Administrative Assistant- Los Angeles

$45 - $50 yearly
  • Gavin De Becker
  • Los Angeles, CA, USA
  • Oct 16, 2018
Full time Admin-Clerical

Job Description

As an Administrative Assistant you will work closely with our Executive Assistant in direct support of our Senior Executives with particular focus on Operations and Business Development.

Looking for someone who is:

  • A team-player with a “no task is too small” attitude. Can prioritize varied workload and comfortable with shifting between priorities. Service oriented.
  • Self-motivated and pro-active. Takes initiative, follows-up, anticipates needs/problems, doesn’t allow things to fall through the cracks.  
  • Professional, mature and reliable.
  • A fast learner who is eager, engaged and resourceful.  
  • A good communicator who has the skills/experience to build an effective working rapport.

Responsibilities:

  • Executive Support – Assist with travel arrangements, manage calendars, set-up conference calls, coordinate meetings/logistics both internally and externally, phone support and welcoming guests.
  • Data Entry – Ensure data is appropriately logged in appropriate systems.  Assess methods for collecting data; improve the value and structure of metrics and reporting.
  • Document Assembly – Proofread and review documents; create and distribute company documents.
  • Coordinating Events/Conferences– Research venues, communicate with staff and vendors, organize information, and prepare executive briefing
  • Operations – Mailing packages, preparing binders, marketing materials, Power Point slides, etc.

Required:

  • Mastery of Microsoft Outlook, Word, Excel, and PowerPoint
  • Excellent communication and writing skills
  • Remarkable attention to detail; good memory and very organized.

Preferred:

  • Knowledge of Customer Relationship Management (CRM) software (e.g., Microsoft Dynamics, Salesforce, etc.)
  • Proficiency with Adobe InDesign and Illustrator
  • Experience in fast-paced work environment supporting executives
  • Trello
  • Ability to problem-solve and work independently

Salary - $45,000

Anthony Altemoos

Team C

Qualifications

See Job Description