15 payroll specialist jobs found

Basic Function Under the direction of the Vice Chancellor, Human Resources, the Payroll Specialist performs a variety of complex technical tasks in the processing of employee payrolls at the District Office. DISTINGUISHING CHARACTERISTICS: The Payroll Specialist classification serves as a lead to other Payroll Technicians and performs the full range of payroll accounting, reporting, enters payroll information for assigned parts of the overall payroll for a College or the District Office. Representative Duties Prepare and process classified, academic and management (confidential) payrolls; provide guidance to other payroll personnel in the preparation of payroll input documents; respond to inquiries regarding technical procedures and use of Banner H/R. Establish schedule for transmitting direct deposit payments for wages to the bank; coordinate the distribution of payroll warrants; reconcile direct deposit account; and analyze account deposits and debits. Assemble,...

We are looking for a Payroll Specialist to join a growing organization in the San Joaquin County on a contract basis with the potential for a permanent role. This opportunity is ideal for a payroll specialist who values accuracy, confidentiality, and dependable execution in a busy environment. The role focuses on supporting end-to-end payroll activities, maintaining reliable employee pay data, and helping ensure payroll operations run smoothly and on schedule. Responsibilities: • Execute payroll processing for both hourly and salaried employee groups while meeting established deadlines and accuracy standards. • Audit timesheets, pay rate updates, and employee record changes to confirm payroll data is complete and correct before each payroll cycle. • Maintain organized payroll documentation and update system records to preserve data accuracy and support internal controls. • Handle payroll corrections, deductions, and employee profile updates with careful attention to detail....

We are looking for a Payroll Specialist to join a team in Oceanside, California in a contract-to-permanent capacity. This position is ideal for someone who excels in a high-volume environment, enjoys resolving payroll discrepancies, and takes pride in producing accurate pay for a large field workforce. The role requires close coordination with job site records, careful review of manual timekeeping documents, and dependable payroll processing using Paychex. Responsibilities: • Gather and review paper timesheets from field employees and internal contacts to prepare weekly payroll for a large employee population. • Investigate missing or unclear time entries by verifying the correct job site, employee details, and hours worked before payroll is finalized. • Process full-cycle payroll through Paychex with a strong focus on wage accuracy, piece-rate calculations, and timely completion. • Compare pay data against submitted records to identify discrepancies and correct errors...

We are looking for a Payroll Specialist to support payroll operations for a growing organization in California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong payroll experience, thrives in a deadline-driven environment, and can manage certified payroll requirements with a high degree of accuracy. The role will focus on end-to-end payroll administration, employee record updates, compliance reporting, and coordination of weekly payroll activities across multiple systems. Responsibilities: • Administer regular payroll cycles with accuracy and timeliness, ensuring employees are paid correctly and according to established schedules. • Maintain payroll records by entering, reviewing, and updating employee information while adhering to applicable wage and tax regulations. • Handle workforce status changes such as onboarding, separations, compensation updates, and role changes within payroll systems. • Prepare and submit weekly...

We are looking for a detail-oriented Payroll Specialist to join a team in California on a contract-to-permanent basis. This role is ideal for someone who can manage payroll operations accurately and efficiently in a fast-paced environment supporting a large employee population. The right candidate will bring strong knowledge of multi-state payroll practices, payroll compliance, and payroll systems while delivering dependable service to employees and internal stakeholders. Responsibilities: • Administer end-to-end payroll processing for a workforce of more than 500 employees, ensuring timely and accurate pay distribution. • Handle multi-state payroll activities while applying applicable wage and hour rules, tax requirements, and payroll regulations. • Review employee time records for completeness and accuracy, resolve discrepancies, and validate approvals before each payroll cycle. • Manage bi-monthly payroll schedules and maintain payroll data within systems such as ADP Workforce...

We are looking for an experienced Payroll Specialist to join a team in California in a contract capacity with the potential to become permanent. This onsite role supports permanent hours Monday through Friday and is ideal for someone who can oversee payroll operations with accuracy, consistency, and strong regulatory awareness. The position plays an important role in keeping payroll records current, processing biweekly payroll on schedule, and supporting sound financial administration. Responsibilities: • Oversee the complete in-house payroll cycle and ensure employees are compensated accurately and within established deadlines. • Process biweekly payroll while verifying earnings, deductions, and adjustments before final submission. • Prepare payroll-related filings and year-end documents, including quarterly reports and W-2 forms, with close attention to accuracy. • Maintain timekeeping and attendance data, updating records as needed to support correct payroll...

Payroll Specialist Work Location Manteca, CA  Position Purpose Under minimal supervision the Payroll Specialist is a key member of the Human Resources & HR Operations team, and is responsible for various payroll related activities as well as supporting various areas of HRIS Success Factors Payroll. This role will interact with employees throughout the Company with an emphasis on Human Resources and Accounting. Essential Duties Researches timekeeping exception items and takes proper corrective action Calculates and processes payroll and deductions Processes Direct To Consumer Incentives, Hospitality Incentives, health insurance premiums and retirement contributions  Prepares and distributes payroll reports to management Assists Accounting with payroll general ledger reconciliation Maintains accurate payroll records and documentation...

We are seeking a Payroll & Benefits Specialist to support a nonprofit organization in California. This contract to permanent opportunity, is ideal for a detail-oriented detail oriented who can manage payroll operations accurately while assisting employees with benefits administration and related inquiries. The Payroll & Benefits Specialist will work closely with Human Resources and Finance to maintain payroll and benefits records, ensure compliance with applicable regulations, and support a positive employee experience through timely and efficient payroll and benefits administration. Responsibilities: Administer employee benefits programs, including enrollments, changes, terminations, and open enrollment activities. Respond to employee inquiries regarding payroll, benefits, deductions, and leave programs. Maintain accurate payroll and benefits records in HRIS and payroll systems. Ensure compliance with federal, state, and local payroll laws and benefits regulations....

Payroll & Office Administrator | Half Moon Bay, CA Location: On-site Experience: 5+ years Position Summary We are seeking a Payroll & Office Administrator to manage payroll processing, support accounting activities, and oversee daily office operations. This role requires strong attention to detail, sound judgment, and the ability to maintain accuracy while managing multiple priorities. Responsibilities Payroll & Accounting • Process payroll for approximately 150 employees, ensuring accuracy and compliance with company policies and applicable regulations. • Prepare and post payroll-related journal entries and assist with account reconciliations. • Maintain payroll records and provide documentation for audits and reporting requirements. • Process employee changes, including new hires, terminations, compensation updates, and benefits elections. • Administer payroll deductions, tax withholdings, retirement contributions, and garnishments. • Review payroll...

Amanda Warren is looking for a Certified Payroll Specialist to support subcontractor payroll compliance for construction projects in West Sacramento, California. This role focuses on reviewing certified payroll obligations, maintaining accurate compliance records, and coordinating with subcontractors and internal teams to keep documentation complete and current. The ideal candidate brings strong payroll knowledge, careful attention to detail, and the ability to manage multiple deadlines in a regulated environment. Responsibilities: • Evaluate newly executed subcontract agreements to determine prevailing wage, certified payroll, insurance, and related compliance obligations. • Track subcontractor adherence to applicable state and federal payroll standards throughout the life of each project. • Examine certified payroll submissions from subcontractors and lower-tier partners, confirming completeness, accuracy, and compliance with project requirements. • Audit and reconcile...

We are looking for a Payroll Accountant to join our team in California on a contract-to-permanent basis. This role is ideal for a payroll specialist who can manage end-to-end payroll operations with accuracy, maintain compliance across multiple states, and support timely reporting obligations. The position requires strong experience with ADP Workforce Now and a thorough approach to payroll processing, reconciliation, and tax-related activities. Responsibilities: • Administer complete payroll processing cycles from data review through final submission, ensuring employees are paid accurately and on schedule. • Manage payroll activities for employees working in multiple states while applying appropriate wage, tax, and compliance requirements. • Prepare, review, and submit payroll tax reports, resolving discrepancies and supporting timely filings and payments. • Maintain and update payroll records in ADP Workforce Now, verifying employee data, earnings, deductions, and tax settings. •...

Karla Estrada with Robert Half is looking for an experienced accounting specialist fully remote (WEST COAST ONLY) to lead core financial operations for a growing technology company. This role will oversee essential close activities, support accurate financial reporting, and manage accounting processes across domestic and international entities. The ideal candidate brings strong technical accounting knowledge, payroll experience, and the ability to operate effectively in a fast-paced environment. Responsibilities: • Lead monthly close activities, including billing support, revenue treatment, prepaid expense tracking, and accrual preparation. • Reconcile balance sheet and profit and loss accounts to maintain accurate and timely financial records. • Administer payroll processing and record related journal entries for both U.S. operations and international subsidiaries. • Partner with Human Resources to support compensation and employee benefits accounting matters. • Manage...

We are looking for an Assistant Controller to oversee day-to-day accounting operations for a multi-entity business in Irvine, California. This position serves as a key financial resource to ownership, managing core accounting activities while helping maintain accurate records and dependable reporting. The role is well suited for a hands-on, detail-oriented accounting specialist who is comfortable working independently and collaborating with external partners when needed. Responsibilities: • Lead the monthly close process and prepare timely, accurate financial records for review. • Manage accounts payable, accounts receivable, and complete bookkeeping activities across the full accounting cycle. • Maintain the general ledger and ensure transactions are recorded correctly for multiple related entities. • Process biweekly payroll accurately and in compliance with internal requirements and applicable regulations. • Support accounting work connected to land acquisition and entitlement...

We are looking for an experienced Senior Accountant to join a collaborative team in California. This contract-to-permanent opportunity is ideal for a hands-on, detail-oriented accounting specialist who can manage core financial activities with a high degree of ownership and accuracy. In this role, you will contribute to reporting, reconciliations, cash oversight, budgeting support, and audit preparation while partnering with internal leaders and external stakeholders. The position follows a hybrid schedule, with 2–3 days onsite per week after initial training. Responsibilities: • Oversee daily accounting operations across the general ledger, payables, receivables, and cash activity to maintain accurate financial records. • Record and review journal entries related to accruals, amortization, payroll, and other routine accounting transactions. • Complete reconciliations for bank accounts, investment accounts, and balance sheet activity, and investigate variances when needed. •...

We are looking for an experienced Full Charge Bookkeeper to join a well-established engineering consulting firm in California. This permanent, on-site role is ideal for a detail-oriented accounting specialist who can oversee daily financial activity, maintain accurate records, and support reliable reporting across the business. The position plays a central role in billing, payables, ledger oversight, and ongoing process improvement within a project-driven environment. Responsibilities: • Create and distribute client invoices using a range of contract structures, including time-and-materials, fixed-fee, and progress-based billing arrangements. • Partner with project leaders and company principals to coordinate recurring billing activity and provide financial insight on project accounts. • Monitor outstanding receivables, post incoming payments, and investigate billing or payment discrepancies to support timely collections. • Review vendor invoices, prepare disbursements, and...