Assistant Director, Accounting Services (PC)

Basic Function

Under the direction of the Director, Accounting Services or assigned supervisor, the Assistant Director, Accounting Services plans, organizes and manages an assigned college or major District-wide accounting program or set of accounts; provide supervision and guidance to assigned staff; perform a variety of complex financial transactions and reporting.

Representative Duties

1.Supervise defined accounting functions at the District or College such as cash receipts, accounts payable, fixed assets, accounts receivable, general ledger, Enterprise, Bookstore and Foundation accounting and other record-keeping functions.2.Assist in establishing and implementing District accounting and financial policies pertaining to the functional areas supervised.3.Establish working procedures and processes for the functional accounting unit supervised.4.Interpret District accounting and financial policies.5.Oversee District Bidding process.6.Maintain in-depth technical and professional knowledge of the assigned accounting function. Recommends modification to accounting and financial processes.7.Plan, prioritize and perform a variety of accounting and budgeting functions; communicate with a variety of District, County, State and federal offices and agencies regarding fiscal programs.8.Provide technical support, training and general backup for accounting operations; plan, prioritize, assign and supervise the work of accounting office staff.9.Perform full supervisory activities including performance appraisal, discipline, and selection recommendations.10.Plan, prioritize, assign and direct the work of the accounting staff assigned to specially funded projects; coordinate activities within projects; communicate with a variety of district, county, state and federal offices and agencies regarding specially funded programs.11.Review, interpret and implement federal, State and District accounting and budget regulations; coordinate, prepare, analyze, audit and monitor financial and fiscal-related reports and claims.12.Prepare financial and statistical reports for audit preparation, administrative decision support, State and federal reporting.13.Prepare, monitor and analyze budgets for an assigned set of accounts; review and analyze budgets for compliance to District regulations and State and federal reporting Grants, Categorical, Child Development, and Special Contracts.14.Maintain income records and monitor the collection of monies due; assure accounts receivable are billed accurately and collected in a timely manner.15.Maintain general and subsidiary ledger accounts; update control accounts; reconcile and balance accounts; create trial balance.16.Analyze and approve account transactions; assure fiscal documents are prepared and maintained in accordance with established requirements.17.Provide instruction, assistance and training to administrators, division chairs, instructors and staff in understanding appropriate accounting methods, financial statements, State and federal Grants, Categorical, Child Development and Special Projects. College account code detail, categorical accounts, system-wide accounting processes and District, State and federal reporting.18.Supervises the disbursement of loans, scholarships and grants of federal, State and local funds; perform compliance review related to conference and travel requests, payment procedures, reimbursements, audit of travel records, maintenance of travel revolving fund and issuance of credit cards.19.Maintain and coordinate all accounting and other internal and external requirements for accounting and reporting the District’s Fixed Assets.20.Perform other position-related duties as assigned.

Qualifications

Minimum Qualifications:

• Bachelor's degree from an accredited college with a major in accounting, business administration, or a related field. [Equivalent: Associate degree and four (4) years of related experience.•Four (4) years accounting and business administration experience.•Two (2) years increasingly responsible experience in business or governmental accounting.•Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees

Knowledge & Abilities:

• Knowledge of: •Commitment to the California Community College Mission.•Preparing budget spreadsheets and reports with results of analytical information.•Methods using statistical analysis for financial information gathering, projecting, and reporting.•The California Community College's Budget and Accounting Manual, Government Code, California Code of Regulations, Public, Title V Regulations, and Education Code.•SCT BANNER Finance System for schools and/or community colleges.•Principles of supervision, training, and performance evaluation.•California school and/or community college accounting and fiscal procedures, budgeting concepts, principles, and practices
• principles of supervision and training
• and the principles of data processing
• Ability to: •Provide leadership in the areas of budget development, budget monitoring, and purchasing.•Learn and interpret laws, rules, and regulations affecting college accounting and fiscal operations
• and to prepare clear, concise, and accurate oral and written reports.•Assist with budget forecasting and development, procurement standards development and maintenance.•Communicate effectively orally and in writing.•Conduct research and analysis, identify trends, and forecast needs.•Supervise, organize, and review the work of assigned staff.•Plan and organize work to meet changing priorities and deadlines.•Provide leadership handling sensitive transactions.•Ensure compliance with all applicable codes and regulations.•Demonstrate sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic background of community college students and personnel, including those with physical or learning disabilities.•Establish and maintain effective working relationships with those contacted in the course of work
• SALARY RANGE $ 124,831.02 - $ 176,382.96 annually Maximum Entry Level Salary: $131,150.59 annually SPECIAL INSTRUCTIONS First Review of Applications: Complete application packets will be accepted until the position is filled
• but those received by August 4th, 2026, are assured consideration
• The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point
• Completed application packet MUST include: Completed Online Application for Employment form Current resume Letter of interest (Cover Letter) Copy of legible transcripts List of five (5) professional references - Listed on application form It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading
• This includes Social Security Numbers, Date of Birth, and any photos of the applicant
• Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI)
• A copy of the evaluation must be submitted with your on-line application
• Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements
• EEO Plan 2021-2024 Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity
• The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices
• Discrimination Free Work Environment The District does not provide sponsorship for authorization to work in the United States
• Work authorization should be established at the time of application submission

Work for Warriors is a no-cost employment program of the California Military Department for Service Members, Veterans, and military family members. The Veteran Staffing Consultant for Kern Community College District is Steven Rosales.