43 administrative assistant jobs found

THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED   Application cut-off dates are 02/28/26, 03/31/26, 04/30/26, 05/31/26, 06/30/26, 07/31/26, 08/31/26, 09/30/26, 10/31/26, 11/30/26, 12/31/26.  New hires in the Parking Enforcement Officer classification may be eligible for one-time recruitment and retention bonuses totaling up to $5,000 during the first year of employment. The Department of Public Works, Parking Services Division, is seeking Parking Enforcement Officers. This position will require reporting to work on weekends, holidays and evening shifts, at times in inclement weather conditions. This position requires proficiency in communication due to regular interactions with other sections and departments within the City of Sacramento.     IDEAL CANDIDATE STATEMENT The ideal candidate will be adept at writing and issuing parking citations, responding to complaints and inquiries, and performing investigative and field work involving...

DUTIES ANNUAL SALARY $54,956 to $80,346 The salary in the Department of Water and Power is $60,322 to $74,959; $70,950 to $88,134; and $77,757 to $96,590. NOTES : Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions. Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to  . Management Assistant is an entry-level professional position that can lead to a career in budget and finance, personnel administration, or special program administration. Typical duties relate to the resolution of departmental and Citywide administrative problems, data collection, report writing, program coordination and development of public policy. WHERE TO APPLY & APPLICATION DEADLINE Applications...

DUTIES PLEASE CLICK   HERE FOR MORE INFORMATION REGARDING THE ALTERNATIVE PATHWAY FOR PART-TIME/EXEMPT EMPLOYEES. POR FAVOR HAGA CL IC   AQUÍ   PARA MÁS INFORMACIÓN SOBRE LA VIA ALTERNATIVA DE MEDIO TIEMPO/EXENTO   The Alternative Pathway for Part-Time/Exempt Employees creates an opportunity for current part-time and exempt City employees to obtain regular, full-time employment with the City of Los Angeles. The program is divided into two phases: 6-12 months of on-the-job training (Trainee phase), followed by a 6-month probationary period (Assistant phase). After successful completion of the probation period, the individual will then transition into the targeted civil service classification. Please note that the starting salary may vary; however the salary for the 'Trainee' and 'Assistant' classifications are generally equivalent to the salary for the Targeted, Civil Service classification. Salary placement will be calculated in...

We are looking for a dependable Office Assistant to help keep daily operations running smoothly in Santa Clara, California. This opportunity is well suited for someone who enjoys supporting a busy office, delivering excellent service to visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the chance to contribute to front office coordination, record maintenance, and general clerical support in a detail-focused environment. Responsibilities: • Welcome guests, answer incoming calls, and ensure inquiries are directed promptly to the appropriate person or department. • Provide day-to-day administrative support by managing filing, document scanning, data entry, and other clerical activities that keep the office organized. • Coordinate front office operations and assist staff with routine office needs to maintain an efficient workplace. • Maintain accurate records and update membership or database information with strong attention...

We are looking for a detail-oriented Project Assistant to support construction operations in Gold River, California. This contract opportunity with potential for a permanent role is ideal for someone who can keep project activities organized, maintain schedules, and help teams stay aligned on deadlines and deliverables. The right candidate will bring strong coordination skills, confidence working with project documentation, and the ability to support multiple priorities in a fast-paced contractor environment. Responsibilities: • Coordinate project schedules and track milestone dates to help construction activities remain on time and well organized. • Maintain master scheduling information, update timelines, and communicate changes to the appropriate project stakeholders. • Support project managers with administrative and coordination tasks related to active construction projects. • Organize, scan, and file project documents so records are accurate, accessible, and properly...

We are looking for a part-time Office Assistant to support daily administrative operations in Cerritos, California. This contract-to-permanent opportunity is ideal for someone who is organized, service-oriented, and comfortable assisting visitors while managing clerical tasks in a well-organized office setting. The person in this role will help keep records accurate, coordinate appointments and service-related scheduling, and contribute to a welcoming and well-maintained office environment. Responsibilities: • Welcome visitors, respond to general questions, and provide courteous front-office support. • Help guests locate property information and guide them to the appropriate resources or staff members. • Coordinate appointments and assist with service scheduling, including communication with external partners when needed. • Prepare customer paperwork, process payments, and support the creation of daily administrative orders. • Create and maintain both electronic and paper files...

We are seeking a detail-oriented Contracts Admin/Project Assistant to support construction projects and contract administration activities in Concord, CA. This contract opportunity is ideal for someone who enjoys keeping project documentation organized, coordinating compliance-related tasks, and helping teams stay on schedule. The person in this role will work closely with contract and risk functions to maintain accurate records, assist with subcontract and purchase order processing, and support day-to-day administrative operations. Contracts Admin/Project Assistant Responsibilities: • Create and maintain project tracking systems for contract documents, insurance records, and union-related status information to ensure files remain accurate and accessible. • Review subcontracts and purchase orders for completeness and accuracy, then record, scan, and organize documents for ongoing project oversight. • Assist with preparing project startup materials, including support for new...

Essential Functions of Position At Madera Community College we value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. We prioritize applicants who demonstrate they understand the benefits a diverse student population brings to a community college. The successful candidate will be an equity-minded leader committed to student success achieved through collaboration with faculty, classified staff, administration, students and community partners who are also dedicated to closing equity gaps. An equity-minded individual is a person who: Understands the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframes inequities as a problem of practice and views the elimination of inequities as an individual and collective responsibility; Encourages positive race-consciousness and embraces human difference; Supports institutional...

Essential Functions of Position At Madera Community College we value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. We prioritize applicants who demonstrate they understand the benefits a diverse student population brings to a community college. The successful candidate will be an equity-minded leader committed to student success achieved through collaboration with faculty, classified staff, administration, students and community partners who are also dedicated to closing equity gaps. An equity-minded individual is a person who: Understands the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframes inequities as a problem of practice and views the elimination of inequities as an individual and collective responsibility; Encourages positive race-consciousness and embraces human difference; Supports institutional...

The Riverside County Office of Education (RCOE) is a service agency supporting the county’s 23 school districts that serve nearly 430,000 students. RCOE provides administrative support to districts, leads programs for preschool, special education, pregnant minor, corrections, migrant, and vocational students, and offers professional training, support and resources for teachers, administrators, and staff throughout Riverside County. www.rcoe.us Job Summary POSITION DESCRIPTION: The job of Instructional Assistant, Head Start Programs, Level IV is done for the purpose(s) of assisting in the supervision and instruction of preschool aged children; performing classroom arrangement and clerical tasks; assisting children in meeting health and nutrition needs and developing children’s school readiness, cognitive, language, physical, and social and emotional skills. *WE CAN PROVIDE INTERVIEWS VIA ZOOM* View Job Description Requirements / Qualifications...

Location: this posting is filed at Visalia Unified School District's own offices (5000 W. Cypress Avenue, Visalia). The posting itself says: To Be Determined. Site To Be Determined Comments and Other Information Visalia Unified School District is dedicated to the goal of building a culturally diverse faculty and staff. Qualified candidates who represent diverse racial, ethnic and cultural backgrounds are encouraged to apply. Statement of Non-Discrimination/Harassment (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 section 504 of the Rehabilitation Act of 1973): The district prohibits discrimination, harassment, intimidation, and bullying in all district educational programs, activities, or employment on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity,...

Description Part Time Management Assistant I  $34.09 - $51.13 Hourly Part Time Management Assistant II $37.58 - $56.37 Hourly The Public Works Department is seeking a motivated, collaborative, and detail-oriented Management Assistant I/II to join its Records section. This position provides administrative and analytical support for the department’s Records Management Program, including coordinating Public Records Act (PRA) requests, ensuring records are maintained in accordance with applicable retention schedules, assisting with the development and implementation of policies and procedures, and providing support to management staff. The ideal candidate will have experience with records management practices and records management systems and will demonstrate strong organizational and analytical skills, sound judgment, initiative, and a commitment to exceptional customer service. The successful candidate will also possess strong written and verbal communication...

Ref: PCN1241 The District and SEIU 1021 are working together to create promotional opportunities for existing staff, therefore this job posting is available for five(5) days for internal candidates based on our collective bargaining agreement TITLE: Assistant, Risk Management Department REPORTS TO: Assigned Supervisor DEPARTMENT: Risk Management CLASSIFICATION: Classified FLSA: Non-Exempt WORK YEAR/HOURS: 261 days / 7.5 hours ISSUED: Created: May 2016 SALARY GRADE: WTCL 44 BASIC FUNCTION: Under general supervision the Risk Management Department Assistant provides logistical, analytical, technical, and administrative support to the Oakland Unified School District’s (OUSD) Risk Management programs and operations. The duties of this position are divided between supporting the management of capital assets and inventories, environmental health and safety, workers’ compensation, and risk management general operations. REPRESENTATIVE DUTIES:...

Description PLEASE READ THIS BULLETIN IN ITS ENTIRETY THE POSITION This recruitment is being conducted to establish a Citywide Eligible List . The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The Secretary provides comprehensive administrative and clerical support to an assigned City division, serving as an independent assistant to the division manager and other supervisory staff. This role manages day-to-day office operations, coordinates clerical workflow, and ensures the accuracy and efficiency of work products and procedures. Responsibilities include preparing and proofreading a variety of documents, maintaining records and filing systems, processing payroll and financial paperwork, ordering supplies, and supporting budget monitoring. The Secretary interacts frequently with the public, responding to inquiries and providing information regarding departmental...

ABOUT THE POSITION Riverside University Health System – Medical Center (RUHS-MC), a recognized academic medical center in Inland Southern California, is seeking a Board-Certified or Board-Eligible Endocrinologist (Assistant Medical Program Director I/II)   to join its dynamic and expanding Division of Endocrinology. This is a unique opportunity for a motivated physician to contribute to a growing program within a supportive, multidisciplinary, and academically oriented environment. Position Highlights: Provide comprehensive inpatient and outpatient care for a wide range of endocrine and metabolic conditions, with a focus on complex diabetes management. Collaborate closely with surgical and medical specialties across RUHS-MC. Participate in RUHS-MC’s Joint Commission-certified Inpatient Diabetes Program, which emphasizes high-quality, team-based care. Academic and Leadership Opportunities: RUHS-MC is an academic teaching hospital affiliated with several major...

Job Location Irvine Regional Office (Derian) Position Type Regular The Yardi Systems Administrator is a senior-level position responsible for the administration, operational integrity, and user management of the company's enterprise Yardi property management platform. This role serves as the primary escalation authority for functional issues across Voyager and its associated modules, ensuring platform stability, accurate system configuration, and a consistent, high-quality user experience across all departments, properties, and business units. The position demands a comprehensive understanding of Yardi system administration, security and permissions architecture, and the operational workflows that drive property management, leasing, and accounting functions across a large portfolio. This is a technical Yardi Systems Administration role, not a property operations position. Candidates must have experience administering, configuring, supporting, and maintaining Yardi...

Basic Function Under the direction of the Assistant Director of Information Technology, provide support for systems infrastructure district wide including Servers, Operating Systems, Virtualization, Enterprise Storage, Microsoft solutions such as Active Directory and Exchange, Backup and Recovery systems and related infrastructure. DISTINGUISHING CHARACTERISTICS: The Systems Administrator is distinguished from the Systems Administration Manager by a focus on providing immediate systems infrastructure support and by receiving direction from the Manager. Representative Duties Work with District Office and College IT staff to assess, prioritize, respond to, troubleshoot and resolve Systems related support issues in a timely manner Implement provisioning standards and methods for agile server deployment and decommissioning Utilizing industry best practices, develop and implement day-to-day and long-term management procedures for Systems infrastructure Assist with research,...

Basic Function This is a temporary, Classified short term opportunity, limited to 175 working days and less than 960 hours. Under the direction of an assigned supervisor, perform a variety of highly responsible secretarial and administrative duties; provide information and assistance to the public. Representative Duties Participate and assist in the administration of the office; research, compile, analyze and summarize data for special projects and various comprehensive reports; prepare or direct the preparation of annual, quarterly and administrative reports; prepare minutes of meetings; supervise the ordering and storage of office supplies.   Maintain appointment schedules and calendars for executive staff members and other office staff; schedule and arrange travel itineraries and reservations; coordinate activities with other departments, division chairs, the public and outside agencies.  Serve as receptionist for assigned office; screen calls,...

Basic Function Under the direction of an assigned supervisor, plan, organize and coordinate student assessment testing activities; administer, score and record standardized group academic achievement tests at various District locations; explain test procedures and appropriate policies and regulations. Representative Duties Plan, organize and coordinate the administration of student achievement, placement and proficiency assessment tests for matriculation and other programs for small and large groups; assure adequate facilities, materials and proctoring; determine eligibility of students. Administer, score and record standardized group academic achievement tests at various District locations; provide assistance and information to students, administrators, school personnel and the public concerning testing programs. Register current and prospective students for a variety of placement, proficiency and achievement tests; check identification as required; collect and account...

Basic Function Under the direction of an assigned supervisor, provide administrative support and assistance to the area of assignment; perform a wide variety of complex secretarial and clerical duties for a department or office. Representative Duties Assist in the administration of the office to which assigned; evaluate activities of assigned area; recommend improvements and modifications; review and evaluate work products, methods and procedures. Recommend and assist in the implementation of goals and objectives; provide or coordinate staff training; implement policies and procedures. Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs. Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receives and routes...