The Administrative Assistant provides administrative support to physicians and managers for all programmatic activities, including continuing education, patient education and scientific conferences.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative support to Senior Manager by updating and maintaining mailing lists of patients and referring physicians, answers telephones, files, makes copies, orders and maintains office supplies, logs all incoming checks, prepares bank deposits and performs the required aspects of accounts receivable. Provides administrative and general office support for physician(s) by facilitating travel arrangements to conferences and handles accounts receivables, maintains physicians’ CVs and bio-sketches, maintains and tracks memberships in professional societies, processes all expense reimbursements. Assists Senior Manager and Program Coordinator with the implementation of programmatic activities including, CME Programs, Patient Events, and Scientific Conferences, facilitates program mailings, including creating and distributing flyers, brochures, and invitations, assists in identifying and securing appropriate venues for meetings/conferences, tracks event expenses, facilitates event registration, including payment processing, and maintains event files. Performs other duties such as assisting with generating reports to the CHC CME Committee and scheduling CME Committee meetings, conducts all annual reporting requirements for the California Medical Association/ Institute of Medical Quality for CME providers, assists in developing and updating contents on the CHC website, and assists with other programmatic activities as necessary.