3 administrative assistant jobs found in Fremont

As a Construction Project Coordinator, you will be playing a critical role in supporting Self-Perform construction projects coordinating activities between project managers and field superintendents, supporting material procurements and assisting in tracking projects’ cost and schedules performance and ensuring deliverable dates are achieved. The Role Consistently provide a high level of customer service to Tesla staff, vendors, business partners and guests while at times, being the client interface Coordinate and set-up meetings with team members and stakeholders Intake and distribute project information to Self-Perform disciplines team members. Assign project numbers and enter project information into the project tracker Manage project purchase requests through lifecycle:  approvals, procurement item receipt, invoice validation and approval Support with project and resource planning - monitor and report field progress including manpower along with project...

Tech company in the Silicon Valley is seeking a detail-oriented Paralegal to support our legal team with contract management, corporate governance, and regulatory compliance matters. The ideal candidate is organized, discreet, and comfortable managing a high volume of documents while working closely with attorneys and cross-functional business teams. This is an on-site position requiring in office work in Fremont, CA. Key Responsibilities Draft, review, and redline non-disclosure agreements (NDAs), and standard commercial contracts using approved templates and playbooks, escalating non-standard terms to supervising counsel. Help establish and implement a contract management system, including defining intake processes, templates, and workflows to standardize how contracts are handled across the organization. Manage the full contract lifecycle: intake, tracking, execution, and storage, including maintaining the contract management system and ensuring records are accurate and...

We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including...