Administrative Assistant

  • Cedars-Sinai
  • Los Angeles, CA, USA
  • Jun 16, 2019
Full time Admin-Clerical Customer Service Entry Level General Business Human Resources

Job Description

The Administrative Assistant provides administrative support to physicians and managers for all programmatic activities, including continuing education, patient education and scientific conferences.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative support to Senior Manager by updating and maintaining mailing lists of patients and referring physicians, answers telephones, files, makes copies, orders and maintains office supplies, logs all incoming checks, prepares bank deposits and performs the required aspects of accounts receivable. Provides administrative and general office support for physician(s) by facilitating travel arrangements to conferences and handles accounts receivables, maintains physicians’ CVs and bio-sketches, maintains and tracks memberships in professional societies, processes all expense reimbursements. Assists Senior Manager and Program Coordinator with the implementation of programmatic activities including, CME Programs, Patient Events, and Scientific Conferences, facilitates program mailings, including creating and distributing flyers, brochures, and invitations, assists in identifying and securing appropriate venues for meetings/conferences, tracks event expenses, facilitates event registration, including payment processing, and maintains event files. Performs other duties such as assisting with generating reports to the CHC CME Committee and scheduling CME Committee meetings, conducts all annual reporting requirements for the California Medical Association/ Institute of Medical Quality for CME providers, assists in developing and updating contents on the CHC website, and assists with other programmatic activities as necessary.

High School Diploma or GED required. College degree or equivalent coursework preferred. Position requires minimum two years previous administrative experience. Candidate must be proficient with Microsoft Outlook, Excel, Word, PowerPoint and Internet Explorer. Candidate must have a strong focus on accuracy, attention to detail and organization and must possess excellent communication and writing skills, patience, professionalism and ability to effectively interact with staff and management alike. The preferred candidate will demonstrate initiative and the ability to work independently in a dynamic environment as well as the ability to accomplish multiple tasks within an adequate time frame. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.






Listed in Job Description