JC-536590 Office Technician (Typing)

This posting states its location as Los Angeles County rather than a street address. The work is assigned within that county.

Maintains and enters data into the Area's invoice tracking log. Scans and uploads all invoices into Financial Information System for California (FI$Cal). Copies and files all invoices in the Area's files. Routes all hard copy invoices to Fiscal Management at the end of each month. Maintains Personnel and Injury folders with updated information. Sends out Personnel folders to another Area when officers transfer. Maintains annual and probationary review suspense files, transmits completed reviews to personnel files and maintains a tracking log. Tracks, processes and files STD 70, Vehicle Accident Reports and CHP 208, Accident Prevention Reports. Processes the weekly CHP 230, Transmittal Records; reviews, proofreads, copies and mails of all outgoing correspondences, memorandums, letters and forms for completeness.
Health Benefits Coordinator for the Area. Independently assists all employees with health benefit questions. Completes all health, dental, vision and insurance benefit forms of behalf of the employees. Copies and routes forms to Employee Benefits Unit. Copies and distributes CHP 121/CHP 121A, Employer's Report of Occupational Injury or Illness and maintains the Area's CAL-OSHA log and injury files. Updates the employees CHP 442, Individual Accident, Injury, And Safety Recognition Record. Process and file Family Medical Leave Act packages.
Initiates, composes and prepares requisitions through FI$Cal and submit through proper channels. Generates CHP 41, Supply Requisition by printing and distributing quarterly requisition request book for the skilled officers, supervisors, auto technicians and clerical. Orders and maintains inventory of quarterly supplies, including all CHP forms. Prepares and orders requested Procurement Card (P-Card) purchases and process the CHP 317, P-Card log. Compilation and processing of the annual equipment budget order.
Makes travel arrangements for all Area personal including the Area Commander and Lieutenants. Scans and uploads CALATERS (travel claims) into FI$Cal after management approves them. Files all CALATERS for the Area files. Process X-Number Service Orders.
Receives, time-stamps, opens and distributes all incoming and inter-office mail to the appropriate staff, maintains and updates Area rosters and organizational charts, and staffing reports. Answers incoming calls and routing calls to the appropriate staff. Performs Office Assistance desk duties on a limited basis if necessary.
Performs other job duties as required within the scope of the classification.

You will find additional information about the job in the Duty Statement.

Working Conditions

Monday through Friday 8:00am - 5:00pm, except for state holidays.

Qualifications

Special Requirements:

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Work for Warriors is a no-cost employment program of the California Military Department for Service Members, Veterans, and military family members. The Veteran Staffing Consultant for California Highway Patrol is Martin Rivera.