165 administrative assistant jobs found

We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. Responsibilities Executive & Administrative Support Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations. Manage correspondence, maintain organized files, and assist with day-to-day office administration. Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects. Estimating & Procurement Support...

We are looking for a dependable Administrative Assistant/Accounting Clerk to support daily office operations and provide administrative assistance to the accounting team in Cerritos, California. This position combines front-office coordination, document handling, and data entry with accounting support tasks that help keep records organized and deposits processed accurately. The ideal candidate is organized, attentive to detail, and comfortable managing multiple administrative priorities in an office environment. Responsibilities: • Manage incoming and outgoing mail by collecting, sorting, opening, and distributing correspondence to the appropriate departments. • Review received checks, identify the correct related entity, and document the information accurately on supporting records. • Prepare and organize bank deposits for remote deposit processing while maintaining clear and complete documentation. • Enter deposit and financial tracking details into spreadsheets and other...

We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities: • Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations. • Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions. • Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time. • Spend time in operational areas to follow up with managers and...

Robert Half Legal is partnering with a global organization in the entertainment, sports, and media space to identify a Legal Administrative Assistant to support the Office of the Chief Legal Officer. This is an excellent opportunity for a candidate with a paralegal or legal assistant background who is seeking exposure to corporate legal work in a fast-paced, high-profile environment. Position Summary The Legal Administrative Assistant will support the Office of General Counsel with a focus on corporate law and entity management. This role requires a proactive, detail-oriented professional who can support a busy in-house attorney in a fast-paced environment. Key Responsibilities Manage calendaring, scheduling, rolling calls, and daily follow-up for a busy in-house attorney Redline, edit, and revise confidential legal documents and agreements Assist with annual reports, Secretary of State filings, and other corporate filings Maintain minute books, corporate records,...

We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded...

We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document...

We are looking for a motivated Administrative Assistant to support a Managing Partner in Woodland Hills, California. This contract opportunity has the potential to become permanent and is ideal for an entry-level candidate seeking a part-time morning schedule of up to 20 hours per week in an office setting that values attention to detail. The role calls for someone who can stay organized, handle multiple priorities with confidence, and contribute energy and initiative to daily operations. Responsibilities: • Provide day-to-day administrative support to the Managing Partner, helping keep schedules, documents, and office tasks well organized. • Answer incoming calls, greet visitors professionally, and serve as a reliable first point of contact for the office. • Prepare, edit, and format correspondence, presentations, spreadsheets, and other business documents using Microsoft Office tools. • Enter, update, and maintain accurate records, files, and other administrative data in...

Robert Half's client is seeking an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties: Provide administrative support to two insurance agents handling both group and individual insurance services. Assist with processing and tracking insurance applications to help ensure timely approvals. Perform accurate data entry and maintain client records within the company's CRM system. Upload and organize client information, emails, and documentation. Retrieve and process policy renewals from carrier websites. Communicate with insurance carriers to resolve...

We are looking for an Administrative Assistant to support the smooth day-to-day operation of our office in California. This role blends front desk coordination, document control, billing support, and general office administration, making it ideal for someone who is organized, adaptable, and confident handling multiple priorities. The right candidate will bring strong attention to detail, solid communication skills, and comfort working with both people and numbers in a fast-paced work environment. Responsibilities: • Manage front desk activity by answering incoming calls, welcoming visitors, and handling mail and package distribution in an organized manner. • Prepare the office for daily operations by opening shared spaces and ensuring work areas are ready for staff and guests. • Maintain physical and digital records, including project files, contracts, plans, and other business documentation, with a high level of accuracy. • Support invoice preparation and billing administration...

We are looking for a dependable Administrative Assistant to support daily office operations in Costa Mesa, California. This contract-to-permanent position is ideal for someone who enjoys keeping a workplace organized, welcoming, and running efficiently while providing administrative support across a busy office. The person in this role will serve as a key point of contact for front desk activity, office coordination, and staff support, helping ensure meetings, supplies, records, and day-to-day requests are handled smoothly. Responsibilities: • Oversee front desk and general office activities, creating a well-organized and welcoming environment for employees, clients, and visitors. • Maintain inventory for office materials, kitchen items, and refreshments by tracking usage, placing orders, and restocking deliveries. • Handle incoming, outgoing, and internal document flow, including preparing mailings and coordinating trips to postal and courier locations when needed. • Support file...

Our client is seeking a highly organized and customer-focused Scheduling Coordinator to support a growing commercial property inspection team. This individual will be responsible for coordinating inspection appointments, communicating with property contacts, and ensuring inspectors are scheduled efficiently to meet project deadlines. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, thrives on organization, and has strong communication and multitasking skills. Responsibilities Schedule and coordinate commercial property inspections with property managers, tenants, owners, and inspectors. Manage and maintain inspection calendars, ensuring appointments are optimized and efficiently routed. Confirm appointments and provide timely updates regarding scheduling changes or cancellations. Communicate with clients and field staff to coordinate site access, special instructions, and inspection requirements. Track inspection requests and...

We’re partnering with a well-established insurance company seeking an experienced Litigation Defense Attorney to join its in-house legal team. This is a 100% remote role, but courtroom presence is still key—travel for trials will be required across Southern California (from Orange County to Ventura). What they’re looking for: • 2+ years of California personal injury litigation experience as a licensed Attorney (open to plaintiff or defense) • Active California Bar license • Trial preparation experience • Currently reside in California  **DO NOT APPLY IF DON'T CURRENTLY LIVE IN CALIFORNIA This is a rare in-house opportunity for an Attorney who is looking for the stability and focus of working directly with one client. Benefits • Company car • Company paid phone • Medical, dental, and vision, • 401K • PTO • Life Insurance • Short-Term and Long-Term Disability • HSA and FSA options Bonuses: • Holiday bonus • Referral bonus •...

We are looking for an Assistant Controller to join a manufacturing organization in Torrance, California. This role will play a key part in financial planning, cost analysis, and performance reporting while partnering closely with operational and executive leaders. The ideal candidate brings strong accounting expertise, hands-on experience in a manufacturing setting, and the ability to translate financial data into actionable business insight. Responsibilities: • Analyze budgets, forecasts, financial statements, and performance trends to deliver accurate and timely insight for business decisions. • Collaborate with department leaders to build annual operating plans and maintain forward-looking financial projections. • Facilitate monthly reviews of financial results, identify variances, and drive updated forecasting based on current business conditions. • Create financial models, key performance indicators, and analytical tools that support strategic and operational planning. • Work...

We are looking for a skilled and detail-oriented Executive Assistant to provide high-level administrative support to a Partner at a leading entertainment management company. This Contract to permanent position is based in Century City, California, and requires a proactive individual who thrives in a fast-paced environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a passion for the entertainment industry. Responsibilities: • Serve as the primary administrative support for a Partner, managing day-to-day activities with precision and efficiency. • Handle a variety of tasks such as scheduling meetings, rolling calls, organizing files, and maintaining records. • Coordinate complex travel arrangements, including booking flights, preparing itineraries, and managing calendars. • Provide support for brand campaigns and assist with advancing comedy-related projects. • Liaise with agents, publicists, attorneys, and...

Are you a litigation attorney who enjoys tackling complex commercial disputes and cutting through challenging entertainment related issues? Our client, a well-regarded full-service business law firm, is seeking a Litigation Associate to join its Los Angeles office. What You Will Do • Handle a mix of commercial and entertainment (~25% of work) litigation • Draft law & motion • Discovery  • Take and defend depositions • Handle appearances • Trial preparation What You’ll Need: • 2+ years of civil litigation experience as a licensed California Attorney, with some of that experience in commercial litigation • Juris Doctor from an ABA-accredited law school What’s in It for You: Discretionary and billable bonus  Billable hour requirement: 1750/year – a balanced workload that supports quality of life. The firm values career growth, mentorship, and professional development. Comprehensive benefits package including: • Medical, dental, and vision insurance...

Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine , is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement. This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do Support attorneys throughout all phases of civil litigation Prepare, revise, and proofread legal documents and correspondence Manage attorney calendars, deadlines, and court filings Coordinate depositions, mediations, and hearings Prepare discovery, pleadings, and trial-related documents Communicate with clients, opposing counsel, and...

100+ Attorney Defense firm is seeking an Employment Defense Attorney to join its team! This fully remote opportunity is ideal for an attorney with 5+ years of employment defense experience who is licensed and residing in California . Responsibilities: Independently manage a full caseload (15-25 cases) of employment defense matters from inception through resolution Represent clients in hearings, depositions, discovery, motion practice, etc. 1800 yearly billable hour requirement Qualifications: 5+ years of employment litigation defense experience, with some school district defense experience Active California Bar license Benefits: Fully remote work environment Medical, dental, and vision insurance 401(k) with employer matching Defined billable bonus plan paid quarterly Annual performance reviews For immediate consideration for this exciting Remote Employment Defense Attorney opportunity, please send your resume directly to Assistant Vice President...

Plaintiff Employment Litigation Attorney - HYBRID 3 days on site, 2 days remote in Century City Work Plan • Hybrid schedule – 3 days on site, 2 days remote About the Firm • Plaintiff employment litigation firm handling matters involving discrimination, wrongful termination, whistleblower retaliation, and sexual harassment claims • Additional practice areas include real estate, business, wrongful death, and construction litigation • Collaborative team environment consisting of 2 partners and 1 associate Responsibilities • Managing a high-volume plaintiff employment litigation caseload in a fast-paced environment • Handling all aspects of law and motion practice, including drafting motions and oppositions • Propounding and responding to written discovery • Taking and defending depositions • Assisting with trial preparation, including exhibit review, witness preparation, and case strategy support • Communicating directly with clients and providing case...

A well-known top plaintiff trial firm is in search of an Attorney to join its dynamic team! This Attorney will work on a team handling high-stakes personal injury matters. The ideal Attorney candidate will have at least 1+ year of plaintiff personal injury litigation experience as a licensed attorney in California. The firm is offering this Attorney a fantastic compensation package that includes medical/dental/vision, 401k with matching, vacation, sick time, paid holidays, and more! *This firm collaborates as a team. As a result, all attorneys work 100% onsite. This is not a hybrid-remote role. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in...

A prestigious 20+ attorney trust and estate firm located in Century City is currently seeking an attorney with over 6 years of experience in California Civil Litigation. Some experience in probate litigation is preferred but not required. Specializing in high-net-worth clientele, the firm is particularly interested in a candidate with expertise in drafting discovery and motions, conducting depositions, handling court appearances, and preparing for trials. My team has placed 2 attorneys with this firm, and they both have been with the firm for several years! Yearly billable hour requirement: 1800 hours This Trust & Estate Litigation Attorney will enjoy a balanced work arrangement, spending three days a week onsite and two days working remotely from home. The firm is dedicated to fostering the professional development of its associates, offering training, mentorship, and a well-defined partnership track. The Litigation Attorney will receive an attractive bonus...