Under the general direction of the Financial Operation Manager for the Botany and Plant Sciences department, independently prepares travel vouchers and entertainment reimbursements while assuring adherence to associated policies and procedures. Responsible for the processing of recharges on a monthly basis for multiple Sales and service activities. Act as key custodian. Perform all receiving functions for department deliveries. Responsible for departmental mail and office supplies, while providing "front-office" customer assistance.
The full salary range for the Travel Coordinator/Admin Asst is $27.29 - $39.12 per hour. However, the expected pay scale for this position is $27.29 - $29.18 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
|Operational experience with Publisher, PowerPoint and Internet.||Required|
|Administrative support experience, including strong organizational skills and ability to exercise independent judgment, and the ability to discern when action of a higher level is required.||Required|
|Experience prioritizing assignments to complete work in a timely manner under the pressure of deadlines and interruptions.||Required|
|Five (5) years of administrative experience in an academic and/or advancement environment.||Preferred|
|Demonstrated experience with UCR on-line systems.||Preferred|
|Demonstrated experience working independently and as a member of a team.|
Ability to work in an environment that requires a high level of confidentiality.
Excellent verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
Demonstrated expertise utilizing Microsoft Suite including Outlook, Word & Excel. Demonstrated skill and experience in creating spreadsheets and reports using appropriate software application.
Demonstrated skill and experience writing clear, concise and grammatically correct correspondence and meeting minutes as needed.
Demonstrated interpersonal skills to professionally interact with faculty, staff, students and donors. Ability to provide information and direction to a diverse population in a diplomatic and tactful manner.
Demonstrated skills in maintaining complex calendars for multiple high-level individuals using web-based calendaring software.