Admissions & Records Technician II

Basic Function

Under the direction of an assigned supervisor, perform a variety of complex technical tasks relative to the daily activities of the Admissions and Records Office; evaluate student transcripts; provide information about the College to faculty, staff, students and the general public.

Representative Duties

Receive and process petitions for graduation; evaluate transcripts from other colleges; determine course equivalencies; credit student record; evaluate student records for graduation and transfer eligibility; post units and grade points to student record; calculate grade point averages; post graduation dates, majors, and class rank to individual transcripts; provide graduation lists for publication.

Prepare certification of general education requirements for four-year colleges and universities; monitor changes in course requirements for transfer purposes.

Assist in the administration of the office; respond to technical questions from staff; train and provide work direction and guidance to student assistants.

Accept and review registration applications for accuracy and completeness; determine enrollment eligibility, including determining eligibility for international students, immigration and VISA requirements; calculate and collect appropriate enrollment fees; monitor and tag a variety of enrollment components, including residency, financial obligations, assessment, probationary status, and prerequisites.

Communicate admission policies and procedures to a variety of individuals and organizations, including students, staff, the public and outside agencies; respond to requests for enrollment verifications from students and outside agencies and organizations.

Assist students in obtaining records and copies of transcripts; mail copies of transcripts and verifications of enrollment as requested.

Enter student data; update name and address changes on transcripts and in student files; correct social security numbers on student records.

Process grade changes and petitions for academic renewal; notify student of approval/disapproval; make changes to student records.

Calculate and collect a variety of fees, including student body cards, outstanding debts, transcripts, and college catalogs.

Collect grade reports from instructors; check reports for completeness; assist in distributing completed grade reports to students.

Monitor student academic status and eligibility for various on-campus clubs and committees, athletics, scholarships and financial aid.

Evaluate military records; post student military credit as appropriate to policies.

Prepare statistical information related to the Admissions and Records Office; gather, calculate and prepare college attendance information for distribution.

Attend and participate in a variety of meetings, workshops and conferences related to the Admissions and Records Office; assist in the communication and implementation of new procedures.

Perform related duties as assigned.

Qualifications

Minimum Qualifications:

• Any combination equivalent to: Associate's degree and two years of general clerical experience, preferably with experience in an admissions and records role

Knowledge & Abilities:

• KNOWLEDGE OF Course descriptions and articulation agreements
• Policies and procedures relating to the District's grading practices
• District admissions policies and procedures
• Graduation and transfer requirements for various four-year colleges and universities
• Modern office procedures, methods and computer equipment
• Business letter writing and report preparation
• Principles and procedures of record-keeping
• Basic arithmetic
• ABILITY TO Perform arithmetic calculations quickly and accurately
• Maintain accurate student attendance and transcript records
• Operate microfilm and computer or data processing equipment used in maintaining office files
• Respond to requests and inquiries from faculty, staff and students
• Evaluate student records for graduation and transfer requirements
• Calculate grade point averages quickly and accurately
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain cooperative working relationships with those contacted in the course of work

Work for Warriors is a no-cost employment program of the California Military Department for Service Members, Veterans, and military family members. The Veteran Staffing Consultant for Kern Community College District is Steven Rosales.