Department of Veterans Affairs - Sacramento

  • Sacramento, CA, USA

Work Study

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Department of Veterans Affairs - Sacramento Fresno, CA, USA
Aug 14, 2019
Full time
The Correspondence Analyst for the VA Central California Health Care System serves within the Office of the Associate Director. The correspondence analyst provides assistance to management in developing, analyzing, evaluating and preparing correspondence and suspense responses that may come from various entities to include: Congressional offices, veterans, families, private entities, Veterans Integrated Service Network (VISN) 21 and VA Central Office.  Learn more about this agency Responsibilities As a Correspondence Analyst in the Office of the Associate Director, you will manage the work flow of incoming correspondence and suspense dates to ensure that work is delegated timely to appropriate Services to provide adequate time for executive management review and approval prior to submission deadlines. The correspondence analyst will provide reports to the Executive Assistant on the status of pending correspondence and suspense items; will assist with the management of the facility's policy program, to include reviewing and editing policies, managing the formulation of new policies, facilitating the revision and/or modification of existing policies and managing the internal concurrence process for policies. The Correspondence Analyst reports to the Executive Assistant to the Associate Director and may be assigned special projects, task forces, committees, etc., which involve correspondence/suspense related issues. Duties will include, but are not limited to: Reviewing and analyzing all incoming correspondence and suspense items to determine which operating units within the Health Care System are responsible for preparing response. Reviewing correspondence responses for technical and substantive compliance with management and department policies to assure consistency with agency procedures on completeness, timeliness and formats. Tracking all correspondence and suspense and provides routine workload and timeliness reports to the Executive Assistant Associate Director. Creating effective work flows for managing the correspondence and suspense process in the facility. Developing or updating organization's policy program policies and procedures, to include creation of a policy work flow. Obtaining concurrence on all policies and ensures that all policies receive the required concurrence prior to signature by the facility Director. Providing assistance to staff to ensure that routine responses to public inquiries on standard matters are appropriate and in compliance with executive preferences and policies. Work Schedule:  Monday - Friday, 8:30 a.m - 5:00 p.m. Telework:  May be eligible for highly qualified applicant based on facility policy. Virtual:  This is not a virtual position. Position Description/PD#: Correspondence Analyst/ PD023670 Relocation/Recruitment Incentives:  Not Authorized Financial Disclosure Report:  Not required   Travel Required Not required     Greg Fillebrown
Department of Veterans Affairs - Sacramento Fresno, CA, USA
Aug 14, 2019
Full time
Responsibilities As the Acquisition Program Specialist you will serve as the Medical Center liaison and advisor on contract related services focusing on critical clinical and healthcare services, product acquisition and support services required by project managers, program managers, upper management and stakeholders on all aspects of procurement for a wide variety of items to include specialized services. You will render expert contract pre-award and post award expertise to all administrative and clinical services within the medical center and supported catchment area. Major duties and responsibilities include: Develops procedures, policies, and supporting artifacts to ensure procurement activities are consistent with Federal Acquisition Regulations (FAR), VA Acquisitions Regulations (VAAR) and other federal procurement laws and regulations; Conducts analyses and recommends courses of actions to ensure that vision clinical and administrative service requirements have addressed considerations such as construction, budgeting, supporting manpower and other factors; Provides training to the facility Contracting Officer Representatives (CORs) on procurement policies and new processes and procedures related to procurement; Establishes, expedites and reviews consolidation of all procurement packages including unique, emergent and complex requirements to meet timely and technical needs of assigned acquisitions; Develops and conducts presentations/recommendations to leadership and other stakeholders to explain regulations and procedures; Negotiates performance requirements among multiple sites and service lines in order to obtain agreement, standardize enterprise equipment, supply and/or service requirements in support of strategic acquisition plans; Establishes and maintains controls to ensure that contracts are executed in accordance with terms; Advises on all phases of negotiation with the contract specialist/contracting officer for contract modifications, change orders, supplemental agreements and delivery order processes including requirements, definition, justification and approval for service contract extension, method of contracting, evaluation of proposals and all phases of contract administration; and Monitors quality assurance surveillance plans to ensure that contracted services meet the expectations and needs of the facility. Work Schedule:  Monday - Friday, 7:30am - 4:00pm Virtual:  This is not a virtual position. Position Description/PD#: Acquisition Utilization Specialist/ PD02947A Relocation/Recruitment Incentives:  Not Authorized Financial Disclosure Report:  Not required   Travel Required Occasional travel - You may be expected to travel for this position.     Greg Fillebrown
Department of Veterans Affairs - Sacramento Fresno, CA, USA
Aug 14, 2019
Part time
NOTE: This is a Part-time position (20 hours/week). The salary listed represents full-time employment and will be pro-rated based on the actual number of hours worked each pay-period. Likewise, benefits and time-off accrual will also be prorated and based on your part-time work schedule. Responsibilities The Food Service Worker serves within the Food Production & Service Section of Nutrition and Food Service (N&FS), VA Healthcare System in Fresno, CA. The Food Service Worker will perform, but may not be limited to the following duties: • Serves food cafeteria style in-patient dining room or on a tray assembly line by pacing uniform portions of food on customer's plate. • Delivers trays and in-between nourishments to the patient's bedside and reports the patient's comments and complaints to the supervisor or clerks. • Sets up dining room tables for service, place food, beverages, and takes/distributes/collects patient select menus, replenish items and collects Patient select menus once completed. • Apportions food items (e.g. gelatins, fruit, desserts, and salads) into standard serving sizes using the proper utensils and containers. • Sets up, loads, operates, breaks down and cleans dish machines. • Removes doors, strainers pans, screens and sprays arms for preventative maintenance and cleaning. • Scraps, soaks, and scrubs the heavier cooking utensils such as steam kettles. • Performs heavy-duty cleaning tasks behind equipment; cleaning walk-in refrigerators and freezers. • Moves heavy garbage cans and transfers trash from the work area to the disposal area. Work Schedule: Part-time, forty (40) hours per pay period, twenty (20) hours per week. Alternating early and late shifts; includes weekends, holidays, and nights. four (4) hour shifts, five (5) days per week. Tour hours range from 5:30am to 7:30pm (specifics will be discussed during interview process). Recruitment & Relocation Incentives: Not authorized Travel Required Not required Supervisory status No Promotion Potential 2 • Job family (Series) Similar jobs • Requirements Conditions of Employment • You must be a U.S. Citizen to apply for this job • Subject to a background/security investigation • Designated and/or random drug testing may be required • Selective Service Registration is required for males born after 12/31/1959 • May be required to serve a probationary period • Pre-employment physical may be required • Selected applicants will be required to complete an online onboarding process Qualifications PHYSICAL EFFORT: The Food Service Worker performs work requiring occasional lifting or moving objects up to fifty (50lbs) pounds. The Food Service Worker is subject to continuous standing, walking, frequent stooping, pushing, pulling, and reaching. AND WORK CONDITIONS: The working area are often uncomfortably warm and noisy. There is danger of slipping on floors where food or liquid has been spilled or which is wet from mopping, and the hazards exists of possible cuts, burns, and scolds. In addition, there is exposure to extreme temperatures of the hot kitchen and walk-in refrigerator/freezers. Applicants will be rated in accordance with the your responses to the questionnaire must be supported by detailed descriptions of your experience on your resume. You will be rated on the following Job Elements as part of the assessment questionnaire for this position: • Dexterity and Safety • Follow Directions • Handle Weights and Loads • Reliability And Dependability • Special Aptitude - Food Service Work • Work Practices IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This job does not have an education qualification requirement. Additional information Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or disabled veterans with a compensable service-connected disability of 30% or more. For more information on how to apply using this appointment authority via the Selective Placement Coordinator within the office, contact the facility Human Resources Department at (559) 225-6100. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at Financial Disclosure Report: Not Required This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online view the following link for information regarding an How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). Your responses to the assessment questionnaire will be reviewed along with the information provided in your resume and supporting documentation to determine if you are qualified for the position. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered and/or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. The Categories Are Defined As Follows Candidates who apply under All U.S. Citizens announcements will be rated and ranked using Category Rating procedures. Qualified candidates will be assigned to a quality category. • Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position; • Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and • Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors. Application of Veterans' Preference: Category rating and selection procedures place those with veteran's preference above non-preference eligibles within each category. Preference eligible applicants that meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category. Background checks and security clearance Security clearance Drug test required No • Required Documents IMPORTANT: Please ensure your resume include up-to-date contact information (phone number(s), email address(s), etc.) To apply for this position, you must provide a complete Application Package which includes: • Resume The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this • Cover Letter • DD-214/ Statement of Service • Disability Letter (VA) • OF-306 • Other (1) • Other (2) • Resume • Separation Notice (RIF) • SF-15 • SF-50/ Notification of Personnel Action Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit • Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered. • How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 08/19/2019 to receive consideration. To preview the questionnaire click • To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. • Click Submit My Answers to submit your application package.NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJobs account, NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations where patients receive care or who come into contact with VA patients as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased facilities. HCP include all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work at these facilities. HCPs that are unable to receive or otherwise decline a flu shot will be expected to wear a face mask throughout the influenza season. Agency contact information VHA National Recruitment Center Phone Email Address Fresno VA Medical Center 2615 East Clinton Avenue Fresno, CA 93703 US Next steps Once your online application is submitted you will receive a confirmation notification by email. After the vacancy announcement closes, we will review applications per Category Rating procedures to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the • Fair & Transparent The Federal hiring process is setup to be fair and transparent. Please read the following guidance. Equal Employment Opportunity Policy The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Reasonable Accommodation Policy Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job. • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace. • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events. You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about Legal and regulatory guidance     Greg Fillebrown