Administrative Support Assistant (Office Automation) GS5

$36,000 - $46,000 yearly
  • Bureau of Reclamation
  • Folsom, CA, USA
  • Jun 11, 2018
Full time Admin-Clerical Business Development Customer Service Entry Level General Business

Job Description

Vacancy Questions Preview

Grade: 05

1 GS-5 Choose one answer that best describes your experience, education or combination of education and experience as related to the basic qualification requirements for this position. Answer to this question is required
  • I have at least one year of specialized experience that has equipped me with the particular knowledge, skills and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-04 level in the Federal service as described below.
  • I have completed four full years of education above high school level
  • I have a combination of post-high school education and specialized experience that meets 100% of the qualification requirements for this position
  • I do not meet any of the requirements described above

Grade: All Grades

1 Do you possess a typing skill of at least 40 wpm? Answer to this question is required
  • Yes
  • No
2 Select the response that best describes your experience in organizing and prioritizing work. Answer to this question is required
  • I prioritize my work and coordinate with others on requirements and deadlines in 5 or more major office functions (such as correspondence preparation, travel arrangements, requisitions, special projects) to assure that work deadlines are met and work is completed satisfactorily.
  • I prioritize my work and coordinate with others on requirements and deadlines in 3 to 4 major office functions (such as correspondence preparation, travel arrangements, requisitions, special projects) to assure that work deadlines are met and work is completed satisfactorily.
  • I prioritize my work and coordinate with others on requirements and deadlines in 1 to 2 major office functions (such as correspondence preparation, travel arrangements, requisitions, special projects) to assure that work deadlines are met and work is completed satisfactorily.
  • I have limited experience in prioritizing and coordinating my work to meet office requirements and deadlines.
3 Select the response that best describes your experience interpreting and adapting guidelines (such as regulations, reference materials, and supervisor's policies) which have gaps in specificity or not completely applicable, and using judgment and ingenuity to complete various work assignments. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
4 Select the response that best describes your experience retrieving program information using an automated system to determine the status of reports and/or tasks. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
5 Please select the choice(s) below that demonstrates your ability to communicate orally. Answer to this question is required
  • Experience as a receptionist or answering the telephone
  • Experience serving as a point of contact for other clerical personnel on procedural matters
  • Experience serving as a liaison in which contact is made with a variety of individuals for the purpose of conveying information
  • Experience responding to inquiries or requests for information
  • Experience explaining non-technical information
  • Experience contacting others to obtain information
  • None of the above
6 Identify the office functions you performed in your work experience. Answer to this question is required
  • Make travel arrangements
  • Review and enter time card information for payroll purposes
  • Maintain office files
  • Route and distribute incoming mail
  • Process out-going mail
  • Monitor training program (complete forms, issue evaluations)
  • Greet visitors
  • Review correspondence prepared by others
  • Type documents from rough draft into final product
  • Process travel vouchers to reimburse travel expenses
  • Edit documents for grammar, spelling, punctuation, and sentence structure
  • File documents and regulatory guidance
  • Refer customers to the correct employee for assistance
  • None of the above
7 Select the response that best describes your experience working with worksheets, forms or records that require attention to detail in accurately transferring and recording numeric, alphanumeric and written data from such documents into databases or electronic forms. Answer to this question is required
  • I have not had education, training or experience in performing this task.
  • I have completed formal education or training in performing this task but have not yet performed it on the job.
  • I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
  • I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
  • This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response(s) that describe your experience with a travel program in which you have provided technical guidance to managers and employees. Answer to this question is required
  • Prepared Specific Travel Authorizations
  • Prepared Limited Open Travel Authorizations
  • Performed audits of travel vouchers prior to payment
  • Planned itineraries
  • Performed cost comparisons
  • Made travel reservations using an Online Booking Engine (OBE)
  • Researched and applied Federal Travel Regulations (FTR)
  • Counseled new employees on relocation (Permanent Change of Station) entitlements
  • None of the above
9 Select the response that best describes your ability to use a personal computer and software applications to prepare tables, graphs, illustrations, and maintain computer data records. Answer to this question is required
  • I have experience using a personal computer for receiving and sending electronic mail; data entry, etc.
  • I have experience using a personal computer for basic work correspondence; electronic mail; entry of data into data bases, etc.
  • I have experience using a personal computer for preparation of simple reports; basic work correspondence; electronic mail; entry of data into data bases, etc
  • I have experience using a personal computer for preparation of reports, including simple tables; correspondence; maintenance of data bases/records; electronic mail; etc.
  • I have experience using a personal computer for a variety of purposes such as preparation of reports, including charts and graphs; gathering and compiling data from reports, computer data bases and library research; work correspondence; research; maintenance and updating of data bases/records (including entry of analytical data); electronic mail, etc.
  • None of the above.
10 Select the office equipment you have routinely used. Answer to this question is required
  • Fax machine
  • Photocopy machine
  • Calculator
  • Typewriter
  • Postage meter
  • Scanner
  • Personal computer
  • None of the above
11 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
  • Yes
    11.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
     
  • No
12 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
  • Yes
    12.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
     
  • No

Qualifications

Please see job discription and use it to tailor your resume. This is a VRA Direct Hire position.