Project Scheduler I, II,II Levels

$18 - $25 hourly
  • Kratos Defense
  • Roseville, CA, United States
  • Mar 12, 2018
Full time Accounting Admin-Clerical Finance General Business Inventory Manufacturing Purchasing-Procurement Strategy-Planning Supply Chain Logistics

Job Description

Job Description:


The Project Scheduler is the primary leader for schedule resource management and performance analysis within the company. This position develops, validates, and maintains schedules on assigned projects/programs; provides resource management, schedule process/procedure development and maintenance for PMO activities; assists in the oversight of desktop metric schedules and the development of associated reports; and is a member of the Program Team providing project schedule oversight, analysis and reporting. 


The duties and responsibilities listed below apply to all levels of Project Scheduler. Each level of Project Scheduler has additional duties and responsibilities listed. 

Project Scheduler ALL

  1. Supports configuration of Work Breakdown Structure (WBS) and IPT assignment during development. Works to ensure that schedule will meet Responsibility Assignment Matrix requirements for control account summary and detail planning of activities.  
  2. Maintains control accounts and task activities to ensure that each meet Statement of Work and Basis of Estimates requirements for resource loading and baseline management.
  3. Updates Contract WBS Dictionary when applicable.
  4. Develops and maintains Program Master Schedule for post-award activities.
  5. Updates and maintains project schedule required fields as defined by company Field Definition table.
  6. Maintains and modifies baseline through Baseline Change Review (BCR) process.
  7. Performs schedule health metrics to analyze schedule quality, produce metrics, and resolve problems. 

Project Scheduler I 

  1. Works with supervision to create, maintain, and status small proposal, program, or supplemental schedules. 
  2. Performs validations on assigned schedules and provide results to higher level Project Scheduler as to schedule health, status, and defined field configurations.
  3. Resource loads work hours/costs in schedules to provide time-phased resource planning and validate alignment within financial system.
  4. Responsible for monthly status, schedule integration into financial system and CDRL/SDRL submittals with customer on assigned programs.
  5. May be responsible for detailed schedule analysis of network logic and critical path to initiate mitigation when planned activities deviate from baseline activities

Project Scheduler II  

  1. Works independently with minimal supervision to create and status intermediate to large proposal, program, or supplemental schedules.
  2. Leads development with Control Account Managers (CAM) to detail task activities for work package breakdown, assign resources, set Performance Measurement Technique (PMT), and accomplishment criteria.
  3. Responsible for baseline management and validation against the financial system.
  4. Supports establishment and maintenance of Program Management Reserve through baseline change approvals and adjustment of resource assignments.
  5. Works with CAM, IPT or Engineering Lead to develop Work Packages in Integrated Management Schedule (IMS), assign PMT and generate Task Authorization forms for distribution.
  6. Performs what if scenarios for individual program management team members. 
  7. Performs schedule baseline variance analysis, generate reports and resolve anomalies with task owners or CAMs.
  8. Responsible for configuration and validation that schedule development on assigned programs accurately meets DCMA 14 point criteria, defined field configurations, CDRL, and DCMA earned value requirements as required.
  9. Responsible for detailed schedule analysis of network logic and critical path to initiate mitigation when planned activities deviate from baseline activities.
  10. Prepares IMS CDRL/SDRL deliveries to meet criteria and timeline submittals. 

Project Scheduler III 

  1. Independently develops and maintains Integrated Master Schedules for schedules requiring Earned Value methodology.
  2. Leads schedulers in development of intermediate and supplemental schedules, establish integration into Master Schedule.
  3. Responsible for formulas, views, tables and filters function according to configurations in field definition table within schedules.
  4. Provides Schedule Analysis Reports:  Critical path, Top Level, Resource Management, Milestones, and Slack Trend Reports.
  5. Ensures management understanding of network logic, Gantt, pert, milestone lists, and resource information in the schedule.
  6. Assists and performs validation as assigned on schedules to meet DCMA-14 point criteria, defined field configurations, CDRL/SDRL and earned value requirements.  Provides guidance and instruction to program teams  to improve performance.
  7. Leads communications with customers, internal and external, on IMS CDRL/SDRL deliveries.
  8. Establishes schedule development calendar of events on assigned projects for management of status, report generation, deliveries and IMS archival.
  9. Provides technical support of work package breakdown across programs and provide oversight on PMT assignments.
  10. Supports Integrated Baseline Reviews (IBR), and Schedule Resource Analysis (SRA) reviews as required
  11. Provides schedule training to department coworkers, functional organizations and program teams. 


Each successive level of Project Scheduler builds on the identified typical knowledge, skills and abilities listed for the previous level(s) Project Scheduler. 

Project Scheduler - All

  1. Ability to maintain sensitive and confidential information as required by government standards
  2. Ability to interact effectively with peers and supervisors
  3. Ability to interact appropriately with the public when necessary
  4. Ability to adhere to workplace rules
  5. Ability to professionally interface with Customers as required and/or in program management
  6. Demonstrated ability to analyze data in Microsoft Excel which includes sorting, filtering, and working with simple formulas.
  7. Demonstrated ability to organize and prioritize time and paperwork effectively.
  8. Must be an energetic team player with excellent communication skills, and a desire to learn new concepts, meetings as a supporting team member.

Project Scheduler II

  1. Ability to effectively utilize and maintain baseline in resource loaded schedules using MS Project.
  2. Excellent organization, problem-solving, analytical, and troubleshooting skills.

Project Scheduler III

  1. Demonstrated ability to develop and maintain project schedules that pass DCMA 14-Point Criteria, Di-MGMT-81650 Requirements and DCMA Earned Value Requirements.
  2. Demonstrated ability to perform data analysis of schedules using both MS Project and Excel.
  3. Without personnel management responsibilities, be able to motivate internal and third party team members to deliver important information on time in a matrixed environment.
  4. Demonstrated ability to write formulas in MS Project and Excel.
  5. Excellent organization, problem-solving, analytical, and troubleshooting skills.
  6. Must be energetic, a team player with excellent communication skills, and a desire to learn new concepts and train others in intermediate Earned Value and scheduling techniques.


Experience and Skills:

Each successive level of Project Scheduler builds on the identified typical qualifications listed for the previous level(s) Project Scheduler.  

Project Scheduler I

  • Bachelors Degree in Accounting, Finance, Mathematics, Engineering or other related discipline; or previously related direct work experience preferred
  • Demonstrated strong written and verbal communication skills.
  • Experience in data analysis that includes reporting and action recommendations, preferred.
  • May be required to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship).  

Project Scheduler II

  • Bachelors Degree in Accounting, Finance, Mathematics, Engineering or other related discipline, or previously related work experience.
  • 2 to 4 years scheduling experience using MS Project or similar product.
  • Experience in data analysis that includes reporting and action recommendations.

Project Scheduler III

  • Bachelors degree in Finance, Business, Mathematics, Engineering or other related discipline.
  • 6 + years scheduling experience.
  • Scheduling experience in a DoD Programs utilizing Earned Value metrics and reporting requirements.
  • Experience in MS Project Enterprise is a plus.


  • May be exposed to a manufacturing environment
  • Ability to stand and sit for long periods of time
  • Ability to perform repetitive motion (keyboarding, 10-key, phones)
  • Ability to lift up to 25 pounds
  • May work extended hours or weekends.
  • Some local travel may be required.
  • Primarily office environment: desk, telephone, keyboard/mousing/writing and interface with internal personnel. Routine sitting and use of computer/telephone/copier equipment, some walking and reaching, active listening and thinking.
  • While performing the duties of this job the employee is regularly required to sit, hold, grasp, type, talk, and hear. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee may occasionally lift and/or move up to 10 pounds.



Gary Munson

Team C



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