Cedars-Sinai

  • Los Angeles, CA, USA

Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards for quality and innovation in patient care, research, teaching and community service.

Today, Cedars-Sinai is widely known for its national leadership in transforming healthcare for the benefit of patients.

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Clinical programs range from primary care for preventing, diagnosing and treating common conditions to specialized treatments for rare, complex and advanced illnesses. In addition, Cedars-Sinai serves the community through its Medical Network, which includes the highly rated Cedars-Sinai Medical Group and Cedars-Sinai Health Associates.

Cedars-Sinai receives consistent recognition for our excellence. Our awards include; being named one of America’s Best Hospitals by U.S. News & World Report, receiving the National Research Corporation’s Consumer Choice Award 19 years in a row for providing the highest-quality medical care in Los Angeles, achieving the longest-running Magnet designation for nursing excellence in California, and being recognized as The Advisory Board Company’s 2017 Workplace of the Year, an award Cedars-Sinai has won three years in a row. This annual award recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement.

Cedars-Sinai is a leader in the clinical care and research of heart disease, cancer and brain disorders, among other areas. Pioneering research achievements include using cardiac stem cells to repair damaged hearts, developing minimally invasive surgical techniques and discovering new types of drugs to target cancer more precisely.

Cedars-Sinai also impacts the future of healthcare through education programs that encompass everything from highly competitive medical residency and fellowship programs to a biomedical science and translational medicine PhD program, advanced training for nurses and educational opportunities for allied health professionals. Most notably, Cedars-Sinai demonstrates a longstanding commitment to strengthening the Los Angeles community through wide-ranging programs that improve the health of its most vulnerable residents.

Cedars-Sinai Los Angeles, CA, USA
Jun 16, 2019
Full time
Cedars-Sinai's Internal Temp Agency (ITA) is responsible for the placement of temporary Administrative Assistant staff to support departments across the organization.  If you have great administrative support skills, strong proficiency of Microsoft Office and excellent customer service, this is a great opportunity for you to either jump start or further your career in healthcare!  As a Temporary Administrative Assistant, you may be assigned to various administrative support positions throughout Cedars-Sinai. Duties to include, not limited to: - Managing busy Outlook calendars, coordinating & scheduling meetings - Preparing meeting agendas and taking minutes - Answering phones, triaging calls or taking messages as appropriate - Performing general clerical and administrative duties such as filing, data entry, general reports Required skills to include: • Excellent customer service  • Effective verbal and written communication skills  • Effective listening and reading comprehension skills  • Demonstrated ability to effectively manage multiple tasks  • Demonstrated ability to grasp information quickly and ask effective questions when required  • Effective problem solving and follow-through skills  • Effective time management skills and detail oriented  • Experience working with and contributing to a team Assignments can vary in length, ranging from two weeks to up to six months.  Work hours will vary depending on assignment, typically Monday - Friday with general office hours.         Education Requirements: • High School Diploma or equivalent required.  • Bachelor's Degree in a related discipline preferred. Required Experience: • One to two years of progressively responsible office and administrative experience  • Intermediate/advanced skills in Microsoft Office programs, including Word, Excel, PowerPoint & Outlook. All considered candidates will need to complete a computer assessment as part of the interview process • Ability to type proficiently, edit materials and ensure correct punctuation, spelling and grammar • Must possess a minimum computer competency comprised of a working knowledge of Windows or a comparable system (specifically including keyboarding and mouse skills).  • Experience demonstrating the ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner Physical Demands: • Ability to move throughout all areas of the immediate and adjacent Medical Center and Health System Campus. • Ability to sit for long periods of time and perform data entry for long periods of time. • Bending down, and packing and moving boxes of about 20- 25 lbs             James
Cedars-Sinai Los Angeles, CA, USA
Jun 16, 2019
Full time
The Administrative Assistant provides administrative support to physicians and managers for all programmatic activities, including continuing education, patient education and scientific conferences. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative support to Senior Manager by updating and maintaining mailing lists of patients and referring physicians, answers telephones, files, makes copies, orders and maintains office supplies, logs all incoming checks, prepares bank deposits and performs the required aspects of accounts receivable. Provides administrative and general office support for physician(s) by facilitating travel arrangements to conferences and handles accounts receivables, maintains physicians’ CVs and bio-sketches, maintains and tracks memberships in professional societies, processes all expense reimbursements. Assists Senior Manager and Program Coordinator with the implementation of programmatic activities including, CME Programs, Patient Events, and Scientific Conferences, facilitates program mailings, including creating and distributing flyers, brochures, and invitations, assists in identifying and securing appropriate venues for meetings/conferences, tracks event expenses, facilitates event registration, including payment processing, and maintains event files. Performs other duties such as assisting with generating reports to the CHC CME Committee and scheduling CME Committee meetings, conducts all annual reporting requirements for the California Medical Association/ Institute of Medical Quality for CME providers, assists in developing and updating contents on the CHC website, and assists with other programmatic activities as necessary. High School Diploma or GED required. College degree or equivalent coursework preferred. Position requires minimum two years previous administrative experience. Candidate must be proficient with Microsoft Outlook, Excel, Word, PowerPoint and Internet Explorer. Candidate must have a strong focus on accuracy, attention to detail and organization and must possess excellent communication and writing skills, patience, professionalism and ability to effectively interact with staff and management alike. The preferred candidate will demonstrate initiative and the ability to work independently in a dynamic environment as well as the ability to accomplish multiple tasks within an adequate time frame. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.       James
Cedars-Sinai Los Angeles, CA, USA
Jun 16, 2019
Full time
Under supervision of the Executive Assistant to the Senior Vice President of Advancement and Chief Advancement Officer, this position provides reception desk coverage and administrative support to numerous departments within the Advancement department suite.  This position serves as the first face and voice that interacts with patients, board members and lay leadership entering or calling the Advancement Department suite, which includes Patient Relations, Development, Board of Governors, Women’s Guild, Community Engagement and Marketing Communications. Responsible for greeting, welcoming, offering beverages and directing visitors and callers appropriately in a courteous, friendly and efficient manner.  Works closely with the Patient Relations team to facilitate access to patient care and will maintain the highest standards for patient and visitor confidentiality.  Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the Advancement department and Cedars-Sinai.  Handles high volume and myriad of difficult phone calls and visitors. Screens and prioritizes calls, and routes inquiries to other levels of the organization as appropriate. In addition, this position will be responsible for the general maintenance of the Advancement department suite, conference room and break room, and will be the main point of contact for office requests, including repairs, equipment requests, conference room booking, maintaining the office supply inventory and replenishment.  Will be responsible for receiving, sorting and distributing daily mail and deliveries. Will perform role of safety rep for the Advancement department suite and assist in maintaining compliance with safety standards as mandated by the institution, attending monthly safety meetings, and reporting back to the department current initiatives and requirements.    Assist with audio visual requests in the Advancement suite conference room. Assist with special projects as assigned. Provide donor relations assistance as needed. Educational Requirements: Two years college with courses in business, accounting, computer operation and applications or a comparable level of education, training or experience.   License/Certification Requirements: N/A   Experience: Comparable level of education, training or experience. Two to three years progressively responsible office and administrative experience, such experience demonstrating ability to independently establish administrative and office procedures, ability to identify problems and resourcefulness to resolve them independently and on own initiative.   Physical Demands: Employees must be able to sit/stand in front of a computer approximately 90% of their scheduled day           James
Cedars-Sinai Los Angeles, CA, USA
Jun 16, 2019
Full time
Make a difference every single day When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of passion and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons we’ve achieved our fifth-consecutive Magnet designation for nursing excellence. From working with a team of excellent healthcare professionals to using state-of-the-art facilities, you’ll have everything needed to do something incredible—for yourself, and for others. Join us, and discover why U.S. News & World Report has named us one of America’s Best Hospitals.   As the top cardiology and heart surgery center in the western U.S., the Smidt Heart Institute brings together 16 centers and programs with specialization in transplantation, stem cell therapy, congenital heart disease, women's heart health, valve disorders, arrhythmia and hypertension. More than 100 doctors at the Smidt Heart Institute are pursuing the most advanced cardiac research, such as using stem cells to regrow heart tissue after a heart attack, while treating patients with some of the world's leading heart techniques, such as using 3-D printing to help physicians perform minimally invasive heart valve repair and replacement for children with congenital heart defects.    Cedars Sinai non-invasive cardiac procedure unit, has a position available for a Logistic Technician, Days, 8hrs shifts   The Logistical Technician (Log Tech), under the direction of a licensed care giver, performs a variety of direct & indirect patient care tasks and tasks specific to the unit/needs of the patient population in the department. Primary responsibility is to transport patients requiring non-invasive procedures, cleaning/maintaining trans esophageal echocardiology probes, track completed TEEs, and stocking of equipment/supplies.   The Log Tech services a population of customers from newborn to elderly.  The Log Tech identifies safety concerns in the age related population and institutes additional protective measures to provide a safe environment.  He/she is able to recognize physical hazards to patients related to their developmental age and alert the nurse appropriately. Educational  Requirements: High School Diploma or equivalent   License/Certifications: BLS Certified   Experience: Comparable experience in a hospital setting preferred   Physical Demands: Lift, stand, sit, push, pull, twist.  Able to lift up to 50 pounds.         James
Cedars-Sinai Los Angeles, CA, USA
Jun 16, 2019
Contractor
As a Data Entry Specialist for Community Relations, you will be on a temporary assignment supporting a large-scale archiving project.  Primary responsibilities for this assignment include scanning, tagging, archiving and warehousing hard file data associated with past donor giving.  Must maintain a high level of confidentiality.  Educational Requirements: • High School Diploma or GED Equivalent required. •  Bachelor's Degree highly preferred.   License/Certification: N/A   Experience: • At least one year of general office and/or admin experience. •  Experience in cataloging and archiving preferred.  •  Must be discreet and maintain confidentiality.   Physical Demands: •  Continuous standing and sitting required.        James
Cedars-Sinai Los Angeles, CA, USA
Jun 16, 2019
Full time
The Administrative Services Associate provides coordination for all administrative activities of the department, including multi-departmental interface, budget preparation, marketing and business planning, referral coordination, physician liaison activities, and strategic planning.  They will serve as the departmental liaison across the Cancer Institute programs. Acting as administrative support staff supervisor to assist in hiring, on-boarding, performance appraisals, performance management and continuous training and development of staff reporting to the Operations Manager.  The individual must demonstrate initiative, resourcefulness, and problem-solving skills.  They will need to apply detailed knowledge of responsibilities, functions, underlying management structure of the department, and the larger Health System in organizing and prioritizing work.  Demonstrates expertise in the interpretation and application of department function.  Coordinates the clerical and administrative staff workflow throughout the department.  The individual may be asked to conduct financial analysis projects to support ad hoc and ongoing initiatives. Participates in and supports the department function. Ability to independently develop and implement plans based on management input that will accomplish department goals and objectives. Educational Requirements: - Bachelor's degree strongly preferred in healthcare or business related major. Experience: - Two to three years of progressively responsible administrative experience;  experience demonstrating ability to independently establish procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative.  - Five years of related experience, with increasing responsibility preferred. - Excellent verbal/written communication skills. - Knowledge of general accounting and financial analysis required. - Knowledge of expense tracking software required. - Proficiency in Microsoft Office and related software applications required. - Demonstrated ability to create and utilize Excel spreadsheets for data tracking and analysis. - Ability to identify problems and resourcefulness to resolve them independently using own initiative. - Able to handle multiple tasks, some with short timelines, to organize and prioritize work, and to complete assignments in a timely, accurate manner. - Ability to work independently, set priorities and handle multiple tasks requiring attention to detail. - Ability to interact effectively with staff members at all levels of the organization. Physical Demands: - Lifting, standing, walking       James
Cedars-Sinai Los Angeles, CA, USA
Jun 16, 2019
Full time
Description: Under general supervision of a Manager and following established practices, policies and guidelines provides administrative support in a department or sub-unit, performing general clerical and administrative duties which may include responsibility for specific business activities of the office such as human resources, budget and finance, supplies and inventory, etc..  Applies a detailed knowledge of the areas of assigned responsibility, and a general knowledge of the department functions and its interrelation with the larger Health System organization. - Demonstrated ability to compose simple business letters. - Ability to type proficiently (50-60 WPM).  - Ability to edit material and ensure correct punctuation, spelling and grammar.  - Ability to perform simple mathematical calculations. - Must possess a minimum computer competency comprised of a working knowledge of Windows or a comparable system (specifically including keyboarding   and mouse skills).   -Must additionally possess a working knowledge of word processing , spreadsheets, presentation development, E-mail browsers and online reporting. - Knowledge and understanding of the organization, functions, policies and procedures of the Department, and the inter-relationship with the larger Cedars Sinai Health System, and  the ability to apply the knowledge to the work of the office. - Experience demonstrating the ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner. - Ability to interact effectively with Directors, Managers, researchers and other administrative support staff. Qualifications: Education: - High School education with courses in business, accounting, computer operation & applications, correspondence. Experience: - One to two years progressively responsible office and administrative experience. Or a comparable level of education, training and experience. Physical Demands: - May require constant sitting, stand and walk for prolonged periods of time. Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.       James