2 executive jobs found in Irvine

We are seeking a highly organized and proactive Executive Assistant to support the Chief Investment Officer (CIO). In this role, you will provide essential administrative and operational support, ensuring seamless day-to-day execution of tasks, scheduling, and communications. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.   WHAT YOU WILL DO: Manage Scheduling & Communications: Coordinate meetings, maintain calendars, and handle correspondence on behalf of the CIO. Facilitate Meetings: Prepare agendas, gather relevant deliverables and reports, take meeting minutes, and follow up on action items. Support Travel & Expenses: Arrange travel and process expense reports. Prepare Documents & Reports: Assist in creating reports, presentations, and other business documents. Organize Events & Logistics: Help plan department...

The Contract Management Specialist will play a key role on the Contract Management team to ensure the efficient management of contractual agreements through regular communication with vendors, along with managing all phases of the RFx process from bid preparation through final award. Your responsibilities will include generating and executing contracts and confirming contract execution, as well as subsequent adherence with contractual terms.   WHAT YOU WILL DO: Generate and execute contracts/change orders per company policy. Prepare, manage, and execute comprehensive bid packages in collaboration with various cross-functional teams to ensure optimal value creation. Negotiate contract terms and conditions and ensure that contractors are in compliance with legal requirements, owner specifications, and government regulations, either as part of a team or independently. Monitor and ensure contract execution complies...