The Project Coordinator provides administrative, procurement, logistics, onboarding, and property-management support to the Fort Irwin Fire Department. This role serves as the central coordination point for purchasing, data tracking, CAC administration, onboarding packages, and communication with Akima Shared Services. The position reports to the Deputy Fire Chief and supports Section Chiefs and the Quality Manager with operational and administrative needs that ensure compliance and readiness.

• Process and track all purchase requests for the department.
• Maintain the procurement tracker and all related documentation.
• Serve as the department P-Card holder and complete reconciliations.
• Coordinate with Procurement, P-Card Team, Project Controller, and leadership. Source materials, collect quotes, verify pricing, and ensure audit-ready documentation.
• Manage inventory trackers and electronic tracking devices.
• Assist with stocking, receiving, shipping, and delivery verification. 
• Support inventory result requirements at all required levels except drug inventories.
• Collect and compile metrics and operational data.
• Track and document vehicle dispatch as assigned.
• Prepare and submit CAC paperwork and other security documentation.
• Assemble onboarding packages and act as HR liaison.
• Maintain SOP tracking, version control, and distribution.
• Support administrative duties, reporting, and document control needs.
• Assist with property management for GFP, CAP, and COP.
• Enter and maintain accurate data in required government property systems.
• Coordinate with Akima Shared Services for IT, payroll, benefits, and EAP issues.
• Perform other duties as assigned.

• U.S. citizenship and eligibility to obtain and maintain a DoD CAC. 
• Experience in procurement, logistics, project coordination, or administrative work.
• Ability to manage purchase orders and financial documentation.
• Strong organizational and communication skills.
• Proficiency with Excel, Outlook, and tracking systems.
• Valid driver’s license.

Desired Qualifications:

• Experience in DoD, fire department, or government contracting support roles.
• Knowledge of GFP, CAP, and COP property processes.
• Experience with onboarding workflows and security documentation.
• Familiarity with logistics systems and inventory tracking tools.