, and tax settings. •...

We are looking for a detail-oriented Accounting Clerk to join on a contract basis with the potential for a permanent position. This role supports the financial management of construction projects by overseeing billing, cost tracking, reconciliations, and reporting throughout each project stage. The ideal candidate is comfortable working with project teams and accounting records to keep financial information accurate, timely, and aligned with contract requirements. Responsibilities: • Establish new projects in the accounting system, including budgets, cost structures, and coding needed for accurate financial tracking. • Monitor job-related spending, subcontractor commitments, approved changes, and overall cost activity to maintain clear project visibility. • Create and process monthly customer invoicing, progress billings, and other project-related billing documents with accuracy and timeliness. • Examine subcontractor invoices for supporting backup, proper authorization,...

We are looking for an experienced Staff Accountant to join our client in Walnut Creek, California on a Contract to permanent basis. This position supports accounting operations and works to maintain accurate financial activity across multiple accounts. The ideal candidate brings strong transactional accounting experience, sound judgment, and the ability to manage detailed work in a fast-paced environment. Responsibilities: • Monitor trust accounting activity to ensure handling practices align with applicable state-specific compliance requirements. • Post deposits, settlements, and client-related disbursements to the appropriate accounts based on attorney direction and established procedures. • Move funds to operating accounts as needed to support payment of invoices and approved vendor obligations. • Prepare and enter matter-level journal entries in the accounting system to maintain complete and accurate transaction records. • Investigate aged or unresolved items,...

We are looking for an experienced Trust Accountant to join a legal organization in Walnut Creek, California in a contract capacity with the potential to become permanent. This position supports the firm’s finance operations by managing trust accounting activities, maintaining compliance with state-specific requirements, and partnering with attorneys and internal accounting teams across a high-volume environment. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to handle detailed financial transactions with accuracy and professionalism. Responsibilities: • Monitor trust account activity to ensure handling practices align with applicable state rules and internal financial standards. • Apply incoming funds to the appropriate trust accounts, and carry out settlements and refunds based on attorney direction. • Move approved balances to operating accounts to cover receivables, vendor obligations, and related payments. • Prepare and post matter-level...

We are looking for a detail-oriented Staff Accountant on a contract-to-permanent basis. This position supports core accounting operations, including close activities, reconciliations, receivables, payables coordination, expense processing, and compliance documentation. The role works closely with the Corporate Controller and is well suited for someone who can manage assigned responsibilities independently while maintaining accurate records and strong internal control practices. Responsibilities: • Support designated month-end close activities by preparing schedules, organizing supporting documentation, and helping keep deliverables on track. • Record and maintain journal entry support for routine accounting areas such as accruals, prepaid items, fixed assets, and amortization. • Complete bank, subledger, and general ledger reconciliations, investigate variances, and escalate items that require further review. • Process customer payments, apply cash receipts to outstanding...

We are looking for a Supply Chain Analyst to join a fast-growing wholesale distribution organization in the east bay. This contract opportunity with potential for a permanent role is ideal for someone who enjoys turning data into actionable inventory and purchasing decisions while partnering across planning, logistics, and brand teams. The person in this role will help maintain strong product availability, improve forecast accuracy, and support efficient inventory flow in a dynamic environment. Responsibilities: • Oversee inventory planning, demand forecasting, and purchasing activities to maintain service expectations and support target stock positions. • Update and manage key planning data within supply chain systems, including lead times, service targets, inventory settings, and product life cycle information. • Analyze historical demand, supplier performance, and changing lead times to recommend appropriate adjustments to reorder points and inventory levels. • Work...

We are looking for a Payroll Specialist to support payroll operations for a growing organization in California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong payroll experience, thrives in a deadline-driven environment, and can manage certified payroll requirements with a high degree of accuracy. The role will focus on end-to-end payroll administration, employee record updates, compliance reporting, and coordination of weekly payroll activities across multiple systems. Responsibilities: • Administer regular payroll cycles with accuracy and timeliness, ensuring employees are paid correctly and according to established schedules. • Maintain payroll records by entering, reviewing, and updating employee information while adhering to applicable wage and tax regulations. • Handle workforce status changes such as onboarding, separations, compensation updates, and role changes within payroll systems. • Prepare and submit weekly...

We are seeking a detail-oriented Contracts Admin/Project Assistant to support construction projects and contract administration activities in Concord, CA. This contract opportunity is ideal for someone who enjoys keeping project documentation organized, coordinating compliance-related tasks, and helping teams stay on schedule. The person in this role will work closely with contract and risk functions to maintain accurate records, assist with subcontract and purchase order processing, and support day-to-day administrative operations. Contracts Admin/Project Assistant Responsibilities: • Create and maintain project tracking systems for contract documents, insurance records, and union-related status information to ensure files remain accurate and accessible. • Review subcontracts and purchase orders for completeness and accuracy, then record, scan, and organize documents for ongoing project oversight. • Assist with preparing project startup materials, including support for new...

Distribution Engineer Job #: R-00187580-OTHLOC-PL-2D2410 Location: San Francisco, CA   Category: Distribution Design Engineering Schedule (FT/PT): Full Time Travel Required: Yes, 10% of the time Shift: Day Remote Type: No Remote Clearance: None External Referral Program : Eligible Sector: Homeland Share: share to twitter share to facebook share to linkedin   Apply Now     Save Job         At  Leidos , the opportunities are boundless. We challenge our staff with interesting assignments that provide them with an opportunity to thrive, professionally and personally.  For us, helping you grow your career is good business. Leidos  is seeking  Distribution Engineers  in  Maui, HI ...

Occupational Safety Health Analyst Job #: R-00189108-OTHLOC-11157 Location: Oakland, CA   Category: Environmental Health And Safety Schedule (FT/PT): Full Time Travel Required: Yes, 50% of the time Shift: Day Remote Type: No Remote Clearance: Public Trust External Referral Program : Eligible Referral Bonus Amount: $1,000 Sector: Digital Share: share to twitter share to facebook share to linkedin   Apply Now     Save Job         Ready to make an impact? At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers’ success. We empower our teams, contribute to our communities, and operate sustainable. Everything we do is built on a commitment to do...

Distribution Engineer Job #: R-00187580-OTHLOC-PL-2D2411 Location: San Jose, CA   Category: Distribution Design Engineering Schedule (FT/PT): Full Time Travel Required: Yes, 10% of the time Shift: Day Remote Type: No Remote Clearance: None External Referral Program : Eligible Sector: Homeland Share: share to twitter share to facebook share to linkedin   Apply Now     Save Job         At  Leidos , the opportunities are boundless. We challenge our staff with interesting assignments that provide them with an opportunity to thrive, professionally and personally.  For us, helping you grow your career is good business. Leidos  is seeking  Distribution Engineers  in  Maui, HI  and  Oahu,...