68 legal assistant jobs found

HEALTH LEAVE COORDINATOR Campus Support and Intervention Office Of Campus Wellness and Crisis Intervention APPLICATION PROCEDURE: To be considered for this opportunity, please submit a cover letter with your resume/CV. About USC The University of Southern California (USC) is one of the world’s leading private research universities with approximately 40,000 students from all 50 states and enrolls more international students than any other U.S. university. USC is located in the heart of Los Angeles, a culturally rich metropolitan city, and is close to both beach and mountains with wonderful outdoor recreation opportunities. The mild temperatures along with the city’s average of 329 days of sun per year makes Los Angeles a wonderful city to live and work. About the Opportunity The Health Leave Coordinator (HLC) is a non-clinical position in the Office of USC Campus Support and Intervention (CSI) and is responsible for supporting students and their families in...

Description Overview: Do you thrive in fast-paced, customer service-oriented environments? Are you creative, flexible, highly detail-oriented, professional, and an incredible communicator, leader, follower, team member, and customer service guru all in one? Do you live and breathe with a can-do/will-do/let-me-show-you attitude? If so, check out this opportunity. The Deputy Clerk of the Board’s primary responsibilities are to supervise, assign, review, and participate in the work of staff and operations in the Clerk of the Board office, performing Board meeting support functions, ensuring compliance with legislative, regulatory, and statutory mandates for public meetings of the Board of Directors, and to perform a variety of tasks relative to the assigned area of responsibility. The Deputy Clerk of the Board serves as the Clerk of the Board Pro Tem, acting on behalf and in the absence of the Clerk of the Board, attending Board meetings and Board closed...

We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities: • Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations. • Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions. • Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time. • Spend time in operational areas to follow up with managers and...

The Opportunity We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established nonprofit organization in San Diego. This position is ideal for an experienced administrative professional who enjoys being a trusted partner to executives, coordinating across teams, and helping keep a mission-driven organization running smoothly. The successful candidate will be resourceful, polished, and comfortable balancing day-to-day administrative responsibilities with high-priority projects. This person should be able to work independently, exercise sound judgment, and build strong relationships with staff, leadership, Board members, and external partners. Roles & Responsibilities The Executive Assistant will provide comprehensive administrative support to executive leadership while serving as an important organizational resource for meetings, communications, office coordination, and special projects. Executive &...

We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded...

We are looking for an Executive Assistant to support a CEO in Calabasas. This long-term opportunity is ideal for a highly organized individual who can manage complex schedules, handle travel logistics, and keep executive priorities moving efficiently. The role requires sound judgment, strong communication skills, and the ability to coordinate meetings and administrative activities in a fast-paced environment. Responsibilities: • Manage dynamic executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary details. • Coordinate business travel logistics from start to finish while adapting quickly to schedule changes or urgent requests. • Organize executive meetings by securing meeting times, preparing materials, confirming attendees, and tracking follow-up items. • Serve as a central point of...

Robert Half is looking for an Executive Assistant to support a c-level executive at a financial services firm located in West LA. This is a direct hire position. You will provide high-level support and act as an Executive Assistant/Personal Assistant to a dynamic and progressive executive. This is a direct hire position and is ideal for someone who thrives in a fast-moving environment. Your main job duties will include: • Assist with business and personal calendar coordination, meeting logistics, and confirmations.   • Handling routine vendor communications including utilities and phone services as well as managing files,  databases, inboxes and contacts.   • Assist with property management related items, such as vendor coordination, security coverage, maintenance  appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues  with in-house legal counsel. Drive projects with contractors or designers as needed or requested by...

We are looking for a Senior Executive Assistant to support executive leadership for a global company in the West LA area. This role requires you to be onsite three days a week. This contract to hire opportunity is ideal for someone who excels at managing complex schedules, calendar management, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle time-sensitive requests with professionalism and efficiency. Previous experience as a Senior level EA and/or as a Chief of Staff is ideal. Responsibilities: • Oversee executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination tailored to business needs. • Manage changes to travel schedules and provide timely updates when adjustments are needed. •...

Key Responsibilities Provide high-level administrative and operational support to an executive office and senior leadership. Serve as a primary backup to the Executive Assistant and assist with maintaining continuity of executive office operations. Manage and coordinate complex calendars, meetings, appointments, events, and executive engagements. Review incoming scheduling requests, identify potential conflicts, and assist in prioritizing the executive's time. Coordinate domestic and/or business travel, including flights, hotels, transportation, meals, itineraries, and contingency arrangements. Prepare and organize executive briefing materials, meeting documentation, schedules, correspondence, and supporting materials. Independently coordinate meetings and events involving executives, board members, donors, community leaders, employees, and other key stakeholders. Serve as a professional liaison between the executive office and internal departments, external...

We are looking for an experienced Executive Assistant to support senior leadership and help keep daily business operations running smoothly in California. This contract-to-permanent position is well suited for someone who thrives in a fast-paced setting, communicates effectively, and can balance executive support with operational coordination. The ideal candidate brings strong judgment, exceptional writing ability, and the confidence to manage shifting priorities while delivering a high level of service. Responsibilities: • Provide high-level administrative support to executives, ensuring schedules, communications, and priorities are managed efficiently. • Coordinate complex calendars, meetings, and appointments while anticipating conflicts and adjusting plans as business needs change. • Arrange business travel, prepare detailed itineraries, and oversee related logistics to support seamless executive movement. • Track invoices and assist with expense-related documentation to...

Senior Contracts Specialist- Multiple Successful Placements! Orange County, CA | Hybrid (3 Days Onsite) $115,000-$120,000 Base + Bonus Potential About the Company Our client is a nationally recognized engineering and construction organization that delivers large-scale infrastructure and building projects across the United States. The company is experiencing significant growth through both acquisition activity and expanding market demand and adding a Senior Contracts Specialist to its legal and contracts team. We have made multiple successful and happy placements with this client! Why This Opportunity Join a rapidly growing organization with substantial long-term growth plans Work directly with an experienced legal team and business leaders across the company High degree of autonomy and ownership over your work Opportunity to help shape contract management processes and best practices Strong reputation for employee retention and positive culture Key...

Position Overview Our client, a highly respected nonprofit organization, is seeking a proactive and highly capable Executive Assistant to support the CEO. This is a high-visibility, front-facing role requiring exceptional judgment, professionalism, discretion, and attention to detail. The ideal candidate will serve as a trusted extension of the CEO and must be comfortable stepping in confidently and representing the CEO professionally when they are unavailable. This individual will interact regularly with donors, board members, committee members, executives, and other VIP stakeholders, making executive presence and excellent communication skills essential. This is an opportunity for an experienced Executive Assistant who thrives in a fast-paced, mission-driven environment and can anticipate needs, manage competing priorities, and ensure the CEO and organization are represented at the highest level. Key Responsibilities Provide comprehensive, high-level...

We are looking for a motivated Administrative Assistant to support a Managing Partner in Woodland Hills, California. This contract opportunity has the potential to become permanent and is ideal for an entry-level candidate seeking a part-time morning schedule of up to 20 hours per week in an office setting that values attention to detail. The role calls for someone who can stay organized, handle multiple priorities with confidence, and contribute energy and initiative to daily operations. Responsibilities: • Provide day-to-day administrative support to the Managing Partner, helping keep schedules, documents, and office tasks well organized. • Answer incoming calls, greet visitors professionally, and serve as a reliable first point of contact for the office. • Prepare, edit, and format correspondence, presentations, spreadsheets, and other business documents using Microsoft Office tools. • Enter, update, and maintain accurate records, files, and other administrative data in...

Robert Half's client is seeking an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties: Provide administrative support to two insurance agents handling both group and individual insurance services. Assist with processing and tracking insurance applications to help ensure timely approvals. Perform accurate data entry and maintain client records within the company's CRM system. Upload and organize client information, emails, and documentation. Retrieve and process policy renewals from carrier websites. Communicate with insurance carriers to resolve...

We are looking for an Executive Assistant to join a fast-paced audio visual company serving hotel and corporate clients in California. This contract opportunity is ideal for a proactive individual who can provide high-level administrative and operational support while keeping priorities organized across a busy business. The role combines executive support, office coordination, and project-related assistance for leadership, requiring sound judgment, strong communication, and the ability to adapt quickly as needs change. Responsibilities: • Manage calendars, coordinate meetings, and keep leadership schedules aligned with changing business priorities. • Arrange business travel, including hotel bookings, itineraries, and related logistics for executives and team members. • Support employee onboarding and assist with coordination involving contractors and external partners. • Track receipts, organize documentation, and help ensure payables are properly matched to purchase orders. •...

We are looking for an Administrative Assistant to support the smooth day-to-day operation of our office in California. This role blends front desk coordination, document control, billing support, and general office administration, making it ideal for someone who is organized, adaptable, and confident handling multiple priorities. The right candidate will bring strong attention to detail, solid communication skills, and comfort working with both people and numbers in a fast-paced work environment. Responsibilities: • Manage front desk activity by answering incoming calls, welcoming visitors, and handling mail and package distribution in an organized manner. • Prepare the office for daily operations by opening shared spaces and ensuring work areas are ready for staff and guests. • Maintain physical and digital records, including project files, contracts, plans, and other business documentation, with a high level of accuracy. • Support invoice preparation and billing administration...

We are looking for a dependable Administrative Assistant to support daily office operations in Costa Mesa, California. This contract-to-permanent position is ideal for someone who enjoys keeping a workplace organized, welcoming, and running efficiently while providing administrative support across a busy office. The person in this role will serve as a key point of contact for front desk activity, office coordination, and staff support, helping ensure meetings, supplies, records, and day-to-day requests are handled smoothly. Responsibilities: • Oversee front desk and general office activities, creating a well-organized and welcoming environment for employees, clients, and visitors. • Maintain inventory for office materials, kitchen items, and refreshments by tracking usage, placing orders, and restocking deliveries. • Handle incoming, outgoing, and internal document flow, including preparing mailings and coordinating trips to postal and courier locations when needed. • Support file...

Job Description Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time. SUMMARY: The Assistant Manager of Procurement (Professional Services and Commodities) provides leadership to team members and is a subject matter expert across all levels of the procurement function regardless of complexity that include formal and informal procurement for goods, materials, and services related to Rolling Stock, IT, Finance, Marketing, Revenue, maintenance and other types of commodities. This role is expected to have expert knowledge and skills to conduct procurements of the highest complexity, encompassing both tangible and intangible elements, and to possess extensive knowledge of all regulatory guidelines while collaborating...

Job Description Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time. SUMMARY: The Assistant Manager of Procurement (Professional Services and Commodities) provides leadership to team members and is a subject matter expert across all levels of the procurement function regardless of complexity that include formal and informal procurement for goods, materials, and services related to Rolling Stock, IT, Finance, Marketing, Revenue, maintenance and other types of commodities. This role is expected to have expert knowledge and skills to conduct procurements of the highest complexity, encompassing both tangible and intangible elements, and to possess extensive knowledge of all regulatory guidelines while collaborating...

ABOUT THE POSITION                                                                                                               The Riverside University Health System (RUHS) is seeking a qualified Assistant Medical Records Manager to support the Medical Records unit located in Riverside. This position plays a key role in assisting with the organization, coordination, and overall operations of the Health Information Management (HIM) Department. Key Responsibilities: Assist in the organization, coordination, and direction of HIM functions, including Release of Information, Chart Completion and Analysis, Chart Scanning, and Document Integrity. Review, revise, and develop policies and procedures;...