Manager of Special Projects - Decommission

$129,246 - $168,020 yearly
  • BART
  • Oakland, CA, USA
  • Nov 05, 2019
Full time Engineering General Business Science Skilled Labor Project Managment Electronics

Job Description

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.


Rolling Stocks and Shop

Pay and Benefits

BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.

Pay Rate

$129,246.45 - $168,020.13/ Annual Rate (AFSCME Pay Band I)

Note: Initial salary will be between $129,246.45 - $148,633.29 (commensurate with experience)

Posted Date

October 28, 2019

Closing Date

Open Until Filled with First Review on November 18, 2019

Days Off

Saturday and Sunday

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Current Assignment

Under the direction of the Rolling Stock and Shops Group Manager or designee, the incumbent selected for this role will be responsible for developing and implementing project plans for both pilot and large-scale decommissioning of legacy rail car vehicles.  This includes developing the vehicle disposal project scope, schedule and budget.  The incumbent will research and recommend contingency and utility fleet options; and articulate, incorporate and report regulatory requirements that will include estimating the fair market value of the rail car vehicles. 

The Manager of Special Projects will also support the Department’s Asset Management Plan by supporting efforts to maintain and improve rail car reliability at the lowest life cycle cost.

Demonstrates project management expertise and has experience in conducting commissioning and decommissioning of railcars (or similar large-scale projects). Beyond a strong inner drive to set and achieve goals, the candidate must demonstrate talent and business acumen in technical knowledge, interpersonal skills, and problem solving. Demonstratable skills in risk and cost analysis and supervision are essential to moving the decommissioning to the next level in its long-term plans. Skills in predictive analytics are desirable.

A high-level of execution capability for this position requires impeccable verbal and written communication skills including experience giving presentations effectively to executive management and governing boards. Experience demonstrating principles of supervision, training, and performance evaluation.

The ideal candidate will demonstrate the following skills/experience beyond the minimum qualifications:

•             Conduct project management.

•             Lead the decommission of rail cars or a similar role.

•             Evaluate and select potential solutions based on effectiveness, timeline, risk and cost.

•             Present effectively to top executive management and governing boards.

•             Determine asset model requirements for utility fleet derived from legacy fleet cars.

•             Provide leadership in developing the direction and priorities for developing the asset management capabilities required to deliver the organizations objectives.

•             Develop and implement asset management plan for utility fleet.

•             Hiring, motivating and management of professional and technical staff.

•             Develop life cycle activities from initial concept to disposal to identify the life cycle stages and if current overhaul/refurbishment efforts are extending the usable life of rail car vehicles.

•             Develop an asset risk management system that helps to improve communication and mitigation efforts.

•             Interface with outside companies/agencies and collaboration with internal stakeholders to ensure that projects progress per the plan.

•             Development of benchmark reports and key performance indicators to ensure successful management of decommissioning.

•             Effective communication with staff at various levels.

•             Development and use of data to drive solid decision-making.

•             Development and vetting of project level business cases.

Essential Job Functions

  1. Plan, organize, direct and control assigned program/project from planning through concept design.
  2. Analyze/solve complex problems/issues to ensure compliance with regulatory and performance standards and specifications.
  3. Conduct a variety of organizational, operational and analytical studies and investigations; recommend modifications of existing programs, policies and procedures as appropriate; prepare a variety of formal reports.
  4. Develop, implement and monitor environmental strategies, policies and programs that promote sustainability throughout the organization. This includes partnering with multiple disciplines (i.e. architectural, structural, civil, mechanical, electrical, systems, safety, external affairs, office of civil rights) that have direct responsibility for related programs or operations.
  5. Direct, coordinate and review the planning, development and implementation of contracts and administration of management procedures and internal control mechanisms; ensure the cost effective and efficient use staff and resources in accomplishing goals and objectives.
  6. Prepare and monitor project budgets, including support for obtaining funding.
  7. Ability to prepare and conduct presentations to elected officials (including Board of Directors) and BART Leadership to inform them of the project progress.
  8. Ensure timely inspections, acceptance and approval for occupancy and closeout (completion) of projects by working with the designers, architects, contractors, construction managers, inspectors, and regulating authorities to resolve punch list items and other final activities.
  9. Effectively communicate with private sector development partners and local jurisdictions.
  10. Understanding and advocacy for project funding thru external grant program (federal, state, regional, and/or local).
  11. Support development of conceptual engineering design.
  12. Develop capital cost estimates.
  13. Plan and coordinate staff meetings regarding assigned projects and programs; schedule meetings and prepare agendas; arrange facilities; notify participants.

Additional Qualifications:

Knowledge of:

  • Principles, practices and methods of project control/management and administration
  • including budgeting and scheduling.
  • Principles and practices of cost estimating, cost scheduling, and financial analysis.
  • Principles and practices of budget preparation and administration.
  • Methods and techniques of contract development.
  • Principles and techniques of public relations and inter-governmental relations.
  • Principles and practices of contract administration.
  • Related Federal, State and local codes, laws and regulations.
  • Funding and regulatory policies and procedures of various agencies.

Skill in:

  • Developing proposals and budgets.
  • Performing financial analysis and analyzing complex financial information.
  • Developing project scopes and schedules.
  • Preparing and tracking budgets, forecasts and schedules.
  • Preparing clear and concise administrative and financial reports.
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed
  • actions and implementing recommendations in meeting project goals.
  • Operating office equipment including computers and supporting word processing and
  • spreadsheet applications.
  • Communicating clearly and concisely, both orally and in writing.
  • Establishing and maintaining effective working relationships with those contacted in the
  • course of work.

Working Conditions:

Environmental Conditions:
Office environment; exposure to computer screens. Field and system environment as applicable to project management requirements.

Physical Conditions:
May require maintaining physical condition necessary for field site visits and presentations.

Minimum Qualifications

A Bachelor’s degree in engineering, science, business administration, public administration, or a closely related field from an accredited college or university.

Three (3) years of (full-time equivalent) verifiable professional experience in project management and administration.

Other Requirements:
Requires moving/lifting portable computers and audio/visual equipment up to 25 pounds. Must possess a valid California driver’s license and have a satisfactory driving record.

Additional professional experience as outlined above may be substituted for the education on a year for year basis. A college degree is preferred.

Selection Process

This position is represented by American Federation of  State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met.  Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements.  Pre-employment processing will also include a background check.  (Does not apply to current full-time District employees unless specific job requires additional evaluations)

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Application Process

External applicants may only apply online, at  Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.   

Current employees are strongly encouraged to apply online, either at, or on WebBART.  Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. 

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties.  On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer.  Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons.  Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013).  To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at

Other Information

Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.


When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at, between the hours of 8:15am - 5:00pm, Monday- Friday.