13 administrative assistant jobs found in Irvine

Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine , is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement. This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do Support attorneys throughout all phases of civil litigation Prepare, revise, and proofread legal documents and correspondence Manage attorney calendars, deadlines, and court filings Coordinate depositions, mediations, and hearings Prepare discovery, pleadings, and trial-related documents Communicate with clients, opposing counsel, and...

We're partnering with a highly respected Am Law firm seeking an experienced Legal Secretary to join its collaborative team. This is an exceptional opportunity to join a prestigious firm that truly values its staff. We've successfully placed multiple legal professionals with this firm, and they consistently speak highly of the supportive culture, professional development opportunities, and long-term career growth. Qualifications: 5+ years of legal secretary experience in a law firm. Experience supporting multiple attorneys in a fast-paced legal environment. Strong knowledge of state and federal court filings, calendaring, and litigation deadlines. Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents. Excellent organizational, proofreading, and communication skills. Ability to prioritize competing deadlines while maintaining exceptional attention to detail. Proficiency with Microsoft Office and legal document...

Assistant Controller Hybrid | Confidential Search Robert Half is conducting a confidential search for an experienced Assistant Controller on behalf of a well-established organization. This is a highly visible role for a hands-on accounting leader with deep expertise in general ledger management, month-end close, financial statement preparation, cost accounting, inventory accounting oversight, and accounting process improvement . The ideal candidate will come from a privately held or private equity-owned manufacturing or distribution company with $150 - 900mm in revenue and bring a strong mix of technical accounting knowledge, operational accounting experience, and a continuous improvement mindset. This individual will play an important role in helping the accounting function scale, improve reporting accuracy, and enhance efficiency through better processes and automation. Key Responsibilities Lead and support the month-end, quarter-end, and year-end close...

We are looking for an Assistant Controller to oversee day-to-day accounting operations for a multi-entity business in Irvine, California. This position serves as a key financial resource to ownership, managing core accounting activities while helping maintain accurate records and dependable reporting. The role is well suited for a hands-on, detail-oriented accounting specialist who is comfortable working independently and collaborating with external partners when needed. Responsibilities: • Lead the monthly close process and prepare timely, accurate financial records for review. • Manage accounts payable, accounts receivable, and complete bookkeeping activities across the full accounting cycle. • Maintain the general ledger and ensure transactions are recorded correctly for multiple related entities. • Process biweekly payroll accurately and in compliance with internal requirements and applicable regulations. • Support accounting work connected to land acquisition and entitlement...

A national law firm is seeking a Patent Legal Assistant , with a focus on patent prosecution (prior experience in this practice area is a must-have) . This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy! Responsibilities of Role : § Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO ·      Ensure all three elements of the patent application is correct (such as claims set). Filing daily! § Creating shells for attorneys (such as for office action responses) § Docketing – this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines) § Searching IP databases (such as the USPTO, TEAS, TARR,...

If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention. Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts. This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture. Responsibilities Support attorneys handling commercial and employment litigation matters Prepare, revise, and proofread pleadings, motions,...

Trial Paralegal On-Site in Orange County, CA $100,000–$130,000 About the Firm Our client is one of California's largest and most respected full-service regional law firms, with a strong presence in Orange County. The firm is known for its sophisticated work in business litigation, corporate law, real estate, tax, labor & employment, and trusts & estates matters. Why Join This Firm? Prestigious California-based law firm with a longstanding reputation for excellence Modern office with panoramic Orange County views Complimentary gym access with towel service Daily breakfast provided by the firm Strong employee retention and opportunities for advancement Large quarterly networking and employee appreciation events Low annual billable requirement of 1,450 hours Work Schedule Fully onsite (5 days per week) Responsibilities Support attorneys in all phases of state and federal litigation from case inception through trial and...

We are looking for an experienced Legal Administrator to support a busy law office in California. This contract opportunity is ideal for someone who thrives in a client-facing environment, keeps operations organized, and helps attorneys stay focused on legal work by managing critical administrative processes. The role combines legal support, office coordination, and client communication, making it a key position in maintaining an efficient and well-organized practice. Responsibilities: • Guide prospective and existing clients through intake and information-gathering processes, ensuring matters begin with complete and accurate documentation. • Organize, update, and maintain both digital and hard-copy legal files so attorneys can easily access records and case materials. • Monitor outstanding items, follow up on pending documents, and keep case-related information moving forward without unnecessary delays. • Coordinate calendars, schedules, and priority deadlines to support attorneys...

Job Location Irvine Regional Office (Derian) Position Type Regular The Yardi Systems Administrator is a senior-level position responsible for the administration, operational integrity, and user management of the company's enterprise Yardi property management platform. This role serves as the primary escalation authority for functional issues across Voyager and its associated modules, ensuring platform stability, accurate system configuration, and a consistent, high-quality user experience across all departments, properties, and business units. The position demands a comprehensive understanding of Yardi system administration, security and permissions architecture, and the operational workflows that drive property management, leasing, and accounting functions across a large portfolio. This is a technical Yardi Systems Administration role, not a property operations position. Candidates must have experience administering, configuring, supporting, and maintaining Yardi...

Job Location Irvine Regional Office (Derian) Position Type Regular The Community Marketing Specialis t supports the execution and optimization of marketing programs within the Essex portfolio. This role focuses on implementing marketing initiatives, tracking performance metrics and assisting in the development of strategies to drive traffic, leases and customer engagement. The Specialist collaborates with property operations teams to gather data and insights on marketing effectiveness and provides support in evaluating sales efforts and recommending improvements. They play a key role in maintaining marketing reports and aiding in the management of marketing expenditures.  WHAT YOU WILL DO:   Serve as regional portfolio marketing “expert."  Review weekly traffic, exposure, and occupancy reports to proactively identify where help is needed for community to achieve performance goals.  Execute community and regional marketing tactics and campaigns.  Ensure...

We are looking for an attorney to join an established boutique defense firm in Irvine, California. This position offers the opportunity to manage a meaningful caseload focused on medical malpractice matters while working closely with an experienced legal team. Responsibilities: • Manage a docket of medical malpractice and administrative defense matters at various stages of litigation with a high degree of independence. Newly barred attorneys will be trained! • Prepare pleadings, motions, briefs, and other legal documents to support case strategy and client representation. • Conduct legal research and develop persuasive written arguments for contested issues, hearings, and motion practice. • Appear at court hearings, argue motions, and represent clients effectively in related proceedings. • Take and defend depositions, coordinate discovery efforts, and maintain momentum on case progression. • Handle matters involving board and licensing defense for healthcare providers,...

Are you a litigation paralegal looking to join a nationally recognized AM Law firm where you can work on sophisticated matters, collaborate with exceptional attorneys, and build a long-term career? Our client, a highly respected and growing AM Law firm, is seeking a Litigation Paralegal with 3+ years of experience to support its Commercial Litigation Practice Group in Irvine. This is an excellent opportunity to join a firm known for its collaborative culture, high-quality work, and commitment to professional growth. We have made multiple successful placements with this firm, and our candidates consistently praise the supportive team environment, diversity of cases, strong leadership, and exciting vision for continued growth. What You'll Do Support attorneys through all phases of complex commercial litigation Draft, prepare, and manage pleadings, discovery, subpoenas, and court filings Coordinate and manage document productions and case files Assist with deposition...

We are looking for an experienced Corporate Paralegal to join a growing legal team in Irvine, California on a contract basis with the potential to become permanent. This position works closely with the General Counsel and business partners across the organization to strengthen legal operations, support governance activities, and improve day-to-day departmental efficiency. The ideal candidate brings strong organizational judgment, comfort with legal technology, and the ability to manage multiple priorities in a fast-paced fintech environment. Responsibilities: • Oversee core legal operations by refining workflows, organizing intake processes, and building scalable procedures that improve how the legal team delivers support. • Manage contract administration from request through completion, including tracking status, maintaining templates, coordinating approvals, and monitoring turnaround times. • Serve as the primary administrator for legal and project management platforms, ensuring...