202 Admin-Clerical jobs

THIS IS A T32 EXCEPTED SERVICE, INDEFINITE POSITION Selectee may be non-competitively converted to permanent status if/when funding becomes available or position becomes unencumbered. The primary purpose of the PROGRAM ANALYST, GS-0343-9, is to serve as the analyst and consultant for the management and administration of programs within the directorate or division. Conditions of Employment CALIFORNIA NATIONAL GUARD MEMBERSHIP IS REQUIRED:  This is an excepted service position that requires membership in the California National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. If you are interested in joining the California National Guard, please contact a California National Guard recruiter prior to applying for this position. https://state.nationalguard.com/california Compatible Military Assignment and Grade are required.  Military technicians must be assigned to a military position in the same unit which they are employed or, in a unit that is supported by the employing activity. Military technicians must hold the military grade specified for the position. Applicants are encouraged to apply for the positions if experience is held. Priority Areas(s) of Consideration: Priority consideration is first given to the areas below. AREA I=  Current California National Guard employees who are serving on a Permanent/Indefinite/Temporary appointment. AREA II=  Current California National Guard members. AREA III=  Current military members of the Air Force/Army National Guard, Air Force/Army Reserve or Air Force/Army Active Duty. (Applicants who are currently in other Air/Army branches and NOT currently a member of the California National Guard (CNG) must become a member of a compatible unit of assignment within the Army CNG commensurate with the military grade listed in this announcement prior to federal assignment). Military Grades:  E-4 through E-7 Recruitment/Relocation Recruitment/Relocation Incentive MAY BE authorized, subject to funding and approval. PCS Relocation Costs MAY BE authorized subject to provisions of the Joint Travel Regulation, funding, and an agency determination that a Permanent Change of Station (PCS) move is in the Government's best interest. Must maintain appropriate level of security clearance. Must wear appropriate military uniform including required grooming standards. Must maintain a compatible military unit, grade and job assignment as required by current directives. Participation in direct deposit is mandatory. Qualifications General Experience:  Experience in administrative, professional, investigative, technical or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes and principles of management; Experience using computer and automation systems. PROGRAM ANALYST, GS-0343-9:  Must have 24 months experience which has provided a working knowledge of the National Guard organizational structures, functions, procedures, and techniques. Experience analyzing, interpreting and developing policies and procedures of local management. Your qualifications will be evaluated on the following competencies: Attention to Detail Information Management Oral Communication Planning and Evaluating  https://www.usajobs.gov/GetJob/ViewDetails/543084400

          Grade: 06 1 GS-6 - Choose one answer which best describes your education and experience as related to the basic qualification requirements for this position. Answer to this question is required I have 1 year of specialized experience equivalent to GS-5 as senior/supervisory clerk/secretary, independently providing clerical support, typing, maintaining files and records, screening material, establishing procedures, following up on action items, editing correspondence, and requisitioning supplies and/or equipment. I do not meet the experience as described above 2 Do you possess a typing skill of at least 40 wpm Answer to this question is required Yes No 3 Please select the choice(s) that best describes your experience with whom you interact. Answer to this question is required Directors, Senior Executive Officers/Chief Executive Officers Managers/Supervisors Congressional contacts Other federal agencies State or local government representatives Members of the news media Special interest groups Individuals within or outside of the organization None of the above 4 I have extracted, collected, prepared, and formatted data from legal or technical documents and various sources for the compilation and preparation of reports. Answer to this question is required I have not had education, training or experience in performing this task. I have completed formal education or training in performing this task but have not yet performed it on the job. I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures. I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task. 5 Please select the statement(s) that describe your experience in dealing with working relationships and sensitive issues. (Check all that apply) Answer to this question is required I have displayed diplomacy and tact in handling sensitive issues. I have negotiated solutions to difficult problems through knowledge of issue and ability to convey my decisions/opinions to other parties. I am aware of political implications of sensitive decision-making in a political arena. I use networking and teamwork to facilitate decision-making. None of the above. 6 Select the responses that describe your experience serving as a personal and confidential assistant to a senior leader to assist in accomplishing program goals and objectives. Answer to this question is required I have maintained confidentiality in the preparation and review of correspondence containing sensitive information. I have maintained confidentiality in the review, routing, and response of sensitive mail and emails. I have maintained the confidentiality of discussions of a sensitive nature. I have maintained the confidentiality of sensitive personnel issues. I have maintained confidential files. I have safeguarded Personally Identifiable Information (PII). None of the above. 7 I have experience researching and/or analyzing administrative problems and providing recommendations for resolutions. Answer to this question is required Yes No 8 Select the response that best describes your experience maintaining an electronic calendar/tickler system to track action items and initiate follow-up to ensure compliance with established deadlines. Answer to this question is required I have not had education, training or experience in performing this task. I have completed formal education or training in performing this task but have not yet performed it on the job. I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures. I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task. 9 Please select the one response that best describes your experience utilizing the correct grammar, spelling, punctuation, syntax and required formats in writing and editing information. (Select one) Answer to this question is required I have composed/prepared formal or official documents in final format for non-routine correspondence I have composed/prepared documents for routine correspondence such as responses for common requests or questions I have reviewed, and/or edited correspondence/documents for clarity, coherence, grammar, and spelling in compliance with approved correspondence procedures I have prepared office correspondence, as directed, using form letters or examples of previous correspondence I have received instruction and/or training in the functions, but have not performed them on the job None of the above 10 Please select the choice(s) below that demonstrates your ability to communicate orally. Answer to this question is required Experience as a receptionist or answering the telephone Experience serving as a point of contact for other clerical personnel on procedural matters Experience serving as a liaison in which contact is made with a variety of individuals for the purpose of conveying information Experience responding to inquiries or requests for information Experience explaining non-technical information Experience contacting others to obtain information None of the above 11 Please select the choice(s) below that best reflects your level of experience interacting with individuals within an office setting or as a team member. Answer to this question is required I have served as a spokesperson for an organizational group or team. I have facilitated communications and activities between office groups or individuals. I have presented, defended, or negotiated needs or problems with office staff or management. I have regularly served as a consultant to peers, office staff, or management on administrative, clerical, or programmatic issues. I have not performed any of the tasks listed above. 12 I have reviewed and edited documents of a legal or technical nature to identify inadequacies in format, grammar, or construction in accordance with accepted standards. Answer to this question is required I have not had education, training or experience in performing this task. I have completed formal education or training in performing this task but have not yet performed it on the job. I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures. I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee. This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task. 13 I have worked in positions that required initiative and independence on a daily basis. Answer to this question is required Yes No 14 Please select the response(s) that best reflects your work experience organizing, monitoring and/or facilitating the workflow of an office. Answer to this question is required Scheduling appointments Maintaining supervisor’s calendar Making travel arrangements Setting up meetings Setting up conferences Serving as timekeeper Ordering supplies Maintaining office files Establishing office procedures Routing mail Keeping staff informed of suspense dates Keeping supervisor updated on administrative matters, conferences, briefings, meetings of major importance Tracking expenses for the budget Coordinating training and employee development, preparing training forms and/or coordinating with the training office None of the above 15 Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints. Answer to this question is required I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines. I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities. I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines. I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines. None of the above. 16 Select the response that best describes your highest level of skill and proficiency in editing documents for final production. Answer to this question is required I have routinely edited content, grammar, style and presentation of multi-formatted documents with technical and visual information to improve the intended audience’s understanding and acceptance of the topics presented. I have routinely edited formal correspondence and official documents to improve content and clarity by changing grammar, style and tone without supervisory guidance. I have occasionally edited program documents to clarify points, eliminate redundancies, and ensure compliance with established formats for final review by my supervisor. I have edited documents for proper grammar and sentence structure. I have completed courses and/or training in editing, but have not been required to perform this function as part of my job. None of the above 17 I have experience utilizing the computer for the following activities. Answer to this question is required Creating, editing, printing, retrieving and/or manipulating files Editing and reformatting electronic drafts Revising existing databases or spreadsheets Producing documents requiring complex/varied formats such as graphics or tables within text Producing documents that include charts and/or graphs using presentation software None of the above 18 Select the software application(s) that you are proficient using (proficient means you understand and utilize a majority of the system's functionality/capabilities). Answer to this question is required Microsoft Word Microsoft Power Point Microsoft Access Microsoft Excel Lotus 1-2-3 Workload Management System (WMS) Financial and Business Management System (FBMS) PRISM Email (i.e., Lotus Notes, GroupWise, Microsoft Outlook, etc.) Other Applications including Government systems and commercial off-the-shelf systems None of the above 19 Select the response(s) that describe the type of payroll you have experienced as a regular part of your job. Answer to this question is required Union Labor Contract for Bargaining Board (BB) General Schedule (GS) Private Sector None of the above Grade: All Grades 1 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required Yes 1.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.   No n the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required Yes 2.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.   No Gary Munson Robert Ulep  916-978-5487    rulep@usbr.gov .

Category:  Manufacturing Job ID:  R-81967 Location:  Thousand Oaks, CA, US 91360 Additional Location:   Posted Date:  8/16/2019 The successful candidate will direct a team of manufacturing associates responsible for manufacture of GMP DSI/DS in both stainless and single-use equipment. The manager will foster a safe and compliant production environment through structured on-the-floor presence. The incumbent will also be an active participant and role model in Lean culture and continuous improvement programs with responsibility to translate onto the manufacturing floor. The successful candidate must demonstrate strong leadership skills and technical understanding of production operations. Responsibilities include: Staff selection, training, oversight, performance evaluations, and development Daily schedule alignment Partner with QA and other groups to ensure deviations are initiated and closed within target timelines Utilize appropriate systems to perform job duties (SAP/MES, QMTS, LIMS etc.). Interact with business partners and internal/external audit teams and regulatory authorities. Identify and implement process and safety improvements. Work with business partners to support scheduling of maintenance tasks, engineering support, and quality investigations. Effectively elevate critical and impactful events to senior management. Make real-time processing decisions to support compliant and safe production. Ensure batch record review is completed accurately to support disposition timelines Flexible work schedule, including night/graveyard shift and weekend/holiday work as decided by business needs.   Basic Qualifications Doctorate degree Or Master’s degree and 2 years of manufacturing or operations experience Or Bachelor’s degree and 4 years of manufacturing or operations experience Or Associate’s degree and 10 years of manufacturing or operations experience Or High school diploma / GED and 12 years manufacturing or operations experience   Preferred Qualifications 5+ years of related manufacturing experience. 3+ years of experience as a production area Lead, Specialist or Manager Strong technical understanding of Cell Culture and Purification processes and equipment Demonstrated presentation and leadership skills Proven experience with continuous improvement methodologies Previous managerial experience directly managing people and/or experience leading teams, projects, programs or directing the allocation of resources Strong quality system and GMP knowledge Strong troubleshooting skills with laboratory and process equipment Energetic and technically-minded, with strong interpersonal and organizational skills Demonstrated ability to learn new systems and applications, and various new technologies Degree in Life Science, Chemistry or Engineering       James

Requisition #  19003200   The Administrative Assistant, Revenue Cycle Compliance, provides support for the department Director and Managers. Position is responsible for performing varied administrative duties, as well as generating reports, maintaining databases used to track department activities, and managing minor projects. Essential Job Duties: • Schedules meetings and training sessions on behalf of leadership team. Ensures materials required for meetings are prepared in time for review by trainer. • Maintains systems access for staff and vendor accounts. • Orders department supplies, printing, system access, and other support requests. • Tracks and records new provider and annual audits and training plans, including, but not limited to identifying claims for audit, distributing training documentation, managing claim holds, submitting documentation to vendors, reconciling audit results, resubmits claims as necessary. Produces reports from Anodyne (a report writer) or Excel, manipulates pivot tables within Excel for audit selection. Obtains patient documentation/charge tickets, transfers documentation through secure vendor site, track and monitor the workflow process in Excel. • Maintains assigned work queues on daily basis, places provider's billing on audit hold/releases audit hold Resubmits unwanted provider charges as needed until desired accounts are obtained for audit. • Performs research projects as directed by Compliance Director. Projects may involve but are not limited to: Payer requests, compliance statistical research, RAC, internet research, document design, document review, and data retrieval. • Train vendors where to navigate Cedars-Sinai systems (CSLink/WebVS, etc). • Establishes and maintains filing system and database records for Compliance Department. • Organizes and expedites flow of work. Prioritize workloads. Sets appropriate deadlines. Initiates follow-up action. Escalates issues as necessary. • Ensures confidentiality and controls access to sensitive information. • Produce quality work within expected standards of department EDUCATION:  High school diploma or GED required. A bachelor's degree from an accredited college or university preferred.    EXPERIENCE: • Minimum two (2) years of experience working in an office environment required.  • Minimum of six (6) months experience working in a healthcare setting preferred. •  Project Management experience preferred. • CPC or CPC-A certification preferred. • Ability to type 50-60 wpm. • Intermediate level of experience with Microsoft based applications (i.e.: Word, Excel and Outlook). • Possess strong communication and collaboration skills. • Ability to work independently with a team-focused approach.  • Experience delivering excellent customer service to both internal and external customers. Working Title:  Administrative Assistant - PBS Compliance Department:  MNS PBS Compliance Business Entity:  Medical Network City:  Beverly Hills Job Category:  Administrative Job Specialty:  Administrative Position Type:  Full-time Shift Length:  8 hour shift Shift Type:  Day         James

Requisition #  19003236 Primary Duties and Responsibilities Follows-up on all assigned accounts from within the Epic system work queues in accordance with pre-established goals Initiates proactive measures that result in account resolution on assigned projects involving specialized or complex issues Researches and analyzes denied, outstanding accounts and payments for the appropriate action and resolution Ensures that all conditions for payment receipt have been satisfied, which includes, but is not limited to accurate charges and financial class; authorization/certification/TAR requirements; claims address; ICD-10 and CPT-4 coding; patient insurance eligibility; correct VFO (visit filing order) when appropriate; patient benefit coverage; patient responsibility Responds timely and accurately to all incoming correspondence and inquiries from Payors, patients and other pertinent parties; handles all correspondence, documentation and files in a professional and confidential manner Responds to all phone calls from other departments or insurance companies in an efficient and courteous manner Reviews various reports to identify denials and edits; corrects claims if needed; share feedback and/or action plans to eliminate these denials/edits in the future; determines appropriateness for appeals Reviews the insurance coding denials for their assignment, as well as other areas in the Specialist Coding work queues, to make the appropriate coding recommendations for charge corrections, write offs or appeals as needed Documents the appropriate notes within the Epic system for every account worked, including any action(s) taken and/or a summary of issues addressed; maintains appropriate documentation of all denials, system issues and projects Evaluates accounts to determine any write-offs or corrections required, including the research of duplicate charges as needed Initiates recommendations and action plans for resolving accounts to operations and client management Prepares refund requests for any monies identified as a duplicate, erroneous or overpayment due to the patient or insurance company Works on special accounts/projects as requested by management; train on the development of junior staff as needed Works with team members within Physician Billing Services and other departments to obtain the required information on a timely basis to resolve outstanding issues, as appropriate Shares coding feedback and recommendations with the Biller/Collectors I – III, as appropriate Educational Requirements: High school diploma or GED required.   License/Certification/Registration Requirements: Certified Professional Coder required.   Experience: - Minimum of five (5) years of experience - Experience in a large billing/collection office - Preferred candidate with billing and collection experience in Transplant and/or General surgery specialty - Extensive experience with the Epic system, Outlook, Excel and Word   -Knowledge of CPT-4 and ICD-10 coding and reimbursement guidelines - Strong data analysis skills - Strong knowledge of all Payor types - Ability to handle complex accounts - Ability to work on special projects - Excellent verbal and written communication skills in the English language   Advanced: - Ability to manage multiple priorities, think tactically as well as strategically. Demonstrating objectivity, delivering results, and show initiative and creativity - Demonstrated ability to interact with clients and colleagues in a thoughtful and attentive manner - Ability to work in teams, ability to work independently, ability to follow directions, ability to manage completion of multiple tasks within specified time frames. Working Title:  Biller/Collector Specialist, CPC - PBS/ER Department:  MNS PBS-ER Business Entity:  Medical Network City:  Torrance Job Category:  Patient Financial Services Job Specialty:  Patient Billing Position Type:  Full-time Shift Length:  8 hour shift Shift Type:  Day       James

Requisition #  19003508 Summary of Essential Job Duties:   The Patient Access Representative I (PAR I) performs all admissions activities for pre-admit and face-to-face registration of patients presenting to the Main Admissions and/or outpatient areas for treatment. The PAR I facilitates patient access to Cedars Sinai Medical Center and secures all demographic and financial patient registration information.    This will include the following:  Registration, Pre-Registration, insurance verification, Third Party Liability (TPL) screening, Medi-Cal / Medicare eligibility verification, Workers Compensation eligibility, and securing cash deposits (co-pays, deductibles, cash packages).    The PAR I must be able to explain information and answer questions, demonstrates competency skills including the ability to perform job duties and interact with customers with sensitivity and attention to the patient population(s) served. Educational Requirements: High School Diploma/GED required.  2 years of college preferred. Licenses/Certifications Requirements:   N/A   Experience:   Minimum 2 years of experience in healthcare, insurance or related experience required.  Previous work experience in an inpatient or outpatient admissions setting or physician's office, preferred.  Knowledge / experience in patient accounting or with an insurance payer preferred.   Medical terminology preferred.   Strong interpersonal, written and oral communication skills for interacting with patients, payers, physicians and other CSHS customers.   Intermediate math skills required. Demonstrated ability to work well as a team player and independently.   Able to multi-task and work in a fast-paced environment with conflicting demands on time and attention.   PC literacy:  Basic core computer skills and navigation skills.  General knowledge of office equipment.   English language proficiency.  Bilingual preferred.   Equivalent education and experience may be considered.  Aptitude for cash collections.       Working Title:  Patient Access Representative I - Main Admissions-Patient Access - Full-Time (Day Shift) Department:  Main Admissions-Patient Access Business Entity:  Corporate Services City:  Los Angeles Job Category:  Administrative Job Specialty:  Admissions / Registration Position Type:  Full-time Shift Length:  8 hour shift Shift Type:  Day       James

Requisition #  19003395   Summary of Essential Job Duties:   Under general supervision, provides administrative support to Physicians & Faculties in coordinating all administrative activities of the office. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business throughout the office.    Primary Duties and Responsibilities:   Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department. Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate. Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials. Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data. Distributes and disseminates information within the department and/or unit. Orders supplies and arranges for equipment maintenance. Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports. Establishes and maintains an internal filing system. May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.  Educational Requirements: High School Diploma/GED required. Associate's Degree or Bachelor's Degree preferred.   License/Certifications Requirements:   N/A   Experience: 2 years of office and administrative experience required.    Ability to handle multiple demands and/or manage complex and competing priorities. Ability to work within tight timeframes and meet strict deadlines. Ability to demonstrate time management and priority setting skills. Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.).   Working Title:  Senior Administrative Assistant - Anesthesia Pain Center - Full-Time (Day Shift) Department:  Anesthesia Pain Ctr-Procedures Business Entity:  Service Lines & Ops City:  Los Angeles Job Category:  Administrative Job Specialty:  Administrative Position Type:  Full-time Shift Length:  8 hour shift Shift Type:  Day       James

BASIC PURPOSE - WORK SHIFT NIGHTS - Full Time Shift and Hours: SUNDAY AND MONDAY FROM 5:00PM TO 1:30 AM TUESDAY, WEDNESDAY AND THURSDAY FROM 9:30PM TO 6:00AM Perform activities to support all aspects of shipping & receiving work to ensure timely delivery of inbound freight and to schedule incoming goods against known capacities. Activities include data entry of shipping/receiving information, preparation and distribution related reports, or file/record maintenance.     ESSENTIAL DUTIES AND RESPONSIBILITIES: Schedule receiving appointments with vendors for all inbound freight. Prepare and update Delivery Appointment sheet daily for receiving department. Responsible for accurate data entry. Prepare in-bound documents. Assign receiving doors for inbound carriers. Enter in all Purchase Orders and verify all PO’s have been cleared by end of day. Manage discrepancy report. Schedule all backhauls by coordinating with the Buying department; prepare weekly backhaul report. File out of stock and damage claims. SUPERVISION RELATIONSHIPS Internal: Operations Manager, purchasing department External: Carrier, Vendors QUALIFICATIONS Education/Training: High School Diploma or equivalent required. Related Experience: A minimum of 3 years experience with warehouse & delivery procedures required. Knowledge/Skills/Abilities: Must be able to communicate clearly both in writing and verbally. Must have excellent telephone skills, strong math skills, and organizational skills, with attention to detail. Basic computer skills, and good analytical skills. Must be able to resolve routine problems of limited scope. Physical Requirements: JOB REQUIRES WORKER TO: 1. SIT Frequent/Constant 2. STAND Occasionally 3. WALK Occasionally 4. DRIVE Not Present JOB REQUIRES WORKER TO LIFT: 1. 1-10 lbs (Sedentary) Frequent 2. 10-20 lbs (Light) N/A 3. 25-50 lbs (Medium) N/A 4. 50-100 lbs (Heavy) N/A 5. Over 100 lbs (Very Heavy) N/A JOB REQUIRES WORKER TO CARRY: 1. 1-10 lbs (Sedentary) Occasionally 2. 10-20 lbs (Light) Occasionally 3. 25-50 lbs (Medium) N/A 4. 50-100 lbs (Heavy) N/A 5. Over 100 lbs (Very Heavy) N/A JOB REQUIRES WORKER TO: 1. Push/pull N/A 2. Climb/balance N/A 3. Stoop/squat Occasionally 4. Kneel/bend Occasionally 5. Bend Occasionally 6. Reach above shoulder Occasionally/Frequent 7. Grasp objects Frequently type: Spread Sheets, Invoices, labels 8. Manipulate objects Occasionally 9. Twisting N/A   ***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***         James

Join Our Community of Food People!   Under general supervision (usually middle mgmt) perform standard but diversified general office duties requiring some knowledge of the unit’s operation and company procedures. Respond to general inquires and telephone calls concerning area activities in accordance with established policies and procedures.     ESSENTIAL DUTIES & RESPONSIBILITIES: Communicate with internal and external customers.  Respond to general inquires and telephone calls.  Respond to requests by researching information and take detailed messages. May be authorized to make decisions on routine matters as delegated by the supervisor.  Refer problems to manager for resolution.Review and answer routine correspondence.Prepare and process routine forms and documents, such as time sheets, requisitions, purchase orders, etc. following standard procedures.Maintain logs and records of area activities and calculate various data such as payroll summaries and financial information.Maintain files, record keeping activities and confidential data.Problem resolution on a smaller or less complex scale or in a liaison role.  May handle or assist in a segment of a project.Create and maintain basic charts, graphs, spreadsheets and databases. Prepare summary information for manager's review.  Prepare and update recurring and routine internal reports, collect and verify data.Check documents for accuracy and completeness, cross reference information.Verify information and data for compliance with regulations and procedures.Assist in overall coordination and data collection on smaller less complex budget.Monitor inventory levels of office supplies; initiate purchase orders as necessary. QUALIFICATIONS: Education: High school diploma or equivalent required.  Some courses beyond high school preferred. Experience: Minimum two years of administrative experience required, preferably in an office/distribution environment.   Knowledge/Skills/Abilities: Must be able to refer to documentation or manuals/guidelines to resolve issues and have a basic foundation of process to provide some general assistance.  Must have good computer skills in spreadsheet design and data manipulation; graphic material presentation; mainframe downloads; report generation; some data entry and word processing skills. Must be able to resolve a variety of issues/topics of fairly non-routine nature with some independence. Additional Dimensions: Ability to learn Customer Service Orientation   ***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***         James

Job Description Summary/Work Environment/Physical Demands/Daily Activities: "Required Skills: • Organized and able to prioritize tasking  • Writing and Computer Skills • Analytical skills • Communication skills  • Attention to detail  • Multi-tasker in a fast paced environment Provide print production coordination for the Public Affairs Office (PAO) at the Naval Surface Warfare Center in Corona. Among some of the main duties includes: coordinating schedules, print specifications and work-order reports for posters, business cards, signage, VIP folders, table-cards, presentations and other print design products for a large scale print shop. Assists in facilitating vendors and suppliers (research, submitting, tracking and delivery of purchases). Produce presentations and other print media-based content and assist design staff in creation of content. Assists with environmental coordination duties (safety/waste). Helps coordinate monthly blood drives, helps with the coordination of video and photo shoot scheduling. Edit and submits Command bi-weekly email newsletter updates). Updates intranet events and new items (creating/finding graphics, writing the news story portion of the event and linking in all fliers or important information for the event/news story). Interfaces with customers regarding work submitted and schedules appointments with members of the PAO department. Answers the front main line and the PAO's phone line. Interfaces with customers for equipment needed and ensuring camera permits are up to date with security.  Essential Duties/Responsibilities/Functions: Bachelor of Science degree preferred but not necessary, High School diploma or AA degree. Detailed oriented and organized. Ability to multi-task various printing job tasks in a timely manner.        James

If you're a Veteran, Member of the Guard or Reserves, or a Military Spouse, we can assist you! We gladly help those from all military branches. The  Cashier  is the front line personnel responsible for greeting, engaging and interacting with all customers entering and exiting the facility.  The position requires cash handling, making correct change, monitoring transactions, etc. for traffic entering/exiting the facility. Part-time, full-time, weekends and overnight shifts are available. How do you know if this is the right job for you?! You are: Dynamic. You’re charismatic, full of energy, and happy to help in any way you can. Dependable. Responsible is your middle name. You never disappoint because it’s not in your nature.  Good under pressure. You don’t fold and get overwhelmed easily. Instead, you prefer chaos so you can kick its butt. Proficient in basic math. Good at communicating professionally and effectively. Able to speak, read, and comprehend English easily. A team player. You’re open to different opinions and can help motivate your team. Capable of working in an unsupervised setting. Able to handle challenging and at times, emotionally charged situations. What will I do? Meet and greet each customer with courtesy and great customer service. Collect the parking fees and provide correct change. Understand and know how to handle different types of parkers; i.e. tenants, visitors, employees, administration, etc. Understand the surroundings and building area in order to answer questions. Complete the daily report. Assist in staffing the exit or entry booth during peak collection hours in order to facilitate exit /entry should problems occur. Utilize the equipment properly. Adhere to dress code. Follow all safety standards. Communicate with management, supervisors and traffic directors. Answer customer service questions concerning parking and answer general customer. inquiries in a courteous, professional and effective manner, referring questions to the supervisor when applicable. Determine traffic flow in times of equipment failure or during periods of construction. Demonstrates a sense of urgency and timeliness. Demonstrate the ability to seek improvement. Field additional duties if they are assigned. Requirements Education: High school diploma or GED required. Experience: 2+ years in a customer service role. Experience handling cash, conducting monetary transactions. Parking industry experience is preferred but not required. Previous experience working in outdoor/extreme weather conditions preferred. Physical Demands : Ability to lift, push and pull at least 25 pounds. Able to work outside in any weather conditions (rain, snow, wind, heat, etc.). Able to continuously stand for extended periods of time (3-6 hours). Jessica Fowlkes Team D