Do you have an interest in Public Service through assisting departments that protect and serve our community? Are you looking to start an exciting, meaningful, and reliable administrative career? If so, then come join the team at the County of Santa Barbara (Probation Department and Sheriff’s Office) and make a difference!
We are currently accepting applications to fill several Administrative Office Professional I (AOP) vacancies for two dynamic County of Santa Barbara departments: Sheriff’s Office and the Probation Department. Applicants will be asked to select the department(s) of interest in the Supplemental Questionnaire section of the job application.
The Administrative Office Professional class is a great way to begin your career at an entry-level and grow your administrative profession. Through experience and training, you will have opportunities to advance within the County of Santa Barbara.
To be successful in following this career path, you must have a strong knowledge of basic English and Math. You need to be an effective communicator on paper and in person, customer-focused, and business-oriented. You must be ready to learn government policies and procedures, and use logical and sound reasoning in applying State and local laws, legislation and regulations to your work on a daily basis.
To learn more about the Sheriff's Office, please visit our website at www.SBSheriff.org.
To learn more about the Probation Department, please visit www.countyofsb.org/389/Probation
Location of Vacancies: Sheriff’s Office and Probation Department: Appointee must be willing to accept an assignment at All Locations throughout the County of Santa Barbara. The employment list established will be used to fill current and future AOP I vacancies for All Locations (separate lists for different locations will not be established). Therefore, applicants must check "All Locations" on the application agency wide question and /or supplemental question acknowledging this is required for the position.
DEPARTMENT SPECIFIC DESCRIPTIONS
For the Sheriff’s Office: Custody Operations, Custody Records Bureau: Custody Jail operations is 24/7 with a work schedule on rotating 12-hour shifts including nights, weekends, and holidays. AOP’s are assigned to either the Main Jail facility in Santa Barbara or Northern Branch Jail in Santa Maria; duties include processing new arrestees for booking into custody; verifying bail amounts at booking; assisting the general public by phone and in-person; scheduling court dates; processing inmate records to facilitate release or transfer; and performing related duties as assigned. Duties are performed in a locked-down facility and require direct and indirect contact with inmates.
For the Probation Department: Assignments may include the Santa Maria Juvenile Justice Center, Santa Maria Adult/Juvenile Support Unit, Court Support/Pretrial Unit, Lompoc Support Unit, Santa Barbara Adult/Juvenile Support Units, and Administration. Under general supervision, works with confidential information, interacts with general public and partner agencies in-person and via phone and email, schedules virtual interviews, interacts with clients, processes payments and assists clients with the self-service kiosk and documents programming attendance. May assist in obtaining police reports and court documents, filing reports with Superior Court, case management system data entry, meeting minutes and document scanning. Performs related duties as assigned.
The Santa Maria Juvenile Justice Center is a 24/7 locked facility, and AOPs at that assignment staff the Master Control Room, which requires that they monitor cameras for security issues at the facility and report any concerns; shift work at the Juvenile Justice Center is required, including graveyards, nights, and/or weekends. In addition to the above duties, AOPs assigned to the Santa Maria Juvenile Justice Center interact with youth and perform data entry processes during intake bookings and releases, and contact parents and various agencies regarding youth's status. For other assignments, shifts are typically Monday through Friday, with the possibility of a modified work schedule. To learn more visit https://www.sbprobation.org/sbcprob/index.html.
Examples of Duties
FOR THE SHERIFF’S OFFICE
FOR THE PROBATION DEPARTMENT
The County of Santa Barbara strives to attract and maintain a work culture that is Accountable, Customer-focused and Efficient (our ACE values). Upon entering this job class, all AOPs must possess the following competencies to successfully perform the essential functions of the job and to uphold our County values:
Special Requirements for the Sheriff’s Office:
Special Requirements for the Probation Department:
SELECTION & EXAMINATION PROCESS
Please read the SELECTION PROCESS: Be sure to frequently check your email throughout this entire process, as this is the only way we will be notifying applicants regarding their status and to provide all of the important information throughout the recruitment process.
Applications will be reviewed and processed on a weekly basis until vacancies are filled.
Candidates must receive a percentage score of at least 70 on the Office Professional assessment to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive an email notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list. Human Resources will notify you by email if your name is removed.
If candidates pass and are in the top group, they will be sent to the hiring department for consideration and potential selection interviews. Those that are interviewed and are still being considered for a position will advance to the next step in the hiring process, which includes the following:
NOTE: Veteran’s preference credit is applicable for this recruitment (5 points for veterans, 10 points for disabled veterans). To be eligible for this credit, you must be applying for this position within five years from your most recent date of: (1) honorable discharge from active military service; or, (2) discharge from a military or veterans’ hospital where treatment and confinement were for a disability incurred during active military service; or, (3) completion of education or training funded by a Federal Educational Assistance Act. No time limit exists for veterans with 30% or more disability. To receive veteran’s preference points, you must: (1) check the Veteran’s Preference Points box on the employment application form, (2) submit a copy of your Form DD214 to the Human Resources Department on or before the closing date, and (3) pass all phases of the examination process. The preference points will be added to your final test score.
REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such as a Medical Provider or a learning institution.
Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.
Disaster Service Workers: Pursuant to Governmental code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.
COVID-19 Vaccination Verification and Testing: This position may be subject to State Health Officer Orders (SHOOs) or County policy regarding vaccine verification and/or testing. Please contact the hiring department for more information.