Admin-Clerical operations jobs

Aug 28, 2026

Full time

$24.50 - $29.09 hourly

Essex Property Trust, Inc La Habra, CA

Job Location OCC 473 Hillsborough Park Position Type Regular The Operations Coordinator plays a vital role in supporting maintenance operations. This position ensures the seamless coordination of maintenance requests, vendor scheduling, and project support. Working closely with the General Operations Managers and Maintenance Supervisors, the Operations Coordinator prioritizes service requests and maintains compliance with maintenance standards. By streamlining processes and ensuring timely communication with residents and vendors, this role is essential to keeping a portfolio of properties running efficiently and effectively. Work is primarily conducted in person in an assigned Essex office to communicate with residents, vendors, and fellow associates in person, relying on virtual and telecommunication when that is not possible. On occasion, in-person meetings, project management, and inspections needed on-site at properties within the portfolio. WHAT YOU WILL DO: Manage...

Aug 27, 2026

Full time

Client Operations | RIA Firm

$75,000 - $80,000 yearly

Robert Half San Francisco, CA

For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn . San Francisco, CA | Hybrid | $75,000–$85,000 + Bonus Build Your Career, Not Just Your Resume Robert Half is partnering with a growing Registered Investment Advisor (RIA) that believes great people should have the opportunity to grow, learn, and build a career within the firm. This is more than a traditional Client Service Associate role. You’ll join a collaborative, close-knit team where people genuinely work together, mentorship is part of the culture, and your career path can evolve based on your goals. Want to build your career in Operations? There’s a path for that. Interested in becoming an Advisor? The team will help you develop toward that goal. You’ll have the opportunity to work alongside experienced professionals, learn the full wealth management process, and gradually take on more responsibility as you grow....

Aug 27, 2026

Temp to Perm

Operations Administrator

$28.50 - $36.00 hourly

Robert Half San Diego, CA

We are looking for an organized and service-focused Operations Administrator to support meeting and event coordination in San Diego, California. This contract position with potential for a permanent role is ideal for someone who thrives in a fast-paced corporate environment and can balance administrative support with hospitality-driven execution. The role will partner closely with internal teams, planners, and vendors to keep daily operations running smoothly while delivering well-managed on-site experiences. Responsibilities: • Coordinate corporate meetings and on-site events from initial request through final execution, ensuring all logistics are aligned for a successful outcome. • Serve as the primary point of contact between internal stakeholders and external service providers to organize room setups, event details, and on-site support needs. • Manage reservations for meeting rooms, landlord spaces, and required equipment in partnership with planning teams and booking groups. •...

Aug 11, 2026

Full time

Night Operations Supervisor irvine

$33.50 - $50.25 hourly

United Rentals Irvine, CA

Great company. Great people. Great opportunities. If you’d like the chance to make your mark with the world’s largest equipment rental provider, come build your future with United Rentals! As a Nightime Operations Supervisor , you will leverage your leadership skills to coordinate and direct the overall delivery of quality service to maximize branch productivity. By working closely with the Branch Manager, you will provide the supervision needed to ensure safety, branch metric performance and Rental Flow efficiency, while contributing world-class sales and customer service support. What you'll do: Support Branch Manager in implementing actions to achieve financial objectives Assist the Branch Manager in ensuring compliance with all company policies Drive branch metrics by monitoring scorecard items, determining root causes and opportunities for improvement and providing coaching and feedback to staff, making...

Aug 09, 2026

Full time

Field Operations Support Assistant - Mission Hills Mortuary

$20.54 - $25.16 hourly

Archdiocese of Los Angeles Los Angeles, CA

POSITION SUMMARY Under the general supervision of Office Administration Manager, the Field Operations Support Assistant is responsible for providing a variety of administrative and clerical support to the funeral home. In addition, other general duties will support the goals of meeting and exceeding family expectations. ESSENTIAL FUNCTONS Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the church in performing their work Preparing permits, death certificates, memorial materials, and related materials accurately and according to regulation Assist colleagues with services preparations Backup for Receptionist Confirm accuracy of obituaries, service information, etc. via location website. At all times comply with company policies, procedures, and instructions. Conveys a sense of concern and empathy with client family members at...

Jul 29, 2026

Full time

Executive Assistant I, Rail Operations

$31.39 - $43.18 hourly

Orange County Transportation Authority Orange, CA

Job Description Executive Assistant I - Rail Operations Under general supervision, the Executive Assistant I performs a wide variety of administrative, secretarial, and technical duties in support of a Director-level position. This role manages critical administrative functions, coordinates complex activities, and ensures smooth day-to-day operations by addressing matters that do not require the direct attention of executive leadership. This is a non-exempt position in salary grade 160: Min $31.39 – Mid $37.29 – Max $43.18/hour. The starting salary will be within this range based on qualifications. This posting will remain open until a candidate is selected. What You’ll Do Provide high-level administrative and clerical support to a Director Serve as liaison between executive leadership, agency staff, management, and the public Manage complex calendars, schedule meetings, and coordinate travel arrangements Prepare Board agenda items and supporting materials...

Aug 08, 2026

Full time

Operations Coordinator, Fontana, Ca

$25.00 - $29.00 hourly

Oldcastle - APG Fontana, CA

Job Requirements High School diploma or GED or equivalent training, experience, and education Minimum 2+ years of experience in manufacturing or accounting business experience Excellent interpersonal skills: ability to establish and maintain effective relationships with employees and managers Excellent communications skills, verbal, written, in-person and by telephone Strong organizational, problem-solving, and critical reasoning skills Strong analytical skills to gather data from multiple sources and report findings Ability to take initiative and work independently Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) Experience using Tableau, Infor OS Cloud and Salesforce Software preferred While performing the duties of this job the employee will be required to frequently sit and stand for extended periods of time Ability to perform repetitive motions of...

California Military Department- FedTech T5/T32

Aug 27, 2026

Full time

TRAFFIC MANAGEMENT SPECIALIST

$68,419 - $88,949 yearly

California Military Department- FedTech T5/T32 Rancho Cordova, CA

Federal Employment Opportunities with the California Military Department Are you looking for a rewarding career serving both the state and nation? The California Military Department offers unique and exciting federal employment opportunities through two distinct programs: Title 5 USC (Civilian Employee) and Title 32 USC (Dual-Status Technician). This TRAFFIC MANAGEMENT SPECIALIST position, is located in the JFHQ Deputy Chief of Staff (DCS G-4)/DCSLOG, Logistics Management Division, Defense Movement Coordination Branch and is part of the CA JFHQ Logistics. Duties THIS IS A T32 EXCEPTED SERVICE, PERMANENT POSITION The primary purpose of the TRAFFIC MANAGEMENT SPECIALIST, GS-2130-9, is to support the Defense Movement Coordinator (DMC) with the planning and preparation of unit movement plans and management of military convoy operations. May make additional selections within 90 days of eligible(s) issuance. Education Substitution of Education for...

Aug 28, 2026

Full time

Executive Assistant (CMO)

$54,101 - $86,083 yearly

The City of Sacramento Sacramento, CA

THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED Application cut-off dates are weekly, every Monday. Under the general direction of the City Manager, this position serves in a critical role supporting the daily operations and overall effectiveness of the City Manager’s Office. Located at City Hall and reporting directly to the City Manager, the incumbent will provide daily executive support to the City Manager, Assistant City Managers, and professional staff. Responsibilities include anticipating needs, managing competing priorities, proactively resolving calendar conflicts, rescheduling meetings as needed, managing phone calls, forwarding voicemails to appropriate City staff, and providing professional customer service in response to constituent inquiries and concerns. By ensuring the efficient flow of information and day-to-day operations, this position enables the City Manager and executive leadership team to remain focused on advancing organizational...

Aug 28, 2026

Full time

Customer Service Representative

$46,822 - $65,884 yearly

The City of Sacramento Sacramento, CA

THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice . This position supports the Rental Housing Inspection Program (RHIP) by providing front-line customer service and administrative assistance related to registrations, inspections, billing, and program compliance. This position processes a high volume of registration forms, customer communications, returned mail, and maintains accurate ownership and contact information in multiple systems. The position responds to inquiries by phone, email, and in person, assisting customers with program requirements, scheduling needs, and documentation. It also supports inspection operations, outgoing mail production, and public counter services to ensure efficient RHIP workflows and timely processing of program activities. IDEAL...

Aug 28, 2026

Full time

Community Relations Representative

$24.50 - $29.09 hourly

Essex Property Trust, Inc San Diego, CA

Job Location SAN 506 Esplanade Position Type Regular The Community Relations Representative plays a vital role in delivering an exceptional experience throughout the customer life cycle. As the primary point of contact for residents, this role focuses on fostering positive relationships, managing communication, ensuring smooth move-in and move-out processes, and supporting community management operations with a high level of customer service and professionalism. Work primarily conducted in person in an assigned Essex office to communicate with residents and prospective residents in person, relying on virtual communication when that is not possible. The schedule for this role is fully onsite, 9AM-6PM and the days off are Thursday/Friday. WHAT YOU WILL DO: Serve as the primary in person contact for residents. Serve as the primary contact to manage all communications and inquiries via the customer relationship management (CRM) system. Facilitate seamless move-in and...

Aug 28, 2026

Full time

Community Relations Representative

$24.50 - $29.09 hourly

Essex Property Trust, Inc Camarillo, CA

Job Location VEN 051 Camarillo Oaks Apartments Position Type Temporary The Community Relations Representative plays a vital role in delivering an exceptional experience throughout the customer life cycle. As the primary point of contact for residents, this role focuses on fostering positive relationships, managing communication, ensuring smooth move-in and move-out processes, and supporting community management operations with a high level of customer service and professionalism. Work primarily conducted in person in an assigned Essex office to communicate with residents and prospective residents in person, relying on virtual communication when that is not possible. WHAT YOU WILL DO: Serve as the primary in person contact for residents. Serve as the primary contact to manage all communications and inquiries via the customer relationship management (CRM) system. Facilitate seamless move-in and move-out experiences, including handling necessary paperwork, conducting...

Aug 28, 2026

Full time

Community Relations Representative

$24.50 - $29.09 hourly

Essex Property Trust, Inc Santa Clarita, CA

Job Location LAX 395 The Fairways at Westridge Position Type Regular The Community Relations Representative plays a vital role in delivering an exceptional experience throughout the customer life cycle. As the primary point of contact for residents, this role focuses on fostering positive relationships, managing communication, ensuring smooth move-in and move-out processes, and supporting community management operations with a high level of customer service and professionalism. Work primarily conducted in person in an assigned Essex office to communicate with residents and prospective residents in person, relying on virtual communication when that is not possible. WHAT YOU WILL DO: Serve as the primary in person contact for residents. Serve as the primary contact to manage all communications and inquiries via the customer relationship management (CRM) system. Facilitate seamless move-in and move-out experiences, including handling necessary paperwork, conducting...

Aug 28, 2026

Full time

Community Relations Representative

$26.92 - $31.25 hourly

Essex Property Trust, Inc Sunnyvale, CA

Job Location SFO 030 Bristol Commons Position Type Regular The Community Relations Representative plays a vital role in delivering an exceptional experience throughout the customer life cycle. As the primary point of contact for residents, this role focuses on fostering positive relationships, managing communication, ensuring smooth move-in and move-out processes, and supporting community management operations with a high level of customer service and professionalism. Work primarily conducted in person in an assigned Essex office to communicate with residents and prospective residents in person, relying on virtual communication when that is not possible. WHAT YOU WILL DO: Serve as the primary in person contact for residents. Serve as the primary contact to manage all communications and inquiries via the customer relationship management (CRM) system. Facilitate seamless move-in and move-out experiences, including handling necessary paperwork, conducting in-person...

Aug 28, 2026

Full time

Resident Relations Representative

$22.12 - $100.00 hourly

Essex Property Trust, Inc San Francisco, CA

Job Location SFO 495 500 Folsom Position Type Regular The Resident Relations Representative plays a vital role in fostering a welcoming and engaging community experience. As the primary point of contact for residents, this role is responsible for maintaining positive resident relations, facilitating service requests, and ensuring seamless communication. This position is dedicated to a standalone property, providing high-quality service to residents and supporting the on-site management team in delivering an exceptional living environment. This role reports to the Community Manager or General Manager. WHAT YOU WILL DO Serve as the primary resident contact, managing inquiries, service requests, and community interactions with professionalism. Assist residents with work order requests, track progress, and ensure timely completion. Facilitate seamless move-in and move-out experiences, including paperwork processing and resident support. Support resident retention...

Aug 28, 2026

Full time

Office Coordinator

$20.25 - $29.25 hourly

Medline Temecula, CA

Job Summary Under general supervision, the Office Coordinator is responsible for ensuring an outstanding guest experience by serving as the primary point of contact for welcoming guests to the facility. Additionally, the Office Coordinator will be responsible for answering phone calls, receiving mail and packages, and performing other support tasks for the management team and hourly team members. Job Description MAJOR RESPONSIBILITIES: Serve as the initial contact for greeting visitors, logging guest visits, and alerting the appropriate party of the visitor’s arrival. Help direct and/or escort visitors to appropriate Medline meeting room/destination. Complete security procedures (e.g., issues badges to new team members, ensures proper completion of visitors' log). Assist in maintaining office and breakroom cleanliness and ordering office and breakroom supplies when needed. Assist team members with travel-related inquiries, employee purchases, employee shipments, and...

Aug 27, 2026

Full time

System Support Specialist II

$73,450 - $103,783 yearly

Kern Community College District Bakersfield, CA

Basic Function Under the direction of an assigned supervisor, perform a variety of technical duties to troubleshoot, repair and optimize the college’s information technology systems and applications; These systems include the data and voice networks, servers, workstations, printers, software and applications used by college employees and students; provide technical leadership for streamlining the support and delivery of technology services at the college; work collaboratively with district wide IT resources in support of core standardized services such as networks, servers, voice, storage, power management, security and applications. DISTINGUISHING CHARACTERISTICS The Systems Support Specialist II is distinguished from the I by a focus on servicing a broader and more complex range of equipment, systems and applications, providing lead direction and working with campus users and IT department staff to adapt and improve technology services. Representative Duties Perform...

Aug 27, 2026

Temp to Perm

Accounts Payable Clerk

$24.00 - $27.00 hourly

Robert Half Manhattan Beach, CA

We are looking for an Accounts Payable Clerk to join a retail organization in Manhattan Beach, California on a contract-to-permanent basis. This position supports the Accounts Payable team within the Import Finance function and is ideal for someone with at least one year of relevant experience in invoice processing and financial record accuracy. The role offers an opportunity to contribute to day-to-day payables operations while helping maintain organized asset-related documentation and dependable vendor payment workflows. Responsibilities: • Review, verify, and assign the appropriate accounting codes to incoming invoices before processing them for payment. • Maintain accurate accounts payable records by entering invoice details, tracking approvals, and organizing supporting documentation. • Assist with asset inventory administration by updating records and helping ensure company-owned items are properly documented. • Communicate with internal departments and external vendors to...

Aug 27, 2026

Temp to Perm

Routing Specialist

$22.80 - $26.40 hourly

Robert Half South Gate, CA

We are looking for a Routing Specialist to support daily transportation planning and shipment coordination for a busy logistics operation in South Gate, California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving environment, enjoys solving delivery challenges, and can use data to keep freight moving efficiently. The person in this role will work closely with internal teams and transportation partners to improve routing accuracy, maintain visibility across shipments, and support dependable service execution. Responsibilities: • Create and adjust delivery routes to improve efficiency, meet service timelines, and support daily transportation needs. • Use Microsoft Excel and related systems to monitor shipment activity, analyze routing data, and prepare operational reports. • Partner with drivers, dispatch, warehouse staff, and external contacts to keep loads moving according to schedule. • Track freight throughout the...

Aug 27, 2026

Full time

Accounts Payable Clerk

$65,000 - $75,000 yearly

Robert Half Sacramento, CA

We are looking for an Accounts Payable Clerk to support day-to-day financial operations for a professional services firm in Sacramento, California. This position is centered on processing payables accurately, maintaining dependable financial records, and helping ensure smooth coordination between internal teams and external vendors. The ideal candidate brings strong accounting fundamentals, careful attention to detail, and the ability to manage multiple priorities in an on-site office environment. For immediate consideration, please contact Shantel Poole via LinkedIn or call. Responsibilities: • Examine incoming invoices to confirm billing details, account allocation, and required approvals before payment is issued. • Record invoices, disbursements, and related transaction data accurately within the firm’s accounting platform. • Maintain vendor profiles and assist with onboarding new suppliers while keeping documentation complete and current. • Apply expenses to the...

179 operations jobs found