Contract Administrator

$20.00 - $38.00 hourly
  • Surge Force
  • Chula Vista, CA, USA
  • Jan 23, 2019
Temp to Perm Admin-Clerical Engineering General Business

Job Description

We are currently hiring for Repair Contracts Administrator (all levels) for welding and manufacturing company servicing the US Navy and local maritime companies.

This is a Temp-to-Hire opportunity. Work hours Full Time 40 hours a week with possible Overtime

Pay range is based on experience, $20-$38 per hour

Job Summary:

Contracts Administrators will assists in administration of repair contracts, including negotiations of modifications, cost and profit monitoring, risk identification and avoidance all under the general supervision of the Manager of Contracts.

Reports to Supervisor of Contracts. The incumbent will have moderate latitude in planning and performing his/her activities within department practices and company priorities. Individual will need to work independently and prioritize multiple internal and external customers.

Individual will work closely with Repair Program Managers, Engineers, Production and other Contracts department personnel and will interface directly and extensively with external customer representatives from Southwest Regional Maintenance Center (SWRMC), Fleet Logistics Center (FLC) and other Navy Commands.

Provides guidance to Contracts department clerical support personnel for matters related to contracts assigned to individual.


A. Performs functions listed above and is responsible for all aspects of administering contracts availabilities that have values up to $200,000,000, including all changes to those contracts. Contracts Administrators will be assigned an appropriate signature authority.
B. Works with Repair Contracts Estimators to support the preparation of Change Order Price Analysis (COPAs), works closely with Program Managers and Ship Managers to identify and quantify schedule impacts and ensure COPAs are properly reviewed and approved prior to submittal to the customer. Assists pricing negotiations as required and tracks Request for Contract Change (RCC) status. Distributes authorization emails to Production and Purchasing on settled contractual actions.
C. Prepares and submits contract letters with business or technical content.
D. Coordinates and submits contract data in accordance with a contract's data requirements. Receives data from the appropriate departments and generates the appropriate transmittal documents ("hard" copy and/or electronic).
E. Monitors progress payments of assigned contracts as required.
F. Resolves contractual conflicts between external customers and company.
G. Negotiates contract changes for assigned contracts and supports negotiations for high-value contracts, including multiple changes at any one time.
H. Interprets contract requirements for other company departments.
I. Identifies, develops, and submits insurance claims, requests for equitable adjustments and other claims.
J. Participates with Repair Production and Engineering in discussions with customers.
K. Participates as a team member (when applicable) and supports other projects as required.
L. Actively participates in implementing and monitoring continuous improvement initiatives to improve safety, improve quality, reduce cycle times and costs.
M. Individual will receive a high volume of emails and phone calls and will need to multi-task and determine priorities. Individual will need to respond to emails and phone calls after hours as required.


Requires a Bachelor's degree.

A. Two years’ experience in contracts administration or related fields. The company professional or shipyard experience, a plus but not required.
B. Must be a self-starter with the ability to perform assigned tasks with a minimum level of supervision.
C. Requires excellent verbal and written communications skills and the ability to meet internal and external time deadlines. Individual must be well organized and possess the ability to write organized contract correspondence including letters, emails (internal and external).
D. Working knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
E. Strong knowledge of MS-Office.
F. Proven Skills as a facilitator, negotiator, and presenter.
G. Professional Certificate in Contract Management is preferred.



While performing the duties of this job, the employee must be able to climb on and around ships including stairs, ladders, and scaffolding as required.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

The employee is regularly required to sit, use hands or fingers, handle or feel objects or controls, and to carry on 2-way oral communications.

Must be able to lift weights up to 30 pound.





Jiro Yamamoto

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