Human Resources Coordinator

$22.00 - $25.00 hourly
  • Olympic Staffing
  • Duarte, CA, USA
  • Nov 07, 2018
Full time Admin-Clerical Consultant Customer Service Human Resources

Job Description

Essential Functions:

  • Manages the executive candidate process by partnering with the executive recruitment process. Coordinates interviews, including travel and interview schedules, prepares itineraries, and communicates travel/interview arrangements to all required participants (recruiter, hiring manager, interviewer, candidates). Partner with Talent Acquisition Manger on pre and post audit activities.



  • Captures and monitors recruitment cost management. Processes candidate and recruiter expenditures related to travel, conferences, interviewing, vendors, and relocation



  • Initiates pre-hire background and sanction checks and reviews results. Notifies recruiter of any concerns. Ensures paperwork is properly completed and appropriately filed.



  • Prepares and maintains documents related to employment and on-boarding. Ensures appropriate documents are accurately completed and meet policy and/or regulatory requirements as required (i.e. Forms I-9). Uploads certifications, licensures and other required on-boarding documents into HRIS system (PeopleSoft).



  • Maintains files and ensures files are kept neat, organized, up-to-date and compliant. Including Form I-9 re-verification.



  • Assists recruiters in researching sourcing avenues (i.e. web sites, associations, journals) for various positions.



  • Support EverCheck and E-Verify as it relates to Pre-hire activity.



  • Coordinates and monitors the pre-employment process to include: background checks, employee health assessments, drug testing, and references.



Minimum Education:

  • Associates degree or higher in Business, Human Resources or related area. Experience may substitute for education.



Minimum Experience:

  • Five years administrative support experience preferably within in Human Resources.



  • Must have experience in onboarding a high volume of new employees on a weekly basis



Required Courses/Training:

  • Experience with an Applicant Tracking Systems and/or HRIS. Knowledge of Taleo and/or PeopleSoft preferred.



Req. Certification/Licensure:

Preferred Education:

  • Bachelor’s degree