8 jobs found in Oceanside

KBS - Oceanside, CA - Full Time JOB DESCRIPTION IDENTIFICATION Job Title:                            Workers Compensation Analyst Department:                       Human Resources FLSA Classification:          Non-Exempt Status:                               Full-time OVERVIEW OF JOB The Workers Compensation Analyst ensures timely processing of workers’ compensation claims, evaluates accident reports to determine accuracy and completeness and ensures that adequate investigations were conducted. This position ensures that KBS is in compliance with applicable laws and regulations and provides training and guidance to field managers in multiple states. Works closely with field managers to improve workers’ compensation results, including loss prevention and claims management. This position provides high-level analysis regarding risk management based on claims data. ESSENTIAL JOB FUNCTIONS Approves claim settlements within authority level Responds to requests from carrier to increase reserves, conduct surveillance and assign Nurse Case Management to improve outcome Review safety and loss prevention programs and provide assistance in implementing changes and updates Assist in creating and implementing safety training for the field Evaluate processes to assess risk and adherence to company policies and safety regulations Conduct safety observations and evaluate risks as jobs are performed Implement safety policies and procedures in compliance with local, state, and federal rules and regulations including Occupational Safety and Health Administration (OSHA) and Department of Transportation (DOT) Executes and maintains OSHA-related regulatory programs and documentation Analyze, trend, and reduce the occurrence and cost of work related injury claims Ensure workers’ compensation claims are responded to timely and accurately Review accident investigations, injuries, and OSHA logs Review open claims with field managers and carrier Attend quarterly claims reviews with carrier Facilitate communication between legal team, manager, carrier and/or state agency, as needed Effectively handle information and reports while maintaining the strictest confidentiality Communicate actively with field, HR, and Legal to facilitate the timely and accurate processing and closures of workers’ compensation claims Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports Analyze and identify trends related to claims activity over a period of time and help create tactics to mitigate liability Respond to worker’s compensation questions from KBS leadership, former employees, insurance carrier, claims administration vendors, representatives and government agencies in a timely manner Properly document and maintain worker’s compensation claims activities, documents, interactions and related materials in designated applications Comply with federal, state and local legal requirements by being knowledgeable of existing and new legislation, ensuring adherence to requirements and advising management on needed actions Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, or participating in professional societies. Able to carry out the essential functions of this job (with or without reasonable accommodation) without posing specific, current risk of substantial harm to health and safety of self and others Performs other related duties as required and assigned. QUALIFICATIONS Understands and follows workers’ compensation regulations Able to manage and participate in cross-functional relationships Demonstrates orientation to detail and organization but able to grasp big-picture concepts Has excellent telephone and customer service skills Ability to communicate with all levels of management and employees Ability to learn quickly and understand priorities Demonstrates superior time management skills, including sensitivity to urgent matters Ability to anticipate potential issues in advance to mitigate disruptions Has strong planning and organizational skills Appreciates the importance of maintaining confidentiality of employee, customer and company information Demonstrates honesty and integrity at all times Ability to function independently, as well as part of a team Ability to follow appropriate safety guidelines Demonstrates ability to be flexible, prioritize tasks and responsibilities and complete duties and projects within allotted time Able to respond to change productively and to handle additional tasks and projects as assigned Must be bilingual in English and Spanish EXPERIENCE REQUIRED 3-5 years’ experience managing workers’ compensation claims Minimum of 3-5 years’ loss prevention and safety experience with a multi-site organization Knowledge of OSHA General Industry standards, state safety statues and local municipal regulations OSHA certification preferred, but not required; may complete within first year of employment EDUCATION Bachelor’s degree in business or risk management-related field preferred LANGUAGE SKILLS Must be bilingual in English and Spanish Must be able to read and interpret documents, such as letters, email communication, safety rules, operating instructions and procedure manuals in oral, written or diagram form Must be able to write detailed and summary reports Must be able to participate in developing policies, procedures, forms and materials MATHEMATICAL SKILLS Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals Must be able to apply mathematical concepts to practical solutions Must be able to analyze statistical reports REASONING ABILITY Ability to apply common sense understanding to carry out instructions Ability to deal with standardized situations with only occasional or no variable Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists COMPUTER SKILLS To perform this job successfully, an individual should have knowledge of Microsoft Office programs to include, but not limited to Word, Excel, PowerPoint and Outlook PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT Office environment has minimum hazards. May include varying temperatures. Noise level is usually moderate.         VSC: Jiro Yamamoto

KBS - Oceanside, CA - Full Time RECRUITING COORDINATOR DEPARTMENT: HUMAN RESOURCES COMPANY OVERVIEW : For over 70 years, Kellermeyer Bergensons Services (KBS) has delivered best-in-class property services to major retailers, healthcare, churches, and commercial facilities across the United States. Our core services are janitorial, facilities repair and maintenance, landscape management, and parking lot maintenance services. KBS is reliable, cost-effective and professional. Our property services offerings allow our customers the option to bundle a combination of services or to select single services. WORK LOCATION : Oceanside, CA POSITION OVERVIEW: The Recruiting Coordinator will work closely with human resources, hiring managers, and interviewers. You will have a unique perspective into the interviewing experience and will have an integral role in helping us identify best practices as we implement creative and efficient solutions to create a great interviewing experience. You will be working in a team-oriented environment supporting a team of recruiters and partnering directly with the hiring managers and employees of KBS. In this role, you will be tasked with forming successful relationships with our internal clients while working diligently to deliver an extraordinary candidate experience. REPORTING: This position reports to the Recruiting Manager ESSENTIAL JOB FUNCTIONS : Assist the talent acquisition team with full-cycle recruitment process by assisting with posting requisition requests, resume and application review, phone screening of qualified applicants, and managing the offer process. (BILINGUAL -SPANISH/ENGLISH) Processes position requisitions expeditiously, resolves inaccuracies by contacting hiring manager and/or recruiter to ensure postings are accurate. Plans and coordinates various recruitment functions for the organization including job fairs, education fairs and other recruitment specific events. Maintains data in Applicant Tracking System and assists with reporting as requested. Screens and refers qualified applicants to hiring manager for interviewing. May provide initial screening to obtain work history, education, training, job skills and salary requirements. Schedule interviews and phone screens working directly with candidates and hiring managers. Update candidate records and job postings in recruiting systems and confirm new hires. Provide follow-up correspondence to candidates on recruiting status via phone and email. Track recruiting activities and provide weekly reporting on candidate status. Coordinate post-interview debrief meetings and provide debrief materials. Identify opportunities to improve candidate experience and scheduling efficiency. Initiates reference checks for qualified/offered candidates. Researches, analyzes, prepares and presents hiring and statistics. Maintains records on recruiting activities as required Assist in the coordination of other recruiting activities as needed. REQUIREMENTS: Excellent communication skills, both verbal and written, especially spelling and grammar skills, and a keen eye for detail. Manage and prioritize multiple tasks in a high-demand environment while demonstrating professionalism, flexibility, and good judgement. Bilingual in English and Spanish a plus Excellent negotiation skills. Must be able to manage full cycle recruiting from initial sourcing stage to final offer. Demonstrated skills in teamwork to effectively work with others to achieve business objectives. Demonstrated problem solving, critical thinking and judgment skills to anticipate potential problems, identify problems when they occur and potential solutions. 3+ years of experience working in a Recruiting or Staffing environment. Experience handling heavy interview scheduling and coordination in a fast-paced environment. Experience with MS Word, Excel, Outlook and SharePoint. PERSONAL CHARACTERISTICS: Quality - Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality. Quantity - Meets productivity standards. Completes work in timely manner. Strives to increase productivity. Job Knowledge - Assesses own strengths and weaknesses. Pursues training and development opportunities. Strives to continuously build knowledge and skills. Shares expertise with others. Attendance/Punctuality - Is consistently at work and on time. Ensures work responsibilities are covered when absent. Arrives at meetings and appointments on time. Work Disposition - Approaches others in a tactful manner. Reacts well under pressure. Treats others with respect and consideration regardless of their status or position. Accepts responsibility for own actions. Follows through on commitments. Judgment - Displays willingness to make decisions. Exhibits sound and accurate judgment. Includes appropriate people in decision-making process. Teamwork - Balances team and individual responsibilities. Contributes to building a positive team spirit. Dependability - Follows instructions. Responds to management direction. Takes responsibility for own actions. Keeps commitments. Commits to long hours of work when necessary to reach goals. QUALIFICATIONS: Education: Bachelor’s Degree preferred or related field required Work Experience: 3+ years experience in Recruiting or Staffing environment Prior experience in Recruiting and Human Resources preferred Exceptional computer skills Relevant industry experience a plus Language Skills: Bilingual - Spanish/ English Must be able to read and interpret documents, such as letters, email communication, safety rules, operating instructions and procedure manuals Must be able to write detailed and summary reports Communication Skills: Must communicate effectively both orally and in writing Strong verbal and listening skills Ability to effectively communicate with leadership, management and staff What's In It For You? Company growth and new team opportunities. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Job Type: Full-time         VSC: Jiro Yamamoto

KBS - Oceanside, CA - Full Time JOB DESCRIPTION IDENTIFICATION Job Title:                              Pricing Analyst Department:                         Finance Location:                              Oceanside, CA FLSA Classification:            Exempt Reports To:                          Pricing Manager Status:                                 Full Time COMPANY OVERVIEW: For over 70 years, Kellermeyer Bergensons Services (KBS) has delivered best-in-class property services to major retailers, healthcare, churches, and commercial facilities across the United States.  Our core services are janitorial, facilities repair and maintenance, landscape management, and parking lot maintenance services.  Kellermeyer Bergensons is reliable, cost-effective and professional.  Our property services offerings allow our customers the option to bundle a combination of services or to select single services. OVERVIEW OF JOB: This position is responsible for supporting the finance team, working directly with cross-functional teams in the development of pricing proposals and scenarios. The position also provides key analytical support as required to develop customer pricing proposals and the updating and testing of new commercial models. ESSENTIAL DUTIES AND RESPONSIBILITIES: Create pricing proposals for both new and existing opportunities Assist with research and analysis of data in support of management decisions Recommend alternative pricing tactics and improve processes to create efficiencies Work with internal departments to identify costs for various services Conduct regular pricing review calls and work with various stake holders to help get the right price Seek necessary pricing and executive approvals for larger bids and list all finance and operational risks Follow necessary approval and consolidate all inputs from field and management Model multiple pricing scenarios using large data sets for opportunities upto $10M and more Audit/review quotes of other Analysts Respond timely and accurately to Sales requests and customer service representatives Perform other duties and special projects as assigned EDUCATION AND EXPERIENCE: Bachelor’s degree in Business Administration, Finance, Science, related degree or equivalent work experience 2 to 4 years of related work experience in bid proposals; preferably in Facilities Management Industry Sound understanding of pricing and finance concepts preferred Expert knowledge of PC, databases, spreadsheets, data analysis and applications such as Excel, and Word; Preliminary knowledge on Salesforce, Tableau, bidding softwares, Netsuite and SQL SKILLS & QUALIFICATIONS: Must be able to interact and communicate with all levels of staff Proficient in identifying and solving internal as well as external customer problems, and utilizing analytics and modeling techniques Self-confident and able to challenge in productive ways with a can-do attitude Strong analytical skills and a thirst for learning Highly organized, able to prioritize workload and work under pressure to meet strict deadlines. Able to think rationally, make independent decisions and understand the impact of an error in judgment. High level of attention to detail and accuracy. Effectively perform and manage assignments to meet performance goals within established guidelines and deadlines Excellent communicator with strong ability to respond to requests for information in a clear and understandable manner, via phone and in writing. Able to work well under pressure, perform and manage multiple tasks simultaneously and meet deadlines PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to touch, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Ability to sit in front of and operate a video display terminal for extended periods of time Ability to lift, carry or move objects of varying size weighing up to 20 pounds WORK ENVIRONMENT: Primarily works in an office environment with normal temperatures, and moderate noise level A flexible work schedule is required and may include weekends Occasional travel may be required What's In It For You? Dynamic corporate structure that challenges understanding levels of professionals.  Significant knowledge growth through hand-on opportunities in several areas of finance and accounting. Company growth and new team opportunities. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.   VSC: Jiro Yamamoto

KBS - Oceanside, CA - Full Time Job Description Payroll Senior Manager Company Overview : For over 70 years, Kellermeyer Bergensons Services (KBS) has delivered best-in-class property services to major retailers and commercial facilities across the United States. Our core services are janitorial, facilities repair and maintenance, landscape management, and parking lot maintenance services. Kellermeyer Bergensons is reliable, cost-effective and professional. Our property services offerings allow our customers the option to bundle a combination of services or to select single services. Essential Duties and Responsibilities: Thorough knowledge of Workday ERP System Oversee the accurate and timely processing of promotions, terminations and transfers. Resolve discrepancies in payroll Certified payroll professional designation preferred Update payroll procedures and policies when necessary Work with human resources and benefits departments in order to implement and align a more advances payroll system Answer questions and requests about payroll information Ensure compliance with federal, state and local requirements, advising management when changes are necessary Ensure payroll is processed in an accurate, compliant and timely manner Review and improve payroll policies and procedures Support all internal and external audits related to payroll Assist with field manager requests Customer and Field Manager Support Process payroll check runs and final checks according to state laws Other duties as assigned Qualifications: Previous experience of as a payroll manager Proven experience with payroll taxes at the local, state and federal levels Detail oriented and accurate Some knowledge of the Kronos Timekeeping System Able to work in a fast-paced environment Bi-lingual a plus, but not a requirement American Payroll Association certification a plus, or willing to become certified. Ability to work in fast paced, team-oriented environment to meet deadlines with accuracy Ability to manage and participate in cross-functional relationships Must have high integrity and excellent discretion as this position has access to highly confidential, sensitive information relating to employees, customers and technologies Must have excellent interpersonal and telephone communication skills Ability to organize, prioritize and handle multiple tasks with a sense of urgency Ability to speak effectively before groups of customers or employees of organization Computer skills with Word, Excel and Outlook Proficient at MS Office (especially Excel) Ability to function independently in a multi-task environment, as well as part of a team Ability to follow the appropriate safety precautions Comfortable communication with all levels of management and employees Maintain strictest confidentiality and demonstrate trustworthiness        Requirements: Physical : Maintain emotional control under stress; extended periods of work seated at a desk; repetitive hand motions; prolonged use of computer; occasionally lift and carry up to 25 lbs. Technical:  Type 30+ WPM; proficient in Microsoft Word, Excel, and Outlook, Ten Key Experience/Education : Minimum of Associate Degree or Relevant Experience Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment have minimum hazards.  May include varying temperatures.  Noise level is usually moderate. What's In It For You? In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.         VSC: Jiro Yamamoto

KBS - Oceanside, CA - Full Time JOB DESCRIPTION IDENTIFICATION Job Title:                              IT Manager/Engineer Department:                         IT Location:                              Oceanside, CA FLSA Classification:            Exempt Reports To:                          Sr. Director of Infrastructure Status:                                  Full Time COMPANY OVERVIEW For over 70 years, Kellermeyer Bergensons Services (KBS) has delivered best-in-class property services to major retailers, healthcare, churches, and commercial facilities across the United States.  Our core services are janitorial, facilities repair and maintenance, landscape management, and parking lot maintenance services.  Kellermeyer Bergensons is reliable, cost-effective and professional.  Our property services offerings allow our customers the option to bundle a combination of services or to select single services. OVERVIEW OF JOB The IT Manager plays a key role in the IT department. This role is responsible for leading team of IT engineers as they deploy and manage both in house and cloud resources. In addition to the skills required by a Systems Administrator in an in-house or hosted environment, and knowledge of the skills needed to provision, manage, monitor, and decommission cloud services, this role requires additional expertise and experience around technologies and techniques for automating provision and management of infrastructure. KEY RESPONSIBILITIES Day to day management of a team of engineers (local and remote) Manage relationship with external IT consulting service providers. Implement uniform IT practices across the KBS group of companies. Manage SaaS services currently used by KBS The primary point of contact for KBS legal team. Ability to work remote and minimal travel requirement. EXPERIENCE REQUIRED Strong system administration knowledge for Windows environment. Working knowledge and hands-on experience of cloud infrastructure (AWS and Azure). Understanding of cloud security best practices. Experience with SaaS applications Prior experience with third-party IT providers Familiarity with deployment techniques (and tools) in a distributed environment. Basic monitoring techniques in a dynamic environment. Design of self-healing and fault-tolerant services. Understanding of stateless and loosely coupled distributed applications. Basic knowledge of relational and non-relational databases. QUALIFICATIONS Ability to exercise independent judgment and take action on it. Manage a team of remote engineers Excellent analytical, mathematical, and creative problem-solving skills. Excellent listening, interpersonal, written, and oral communication skills. Logical and efficient, with keen attention to detail. Highly self-motivated and directed. Ability to effectively prioritize and execute tasks while under pressure. Strong customer service orientation. Experience working in a team-oriented, collaborative environment. EDUCATION AND / OR EXPERIENCE Bachelor’s Degree in Computer Science or Software Engineering and/or related discipline Minimum 5+ years of equivalent work experience WHAT’S IN IT FOR YOU? Dynamic corporate structure that challenges understanding levels of professionals.  Company growth and new team opportunities. In addition to our open-door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.     VSC: Jiro Yamamoto

Kellermeyer Bergensons Services - Oceanside, CA - Full Time Company Overview: For over 70 years, Kellermeyer Bergensons Services (KBS) has delivered best-in-class property services to major retailers, healthcare, churches, and commercial facilities across the United States.  Our core services are janitorial, facilities repair and maintenance, landscape management, and parking lot maintenance services.  Kellermeyer Bergensons is reliable, cost-effective and professional.  Our property services offerings allow our customers the option to bundle a combination of services or to select single services. OVERVIEW OF JOB The Onboarding Specialist is responsible for the administration of the full Onboarding process. The OB Specialist is the first point of contact for Onboarding and Pre-employment inquiries. Specific tasks include processing employment agreements, background checks, EVerify, I-9 review and compliance, new hire questions and ensuring each new employee is set up correctly in the HRIS system.  KEY RESPONSIBILITIES: Bilingual:  English and Spanish Review all new hire paperwork for accuracy and ensure that all necessary forms have been received Enter the data from the new hire paperwork into the HRIS system Enter all Onboarding issues, such as corrections, into the HRIS system Ensure all logged Onboarding issues are followed up on and cleared in a timely manner Review and audit the Federal form I-9 and complete the I-9 checklist to reflect all corrections necessary Communicate with the hiring manager regarding the status of the new hire paperwork and follow up as necessary to ensure all corrections are made timely and accurately Ensure each new hire’s starting wage complies with applicable Federal and State wage and hour laws Work on special projects as needed Call employees when necessary to confirm information submitted is accurate or to request information and documentation to satisfy work eligibility requirements Assists in other HR employment activities as assigned EXPERIENCE AND QUALIFICATIONS 2-3 years HR administration Onboarding experience preferred but not required Must be highly organized with a keen attention to detail Exceptional follow through skills Strong written and verbal communication skills Demonstrate the ability to work in a fast-paced ever-changing environment Previous experience in a role that required a high level of confidentiality Experience with new hire processing to include I-9 compliance preferred EDUCATION AND / OR EXPERIENCE Bachelor's Degree Required LANGUAGE SKILLS Ability to read and interpret documents such as Federal form I-9, new hire policies, pre-employment requirements, employment eligibility based on specific customer contracts, etc.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.  Bilingual: English and Spanish MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume Ability to apply concepts of basic algebra and geometry REASONING ABILITY Ability to apply common sense understanding to carry out simple one-or-two step instructions  Ability to deal with standardized situations with only occasional or no variable COMPUTER SKILLS Knowledge of Microsoft Office programs to include, but not limited to Word, Excel and PowerPoint and Outlook Data entry into a tablet-based application PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT Office environment with controlled temperatures. SUPERVISION FOR None.         VSC: Jiro Yamamoto

OVERVIEW OF JOB The Onboarding Specialist is responsible for the administration of the full Onboarding process. The OB Specialist is the first point of contact for Onboarding and Pre-employment inquiries. Specific tasks include processing employment agreements, background checks, E-Verify, if applicable, I-9 review and compliance, new hire questions and ensuring each new employee is set up correctly in the HRIS system.  English and Spanish: Required! KEY RESPONSIBILITIES: Bilingual preferred:  English and Spanish Review all new hire paperwork for accuracy and ensure that all necessary forms have been received Enter the data from the new hire paperwork into the HRIS (GUI) system Enter all Onboarding issues, such as corrections, into the HRIS (GUI) system Ensure all logged Onboarding issues are followed up on and cleared in a timely manner Review and audit the Federal form I-9 and complete the I-9 checklist to reflect all corrections necessary Process I-9 through EVerify as required Communicate with the hiring manager regarding the status of the new hire paperwork and follow up as necessary to ensure all corrections are made timely and accurately Review all offer letters and compensation agreements to ensure they are complete, accurate and are signed by the new hire for each position required Ensure each new hire’s starting wage complies with applicable Federal and State wage and hour laws Work on special projects as needed Call employees when necessary to confirm information submitted is accurate or to request information and documentation to satisfy work eligibility requirements Assists in other HR employment activities as assigned EXPERIENCE REQUIRED 1 year HR administration HR background a plus AP / AR experience a plus QUALIFICATIONS Must be highly organized with a keen attention to detail Exceptional follow through skills Strong written and verbal communication skills Demonstrate the ability to work in a fast-paced ever-changing environment Previous experience in a role that required a high level of confidentiality Experience with new hire processing to include I-9 compliance preferred Onboarding experience preferred but not required EDUCATION AND / OR EXPERIENCE Minimum AA Degree LANGUAGE SKILLS Ability to read and interpret documents such as Federal form I-9, new hire policies, pre-employment requirements, employment eligibility based on specific customer contracts, etc.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization. Bilingual preferred:  English and Spanish MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume Ability to apply concepts of basic algebra and geometry REASONING ABILITY Ability to apply common sense understanding to carry out simple one-or-two step instructions  Ability to deal with standardized situations with only occasional or no variable COMPUTER SKILLS Knowledge of Microsoft Office programs to include, but not limited to Word, Excel and PowerPoint and Outlook Data entry into a tablet-based application PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT Office environment with controlled temperatures.             VSC: Jiro Yamamoto