Deputy Director of Facilities and Operations Division - Menlo Park

$175,000 - $250,000 yearly
  • SLAC National Accelerator Laboratory
  • Menlo Park, CA, USA
  • Dec 15, 2020
Full time Executive Management Other Logistics Project Managment Operations

Job Description

Deputy Director of Facilities and Operations Division

Job # 4264 BOLD PEOPLE. VISIONARY SCIENCE. REAL IMPACT.

 

The Facilities & Operations (F&O) Division at SLAC is dedicated to the stewardship of the
laboratory’s conventional facilities infrastructure. Reporting to the Facilities & Operations (F&O)
Division Director, the Facilities & Operations Division Deputy Director will assist in defining and
executing the Division’s leadership, strategic and tactical planning, and ensuring that each
Division employee commits fully to quality, safety, efficiency, and customer service standards in
line with business objectives and SLAC’s vision and mission. The Deputy Director is the F&O
Division Director’s designee, and has decision-making authorities, responsibilities, and
accountabilities in the Director’s absence.


The Facilities & Operations Deputy Director will assist the Director in executing responsibilities
for overseeing the full lifecycle of mission critical conventional infrastructure activities including
planning, design, and construction of new facilities, as well as the operation, maintenance,
renovation and repair of the existing facilities. This includes 150 buildings (1.6 million square feet)
electrical distribution (230kV to 110V), mechanical, process and control systems supporting
accelerator operations, research laboratories housing (laser, materials, chemical and other dry
and wet labs), in addition to office space and manufacturing facilities. As steward of these
systems, Facilities & Operations is responsible for plant operations, planning and implementing
reliability-based maintenance, and evaluating and addressing the long-term infrastructure
system evolution to support SLAC’s future mission needs.


Note: SLAC is a U.S. Department of Energy (DOE) laboratory operated by Stanford University
and based in Menlo Park; CA. Due to COVID-19-related curtailment of on-site activities, the
job duties for this position may be required to be performed from home until full site access
is restored.

Your specific responsibilities include:
 Executes on leadership and management initiatives for SLAC’s Facilities & Operations
Division services, organization, and policies including site planning, design construction,
operations, improvements, and maintenance.
 Personally models and promotes safety and customer service to a staff of over 160
people. Accountable for developing standards and monitoring techniques for quality
and customer service in all areas of the Facilities & Operations Division.
 Ensures Facilities & Operations strategies and priorities are consistent with the SLAC
vision and mission.
 Evaluates and provides tactical oversight of the functions of the Facilities & Operations
Division within the budget to meet the Lab Agendas, Business Plans, and systems
availability requirements.
 Develops budget proposals, manages and meets annual operating and project budgets
and provides recommendations on the planning for the appropriate construction, 
infrastructure and operational services that will support the Laboratory's scientific
programs and the ongoing operational maintenance requirements.
 Develops strategic plans for facilities renewal and investment. Leads the planning for
the appropriate infrastructure and operational services that will support the
Laboratory's scientific programs.
 Ensures the mission readiness of conventional facilities and facilities personnel by
interfacing with appropriate stakeholders.
 Works with the scientific community and members of the Facilities & Operations
leadership team in developing and executing a plan for all scheduled, unscheduled and
deferred maintenance.
 Ensures project delivery by team project managers, field construction managers, project
controls.
 Develops and delivers projects within cost, scope, schedules, and risk management
requirements of a portfolio of projects exceeding $400M. Serves as a partner to, and
source of leadership and influence, to the Lab Director and Lab senior management.
 Partners with Stanford University, the Department of Energy, and other National Labs to
ensure the development and implementation of best business practices.
 Represents SLAC in a wide variety of activities involving the DOE, Stanford University,
and other DOE-sponsored Laboratories, and chairs and/or participates on committees
and working groups to address Laboratory-wide issues.
 Develops and maintains strong working relationships with scientific program leadership,
ensuring that short term and long term requirements for facilities infrastructure and
services are aligned with the scientific Directorates' goals, plans and projects


To be successful in this position you will bring:
 Bachelor's degree in engineering, architecture, facilities management, or an equivalent
combination of technical education, training, and experience related discipline; an
advanced degree is desirable.
 Minimum 10 + years of related, progressively responsible experience requiring extensive
leadership and strategic expertise in facilities operations, maintenance, and planning,
performing duties similar to those listed above.
 Extensive experience and background in plant operations and maintenance
management.
 Experience and background in project and program management of conventional
facilities.
 Experience in managing a facilities department of a private industry complex, university
or government research complex with demonstrated improvement in efficiency and
cost-effectiveness.
 Experience and technical knowledge of best practices in the facilities management
discipline (including engineering, architecture, construction, and maintenance
activities); and proven experience in balancing the role of change agent and stabilizing
force.
 Diverse knowledge of utility systems and the operation and maintenance of various
building types; knowledge of various trade support areas, including HVAC, plumbing, 
electrical, instrumentation, safety systems, carpentry, fleet and equipment
maintenance.
 Proven leadership and management of a complex organization, providing effective
oversight and guidance of operational, management and administrative issues.
 Experienced people manager, including leading in a union environment.
 Ability to interact at the highest level of management, both internally and externally, in
a constructive and collaborative manner and in a way that appropriately represents the
Lab
 Experience working in an environment dedicated to quality, safety, and customer
service.
 Working knowledge of relevant government policies, regulations, and practices.
 Required Leadership Abilities and Competencies:
 Excellent verbal and written communication skills to effectively discuss, influence,
partner with, and present to all levels of the organization.
 Excellent interpersonal skills to effectively build and maintain working partnerships with
internal and external stakeholders.
 Strong ability to negotiate win-win outcomes, managing conflict, and motivating others
to action
 Project management skills of control, scope, cost, schedule, risk, etc.
 Ability to multi-task via strong planning, organizing, and time management skills
 Strong bias to take action, persevere through challenges, solve problems, and drive for
on-time results within costs without sacrificing safety, quality, and our values
 Ability to analyze data and situations, develop and evaluate effective options, and make
quality decisions that prove out effectively over time.


SLAC Manager Competencies:
 Results Through Others (drives results & directs work): Achieves expected results by
effectively delegating and managing the work of others.
 Aligns Priorities (plans & aligns): Ensures planning and prioritization of resources and
work efforts; ensures alignment of direct and matrix reports to support organizational
goals and business plans.
 Applies Lab Acumen (business insight): Maintains understanding of lab efforts and
direction as well as current research and trends, considers technology and customer
impacts, and contributes relevant, informed ideas to lab growth.
 Navigates Complexity (managing complexity): Manages a multitude of information and
complex circumstances to discern what is most important; demonstrates effective
problem-solving, decision-making, and takes appropriate action, even in difficult
situations or with conflicting data.
 Builds Trust (instills trust): Earns trust and credibility from team members, peers and
stakeholders; demonstrates SLAC values of respect and integrity.
 Relationships (interpersonal savvy, collaborates, manages conflict, builds networks):
Builds relationships to foster trust, collaboration, and a positive climate to achieve team,
department/directorate and lab goals.
 Communication (communicates effectively): Ensures effective information flow to
various audiences; delivers clear and appropriate written and verbal communications;
makes clear and impactful presentations to a variety of internal and external audiences.
 Self-Awareness (demonstrates self-awareness): Seeks feedback from others and takes
ownership of, and actions to address what is learned; recognizes impact on others and
adjusts as needed; pursues continuous learning opportunities; implements a meaningful
development plan.
 Team Effectiveness (builds effective teams): Effectively motivates team members and
fosters a diverse and collaborative team environment; leverages team members’
strengths for overall team effectiveness; incorporates insights to improve team
operations.
 Purpose & Vision (drives vision & purpose): Articulates a clear vision of expected
outcomes; inspires others to execute work plans and feel a sense of purpose and
ownership for the mission.


Physical requirements and Working conditions:
 Consistent with its obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires accommodation to
perform the essential functions of his or her job.


Work standards:
 Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and
clients and with external organizations.
 Promote Culture of Safety: Demonstrates commitment to personal responsibility and
value for environment, safety and security; communicates related concerns; uses and
promotes safe behaviors based on training and lessons learned. Meets the applicable
roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and
Responsibilities: http://wwwgroup.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf.
 Subject to and expected to comply with all applicable University policies and
procedures, including but not limited to the personnel policies and other policies found
in the University's Administrative Guide, http://adminguide.stanford.edu/.
 Policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

APPLY:

Submit cover letter and resume. 

 

 

 

 

Mike Soto

Qualifications

See Job Description section