Cedars-Sinai

  • Los Angeles, CA, USA

Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards for quality and innovation in patient care, research, teaching and community service.

Today, Cedars-Sinai is widely known for its national leadership in transforming healthcare for the benefit of patients.

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Clinical programs range from primary care for preventing, diagnosing and treating common conditions to specialized treatments for rare, complex and advanced illnesses. In addition, Cedars-Sinai serves the community through its Medical Network, which includes the highly rated Cedars-Sinai Medical Group and Cedars-Sinai Health Associates.

Cedars-Sinai receives consistent recognition for our excellence. Our awards include; being named one of America’s Best Hospitals by U.S. News & World Report, receiving the National Research Corporation’s Consumer Choice Award 19 years in a row for providing the highest-quality medical care in Los Angeles, achieving the longest-running Magnet designation for nursing excellence in California, and being recognized as The Advisory Board Company’s 2017 Workplace of the Year, an award Cedars-Sinai has won three years in a row. This annual award recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement.

Cedars-Sinai is a leader in the clinical care and research of heart disease, cancer and brain disorders, among other areas. Pioneering research achievements include using cardiac stem cells to repair damaged hearts, developing minimally invasive surgical techniques and discovering new types of drugs to target cancer more precisely.

Cedars-Sinai also impacts the future of healthcare through education programs that encompass everything from highly competitive medical residency and fellowship programs to a biomedical science and translational medicine PhD program, advanced training for nurses and educational opportunities for allied health professionals. Most notably, Cedars-Sinai demonstrates a longstanding commitment to strengthening the Los Angeles community through wide-ranging programs that improve the health of its most vulnerable residents.

Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
Summary of essential job duties for the Security Officer position include: - Must be able to work extended shifts when emergency situations warrant. - Work in various environments including outdoor conditions such as cold, rain or heat. - Must be able to work in all areas, interstitial spaces and grounds in and surrounding the medical center. - Performs internal/external patrols of the medical center and campus buildings. - Promptly respond to all unusual emergencies and provides timely written reports to his/her Watch Commander. - Carries out assigned tasks and post instructions. - Provides escort services and protects the safety of others. - Strong interpersonal skills and a team player required in a diverse cultural setting. Educational Requirements: - High school diploma or GED required. License/Certification/Registration Requirements: - Valid California Driver's License Required - California Security Guard Card required. - IAHSS certification preferred. Experience: - Ability to read, understand and clearly speak English; constantly use speech and hearing in communicating with visitors, staff and patients. - Effective written and oral communication and interpersonal skills with ability to deal with all levels of personnel, general public and patients in a professional and effective manner: must be able to use initiative and independent judgement within established guidelines. - Must be able to frequently prepare reports and logs in a neat and legible manner. - Basic computer skills required. Will be required to complete electronic incident reports using a computer. - Must be able to work in personal protective equipment (gloves, masks and gowns) while assisting medical staff. Physical Demands: (e.g., lifting, standing, walking) - Stand or walk constantly (for up to an entire shift) on various surfaces (tile, concrete, carpet). - Climb stairs, ramps, or ladders occasionally during shift and run as needed. - Occasionally bend/twist at waist/knees/neck to perform various duties, including lift or carry up to 80 lbs. - Constant use of both hands, arms and fingers in reaching/handling/grasping while using radio, phone, notepad, writing reports and other administrative tasks. - Constant use of eyes (correctable vision to normal level required) to observe, read, interact with people and view security monitors.       James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
The Admitting Representative performs all admissions activities for pre-admit  and face-to-face registration of patients presenting to the Main Admissions and/or outpatient areas for treatment. Facilitates patient access to Cedars Sinai Medical Center and secures all demographic and financial patient registration information.  This will include the following: Registration, PreRegistration, insurance verification, Third Party Liability (TPL) screening, Medi-Cal / Medicare eligibility verification, Workers Compensation eligibility, and securing cash deposits (co-pays, deductibles, cash packages). Able to explain information and answer questions.  Demonstrates competency skills including the ability to perform job duties and interact with customers with sensitivity and attention to the patient population(s) served. Educational Requirements: • High school diploma required • Two years of college coursework preferred Experience: • Minimum 2 years’ experience in healthcare, insurance or related experience.  • Previous work experience in an inpatient or outpatient admissions setting or physician’s office, preferred.  • Knowledge / experience in patient accounting or with an insurance payor preferred. • Medical terminology preferred. • Strong interpersonal, written and oral communication skills for interacting with patients, payers, physicians and other CSHS customers. • Intermediate math skills required. • Demonstrated ability to work well as a team player and independently. • Able to multi-task and work in a fast pace environment with conflicting demands on time and attention. • PC literacy: Basic core computer skills and navigation skills. General knowledge of office equipment. • English language proficiency. Bi-lingual preferred / helpful. • Equivalent education and experience may be considered. • Aptitude for cash collections. Physical Demands: • Walking, standing, low-level lifting up to 25 lbs.       James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
Description: Under general supervision of a Manager and following established practices, policies and guidelines provides administrative support in a department or sub-unit, performing general clerical and administrative duties which may include responsibility for specific business activities of the office such as human resources, budget and finance, supplies and inventory, etc..  Applies a detailed knowledge of the areas of assigned responsibility, and a general knowledge of the department functions and its interrelation with the larger Health System organization. - Demonstrated ability to compose simple business letters. - Ability to type proficiently (50-60 WPM).  - Ability to edit material and ensure correct punctuation, spelling and grammar.  - Ability to perform simple mathematical calculations. - Must possess a minimum computer competency comprised of a working knowledge of Windows or a comparable system (specifically including keyboarding   and mouse skills).   -Must additionally possess a working knowledge of word processing , spreadsheets, presentation development, E-mail browsers and online reporting. - Knowledge and understanding of the organization, functions, policies and procedures of the Department, and the inter-relationship with the larger Cedars Sinai Health System, and  the ability to apply the knowledge to the work of the office. - Experience demonstrating the ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner. - Ability to interact effectively with Directors, Managers, researchers and other administrative support staff. Qualifications: Education: - High School education with courses in business, accounting, computer operation & applications, correspondence. Experience: - One to two years progressively responsible office and administrative experience. Or a comparable level of education, training and experience. Physical Demands: - May require constant sitting, stand and walk for prolonged periods of time. Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.       James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Contractor
As a Temporary HR Assistant, you will provide administrative support, coordinating all administrative activities for the Cedars-Sinai Medical Network HR Team. In this role you are responsible for coordinating all clerical and administrative workflows throughout the office.  Duties include, are not limited to: - Picking up checks from the payroll office and distributing mail - Coordinating badge pick-up and delivery - Requesting physician badge processing - Sending recruitment files for permanent storage  - Assisting data collection from personnel files - Filing - Back-up to administrative staff and help support New Employee Orientation as needed This is a Temporary assignment, with anticipated length of at least six months. Educational Requirements:  High School Diploma or GED Equivalent Required License/Certification/Registration Requirements: N/A Experience: At least 2 years of Office and administrative experience Physical Demands:  Lifting, Standing and Walking       James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
As the Executive Assistant supporting the Vice President/Medical Director, and Executive Director of International Health and coordinating the administrative activities of the office.   This individual will demonstrate initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office.   Responsibilities include: •  maintaining supervisor’s calendar •  screening calls •  scheduling meetings •  taking minutes at meetings •  scheduling travel reservations •  typing correspondence and reports •  coordinating/ administering human resource, payroll functions and participates in  maintaining departmental budgetary considerations •  performing related duties as required Educational Requirements: • Two years college with courses in business, accounting, computer operation and applications preferred. • High School Diploma of GED Equivalent Required Experience: • Two to three years progressively responsible office and administrative experience, such experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative; or a comparable level of education and experience. • Demonstrated leadership ability to establish intradepartmental administrative systems and achieve orderly, accurate and timely workflow. • Demonstrated ability to compose letters, policy statements, procedure manuals and reports on own initiative; ability to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for publication and distribution. • Ability to type proficiently (60-75 WPM); ability to edit material and ensure correct punctuation, spelling and grammar. • Ability to perform simple mathematical calculations, e.g., add, multiply, subtract, average, etc. • Must possess a minimum computer competency comprised of a working knowledge of Windows or comparable system (specifically including keyboarding and mouse skills).   Must additionally possess a working knowledge of word processing, spreadsheets (Excel), presentation development (Power Point), eMail, browsers and online reporting. • Experience demonstrating the ability to handle multiple tasks frequently with short timelines, to prioritize and organize work and to complete assignments in a timely, accurate manner. • Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses. • Experience in assisting in Project Management preferred. Physical Demands: • Typical for an office environment.       James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
Under the supervision of the Associate Director, Assistant Nurse Manager, and Admin Services Associate, the Admin Team Lead will share the responsibility of supervising, coordinating, and managing key functions in the day-to-day operations of the Heart Transplant Office Responsibilities include •  managing staff coverage •  overseeing onboarding of new employees and  ensuring regulatory requirements are met •  assisting in quality improvement projects •  processing Kronos •  providing computer technical support as needed This position requires a proven ability of independent decision-making on administrative matters and clinical understanding and experience in organ transplantation.  The Admin Team Lead will need to identify, prevent and/or resolve daily operational problems relating to personnel, policies and procedures, office equipment and supplies, and maintain continuous communication with the office supervisor and management. This individual will also serve as the contact or resource person on department information and materials by other departments, patients, patient families, and customers. Must be comfortable leading a group of Patient Service Representative’s and addressing performance issues. Must have excellent and clear communication skills (oral and written). Must be able follow-up on tasks until completed and update the Team. Basic understanding of medical terminology ideal. Working knowledge of Microsoft Word/Excel/Outlook required. Must be comfortable working in clinical settings and interacting with patients. Must have excellent interpersonal skills and help maintain a positive work environment for everyone. Educational Requirements: • High School Diploma required.   •  Minimum two years college experience, business degree preferred; or equivalent related working experience in a healthcare setting (transplantation preferred). Experience • At least two to three years of experience in healthcare, administration, insurance or related. • Experience demonstrating the ability to handle multiple tasks frequently with short timelines, to prioritize and organize work and to complete assignments in a timely, accurate manner. • Advance skills in Microsoft Office. • Ability to lead, motivate, and assist people • Excellent organizational and communication skills.  • Excellent problem-solving skills.  • Excellent customer-service skills Physical Demands: •  Ability to sit for long periods of time while working in front of a computer, walking, standing, bending, reaching, and lifting up to 20 lbs. Work Environment (work environments, hazards and exposures the employee may encounter on the job): •  Must be able to meet deadlines with frequent interruptions. •  Must be able to handle multiple conflicting priorities. •  Ability to work in close quarters occasionally with high noise levels. •  Normal office noise level, and interacting with patients in clinic.       James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
The Administrative Assistant provides support for Cedars-Sinai Medical Network by performing general clerical and administrative duties which may include responsibility for specific business activities of the office.   ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative support by scheduling appointments and meetings, filing, opening/sorting mail, composing memos, minutes and routine correspondence, generating reports, ordering office supplies, managing bulk mail jobs, etc. Have working knowledge in Microsoft Office (Word, Excel, PowerPoint). Handling and distributing reports (i.e.: productivity, Optime, vendor, etc.), transcribing correspondence and scheduling meetings. Serve as back-up to the Department Assistant. Performs other tasks as assigned. EDUCATION AND/OR EXPERIENCE: High school diploma required. Some college preferred. Two to three (2-3) years progressive administrative/secretarial experience in a busy office environment. Computer literacy to include proficient use of Windows include MS Word, PowerPoint and Excel.        James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
The Administrative Assistant provides administrative support to physicians and managers for all programmatic activities, including continuing education, patient education and scientific conferences. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative support to Senior Manager by updating and maintaining mailing lists of patients and referring physicians, answers telephones, files, makes copies, orders and maintains office supplies, logs all incoming checks, prepares bank deposits and performs the required aspects of accounts receivable. Provides administrative and general office support for physician(s) by facilitating travel arrangements to conferences and handles accounts receivables, maintains physicians’ CVs and bio-sketches, maintains and tracks memberships in professional societies, processes all expense reimbursements. Assists Senior Manager and Program Coordinator with the implementation of programmatic activities including, CME Programs, Patient Events, and Scientific Conferences, facilitates program mailings, including creating and distributing flyers, brochures, and invitations, assists in identifying and securing appropriate venues for meetings/conferences, tracks event expenses, facilitates event registration, including payment processing, and maintains event files. Performs other duties such as assisting with generating reports to the CHC CME Committee and scheduling CME Committee meetings, conducts all annual reporting requirements for the California Medical Association/ Institute of Medical Quality for CME providers, assists in developing and updating contents on the CHC website, and assists with other programmatic activities as necessary. High School Diploma or GED required. College degree or equivalent coursework preferred. Position requires minimum two years previous administrative experience. Candidate must be proficient with Microsoft Outlook, Excel, Word, PowerPoint and Internet Explorer. Candidate must have a strong focus on accuracy, attention to detail and organization and must possess excellent communication and writing skills, patience, professionalism and ability to effectively interact with staff and management alike. The preferred candidate will demonstrate initiative and the ability to work independently in a dynamic environment as well as the ability to accomplish multiple tasks within an adequate time frame. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.       James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
The Administrative Assistant provides support for the Executive Director of Finance for Cedars-Sinai Medical Delivery Network by performing general clerical and administrative duties which may include responsibility for specific business activities of the office. This Administrative Assistant position is a full-time position that may also assist other Finance Managers at Cedars-Sinai Medical Network Services as time permits. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative support by scheduling appointments and meetings, filing, opening/sorting mail, composing memos, minutes and routine correspondence, generating reports, ordering office supplies, managing bulk mail jobs, etc. Assist in the Preparation of PowerPoints for Meetings. Maintain timesheets on Kronos for MDN managers and for selected MDN personnel; distribute copies of the vacation/sick/personal time report to the MDN managers. Manage presentation projects on behalf of MDN Finance, including but not limited to, preparing standard PowerPoints, copying and distributing reports, transcribing correspondence and scheduling meetings. Serve as back-up to the Department Assistant. Performs other tasks as assigned.   LANGUAGE SKILLS: Demonstrated ability to compose, edit, and proofread reports and correspondence. Ability to read and interpret documents. Effective telephone dialogue skills. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Experience demonstrating the ability to handle multiple tasks frequently within short timeliness, to prioritize and organize work, and to complete assignments in a timely manner. Educational Requirements: High school diploma. Some college preferred. Experience: Two to three (2-3) years progressive administrative/secretarial experience in a busy office environment; computer literacy to include proficient use of Windows 95 to include MS Word, PowerPoint and Excel; type 50-60 wpm; proven team worker with excellent customer relations skills. assignments in a timely manner.       James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
JOB SUMMARY: The Administrative Assistant reports to the Director, Medical Operations.  This position is responsible for administratively supporting the Director, Medical Operations, the Senior Manager, UM/CM and the Managers, UM/CM.    ESSENTIAL JOB DUTIES:     ¨       IS System Security Officer responsible for new account requests and updates to existing accounts. ¨       Answers Director and Managers’ phones when able; takes messages and communicates to management team. ¨       Maintains calendars of management team as requested. ¨       Orders and tracks office supplies in suite and maintains service requests and records for copier. ¨       Receives, opens, sorts and distributes mail of management team. ¨       Schedules meetings and reserves Robata conference room as requested. ¨       Maintains filing system. ¨       Composes, prepares and follows through on all correspondence for Director and Managers.        Attends MedOps Team Meeting, records and types minutes and distributes as directed. ¨       Copies information as requested. ¨       Acts as a liaison with health plan representatives and assists in scheduling appointments for audits and other functions as required. ¨       Performs other duties as assigned by management team. Education: High school degree. Experience: Two (2) years experience in secretarial/office management required.  Must be able to interact effectively via telephone and/or in person with members, medical staff, clinical and administrative staff and external representatives.  Must possess excellent verbal and written communication skills and be detail oriented.  Must be able to support multiple managers in a fast paced environment, prioritize and accurately complete multiple tasks on a timely basis.  PC skills required with proficiency in Windows, Excel and Power Point.  Must be able to key at least 50 WPM.       James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
Summary of Essential Job Duties: The Grant & Contract Officer (GCO) is a professional representative of Cedars-Sinai and is responsible for accurate and comprehensive processing of clinical research contract awards in support of the Industry Sponsored Research Office (ISRO) within Sponsored Research and Funds Administration (SRFA). Works as a team member according to management direction. The GCO reports to the ISRO Manager and functions as an intregal part of the Clinical Research Team by providing quality service/support in the negotiation and set-up of clinical research. The Grant & Contract Officer is responsible for providing compliance review and approval of all industry funded budgets that support research at Cedars-Sinai Medical Center (CSMC). This entails the reconciliation of complex clinical trial, multi-visit budgets, and technical and professional medical fees with established fees schedules, Medicare Coverage Analysis, and Informed Consent Forms. The GCO must confirm Standard of Care Procedures vs. Research related procedures and assure that budgets are developed in compliance with Cedars-Sinai policy. Once studies are approved, the GCO manages ongoing monitoring of project status, working directly with study teams, PI and SRFA accountants to process continuations or modifications of contracts. The GCO provides guidance on contractual payment schedules to assure expenditures are consistent with payment terms. The GCO will negotiate Confidentiality Agreements and process modifications/amendments to existing clinical research contracts. As appropriate, the GCO will conduct preliminary reviews of draft contracts to determine any discrepancies with Master Agreements and/or templates. Additionally, the GCO will assist ISRO in developing internal reference material, in-service presentations and materials to enhance the Department Staff's and Principal Investigator's understanding and information related to the successful negotiation and administration of industry funded research. Major responsibilities include patient and helpful assistance to Principal Investigators (PI's), departmental staff and ISRO team members in preparation, submission, and management of research projects. As appropriate, the GCO will provide other support for ISRO and CSMC that may be required and/or assigned. The GCO will know and follow institutional and departmental policies and procedures and will also guide PIs and staff on policy as they apply to research administration. Educational Requirements: BA/BS degree and 2yrs demonstrated ability in the processing or administration of research contracts in a central administration office or the equivalent experience Experience: 2yrs demonstrated ability in the processing or administration of research contracts in a central administration office Physical Demands: Physical ability and perceptive acuity to perform functions ndustry funded research. Major responsibilities include patient and helpful assistance to Principal Investigators (PI's), departmental staff and ISRO team members in preparation, submission, and management of research projects. As appropriate, the GCO will provide other support for ISRO and CSMC that may be required and/or assigned. The GCO will know and follow institutional and departmental policies and procedures and will also guide PIs and staff on policy as they apply to research administration.       James
Cedars-Sinai Los Angeles, CA, USA
Nov 26, 2018
Full time
Training position as Research Assistant. Learn basic lab techniques in targeted nanotherapy research lab and assist senior researchers in experiments. Contribute to general lab maintenance. Report work progress to PI. Experience: Familiarity with general techniques in molecular, cellular, and micro- biology. Good organization skills. Familiarity with reporting progress in lab notebook, taking detailed notes and documentation. Following instruction and adhering to general lab compliance guidelines. Educational Requirements: Bachelor's in science minimum, with familiarity in general molecular and cellular biology skills, as well as microbiology. License/Certification/Registration Requirements: N/A Physical Demands: Standing, sitting, pipetting, computer work.     James