45 administrative assistant jobs found

We are looking for a dependable Administrative Assistant/Accounting Clerk to support daily office operations and provide administrative assistance to the accounting team in Cerritos, California. This position combines front-office coordination, document handling, and data entry with accounting support tasks that help keep records organized and deposits processed accurately. The ideal candidate is organized, attentive to detail, and comfortable managing multiple administrative priorities in an office environment. Responsibilities: • Manage incoming and outgoing mail by collecting, sorting, opening, and distributing correspondence to the appropriate departments. • Review received checks, identify the correct related entity, and document the information accurately on supporting records. • Prepare and organize bank deposits for remote deposit processing while maintaining clear and complete documentation. • Enter deposit and financial tracking details into spreadsheets and other...

We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document...

Basic Function Under the direction of the Director, Accounting Services or assigned supervisor, the Assistant Director, Accounting Services plans, organizes and manages an assigned college or major District-wide accounting program or set of accounts; provide supervision and guidance to assigned staff; perform a variety of complex financial transactions and reporting. Representative Duties 1.Supervise defined accounting functions at the District or College such as cash receipts, accounts payable, fixed assets, accounts receivable, general ledger, Enterprise, Bookstore and Foundation accounting and other record-keeping functions.2.Assist in establishing and implementing District accounting and financial policies pertaining to the functional areas supervised.3.Establish working procedures and processes for the functional accounting unit supervised.4.Interpret District accounting and financial policies.5.Oversee District Bidding process.6.Maintain in-depth technical and...

We are looking for an Assistant Controller to join a manufacturing organization in Torrance, California. This role will play a key part in financial planning, cost analysis, and performance reporting while partnering closely with operational and executive leaders. The ideal candidate brings strong accounting expertise, hands-on experience in a manufacturing setting, and the ability to translate financial data into actionable business insight. Responsibilities: • Analyze budgets, forecasts, financial statements, and performance trends to deliver accurate and timely insight for business decisions. • Collaborate with department leaders to build annual operating plans and maintain forward-looking financial projections. • Facilitate monthly reviews of financial results, identify variances, and drive updated forecasting based on current business conditions. • Create financial models, key performance indicators, and analytical tools that support strategic and operational planning. • Work...

We are looking for an Assistant Controller to join our team in Santa Clara, California. In this role, you will assist the Controller in managing accounting operations, financial reporting, and internal controls. This position requires strong attention to detail, expertise in construction accounting, and a collaborative approach to working with various departments. Responsibilities: • Lead and support monthly, quarterly, and annual financial close processes to ensure timely and accurate reporting. • Prepare and analyze financial statements in compliance with industry standards and organizational requirements. • Manage job cost accounting tasks, including tracking schedules, cost-to-complete calculations, and percentage-of-completion reports. • Perform reconciliations for general ledger accounts and balance sheet items to maintain data accuracy. • Contribute to cash flow forecasting and budgeting to support organizational financial planning. • Oversee revenue recognition and contract...

Assistant Controller We are seeking a skilled and detail-oriented Assistant Controller for a mission-driven organization. This role is ideal for an experienced nonprofit accounting detail oriented who can support day-to-day financial operations while partnering with senior leadership on reporting, compliance, budgeting, and financial planning. The Assistant Controller will help maintain strong internal controls, ensure accurate and timely financial reporting, support audit activities, oversee key payroll and accounts payable processes, and contribute to broader financial strategy. This position also plays an important role in staff supervision, process improvement, and stewardship of organizational and donor-restricted funds. Primary Responsibilities Support accounting and business office functions, including billing, collections, accounts payable, payroll, cash management, and financial reporting. Help develop, implement, and enhance internal controls, accounting policies, and...

For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn . A leading investment firm is seeking a Fund Accountant to support fund accounting, financial reporting, and broader finance operations. This role will work closely with the Senior Accounting Manager and Assistant Controller, as well as internal Legal and Investor Relations teams. Responsibilities Fund & Management Company Accounting Assist with wires related to capital distributions, redemptions, and expenses. Support quarterly and annual close, including financial statements, supporting schedules, and valuation-related work. Work closely with the external fund administrator to review and monitor books and records. Prepare quarterly investor reports and supporting schedules. Assist with complex valuations, public comparable analyses, and liquidation waterfalls. Monitor and coordinate the collection of financial data from privately...

For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn . A leading investment firm is seeking a Fund Accountant to support fund accounting, financial reporting, and broader finance operations. This role will work closely with the Senior Accounting Manager and Assistant Controller, as well as internal Legal and Investor Relations teams. Responsibilities Fund & Management Company Accounting Assist with wires related to capital distributions, redemptions, and expenses. Support quarterly and annual close, including financial statements, supporting schedules, and valuation-related work. Work closely with the external fund administrator to review and monitor books and records. Prepare quarterly investor reports and supporting schedules. Assist with complex valuations, public comparable analyses, and liquidation waterfalls. Monitor and coordinate the collection of financial data from...

Assistant Controller Hybrid | Confidential Search Robert Half is conducting a confidential search for an experienced Assistant Controller on behalf of a well-established organization. This is a highly visible role for a hands-on accounting leader with deep expertise in general ledger management, month-end close, financial statement preparation, cost accounting, inventory accounting oversight, and accounting process improvement . The ideal candidate will come from a privately held or private equity-owned manufacturing or distribution company with $150 - 900mm in revenue and bring a strong mix of technical accounting knowledge, operational accounting experience, and a continuous improvement mindset. This individual will play an important role in helping the accounting function scale, improve reporting accuracy, and enhance efficiency through better processes and automation. Key Responsibilities Lead and support the month-end, quarter-end, and year-end close...

We are looking for an Assistant Controller to oversee day-to-day accounting operations for a multi-entity business in Irvine, California. This position serves as a key financial resource to ownership, managing core accounting activities while helping maintain accurate records and dependable reporting. The role is well suited for a hands-on, detail-oriented accounting specialist who is comfortable working independently and collaborating with external partners when needed. Responsibilities: • Lead the monthly close process and prepare timely, accurate financial records for review. • Manage accounts payable, accounts receivable, and complete bookkeeping activities across the full accounting cycle. • Maintain the general ledger and ensure transactions are recorded correctly for multiple related entities. • Process biweekly payroll accurately and in compliance with internal requirements and applicable regulations. • Support accounting work connected to land acquisition and entitlement...

Assistant Controller Location: Los Angeles, CA Job Type: Full-Time, Direct Hire Industry: Real Estate A well-established real estate organization is seeking an Assistant Controller due to growth to support and help lead its accounting operations. This position will play a key role in overseeing property accounting activities, supporting the close process, supervising staff, and assisting with financial reporting, audit coordination, and process improvement initiatives. This is an excellent opportunity for an experienced accounting leader with a background in real estate or property accounting who thrives in a fast-paced, high-volume environment. Key Responsibilities Supervise and support members of the accounting team, including accounting managers and senior accountants responsible for the close process across a large multifamily property portfolio Assist in overseeing property accounting functions, including financial reporting, budgeting, and...

Our client is looking for an experienced Assistant Controller to lead the accounting and finance function for a privately held company in California. This role is ideal for a hands-on, detail-oriented finance leader who enjoys balancing strategic oversight with day-to-day operational involvement in a collaborative workplace. The Assistant Controller will partner closely with leadership, guide a small accounting team, and help ensure accurate reporting, sound financial planning, and regulatory compliance. Responsibilities: • Direct the company’s accounting and financial operations, ensuring accuracy across reporting, controls, and daily transactions. • Oversee core accounting activities including accounts payable, accounts receivable, general ledger management, period-end close, and preparation of financial statements. • Perform and review bank and account reconciliations to maintain reliable records and support informed decision-making. • Lead budgeting, forecasting, and...

We are looking for an experienced Assistant Controller to support the financial operations of a healthcare organization. This role is ideal for an experienced accounting specialist who can oversee core close activities, strengthen reporting accuracy, and contribute practical financial guidance to leadership. The position also offers the opportunity to guide accounting staff and help maintain a strong control environment across day-to-day operations. Responsibilities: • Direct the monthly, quarterly, and annual close cycle to ensure timely and accurate completion of accounting activities. • Prepare and evaluate financial statements, journal entries, balance sheet reconciliations, and supporting account analysis for reporting integrity. • Assist with external and internal audit activities, budgeting efforts, routine financial reporting, and oversight of cash-related processes. • Provide day-to-day leadership to accounting team members, including coaching, workload coordination, and...

We are looking for an Accounting Assistant to join a healthcare organization in Santa Clara, California on a contract-to-permanent basis. This role is ideal for someone at the beginning of their career who enjoys keeping records organized, supporting day-to-day accounting activity, and working closely with cross-functional teams. The position offers hands-on exposure to billing, transaction processing, and administrative coordination in a collaborative onsite environment. Responsibilities: • Enter and maintain financial and administrative information accurately across internal records and accounting systems. • Prepare, organize, and file business documents so materials are easy to retrieve and kept up to date. • Assist with creating and processing client invoices while helping track billing-related details. • Record routine financial activity in QuickBooks, including transaction entry and coding support. • Help with accounts payable and accounts receivable tasks to support smooth...

We are looking for an Assistant Controller to support a broad range of accounting and financial activities for our organization in Temecula, California. This position plays a key role in maintaining accurate records, producing timely financial information, and supporting compliance across payroll, tax, reporting, and operational finance functions. The role is designed for a detail-oriented individual who can build deep knowledge across the accounting department and grow into increased leadership responsibility over time. Responsibilities: • Oversee general ledger activity and help produce complete monthly financial statements with accuracy and timeliness. • Coordinate year-end schedules, supporting documentation, and audit materials for external tax preparation and financial statement review. • Monitor estimated tax obligations, submit required payments, and maintain supporting records for corporate tax compliance. • Administer fixed asset and depreciation records, including...

We are looking for an experienced Accounting Manager to lead day-to-day accounting operations in Carlsbad, California while serving as the senior finance leader on site. This position is ideal for someone who enjoys balancing strategic oversight with direct execution, from managing close activities to shaping accounting practices and reporting. The role works closely with company leadership and provides meaningful influence over financial controls, compliance, systems, and business support. Responsibilities: • Lead the month-end, quarter-end, and year-end close process and ensure accurate, timely financial reporting. • Prepare financial statements and consolidated reporting materials for the parent organization in alignment with its reporting calendar and requirements. • Manage accrual-based accounting activities, including revenue treatment, inventory accounting, credit loss reserves, and general ledger accuracy. • Review and improve the chart of accounts and strengthen accounting...

ob Description Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time. SUMMARY: Under the direction of the Deputy Chief Financial Officer (CFO), the Finance Assistant performs a broad range of administrative tasks supporting the CFO, including the handling of both routine and confidential correspondence, scheduling meetings and document management. This position also supports the entire Finance department and is responsible for specific accounting duties including processing accounts receivables and weekly cash receipts, as well as assisting with financial audits. The Finance Assistant provides administrative support for the San Diego Transit Corporation (SDTC) employee pension plan, including tasks such as payment...

Summary The Director of Compensation, Benefits & Payroll is a strategic and hands-on leader responsible for payroll, compensation, retirement, and benefits administration across a multi-site waste and recycling organization. In a safety-sensitive, frontline-driven industry, this role, reporting through the Finance function, ensures employees are paid accurately, competitively, and on time. This role requires deep functional expertise across Human Resources, Finance, and Payroll, and the ability to independently manage and configure Workday without reliance on IT resources. This position provides direct oversight of payroll processing, ensures Workday HRIT programming accuracy and HRIS data integrity, maintains competitive compensation structures, leads annual performance compensation and bonus exercises, validates 401(k) contributions, oversees benefits compliance testing, and delivers exceptional service to frontline employees and leadership. The Director serves as the...

Accounting Assistant San Diego, CA $25 ‒ $30 Hourly   Who We Are The Patriot Group is a fast-growing utility services company with a focus on supply and logistics, third party utility yard management, and fire safety services. Our company is based in San Diego county and is currently providing utility services throughout the state of California.  Overview: The Accounting Assistant supports the Finance Department by performing a variety of accounting, bookkeeping, and payroll administration functions. This position is responsible for, maintaining financial records, supporting accounts payable and accounts receivable activities, reconciling accounts, processing payroll and assisting with month-end and year-end close procedures. The ideal candidate is detail-oriented, organized, and capable of handling confidential financial and employee information with professionalism. Responsibilities:...

We are looking for a Senior Accountant to join a high-visibility finance team in Folsom, California, supporting a real estate development and construction business. This position offers broad involvement across core accounting activities, project-related financial work, and reporting responsibilities in a collaborative on-site environment. The role is well suited for someone who wants to deepen technical accounting skills, partner with operational teams, and build a long-term path into leadership. For immediate consideration, please contact Shantel Poole via LinkedIn or call. Responsibilities: • Record and review journal entries while maintaining accuracy and consistency across the general ledger. • Contribute to monthly, quarterly, and annual close activities, including reconciliations and supporting schedules. • Help prepare internal financial reports and provide reliable information for management review and decision-making. • Support development and construction...