Human Resources Technician (Hourly/Short Term Temporary)

Basic Function

Under the direction of an assigned supervisor, perform a variety of complex technical tasks and comprehensive personnel services for academic and classified employees.

DISTINGUISHING CHARACTERISTICS:

The Human Resources Technician performs a full range of duties in the areas of maintenance of personnel records, assistance in recruitment process and files, preparation of related reports; confidential and complex technical and administrative duties related to the district-wide safety program, workers’ compensation, return-to-work and related programs; provide related information and assistance to the public and employees; provide information and assistance in person and on the telephone to College personnel, staff and the public regarding personnel matters.

Representative Duties

Provide complex technical assistance to the Vice Chancellor, Human Resource Services, Human Resource Managers, and Specialists.

Assist in the maintenance of official personnel records for classified and hourly employees; establish electronic job records; collect and disseminate required payroll documents; assist in the initiation of payroll processing; coordinate resolution of payroll irregularities with district and college personnel/payroll staff; assist in the preparation and submission of reports related to classified and hourly employees.

Provide clerical assistance in the collective bargaining process for the District and all bargaining units.

Perform a variety of personnel and clerical duties related to the recruitment, examination, selection and processing of classified or academic personnel as assigned.

Perform a variety of personnel and clerical duties related to workers’ compensation claims.

Perform workers’ compensation, return-to-work and related programs case management duties; provide information to employees regarding workers; compensation benefits; conduct accident investigations of reported employee and student injuries.

Prepare employment contracts as directed by the Vice Chancellor, Human Resources.

Prepare and file workers’ compensation claims; prepare statistical analysis of workers; compensation claims experience as requested; perform follow-ups on workers’ compensation claims as necessary.

Type and proofread a wide variety of reports, letters, and projects. Update, monitor and maintain a variety of forms, reports, bulletins, records, schedules, lists, reference manuals and files according to established procedures; verify and post information as necessary to assure completeness and accuracy.

Prepare, distribute, receive, record and maintain files of job applications in the final stage of interview process. Ensure complete screening packet and meeting area is ready for Screening Committee meetings.

Enter, modify and retrieve data utilizing word processing, spreadsheets, and electronic communication.

Perform duties related to the examination of applicants as required; assemble and organize written examination materials; administer, correct and score written exams.

Maintain confidentiality of sensitive information regarding collective bargaining agreements and other sensitive information.

Other related tasks as assigned or directed.

Qualifications

Minimum Qualifications:

• Any combination equivalent to: Associate's degree in business or related field and two years increasingly responsible human resource experience in a variety of the human resources area

Knowledge & Abilities:

• KNOWLEDGE OF: Knowledge of policies and procedures related to a human resources integrated computer system
• Knowledge of modern human resources office functions, practices, and procedures
• Knowledge of computer applications for word processing, spreadsheets, and electronic communications
• Knowledge of practices and techniques for administering a compensation plan
• Knowledge general payroll practices and procedures
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
• ABILITY TO: Ability to perform a variety of difficult and confidential secretarial and clerical duties in support of the human resources, EEO and employee/labor functions
• Ability to learn and comprehend District organization, operations, policies, and objectives
• Ability to interpret District Board policy and applicable laws to human resources/employee procedures
• Ability to operate a computer terminal to enter data, maintain records, and generate reports
• Ability to listen, speak, read, write, compose, analyze, and comprehend, with discretion and tact, in order to perform the essential functions
• Ability to work confidentially with discretion
• Ability to work cooperatively as part of a team
• Ability to establish and maintain effective and efficient working relationships with staff at all levels of the organization
• Ability to prepare and maintain accurate employee records and reports
• Ability to complete assignments within specified deadlines accurately and efficiently
• Ability to communicate effectively and respectfully with individuals at all levels, both to internal Kern Community College District populations and external customers
• SPECIAL INSTRUCTIONS: First Review of Applications: Complete application packets will be accepted until the position is filled
• Applications will be reviewed upon receipt
• The College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point
• Completed application packet must include: Completed Online Application for Employment form Current resume Letter of interest (Cover Letter) Copy of legible transcripts, if applicable List of five (5) professional references - Listed on application form It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading
• This includes Social Security Numbers, Date of Birth, and any photos of the applicant
• Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI)
• A copy of the evaluation must be submitted with your on-line application
• Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements
• EEO Plan 2018-2021 Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity
• The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices._ Discrimination Free Work Environment The District does not provide sponsorship for authorization to work in the United States
• Work authorization should be established at the time of application submission

Work for Warriors is a no-cost employment program of the California Military Department for Service Members, Veterans, and military family members. The Veteran Staffing Consultant for Kern Community College District is Steven Rosales.