31 administrative assistant jobs found

THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED Application cut-off dates are  weekly, every Monday. Under the general direction of the City Manager, this position serves in a critical role supporting the daily operations and overall effectiveness of the City Manager’s Office. Located at City Hall and reporting directly to the City Manager, the incumbent will provide daily executive support to the City Manager, Assistant City Managers, and professional staff. Responsibilities include anticipating needs, managing competing priorities, proactively resolving calendar conflicts, rescheduling meetings as needed, managing phone calls, forwarding voicemails to appropriate City staff, and providing professional customer service in response to constituent inquiries and concerns. By ensuring the efficient flow of information and day-to-day operations, this position enables the City Manager and executive leadership team to remain focused on advancing organizational...

HEALTH LEAVE COORDINATOR Campus Support and Intervention Office Of Campus Wellness and Crisis Intervention APPLICATION PROCEDURE: To be considered for this opportunity, please submit a cover letter with your resume/CV. About USC The University of Southern California (USC) is one of the world’s leading private research universities with approximately 40,000 students from all 50 states and enrolls more international students than any other U.S. university. USC is located in the heart of Los Angeles, a culturally rich metropolitan city, and is close to both beach and mountains with wonderful outdoor recreation opportunities. The mild temperatures along with the city’s average of 329 days of sun per year makes Los Angeles a wonderful city to live and work. About the Opportunity The Health Leave Coordinator (HLC) is a non-clinical position in the Office of USC Campus Support and Intervention (CSI) and is responsible for supporting students and their families in...

The Opportunity We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established nonprofit organization in San Diego. This position is ideal for an experienced administrative professional who enjoys being a trusted partner to executives, coordinating across teams, and helping keep a mission-driven organization running smoothly. The successful candidate will be resourceful, polished, and comfortable balancing day-to-day administrative responsibilities with high-priority projects. This person should be able to work independently, exercise sound judgment, and build strong relationships with staff, leadership, Board members, and external partners. Roles & Responsibilities The Executive Assistant will provide comprehensive administrative support to executive leadership while serving as an important organizational resource for meetings, communications, office coordination, and special projects. Executive &...

Robert Half is looking for an Executive Assistant to support a c-level executive at a financial services firm located in West LA. This is a direct hire position. You will provide high-level support and act as an Executive Assistant/Personal Assistant to a dynamic and progressive executive. This is a direct hire position and is ideal for someone who thrives in a fast-moving environment. Your main job duties will include: • Assist with business and personal calendar coordination, meeting logistics, and confirmations.   • Handling routine vendor communications including utilities and phone services as well as managing files,  databases, inboxes and contacts.   • Assist with property management related items, such as vendor coordination, security coverage, maintenance  appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues  with in-house legal counsel. Drive projects with contractors or designers as needed or requested by...

We are looking for a Senior Executive Assistant to support executive leadership for a global company in the West LA area. This role requires you to be onsite three days a week. This contract to hire opportunity is ideal for someone who excels at managing complex schedules, calendar management, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle time-sensitive requests with professionalism and efficiency. Previous experience as a Senior level EA and/or as a Chief of Staff is ideal. Responsibilities: • Oversee executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination tailored to business needs. • Manage changes to travel schedules and provide timely updates when adjustments are needed. •...

Position Overview Our client, a highly respected nonprofit organization, is seeking a proactive and highly capable Executive Assistant to support the CEO. This is a high-visibility, front-facing role requiring exceptional judgment, professionalism, discretion, and attention to detail. The ideal candidate will serve as a trusted extension of the CEO and must be comfortable stepping in confidently and representing the CEO professionally when they are unavailable. This individual will interact regularly with donors, board members, committee members, executives, and other VIP stakeholders, making executive presence and excellent communication skills essential. This is an opportunity for an experienced Executive Assistant who thrives in a fast-paced, mission-driven environment and can anticipate needs, manage competing priorities, and ensure the CEO and organization are represented at the highest level. Key Responsibilities Provide comprehensive, high-level...

Job Description Executive Assistant I - Rail Operations Under general supervision, the Executive Assistant I performs a wide variety of administrative, secretarial, and technical duties in support of a Director-level position. This role manages critical administrative functions, coordinates complex activities, and ensures smooth day-to-day operations by addressing matters that do not require the direct attention of executive leadership. This is a non-exempt position in salary grade 160: Min $31.39 – Mid $37.29 – Max $43.18/hour. The starting salary will be within this range based on qualifications. This posting will remain open until a candidate is selected. What You’ll Do Provide high-level administrative and clerical support to a Director Serve as liaison between executive leadership, agency staff, management, and the public Manage complex calendars, schedule meetings, and coordinate travel arrangements Prepare Board agenda items and supporting materials...

The Keck School of Medicine of USC is recruiting an Academic Learning Specialist (Student Programs Advisor III) to provide direct academic support to 180 Physician Assistant (PA) students. This position will report to the director of the PA program.  The position is 100% with the PA Program. The Academic Learning Specialist (Student Programs Advisor III) designs and implements support services and enrichment programs for students in the PA Studies programs at the Keck School of Medicine of USC (KSOM).  Areas of responsibility include coordinating the learning support program for PA students and works to ensure students are progressing in accordance with program benchmarks. The Academic Learning Specialist develops, manages, implements, and monitors strategic study programs, to include mentoring and tutoring sessions for students, assesses the needs of all students regardless of risk and develops strategic study plans. The Academic Learning Specialist meets with PA students to...

The Return-to-Work Coordinator is responsible for processing and coordinating overall return-to-work administration, from the notification that an injured employee is able to return to work until the employees is released to full duty. The Return-to-Work Coordinator administers and implements established and recognized principles of disability case management. Please note that this is currently a temporary opportunity with the potential to become a full-time role. Job Responsibilities: Analyzes medical work restrictions, makes recommendations to return injured employees back to gainful employment, and maintains best practices by facilitating interactive processes. Creates, analyzes and evaluates statistical data, developing monthly and annual metrics on accommodation processes. Serves as university liaison on all matters related to workers’ compensation and return-to-work eligibility and/or certification, as well as point of contact for internal/external stakeholders –...

Deputy Sheriff-Detentions/Court Services-Lateral-25575701L Salary $63,802.70 - $114,433.80 Annually Location  County of San Diego, CA Job Type Regular - Full time Job Number 25575701L Department Sheriff Division Detention Oper Area 2 Opening Date 01/01/2025 Closing Date Continuous   Description Benefits Questions Job Summary       The County of San Diego is currently accepting applications from persons with proven law enforcement experience for the position of Deputy Sheriff-Detentions/Court Services-Lateral. Newly hired Lateral Deputy Sheriff Detentions/Court Services are assigned to one of two bureaus: Detentions or Court Services. Assignments are based on the...

Deputy Sheriff Cadet-26574707 Salary $82,700.80 Annually Location  County of San Diego, CA Job Type Regular - Full time Job Number 26574707 Department Sheriff Division Human Resource Services Opening Date 07/01/2026   Description Benefits Questions Job Summary     Are you seeking an exciting and challenging career in law enforcement?  The County of San Diego has immediate vacancies for  Deputy Sheriff's Cadet . Future Salary Increases ** June 2027 – 4.47% increase to base pay (3% Across-the- Board + 1.47% Market  Adjustment )   Cadets who successfully complete the 26-week Academy will be promoted to the  Deputy Sheriff  classification. ...

Ref. PCN7936 Due to union restrictions, this position is only available to current employees of this school district for the first 5 days following the posted date. Applications submitted by job seekers not currently employed by the school district will not be considered during this specific time period.  EXTERNAL CANDIDATES ARE WELCOME TO APPLY. TITLE: Specialist, Target Student Group Intervention REPORTS TO: Assigned Supervisor DEPARTMENT: Office of Equity CLASSIFICATION: Classified FLSA: Non-Exempt WORK YEAR/HOURS: 261 days/7.5 hours or duty days and hours as assigned ISSUED: Created: May 2020 SALARY GRADE: WTCL 57 BASIC FUNCTION:   Under general supervision from the Office of Equity, the Specialist will coordinate and implement site based targeted instruction and activities designed to transform school culture and improve the academic achievement of target student populations (including African American males and females,...

At NorthBay Health, the Program Coordinator (PC) for the Internal Medicine Residency Program serves as the lead administrator and oversees all day-to-day operations of the program. The PC is an active member of the program leadership team, working in close partnership with the Program Director (PD) and Associate Program Director (APD) to ensure the program operates in full compliance with ACGME Internal Medicine Program Requirements and institutional standards. Reporting directly to the GME Director and with a dotted-line reporting relationship to the Internal Medicine Program Director, the PC serves as the primary administrative liaison among residents, faculty, and the GME office. This role requires a high degree of organizational skill, regulatory knowledge, and the ability to build trusted relationships with trainees and clinical faculty alike. The PC must be a reliable resource for both residents and faculty, maintaining a thorough working knowledge of current ACGME Internal...

Harbor Police Officer (Trainee) Salary $95,368.00 Annually Location  Port of San Diego, CA Job Type Full-time Job Number FY 25/26 #HPDOFF 6 Department Harbor Police & Public Safety Branch Division Harbor Police Department Opening Date 02/27/2026   Description Benefits Questions Description   (Trainee Hourly Rate $45.85) GENERAL PURPOSE Under direction, performs a wide variety of professional law enforcement duties involving the protection of life and property, education and enforcement of laws and ordinances, emergency response, criminal investigation, crime prevention and suppression, case preparation and testimony, and providing information and assistance to the public within the District's...

ABOUT THE ALAMEDA COUNTY SHERIFF'S OFFICE The Alameda County Sheriff's Office is a full-service law enforcement agency accredited through the Commission on Accreditation for Law Enforcement Agencies (CALEA) for its law enforcement services, its Regional Training Center, and its Dispatch Unit; the American Society of Crime Laboratory Directors Laboratory Accreditation Board for its Crime Lab; the Bomb Squad Commanders Advisory Board for its Explosive Ordinance Unit.  Additionally, the agency's health care provider, Wellpath, has experience working with the National Commission on Correctional Health Care (NCCHC).    The Sheriff's Office has a current budget of approximately $600 million and has over 1600 authorized positions, including in excess of 1000 sworn personnel. The agency's Chief Executive Officer is Sheriff / Coroner Yesenia L. Sanchez, who is assisted in the operation of the agency by Undersheriff April Luckett-Fahimi, Assistant Sheriffs...

Accepting online applications only.  Apply online 24 hours a day, beginning February 22, 2019. Filing will remain open until vacancies are filled.  Filing may close without further notice. This  classification qualifies for Recruitment Incentives including a $30,000 hiring bonus, $1000 a month in housing and/or childcare subsidies for a combined total of up to $78,000 in recruitment incentives. For more information on the City of Long Beach's Recruitment Incentive Program please  click here . To learn more about salary and benefits click  here .   EXAMPLES OF DUTIES   Patrols an assigned area by car, foot, or motorcycle to maintain law and order; regulates traffic; responds to radio and telephone dispatches; investigates unusual or suspicious conditions, traffic accidents and complaints; makes arrests, guards prisoners and questions suspects; issues citations and serves subpoenas and warrants;...

Job Summary Under general supervision, responsible for leading the implementation of Employee Health and Safety programs, policies, management systems and strategies in support of all facilities in assigned region. Job Description MAJOR RESPONSIBILITIES: Partner with local leadership to develop and maintain compliant safety programs and audit processes and programs. Develop and implement safety initiatives to reduce the frequency of EHS incidents and claims at locations. Support facilities in conducting incident investigations. Assist in ensuring regulatory and safety training is completed and lead training sessions. Lead Safety Committee teams and meetings. Partner with HR and Workers Compensation representatives for claim follow-up. Complete annual regulatory reporting (environmental and safety) on behalf of locations as needed and maintain regulatory documents (environmental, safety). Assist in administration of hazardous material management and corporate...

Basic Function This is a temporary, professional expert opportunity. The Faculty Diversification Fellowship Program provides graduate students interested in teaching at a 2-year college with an opportunity to participate in a mentorship collaboration with a Bakersfield College faculty. In addition, candidates will gain exposure to the community college culture, including best practices for teaching and supporting the diverse group of students enrolled at a rural California Community College. Representative Duties The Bakersfield College Faculty Diversification Fellowship Program: Focuses on preparing fellows, from underrepresented minority x(URMx) groups, in the professional, pedagogical, and socio-cultural skills for community college faculty positions. Increases the diversity of California Community College faculty by preparing URM candidates to effectively navigate the faculty application and interview process. Increases the retention, progression, and success...

We are looking for an Administrative Logistics coordinator to support daily logistics coordination and help keep recurring service routes organized and efficient in San Jose, California. This position plays a key role in communicating with customers and drivers, monitoring delivery activity, and making scheduling adjustments as business needs change. The ideal candidate brings strong administrative skills, sound judgment, and a detail-oriented approach to transportation and service operations. Responsibilities: • Coordinate recurring service schedules and refine route plans to improve efficiency and on-time execution. • Communicate with customers, drivers, and internal service teams to confirm appointments, resolve scheduling issues, and share important updates. • Monitor delivery and service activity throughout the day and respond quickly to changes that affect timelines or route coverage. • Enter route details, service updates, and operational data accurately into company...

POLICE OFFICER (ACADEMY GRADUATE) Salary $3,646.00 - $10,306.00 Biweekly Location  City of Long Beach, CA Job Type Classified - Full-Time, Permanent Job Number F23NN-25B Department Police - (CL) Opening Date 05/26/2023 Description Benefits Questions DESCRIPTION EXTENDED Applications are available online beginning Friday, May 26, 2023, through 4:30 pm, on  June 6, 2025   This classification qualifies for Recruitment Incentives including a $6,000 hiring bonus, $1000 a month in housing and/or childcare subsidies for a combined total of up to $54,000 in recruitment incentives. For more information on the City of Long Beach's Recruitment Incentive Program please  click  here .    To learn more about...