Operations Administration

  • Blue Mountain Construction Services
  • Vacaville, CA, United States
  • Jan 05, 2018
Full time Accounting Admin-Clerical Construction Customer Service Logistics Project Managment

Job Description

Job  Summary: Blue Mountain is a General Contractor and we are looking for an Operations Administrator to support our Repairs and Reconstruction [R&R] division. This candidate must have the ability to communicate with Architects, Engineers, Subcontractors, Owners, Consultants and Superintendents and process the following under the direction of the Project Manager   Essential Duties/ Responsibilities:  

  • Project billing
  • Facilitate flow of project information
  • Draft meeting notes for PM review
  • Distribute plans and requests for pricing
  • Distribute project information to subcontractors and vendors
  • Draft and distribute contract documents for the PM including subcontract, PO, SCO, POCO, PCO, BU, CD, BT, etc.
  • Track subcontractor and vendor contract requirements via exception reports. Follow up with subs/vendors weekly.
  • Collect and draft, track submittals
  • Draft and submit Applications for payments
  • Collect, track and distribute RFI's
  • Maintain project plan and specification logs
  • Assist communication flow: field to office
  • Assist Foreman with entry of Daily Logs into Spectrum as needed
  • Maintain complete accurate logs in Spectrum (subcontract/PO, SCO, PCO, BT, RFI, Submittal, etc.)
  • Other duties as needed or assigned


Minimum Qualifications/ Requirements:

  • High school diploma or equivalent. AA degree preferred
  • 3+ years of Construction Administration support experience
  • Type 50-60 wpm
  • Proficiency with MS Office tools; a high level of computer literacy with a command of other office software including spreadsheets, word processing and database application. AIA forms and documents.
  • Ability to read and understand drawings and specifications
  • Time Management and organizational skills
  • Strong written and verbal communication skills.





Tammy Henry



See JD