Legal Secretary

We are looking for a detail-oriented Legal Secretary to support litigation matters in Redwood City, California. This role focuses on preparing court-ready documents, coordinating filings, and maintaining organized case materials while working closely with attorneys, paralegals, and litigation support colleagues. The ideal candidate brings strong knowledge of filing procedures, excellent document formatting skills, and the ability to manage deadlines in a fast-paced legal environment.

Responsibilities:

• Draft, revise, proofread, and finalize litigation documents such as motions, briefs, and related court submissions before filing.

• Produce accurate tables of contents and tables of authorities, and apply advanced formatting tools to ensure consistency across legal documents.

• Prepare final filing sets in PDF format, including bookmarking, pagination, and layout adjustments that meet court submission requirements.

• Partner with paralegals and legal team members to assemble exhibits, appendices, and supporting records for filings and case materials.

• Monitor applicable court rules, filing procedures, and judge-specific requirements to help maintain compliance across matters.

• Keep case information records current by updating deadlines, court details, captions, and service lists with accuracy.

• Manage the storage and organization of draft and final documents within litigation document management systems while preserving accessibility and security.

• Support shared litigation workflows by responding to team assignments, assisting with filing requests, and helping coordinate coverage for urgent or after-hours submissions.

• Follow established litigation support procedures and practice guidelines to promote consistency, quality, and compliance in daily work.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.

Qualifications

• • Prior experience as a Legal Secretary or in a comparable litigation support role within a law firm or legal department. • Hands-on experience with e-filing in local, state, and federal courts. • Strong background in civil litigation, including commercial or complex commercial matters. • Advanced proficiency in formatting legal documents, including tables of contents and tables of authorities. • Working knowledge of court filing rules, docket management, and deadline tracking. • Ability to manage calendars, organize multiple priorities, and deliver accurate work under tight timelines. • Strong written communication, proofreading, and document quality control skills. • Proficiency with legal document software and PDF editing tools used for court-ready filings

Work for Warriors is a no-cost employment program of the California Military Department for Service Members, Veterans, and military family members. The Veteran Staffing Consultant for Robert Half is Tracey Huerta.