Administrative assistant jobs | Work For Warriors

Sep 01, 2026

Full time

$26.59 - $32.33 hourly

University of Southern California (USC) Los Angeles, CA

The USC Keck School of Medicine, Division of Hematology, is seeking a highly organized, proactive, and detail-oriented Administrative Assistant II to support the administrative, operational, and academic activities of the division. This position serves as a key member of the administrative team and provides comprehensive support to the Division Chief, Division Administrator, and faculty members. The successful candidate will play an essential role in ensuring efficient daily operations, facilitating communication, and supporting divisional initiatives. The ideal candidate is a self-motivated professional who thrives in a fast-paced academic healthcare environment, demonstrates excellent judgment and discretion, and possesses strong organizational, communication, and problem-solving skills. Key Duties and Responsibilities Provide administrative support to the Division Chief, Division Administrator, and faculty members, including calendar management, appointment scheduling,...

Sep 01, 2026

Full time

Administrative Assistant II

$25.73 - $32.83 hourly

University of Southern California (USC) Los Angeles, CA

Administrative Assistant II - 50% FTE USC Marshall School of Business Brittingham Social Enterprise Lab The Brittingham Social Enterprise Lab (BSEL) is a Center of Excellence at the USC Marshall School of Business that equips students, faculty and staff with business skills and resources to develop market-based solutions to the wicked problems of the 21st century. Through education, community building, research and professional development, the Lab serves as the hub for social entrepreneurial efforts at the university. Founded in 2008 and endowed in 2014 through a gift from the Brittingham Family Foundation, the Lab is one of the world’s leading research and teaching institutions on social enterprise, providing students across the university and beyond with a foundation in the context and practice of market-based approaches to social issues. Co-curricular programs provide focused, cohort-based support for students committed to pursuing careers in social impact. The Lab...

Sep 01, 2026

Full time

Administrative Assistant- San Diego

$55,840 - $83,760 yearly

Solar Turbines San Diego, CA

Administrative Assistant Apply locations San Diego, California time type Full time posted on Posted 6 Days Ago job requisition id R0000385949 Career Area: Business Services Job Description: Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. The administrative...

Sep 01, 2026

Full time

Administrative Assistant San Diego

$25.00 - $30.00 hourly

The Patriot Group San Diego, CA

Administrative Assistant San Diego, CA $25 ‒ $30 Hourly Who We Are The Patriot Group is a fast-growing utility services company with a focus on supply and logistics, third party utility yard management, and fire safety services. Our company is based in San Diego county and is currently providing utility services throughout the state of California. Overview: The Administrative Assistant will oversee the operational coordination and administrative support for all San Diego operations. This role is crucial in ensuring the smooth and efficient flow of work across departments by managing schedules, tracking job progress, overseeing inventory and equipment management, and ensuring accurate billing and invoicing. The objective of this role is to facilitate effective communication, streamline processes, and ensure successful execution of projects while maintaining a high standard of service and...

Sep 01, 2026

Full time

Administrative Assistant- San Diego

$36,000 - $44,000 yearly

ORBIS, Inc. San Diego, CA

Administrative Assistant City/Town San Diego Location California Job Code 2951 Job Description: The Administrative Assistant will help support maintenance and planning for the overhaul and repair of equipment and systems associated with U.S. Navy Aircraft Carriers (CVN) and U.S. Navy Surface Ships. Work will be performed on board US Naval vessels located in San Diego, CA. The salary for this position is $36-$44K The support will include providing aircraft carriers and the surface fleet a team of experts in Navy systems/equipment maintenance, for both preventive and equipment maintenance training. Required Skills and Experience: In addition to administrative duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive...

Aug 27, 2026

Temp to Perm

Administrative Assistant

$22.80 - $26.40 hourly

Robert Half North Richmond, CA

We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. Responsibilities Executive & Administrative Support Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations. Manage correspondence, maintain organized files, and assist with day-to-day office administration. Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects. Estimating & Procurement Support...

Aug 27, 2026

Full time

Administrative Assistant/Accounting Clerk

$20.00 - $23.00 hourly

Robert Half Cerritos, CA

We are looking for a dependable Administrative Assistant/Accounting Clerk to support daily office operations and provide administrative assistance to the accounting team in Cerritos, California. This position combines front-office coordination, document handling, and data entry with accounting support tasks that help keep records organized and deposits processed accurately. The ideal candidate is organized, attentive to detail, and comfortable managing multiple administrative priorities in an office environment. Responsibilities: • Manage incoming and outgoing mail by collecting, sorting, opening, and distributing correspondence to the appropriate departments. • Review received checks, identify the correct related entity, and document the information accurately on supporting records. • Prepare and organize bank deposits for remote deposit processing while maintaining clear and complete documentation. • Enter deposit and financial tracking details into spreadsheets and other...

Aug 27, 2026

Full time

Administrative Assistant

$65,000 - $70,000 yearly

Robert Half Los Angeles, CA

We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities: • Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations. • Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions. • Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time. • Spend time in operational areas to follow up with managers and...

Aug 27, 2026

Temp to Perm

Legal Administrative Assistant

$24.00 - $28.00 hourly

Robert Half Los Angeles, CA

Robert Half Legal is partnering with a global organization in the entertainment, sports, and media space to identify a Legal Administrative Assistant to support the Office of the Chief Legal Officer. This is an excellent opportunity for a candidate with a paralegal or legal assistant background who is seeking exposure to corporate legal work in a fast-paced, high-profile environment. Position Summary The Legal Administrative Assistant will support the Office of General Counsel with a focus on corporate law and entity management. This role requires a proactive, detail-oriented professional who can support a busy in-house attorney in a fast-paced environment. Key Responsibilities Manage calendaring, scheduling, rolling calls, and daily follow-up for a busy in-house attorney Redline, edit, and revise confidential legal documents and agreements Assist with annual reports, Secretary of State filings, and other corporate filings Maintain minute books, corporate records,...

Aug 27, 2026

Full time

Administrative Assistant

$48,000 - $50,000 yearly

Robert Half Santa Clara, CA

We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded...

Aug 27, 2026

Full time

Accounting Administrative Assistant

$52,000 - $62,400 yearly

Robert Half Torrance, CA

We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document...

Aug 27, 2026

Temp to Perm

Part Time Administrative Assistant

$22.00 - $24.00 hourly

Robert Half CA

We are looking for a motivated Administrative Assistant to support a Managing Partner in Woodland Hills, California. This contract opportunity has the potential to become permanent and is ideal for an entry-level candidate seeking a part-time morning schedule of up to 20 hours per week in an office setting that values attention to detail. The role calls for someone who can stay organized, handle multiple priorities with confidence, and contribute energy and initiative to daily operations. Responsibilities: • Provide day-to-day administrative support to the Managing Partner, helping keep schedules, documents, and office tasks well organized. • Answer incoming calls, greet visitors professionally, and serve as a reliable first point of contact for the office. • Prepare, edit, and format correspondence, presentations, spreadsheets, and other business documents using Microsoft Office tools. • Enter, update, and maintain accurate records, files, and other administrative data in...

Aug 27, 2026

Temp to Perm

Administrative Assistant

$32.00 - $33.00 hourly

Robert Half Concord, CA

Robert Half's client is seeking an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties: Provide administrative support to two insurance agents handling both group and individual insurance services. Assist with processing and tracking insurance applications to help ensure timely approvals. Perform accurate data entry and maintain client records within the company's CRM system. Upload and organize client information, emails, and documentation. Retrieve and process policy renewals from carrier websites. Communicate with insurance carriers to resolve...

Aug 27, 2026

Full time

Administrative Assistant

$50,000 - $62,400 yearly

Robert Half San Luis Obispo, CA

We are looking for an Administrative Assistant to support the smooth day-to-day operation of our office in California. This role blends front desk coordination, document control, billing support, and general office administration, making it ideal for someone who is organized, adaptable, and confident handling multiple priorities. The right candidate will bring strong attention to detail, solid communication skills, and comfort working with both people and numbers in a fast-paced work environment. Responsibilities: • Manage front desk activity by answering incoming calls, welcoming visitors, and handling mail and package distribution in an organized manner. • Prepare the office for daily operations by opening shared spaces and ensuring work areas are ready for staff and guests. • Maintain physical and digital records, including project files, contracts, plans, and other business documentation, with a high level of accuracy. • Support invoice preparation and billing administration...

Aug 27, 2026

Temp to Perm

Administrative Assistant

$26.60 - $30.80 hourly

Robert Half Costa Mesa, CA

We are looking for a dependable Administrative Assistant to support daily office operations in Costa Mesa, California. This contract-to-permanent position is ideal for someone who enjoys keeping a workplace organized, welcoming, and running efficiently while providing administrative support across a busy office. The person in this role will serve as a key point of contact for front desk activity, office coordination, and staff support, helping ensure meetings, supplies, records, and day-to-day requests are handled smoothly. Responsibilities: • Oversee front desk and general office activities, creating a well-organized and welcoming environment for employees, clients, and visitors. • Maintain inventory for office materials, kitchen items, and refreshments by tracking usage, placing orders, and restocking deliveries. • Handle incoming, outgoing, and internal document flow, including preparing mailings and coordinating trips to postal and courier locations when needed. • Support file...

Aug 27, 2026

Full time

Administrative Assistant I – II

$69,264 - $93,768 yearly

Port of Stockton Stockton, CA

The Port of Stockton is seeking qualified candidates for the following position: Administrative Assistant I – II $5,772 - $7,814 monthly; ($69,264 - $93,768) annually. DOE Plus excellent benefits including non-PERS retirement The Stockton Port District is seeking a dedicated and detail-oriented individual to join our team as a Administrative Assistant. This position performs a central role in providing general office support with a high degree of accuracy and professionalism to management in a public agency and commercial real estate setting. Ideal candidate will be an independent self-starter with a positive, customer service-oriented attitude. Successful candidate will possess strong interpersonal & customer service skills, effective written & verbal communication skills, accurate data entry skills, ability to effectively organize & multi-task assignments with competing deadlines. Proficiency in MS Office Suite is required. Prior experience in a public agency...

Aug 26, 2026

Full time

Administrative Assistant II (12 Months) - Skyline High School (2026-27)

$54,908 - $73,543 yearly

Oakland Unified School District Oakland, CA

The District and SEIU 1021 are working together to create promotional opportunities for existing staff, therefore this job posting is available for five (5) days for internal candidates based on our collective bargaining agreement. TITLE: Administrative Assistant, II REPORTS TO: Assigned Supervisor DEPARTMENT: As Assigned CLASSIFICATION: Classified FLSA: Non-Exempt WORK YEAR/HOURS 261 days/7.5 hours or Duty Days and Hours as Assigned ISSUED: Revised: October 2008 Revised: May 2012 SALARY GRADE: WTCL 44 **If this position is for a school site, the site’s target population must comprise 15% or more of the total school population. BASIC FUNCTION : Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize...

Aug 07, 2026

Full time

Administrative Assistant - HD Supply

$20.00 - $23.00 hourly

HD Supply City of Industry, CA

Administrative Assistant - HD Supply Preferred Qualifications Experience working on a computer. Prior administrative assistant or warehouse experience. Job Summary Provides administrative support to a distribution center, including coordinating new hire onboarding, running reports, scheduling meetings, and answering phone calls. Provides operational warehouse support as needed. Major Tasks, Responsibilities, and Key Accountabilities Tracks and updates work hours, vacation time, sick time, and personal days for associates. Runs daily, weekly, and monthly reports for various distribution center functions. Maintains new hire paperwork, coordinates associate onboarding plans, and schedules new hire orientations and trainings. Ensures all associates have appropriate badging and monitors the flow of people within the distribution center. Schedules monthly engagement meetings between leaders and associates....

Aug 27, 2026

Temp to Perm

Administrative Assistant

$23.75 - $27.50 hourly

Robert Half Orange, CA

Our client is seeking a highly organized and customer-focused Scheduling Coordinator to support a growing commercial property inspection team. This individual will be responsible for coordinating inspection appointments, communicating with property contacts, and ensuring inspectors are scheduled efficiently to meet project deadlines. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, thrives on organization, and has strong communication and multitasking skills. Responsibilities Schedule and coordinate commercial property inspections with property managers, tenants, owners, and inspectors. Manage and maintain inspection calendars, ensuring appointments are optimized and efficiently routed. Confirm appointments and provide timely updates regarding scheduling changes or cancellations. Communicate with clients and field staff to coordinate site access, special instructions, and inspection requirements. Track inspection requests and...

Aug 30, 2026

Full time

Staffing Coordinator - Mental Health 103 - San Leandro [SCHED029834]

$23.00 hourly

Telecare Corporation San Leandro, CA

Job Details Description “They made it easier for me to live, breathe, eat, and stay clean. Without them, I’d be waiting somewhere, waiting for someone to give me a chance to live...” - Client from Telecare What You Will Do to Change Lives The Staffing Coordinator develops the staffing schedule for the nursing staff, performs a variety of clerical tasks, and provides support to the Director of Nursing Services and the Administrative Assistant. Shifts Available: Full-Time | AM | Shifts: 8:00 AM - 5:00 PM | Days: Monday - Friday Expected starting wage is $23.00. Telecare applies geographic differentials to its pay ranges.  The pay range assigned to this role will be based on the geographic location from which the role is performed.  Starting pay is commensurate with relevant experience above the minimum requirements. What You Bring to the Table (Must Have) One (1) year general office experience is required High School graduation or a G.E.D. equivalent is also...

338 administrative assistant jobs found