Cybermedia Technologies (CTEC)
Los Alamitos, CA, USA
CTEC Inc. is seeking a qualified, trained and capable individual to serve as Family Readiness Support Assistant (FRSA) for Commands within the CA Army National Guard. The ARNG FRSA is assigned to Commands for the purpose of maintaining the continuity and stability of the Family Readiness Groups (FRGs) as units undergo changes in volunteers and leadership. The FRSA will be formally supervised by the contract company, but will receive technical guidance and direction from the Commander or his/her representative and the State Family Program Director (SFPD)
Major responsibilities include (not all inclusive) :
Provide training, administrative and logistical support to unit Command leadership team, the Family Readiness Group (volunteers) and the unit’s overall Family Readiness program as provided for by policy and guidance from SFPD.
Maintain and update required appointment memorandums for volunteers and Additional Duty Orders for Family Readiness Liaison.
Track training requirements and completion for FRG volunteers, Family Readiness Liaisons and Command.
Establish, maintain and update telephone trees and email distribution lists and FRG email list in accordance with command/state guidance.
Establish, maintain and update unit FRG newsletter and/or social media page, under guidance of unit Command.
Provide Annual Family Programs Brief for unit service-members and families (per CNGI1800.02).
Assist in establishing and maintaining the units Virtual Family Readiness Group (vFRG) website per Command guidance.
Attend Command meetings per SFPD guidance to gain continuing awareness of BDE/BN command guidance/instruction on unit FRP issues/directions.
Manage overall volunteer utilization of Joint Services Support portal, maintain and update volunteer records and hours.
Disseminate information on resources available to Soldiers and family members promoting quality of life opportunities.
Conduct and document training for FRG volunteers, Command team and family members using standard approved curriculum including REAL, AFTB and state specific training curriculum.
Compile and submit required reports.
Evaluate training effectiveness through assessments of training content.
Complete contract, program and state required training and certifications.
Maintain accurate, clear, timely and concise communication with Family Readiness Volunteers
Natasha Glynn
Team C
Sep 21, 2018
Full time
CTEC Inc. is seeking a qualified, trained and capable individual to serve as Family Readiness Support Assistant (FRSA) for Commands within the CA Army National Guard. The ARNG FRSA is assigned to Commands for the purpose of maintaining the continuity and stability of the Family Readiness Groups (FRGs) as units undergo changes in volunteers and leadership. The FRSA will be formally supervised by the contract company, but will receive technical guidance and direction from the Commander or his/her representative and the State Family Program Director (SFPD)
Major responsibilities include (not all inclusive) :
Provide training, administrative and logistical support to unit Command leadership team, the Family Readiness Group (volunteers) and the unit’s overall Family Readiness program as provided for by policy and guidance from SFPD.
Maintain and update required appointment memorandums for volunteers and Additional Duty Orders for Family Readiness Liaison.
Track training requirements and completion for FRG volunteers, Family Readiness Liaisons and Command.
Establish, maintain and update telephone trees and email distribution lists and FRG email list in accordance with command/state guidance.
Establish, maintain and update unit FRG newsletter and/or social media page, under guidance of unit Command.
Provide Annual Family Programs Brief for unit service-members and families (per CNGI1800.02).
Assist in establishing and maintaining the units Virtual Family Readiness Group (vFRG) website per Command guidance.
Attend Command meetings per SFPD guidance to gain continuing awareness of BDE/BN command guidance/instruction on unit FRP issues/directions.
Manage overall volunteer utilization of Joint Services Support portal, maintain and update volunteer records and hours.
Disseminate information on resources available to Soldiers and family members promoting quality of life opportunities.
Conduct and document training for FRG volunteers, Command team and family members using standard approved curriculum including REAL, AFTB and state specific training curriculum.
Compile and submit required reports.
Evaluate training effectiveness through assessments of training content.
Complete contract, program and state required training and certifications.
Maintain accurate, clear, timely and concise communication with Family Readiness Volunteers
Natasha Glynn
Team C
This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on:
9/24/18 and 10/22/18
Under executive direction, to provide overall coordination of day-to-day operations for the department; and/or to provide direction to a branch or group of divisions; to act for the Director within delegated authorities; and to perform related work as assigned. Click on the below links to review the brochures for each immediate opening: Deputy Director of Child Protective Services (Download PDF reader) Deputy Director of Customer Service Operations (Download PDF reader)
Examples of Knowledge and Abilities
Knowledge of
Administrative principles and methods, including policy implementation, goal setting, program development and administration, and employee supervision
Budget development and administration
Principles and practices of conflict resolution
Human services programs related to assigned area of service
Governmental organizational structures
Social, political and economic issues influencing area of responsibility
Available public and private community resources
Ability to
Plan, coordinate and administer a comprehensive branch program incorporating diverse services and programs
Select, motivate and manage a large staff, evaluate performance and effectiveness and provide for their training and professional development
Analyze and resolve complex administrative problems and negotiate effective solutions among diverse interests
Coordinate and integrate multiple programs within the context of the county structure while addressing community concerns
Exercise sound independent judgment within general policy guidelines
Establish and maintain effective working relationships with a large and diverse group of people encountered in the course of the work
Employment Qualifications
Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for this class as described above. Typical ways include: Possession of a Bachelor's degree from an accredited college or university in a management field such as public administration, business administration, or health services administration; or in a related human service field such as social work, psychology, mental health, public health, health sciences, or sociology; or a closely related health field such as life sciences or physical sciences. A Master's degree is desirable. And Four (4) years of experience managing a major organizational unit or program within the field of human services delivery or human services administration with responsibilities for planning, directing, and controlling the activities of subordinate staff; and including program development and management, budget preparation and administration, development of policies and procedures, and supervision and evaluation of staff. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.
Education Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here (Download PDF reader) or speak to someone in our office before the cut-off date listed in this notice. Probationary Period The probationary period for this classification is twelve (12) months
SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.
Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.
Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.
If you have no experience, write "no experience" for the appropriate question.
For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.
Sep 20, 2018
Full time
This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on:
9/24/18 and 10/22/18
Under executive direction, to provide overall coordination of day-to-day operations for the department; and/or to provide direction to a branch or group of divisions; to act for the Director within delegated authorities; and to perform related work as assigned. Click on the below links to review the brochures for each immediate opening: Deputy Director of Child Protective Services (Download PDF reader) Deputy Director of Customer Service Operations (Download PDF reader)
Examples of Knowledge and Abilities
Knowledge of
Administrative principles and methods, including policy implementation, goal setting, program development and administration, and employee supervision
Budget development and administration
Principles and practices of conflict resolution
Human services programs related to assigned area of service
Governmental organizational structures
Social, political and economic issues influencing area of responsibility
Available public and private community resources
Ability to
Plan, coordinate and administer a comprehensive branch program incorporating diverse services and programs
Select, motivate and manage a large staff, evaluate performance and effectiveness and provide for their training and professional development
Analyze and resolve complex administrative problems and negotiate effective solutions among diverse interests
Coordinate and integrate multiple programs within the context of the county structure while addressing community concerns
Exercise sound independent judgment within general policy guidelines
Establish and maintain effective working relationships with a large and diverse group of people encountered in the course of the work
Employment Qualifications
Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for this class as described above. Typical ways include: Possession of a Bachelor's degree from an accredited college or university in a management field such as public administration, business administration, or health services administration; or in a related human service field such as social work, psychology, mental health, public health, health sciences, or sociology; or a closely related health field such as life sciences or physical sciences. A Master's degree is desirable. And Four (4) years of experience managing a major organizational unit or program within the field of human services delivery or human services administration with responsibilities for planning, directing, and controlling the activities of subordinate staff; and including program development and management, budget preparation and administration, development of policies and procedures, and supervision and evaluation of staff. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.
Education Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here (Download PDF reader) or speak to someone in our office before the cut-off date listed in this notice. Probationary Period The probationary period for this classification is twelve (12) months
SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.
Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.
Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.
If you have no experience, write "no experience" for the appropriate question.
For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.
Gary Sinise Foundation
Woodland Hills, Los Angeles, CA, USA
Position: Full-time Outreach Assistant
Position Summary:
Gary Sinise Foundation is seeking an Outreach Assistant to be the introductory point of contact for veterans and first responders seeking the support of the foundation’s programs. The Outreach Assistant will maintain communication with all prospective, current, and past program beneficiaries. The Outreach Assistant will report directly to the Manager, Veterans & First Responders Outreach. This an entry level position with a starting wage of approximately 42k per year/20.19 per hour. We are looking for a dedicated veteran or first responder who would like to stay with an amazing organization with future advancement opportunities.
Essential Duties & Responsibilities:
Works with the Manager, Veterans & First Responders Outreach to maintain the foundation’s relationships with the veterans and veteran organizations Responsible for the handling of introductory calls with veterans and first responders who have reached out to the foundation for assistance Responsible for the handling of the intake for all introductory email requests from veterans and first responders Provides resources for all veterans and first responders asking for the foundations support Logs all notes from Veteran Resources Manager’s visits to various institutions and retreats Maintains and adds resources to the foundations always growing list of veteran and first responder benefits Manages the files, records, services provided, outreach conducted, and other general reports as assigned Creates and edits itineraries for all veteran or first responders when traveling on foundation business Assists in daily operations including preparation for veterans and first responders that represent the foundation Corresponds with outside individuals requesting information on our programs, and other general administrative duties as needed Works cross-functionally across departments as needed to carry out all services
Knowledge, Skills & Abilities:
Advanced Microsoft Office skills Experience with Salesforce Experience with Google products (docs, sheets) Knowledge of Dropbox, Asana & Slack are a plus Strong problem-solving skills Customer service & interpersonal skills required Strong writing and communications skills preferred Interest/passion for military & first responders support
Education & Experience:
Bachelor’s degree preferred Veteran and/or First Responder preferred One to three years of job experience preferred
Seth Hildebrand, Team D
Sep 19, 2018
Full time
Position: Full-time Outreach Assistant
Position Summary:
Gary Sinise Foundation is seeking an Outreach Assistant to be the introductory point of contact for veterans and first responders seeking the support of the foundation’s programs. The Outreach Assistant will maintain communication with all prospective, current, and past program beneficiaries. The Outreach Assistant will report directly to the Manager, Veterans & First Responders Outreach. This an entry level position with a starting wage of approximately 42k per year/20.19 per hour. We are looking for a dedicated veteran or first responder who would like to stay with an amazing organization with future advancement opportunities.
Essential Duties & Responsibilities:
Works with the Manager, Veterans & First Responders Outreach to maintain the foundation’s relationships with the veterans and veteran organizations Responsible for the handling of introductory calls with veterans and first responders who have reached out to the foundation for assistance Responsible for the handling of the intake for all introductory email requests from veterans and first responders Provides resources for all veterans and first responders asking for the foundations support Logs all notes from Veteran Resources Manager’s visits to various institutions and retreats Maintains and adds resources to the foundations always growing list of veteran and first responder benefits Manages the files, records, services provided, outreach conducted, and other general reports as assigned Creates and edits itineraries for all veteran or first responders when traveling on foundation business Assists in daily operations including preparation for veterans and first responders that represent the foundation Corresponds with outside individuals requesting information on our programs, and other general administrative duties as needed Works cross-functionally across departments as needed to carry out all services
Knowledge, Skills & Abilities:
Advanced Microsoft Office skills Experience with Salesforce Experience with Google products (docs, sheets) Knowledge of Dropbox, Asana & Slack are a plus Strong problem-solving skills Customer service & interpersonal skills required Strong writing and communications skills preferred Interest/passion for military & first responders support
Education & Experience:
Bachelor’s degree preferred Veteran and/or First Responder preferred One to three years of job experience preferred
Seth Hildebrand, Team D
Grade: 07
1 GS-7 (Alternative A) Choose the answer that best describes your education or experience as related to the basic qualification requirements for this position.
I have completed 1 year of graduate level education with major study in computer science, engineering, information science, information systems management, mathematics, operations research, statistics, or technology management or a degree that povided a minimum of 24 semester hours in one or more fields identified above and required the development or adaptation of applications, systems or networks.
I have a bachelor's degree in a related computer science field and superior academic achievement by meeting one of the following: a grade point average (GPA) 3.0 or higher in all degree courses or in the final 2 years of undergraduate study or a graduating GPA of 3.5 or higher based on the average of the required courses completed in the major field or the required courses in the major field completed during the final two years of the curriculum; OR membership in a National honor society recognized by the Association of College Honor Societies.
I have 1 year of specialized experience equivalent to the GS-5 level. Specialized experience is experience gained in the information technology (IT) field or through the performance of work where the primary concern is IT. The specialized experience is defined within the qualifcation requirements section of this vacancy announcement and is based on the requirements of the position being filled.
I do not meet any of the qualification requirements described above.
2 From the following list of programming languages and tools, please select not more than three that represent your highest degree of proficiency in application development. (Answers with more than three selections will not be considered.) Answer to this question is required
VISUAL BASIC
C
C++
C#
JAVA
ORACLE PL/SQL
SQL Server T/SQL
Visual Basic .NET
Visual Basic for Applications
PERL
Python
PHP
Other language(s)
None of the above
3 Select the response that best describes your professional experience developing applications using scripting languages such as JavaScript, Korn Shell (KSH), and Born Again Shell (BASH) for batch automation. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
4 Select the response that best describes your professional experience designing and modifying software programs by coding, testing, debugging and documenting applications software in a Linux and Windows server environment used for custom applications. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
5 Select the response that best describes your professional experience using an integrated development environment (IDE) including Visual Studio 2010 or Eclipse to design or create applications used for coding and debugging. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
6 Select the response that best reflects your experience using Structured Query Language (SQL) and/or SQL programming language (PL/SQL). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
7 Which of the following have you used in developing web based applications? Answer to this question is required
Active Server Pages/ASP .Net
XML/XSLT
Java Server Pages
Java/J2EE
ORACLE PL/SQL
HTML/DHTML/XHTML/XSHTML
Jscript/Javascript
VBscript
Visual Basic
C++/C#
PHP
ActiveX
SOAP
Servlets
WSDL
Coldfusion
Flash
VRML
Python
PERL
Other web languages and tools
None of the above
8 Select the response(s) that describe the types of documents you have written. Answer to this question is required
User documentation and instructions
System documentation
Policies, guidelines or directives
Operating procedures
Technical proposals
Technical production justifications
Product comparisons
Study or research reports
System or technical specifications
Statements of work
Project or organization action plans
Training / Instructional materials
Grant proposals or applications
Graduate level thesis (Masters or Ph.D.)
None of the above
Grade: 09
1 GS-9 (Alternative A) Choose the answer that best describes your education or experience as related to the basic qualification requirements for this position.
I have a master's degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to a master's degree or equivalent graduate degree with major study in computer science, engineering, information science, information systems management, mathematics, operations research, statistics, or technology management.
I have one year of specialized experience equivalent to the GS-7 level. Specialized experience is experience gained in the information technology (IT) field or through the performance of work where the primary concern is IT. The specialized experience is defined within the qualifications section of this vacancy announcement and is based on the requirements of the position being filled.
I do not meet any of the qualification requirements described above.
2 From the following list of programming languages and tools, please select not more than three that represent your highest degree of proficiency in application development. (Answers with more than three selections will not be considered.) Answer to this question is required
VISUAL BASIC
C
C++
C#
JAVA
ORACLE PL/SQL
SQL Server T/SQL
Visual Basic .NET
Visual Basic for Applications
PERL
Python
PHP
Other language(s)
None of the above
3 Select the response that best describes your professional experience developing applications using scripting languages such as JavaScript, Korn Shell (KSH), and Born Again Shell (BASH) for batch automation. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
4 Select the response that best describes your professional experience designing and modifying software programs by coding, testing, debugging and documenting applications software in a Linux and Windows server environment used for custom applications. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
5 Select the response that best describes your professional experience using an integrated development environment (IDE) including Visual Studio 2010 or Eclipse to design or create applications used for coding and debugging. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
6 Select the response that best reflects your experience using Structured Query Language (SQL) and/or SQL programming language (PL/SQL). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
7 Which of the following have you used in developing web based applications? Answer to this question is required
Active Server Pages/ASP .Net
XML/XSLT
Java Server Pages
Java/J2EE
ORACLE PL/SQL
HTML/DHTML/XHTML/XSHTML
Jscript/Javascript
VBscript
Visual Basic
C++/C#
PHP
ActiveX
SOAP
Servlets
WSDL
Coldfusion
Flash
VRML
Python
PERL
Other web languages and tools
None of the above
8 Select the response(s) that describe the types of documents you have written. Answer to this question is required
User documentation and instructions
System documentation
Policies, guidelines or directives
Operating procedures
Technical proposals
Technical production justifications
Product comparisons
Study or research reports
System or technical specifications
Statements of work
Project or organization action plans
Training / Instructional materials
Grant proposals or applications
Graduate level thesis (Masters or Ph.D.)
None of the above
Grade: 11
1 GS-11 (Alternative A) Choose the answer that best describes your education or experience as related to the basic qualification requirements for this position. Answer to this question is required
I have completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree with major study in computer science, engineering, information science, information systems management, mathematics, operations research, statistics, or technology management.
I have 1 year of specialized experience equivalent to the GS-9 level. Specialized experience is experience gained in the information technology (IT) field or through the performance of work where the primary concern is IT. The specialized experience is defined within the qualifications section of this vacancy announcement and is based on the requirements of the position being filled.
I do not meet any of the qualification requirements described above.
2 From the following list of programming languages and tools, please select not more than three that represent your highest degree of proficiency in application development. (Answers with more than three selections will not be considered.) Answer to this question is required
VISUAL BASIC
C
C++
C#
JAVA
ORACLE PL/SQL
SQL Server T/SQL
Visual Basic .NET
Visual Basic for Applications
PERL
Python
PHP
Other language(s)
None of the above
3 Select the response that best describes your professional experience developing applications using scripting languages such as JavaScript, Korn Shell (KSH), and Born Again Shell (BASH) for batch automation. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
4 Select the response that best describes your professional experience designing and modifying software programs by coding, testing, debugging and documenting applications software in a Linux and Windows server environment used for custom applications. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
5 Select the response that best describes your professional experience using an integrated development environment (IDE) including Visual Studio 2010 or Eclipse to design or create applications used for coding and debugging. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
6 Select the response that best reflects your experience using Structured Query Language (SQL) and/or SQL programming language (PL/SQL). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
7 Which of the following have you used in developing web based applications? Answer to this question is required
Active Server Pages/ASP .Net
XML/XSLT
Java Server Pages
Java/J2EE
ORACLE PL/SQL
HTML/DHTML/XHTML/XSHTML
Jscript/Javascript
VBscript
Visual Basic
C++/C#
PHP
ActiveX
SOAP
Servlets
WSDL
Coldfusion
Flash
VRML
Python
PERL
Other web languages and tools
None of the above
8 Select the information technology function(s) where you have had significant involvement. Answer to this question is required
Policy and Planning - Work that involves a wide range of information technology management activities that typically extend and apply to an entire organization or major components of an organization.
Security - Work that involves ensuring the confidentiality, integrity, and availability of systems, networks, and data through the planning analysis, development, implementation, maintenance, and enhancement of information systems security programs, policies, procedures, and tools.
System Analysis - Work that involves applying analytical processes to the planning, design and implementation of new and improved information systems to meet the business requirements of customer organizations.
Application Software - Work that involves the design, documentation, development, modification, testing, installation, implementation, and support of new or existing applications software.
Operating Systems - Work that involves the planning, installation, configuration, testing, implementation, and management of the systems environment in support of the organization?s information technology architecture and business needs.
Network - Work that involves the planning, analysis, design, development, testing, quality assurances, configuration, installation, implementation, integration, maintenance, and/or management of networked systems used for the transmission of information in voice, data, and/or video formats.
Data Management - Work that involves the planning, development, implementation, and administration of systems for the acquisition, storage, and retrieval of data.
Internet - Work that involves the technical planning, design, development, testing implementation, and management of Internet, intranet, and extranet activities, including systems/applications development and technical management of Web sites.
Systems Administration - Work that involves planning and coordinating the installation, testing, operation, troubleshooting, and maintenance of hardware and software systems.
Customer Support - Work that involves the planning and delivery of customer support services, including installation, configuration, troubleshooting, customer assistance, and/or training, in response to customer requirements.
None of the above
9 From the following list, select the types of website security vulnerabilities that you have independently identified and resolved. Answer to this question is required
SQL Injection
Cross-Site Scripting
Unvalidated URL Redirects
Broken Authentication
Insecure Direct Object References
Security misconfiguration
Using components with known vulnerabilities
Cross Site Request Forgery
Missing function level access control
Sensitive data exposure
None of the above
10 Select the answers which best reflect the database administration tasks you have performed on a regular and recurring basis. Answer to this question is required
Logical design of databases
Physical design of databases
Design of database integrity controls
Design and development of stored procedures
Design of database security features
Defining data elements and structures
Defining data dictionaries
Backup and recovery of databases
Directing, supervising or overseeing the design of databases
None of the above
11 Select the response(s) that describe the types of documents you have written. Answer to this question is required
User documentation and instructions
System documentation
Policies, guidelines or directives
Operating procedures
Technical proposals
Technical production justifications
Product comparisons
Study or research reports
System or technical specifications
Statements of work
Project or organization action plans
Training / Instructional materials
Grant proposals or applications
Graduate level thesis (Masters or Ph.D.)
None of the above
Grade: All Grades
1 Select the statement below that best reflects your ability to communicate technical information verbally. Answer to this question is required
I have presented non-technical information to persons on the job.
I have made verbal presentations of technical information to persons on the job and am proficient at this job function.
I have been acknowledged for my ability to verbally communicate technical information to a variety of persons and groups. My verbal communication skills are considered to be of superior quality.
None of the above.
2 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
No
3 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters. Answer to this question is required
4 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
No
5 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
Gary Munson
Sep 19, 2018
Full time
Grade: 07
1 GS-7 (Alternative A) Choose the answer that best describes your education or experience as related to the basic qualification requirements for this position.
I have completed 1 year of graduate level education with major study in computer science, engineering, information science, information systems management, mathematics, operations research, statistics, or technology management or a degree that povided a minimum of 24 semester hours in one or more fields identified above and required the development or adaptation of applications, systems or networks.
I have a bachelor's degree in a related computer science field and superior academic achievement by meeting one of the following: a grade point average (GPA) 3.0 or higher in all degree courses or in the final 2 years of undergraduate study or a graduating GPA of 3.5 or higher based on the average of the required courses completed in the major field or the required courses in the major field completed during the final two years of the curriculum; OR membership in a National honor society recognized by the Association of College Honor Societies.
I have 1 year of specialized experience equivalent to the GS-5 level. Specialized experience is experience gained in the information technology (IT) field or through the performance of work where the primary concern is IT. The specialized experience is defined within the qualifcation requirements section of this vacancy announcement and is based on the requirements of the position being filled.
I do not meet any of the qualification requirements described above.
2 From the following list of programming languages and tools, please select not more than three that represent your highest degree of proficiency in application development. (Answers with more than three selections will not be considered.) Answer to this question is required
VISUAL BASIC
C
C++
C#
JAVA
ORACLE PL/SQL
SQL Server T/SQL
Visual Basic .NET
Visual Basic for Applications
PERL
Python
PHP
Other language(s)
None of the above
3 Select the response that best describes your professional experience developing applications using scripting languages such as JavaScript, Korn Shell (KSH), and Born Again Shell (BASH) for batch automation. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
4 Select the response that best describes your professional experience designing and modifying software programs by coding, testing, debugging and documenting applications software in a Linux and Windows server environment used for custom applications. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
5 Select the response that best describes your professional experience using an integrated development environment (IDE) including Visual Studio 2010 or Eclipse to design or create applications used for coding and debugging. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
6 Select the response that best reflects your experience using Structured Query Language (SQL) and/or SQL programming language (PL/SQL). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
7 Which of the following have you used in developing web based applications? Answer to this question is required
Active Server Pages/ASP .Net
XML/XSLT
Java Server Pages
Java/J2EE
ORACLE PL/SQL
HTML/DHTML/XHTML/XSHTML
Jscript/Javascript
VBscript
Visual Basic
C++/C#
PHP
ActiveX
SOAP
Servlets
WSDL
Coldfusion
Flash
VRML
Python
PERL
Other web languages and tools
None of the above
8 Select the response(s) that describe the types of documents you have written. Answer to this question is required
User documentation and instructions
System documentation
Policies, guidelines or directives
Operating procedures
Technical proposals
Technical production justifications
Product comparisons
Study or research reports
System or technical specifications
Statements of work
Project or organization action plans
Training / Instructional materials
Grant proposals or applications
Graduate level thesis (Masters or Ph.D.)
None of the above
Grade: 09
1 GS-9 (Alternative A) Choose the answer that best describes your education or experience as related to the basic qualification requirements for this position.
I have a master's degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to a master's degree or equivalent graduate degree with major study in computer science, engineering, information science, information systems management, mathematics, operations research, statistics, or technology management.
I have one year of specialized experience equivalent to the GS-7 level. Specialized experience is experience gained in the information technology (IT) field or through the performance of work where the primary concern is IT. The specialized experience is defined within the qualifications section of this vacancy announcement and is based on the requirements of the position being filled.
I do not meet any of the qualification requirements described above.
2 From the following list of programming languages and tools, please select not more than three that represent your highest degree of proficiency in application development. (Answers with more than three selections will not be considered.) Answer to this question is required
VISUAL BASIC
C
C++
C#
JAVA
ORACLE PL/SQL
SQL Server T/SQL
Visual Basic .NET
Visual Basic for Applications
PERL
Python
PHP
Other language(s)
None of the above
3 Select the response that best describes your professional experience developing applications using scripting languages such as JavaScript, Korn Shell (KSH), and Born Again Shell (BASH) for batch automation. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
4 Select the response that best describes your professional experience designing and modifying software programs by coding, testing, debugging and documenting applications software in a Linux and Windows server environment used for custom applications. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
5 Select the response that best describes your professional experience using an integrated development environment (IDE) including Visual Studio 2010 or Eclipse to design or create applications used for coding and debugging. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
6 Select the response that best reflects your experience using Structured Query Language (SQL) and/or SQL programming language (PL/SQL). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
7 Which of the following have you used in developing web based applications? Answer to this question is required
Active Server Pages/ASP .Net
XML/XSLT
Java Server Pages
Java/J2EE
ORACLE PL/SQL
HTML/DHTML/XHTML/XSHTML
Jscript/Javascript
VBscript
Visual Basic
C++/C#
PHP
ActiveX
SOAP
Servlets
WSDL
Coldfusion
Flash
VRML
Python
PERL
Other web languages and tools
None of the above
8 Select the response(s) that describe the types of documents you have written. Answer to this question is required
User documentation and instructions
System documentation
Policies, guidelines or directives
Operating procedures
Technical proposals
Technical production justifications
Product comparisons
Study or research reports
System or technical specifications
Statements of work
Project or organization action plans
Training / Instructional materials
Grant proposals or applications
Graduate level thesis (Masters or Ph.D.)
None of the above
Grade: 11
1 GS-11 (Alternative A) Choose the answer that best describes your education or experience as related to the basic qualification requirements for this position. Answer to this question is required
I have completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree with major study in computer science, engineering, information science, information systems management, mathematics, operations research, statistics, or technology management.
I have 1 year of specialized experience equivalent to the GS-9 level. Specialized experience is experience gained in the information technology (IT) field or through the performance of work where the primary concern is IT. The specialized experience is defined within the qualifications section of this vacancy announcement and is based on the requirements of the position being filled.
I do not meet any of the qualification requirements described above.
2 From the following list of programming languages and tools, please select not more than three that represent your highest degree of proficiency in application development. (Answers with more than three selections will not be considered.) Answer to this question is required
VISUAL BASIC
C
C++
C#
JAVA
ORACLE PL/SQL
SQL Server T/SQL
Visual Basic .NET
Visual Basic for Applications
PERL
Python
PHP
Other language(s)
None of the above
3 Select the response that best describes your professional experience developing applications using scripting languages such as JavaScript, Korn Shell (KSH), and Born Again Shell (BASH) for batch automation. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
4 Select the response that best describes your professional experience designing and modifying software programs by coding, testing, debugging and documenting applications software in a Linux and Windows server environment used for custom applications. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
5 Select the response that best describes your professional experience using an integrated development environment (IDE) including Visual Studio 2010 or Eclipse to design or create applications used for coding and debugging. Answer to this question is required
I have not had experience in performing this task.
I have 1 to 2 years of experience.
I have 3 to 5 years of experience.
I have 6 to 8 years of experience.
I have 9 or more years of experience.
6 Select the response that best reflects your experience using Structured Query Language (SQL) and/or SQL programming language (PL/SQL). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
7 Which of the following have you used in developing web based applications? Answer to this question is required
Active Server Pages/ASP .Net
XML/XSLT
Java Server Pages
Java/J2EE
ORACLE PL/SQL
HTML/DHTML/XHTML/XSHTML
Jscript/Javascript
VBscript
Visual Basic
C++/C#
PHP
ActiveX
SOAP
Servlets
WSDL
Coldfusion
Flash
VRML
Python
PERL
Other web languages and tools
None of the above
8 Select the information technology function(s) where you have had significant involvement. Answer to this question is required
Policy and Planning - Work that involves a wide range of information technology management activities that typically extend and apply to an entire organization or major components of an organization.
Security - Work that involves ensuring the confidentiality, integrity, and availability of systems, networks, and data through the planning analysis, development, implementation, maintenance, and enhancement of information systems security programs, policies, procedures, and tools.
System Analysis - Work that involves applying analytical processes to the planning, design and implementation of new and improved information systems to meet the business requirements of customer organizations.
Application Software - Work that involves the design, documentation, development, modification, testing, installation, implementation, and support of new or existing applications software.
Operating Systems - Work that involves the planning, installation, configuration, testing, implementation, and management of the systems environment in support of the organization?s information technology architecture and business needs.
Network - Work that involves the planning, analysis, design, development, testing, quality assurances, configuration, installation, implementation, integration, maintenance, and/or management of networked systems used for the transmission of information in voice, data, and/or video formats.
Data Management - Work that involves the planning, development, implementation, and administration of systems for the acquisition, storage, and retrieval of data.
Internet - Work that involves the technical planning, design, development, testing implementation, and management of Internet, intranet, and extranet activities, including systems/applications development and technical management of Web sites.
Systems Administration - Work that involves planning and coordinating the installation, testing, operation, troubleshooting, and maintenance of hardware and software systems.
Customer Support - Work that involves the planning and delivery of customer support services, including installation, configuration, troubleshooting, customer assistance, and/or training, in response to customer requirements.
None of the above
9 From the following list, select the types of website security vulnerabilities that you have independently identified and resolved. Answer to this question is required
SQL Injection
Cross-Site Scripting
Unvalidated URL Redirects
Broken Authentication
Insecure Direct Object References
Security misconfiguration
Using components with known vulnerabilities
Cross Site Request Forgery
Missing function level access control
Sensitive data exposure
None of the above
10 Select the answers which best reflect the database administration tasks you have performed on a regular and recurring basis. Answer to this question is required
Logical design of databases
Physical design of databases
Design of database integrity controls
Design and development of stored procedures
Design of database security features
Defining data elements and structures
Defining data dictionaries
Backup and recovery of databases
Directing, supervising or overseeing the design of databases
None of the above
11 Select the response(s) that describe the types of documents you have written. Answer to this question is required
User documentation and instructions
System documentation
Policies, guidelines or directives
Operating procedures
Technical proposals
Technical production justifications
Product comparisons
Study or research reports
System or technical specifications
Statements of work
Project or organization action plans
Training / Instructional materials
Grant proposals or applications
Graduate level thesis (Masters or Ph.D.)
None of the above
Grade: All Grades
1 Select the statement below that best reflects your ability to communicate technical information verbally. Answer to this question is required
I have presented non-technical information to persons on the job.
I have made verbal presentations of technical information to persons on the job and am proficient at this job function.
I have been acknowledged for my ability to verbally communicate technical information to a variety of persons and groups. My verbal communication skills are considered to be of superior quality.
None of the above.
2 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
No
3 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters. Answer to this question is required
4 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
No
5 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
Gary Munson
Job Description:
**Active Security Clearance Required**
Creates, develops, plans, writes and edits technical documentation and manuals for customers that describe CEis products and how to use them, including proofing, verification & validation of, and the preparation of training materials in accordance with contractual requirements.
ESSENTIAL JOB FUNCTIONS: The duties and responsibilities listed below apply to all levels of Technical Writer. Each level of Technical Writer has additional duties and responsibilities listed.
Technical Writer (all)
Generates documentation per contractual data requirements for projects that affect multiple systems, involve several suppliers/teaming partners, and require infrequent customer interface.
Manages effort and time within the budget and schedule provided and is responsible for working within the allocated budget.
Reports project status periodically (actual budget/schedule vs. proposed budget/schedule).
With acute attention to detail, plans projects and executes to the plan.
Utilizes understanding of government contractual requirements as defined in applicable Data Item Descriptions (DIDs) outlined in the Contract Data Requirements List (CDRL) to develop accurate and compliant documentation.
Utilizes understanding of technical source data, including interviews of technicians and engineering personnel, interpreting that data into written assembly procedures, line art/illustrations, and descriptions.
Prepares formal, controlled technical documentation (ie. user manuals, technical orders, training materials, flight manuals, etc.) in the formats requested by each customer.
Prepares and presents documentation review material in support of technical interchange meetings with suppliers and external/internal customers.
Supports business development efforts in preparation of quotes, proposals and sales efforts.
Coordinates and conducts verification and validation activities associated with technical documentation, including interface with the customer.
Develops and complies with standardized templates and formats for internal and external documentation, presentations, and training materials.
Complies with established QMS procedures.
Tracks time spent on jobs and enters it electronically.
Other duties may be assigned, inclusive of some Configuration or Data Management duties
Technical Writer II:
Performs all duties listed above.
Generates documentation per contractual data requirements for complex projects that affect multiple systems, involve several suppliers/teaming partners, and require frequent customer interface.
May be called upon to conduct training for customers and orient them to technical documentation from time to time.
Acts as a key proposal lead for written technical volumes.
Interacts with and may direct assignments of Technical Illustrator and lower level Technical Writers to ensure final product is compliant with customer requirements and represents company professionally.
Mentors and trains lower level Technical Writers.
Other duties may be assigned.
SUPERVISORY RESPONSIBILITY:
None
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: The education and experience listed below apply to and build upon all successive levels of Technical Writer.
Technical Writer
Ability to maintain sensitive and confidential information as required by government standards
Ability to interact effectively with peers and supervisors
Ability to interact appropriately with the public when necessary
Some familiarity with Military Standards and Specifications applicable to technical manuals and documentation, i.e. MIL-STD-38784, MIL-DTL-23618, MIL-DTL-81927, MIL-STD-3001, and MIL-PRF-83495B.
Ability to adhere to workplace rules
Ability to maintain detailed and accurate records, controlling revision history.
Ability to be self-motivated and work independently in a fast paced, dynamic work environment
Effective time management and prioritization skills
Familiarity with desktop publishing tools (MS Word, Excel, Powerpoint, Enovia DMU Navigator, DWG Editor, Catia, AutoCad, Arbortext and/or Framemaker).
Demonstrated passion for customer satisfaction.
Demonstrated strong communication skills.
Ability to travel as necessary.
Technical Writer II
Understanding of Military Standards and Specifications applicable to technical manuals and documentation, i.e. MIL-STD-38784, MIL-DTL-23618, MIL-DTL-81927, MIL-STD-3001, and MIL-PRF-83495B.
Working knowledge of desktop publishing tools (MS Word, Excel, Powerpoint, Enovia DMU Navigator, DWG Editor, Catia, AutoCad, Arbortext and/or Framemaker
Experience and Skills:
EDUCATION AND EXPERIENCE:
Technical Writer I
AA degree in a related field; Bachelors degree preferred
2 years directly related experience
Equivalent combination of education and experience, including experience in the development and maintenance of U.S. military maintenance and operations documentation, may be considered in lieu of educational requirements
Must have an active U.S. security clearance at the appropriate level (requires U.S. Citizenship).
Technical Writer II
Bachelors degree in related field
5+ years directly related experience, preferably in aerospace industry.
Equivalent combination of education and experience, including experience in the development and maintenance of U.S. military maintenance and operations documentation, may be considered in lieu of educational requirements.
Must have an active U.S. security clearance at the appropriate level (requires U.S. Citizenship).
WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:
Work on/around subscale target/UAV aircraft and ground support equipment.
Primarily office environment.
May work infrequently at manufacturing plant and/or at subscale target/UAV maintenance and launch facilities.
May work extended hours or weekends
May travel occasionally.
Additional Information:
Job Level: Mid Career (2+ years)
Number of Openings: 1
Years of Experience: More than 5 Years
Level of Education: BA/BS
Starting Date : ASAP
Sep 17, 2018
Full time
Job Description:
**Active Security Clearance Required**
Creates, develops, plans, writes and edits technical documentation and manuals for customers that describe CEis products and how to use them, including proofing, verification & validation of, and the preparation of training materials in accordance with contractual requirements.
ESSENTIAL JOB FUNCTIONS: The duties and responsibilities listed below apply to all levels of Technical Writer. Each level of Technical Writer has additional duties and responsibilities listed.
Technical Writer (all)
Generates documentation per contractual data requirements for projects that affect multiple systems, involve several suppliers/teaming partners, and require infrequent customer interface.
Manages effort and time within the budget and schedule provided and is responsible for working within the allocated budget.
Reports project status periodically (actual budget/schedule vs. proposed budget/schedule).
With acute attention to detail, plans projects and executes to the plan.
Utilizes understanding of government contractual requirements as defined in applicable Data Item Descriptions (DIDs) outlined in the Contract Data Requirements List (CDRL) to develop accurate and compliant documentation.
Utilizes understanding of technical source data, including interviews of technicians and engineering personnel, interpreting that data into written assembly procedures, line art/illustrations, and descriptions.
Prepares formal, controlled technical documentation (ie. user manuals, technical orders, training materials, flight manuals, etc.) in the formats requested by each customer.
Prepares and presents documentation review material in support of technical interchange meetings with suppliers and external/internal customers.
Supports business development efforts in preparation of quotes, proposals and sales efforts.
Coordinates and conducts verification and validation activities associated with technical documentation, including interface with the customer.
Develops and complies with standardized templates and formats for internal and external documentation, presentations, and training materials.
Complies with established QMS procedures.
Tracks time spent on jobs and enters it electronically.
Other duties may be assigned, inclusive of some Configuration or Data Management duties
Technical Writer II:
Performs all duties listed above.
Generates documentation per contractual data requirements for complex projects that affect multiple systems, involve several suppliers/teaming partners, and require frequent customer interface.
May be called upon to conduct training for customers and orient them to technical documentation from time to time.
Acts as a key proposal lead for written technical volumes.
Interacts with and may direct assignments of Technical Illustrator and lower level Technical Writers to ensure final product is compliant with customer requirements and represents company professionally.
Mentors and trains lower level Technical Writers.
Other duties may be assigned.
SUPERVISORY RESPONSIBILITY:
None
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: The education and experience listed below apply to and build upon all successive levels of Technical Writer.
Technical Writer
Ability to maintain sensitive and confidential information as required by government standards
Ability to interact effectively with peers and supervisors
Ability to interact appropriately with the public when necessary
Some familiarity with Military Standards and Specifications applicable to technical manuals and documentation, i.e. MIL-STD-38784, MIL-DTL-23618, MIL-DTL-81927, MIL-STD-3001, and MIL-PRF-83495B.
Ability to adhere to workplace rules
Ability to maintain detailed and accurate records, controlling revision history.
Ability to be self-motivated and work independently in a fast paced, dynamic work environment
Effective time management and prioritization skills
Familiarity with desktop publishing tools (MS Word, Excel, Powerpoint, Enovia DMU Navigator, DWG Editor, Catia, AutoCad, Arbortext and/or Framemaker).
Demonstrated passion for customer satisfaction.
Demonstrated strong communication skills.
Ability to travel as necessary.
Technical Writer II
Understanding of Military Standards and Specifications applicable to technical manuals and documentation, i.e. MIL-STD-38784, MIL-DTL-23618, MIL-DTL-81927, MIL-STD-3001, and MIL-PRF-83495B.
Working knowledge of desktop publishing tools (MS Word, Excel, Powerpoint, Enovia DMU Navigator, DWG Editor, Catia, AutoCad, Arbortext and/or Framemaker
Experience and Skills:
EDUCATION AND EXPERIENCE:
Technical Writer I
AA degree in a related field; Bachelors degree preferred
2 years directly related experience
Equivalent combination of education and experience, including experience in the development and maintenance of U.S. military maintenance and operations documentation, may be considered in lieu of educational requirements
Must have an active U.S. security clearance at the appropriate level (requires U.S. Citizenship).
Technical Writer II
Bachelors degree in related field
5+ years directly related experience, preferably in aerospace industry.
Equivalent combination of education and experience, including experience in the development and maintenance of U.S. military maintenance and operations documentation, may be considered in lieu of educational requirements.
Must have an active U.S. security clearance at the appropriate level (requires U.S. Citizenship).
WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:
Work on/around subscale target/UAV aircraft and ground support equipment.
Primarily office environment.
May work infrequently at manufacturing plant and/or at subscale target/UAV maintenance and launch facilities.
May work extended hours or weekends
May travel occasionally.
Additional Information:
Job Level: Mid Career (2+ years)
Number of Openings: 1
Years of Experience: More than 5 Years
Level of Education: BA/BS
Starting Date : ASAP
Job Description:
In support of the technical vision of the product line, the Senior Project Engineer provides technical planning and leadership for assigned project(s) through the design, development and implementation activities from product definition and planning through production to release and end of life. For assigned project(s), the Senior Project Engineer is: the design authority; the external and internal customer technical representative; responsible for defining the technical approach, resource requirements and execution of project/program tasks, with a focus on the coordination of internal engineering activities.
ESSENTIAL JOB FUNCTIONS:
Has technical design authority for assigned projects within the technical vision and roadmap of the product line as defined by the overarching design authority
Leads the development of program planning technical strategies, technical cost estimates, evaluation of alternatives, risk management, logistics management, cost-performance trade-offs, preparation of data, status updates and presentations at customer reviews.
Manages complex, multi-system, multi-discipline engineering projects working in a hands-on capacity and coordinating cross functional team activities to ensure completion of the project on time and within budget.
Develops project requirements from contract scope and provides technical solutions
Serves as the central resource with design, process, manufacturing, test, quality and business development as the product moves to production working closely with lead engineer to ensure competent technical design is completed in a timely manner.
Works with the program management on assessing customer requirements, developing technical solutions, and the integration of requirements into the product line design and leads design reviews.
Provides team leadership and coaching:
Directs execution and problem resolution across the engineering team on assigned program(s):
Coordinates team logistics:
Monitors and reports technical status, task accomplishments and direction
Supports Project Engineer(s) with Earned Value Management System (EVMS) inputs for assigned projects, if required by the project.
Implements execution of company engineering processes. Complies with released processes and provides feedback on engineering process improvements.
Integrates Customer, Subcontractor and Company requirements and efforts relative to the program to ensure overall success.
Interfaces Subcontractors / Suppliers as required and in coordination with Supply Chain Management
Reviews deliverables with Program Manager for content and quality
Works cross-functionally as a project leader to achieve program requirements.
Interfaces with peer Sr. Project Engineers, Chief Engineers, Program IPT Leads, as well as functional management and engineering teams / personnel
Provide mentorship to Project Engineer(s) and team members
Assists in accomplishing human resource strategies by communicating and enforcing values, policies, and procedures; mentors engineers assigned to project, providing performance input to the appraisal of employees, and reviewing/recognizing job contributions
· For project(s)/contract(s) without Project Engineer assignments, performs the Project Engineer roles
· Provides team with a vision of the program technical objectives
· Creates an environment oriented to trust, open communication, creative thinking and cohesive team effort
· Facilitates problem solving and collaboration
· Ensures discussions and decisions lead toward closure
· Knows and understands all technical contractual requirements and how they are allocated across the program Integrated Product Team (IPT) structure, if IPTs are applicable
· Coordinates with internal and external customers as necessary
· Ensures the engineering team is familiar with and compliant with the companys and the customers needs, specifications, design goals, the development process, design standards, techniques and tools to support task performance
· Maintains a system-level perspective on the project and facilitates communication across the team to eliminate conflict and maximize efficiency
· Ensures deliverables that are prepared to satisfy program requirements are technically compliant with applicable requirements, delivered on time, and meet cost objectives
· Lead/manage various integrated project teams on assigned projects
· Works with IPT Leads (IPTL) and functional management to obtain necessary resources to support the resource requirements
· Coordinates the review, presentation and release of designs, drawings, analysis and other documentation to support requirements
· Coordinates with the Program Manager (PM) and functional management to discuss program impediments or issues / delays in completing tasks
· Acting as or Working closely with the Control Account Manager (CAM) or Project Engineer, monitors and coordinates status reporting of IPT activities against the program plan: technical scope, cost and schedule
· Keeps the overarching design authority informed of task accomplishments, issues, solutions, and status
· Escalates issues which cannot be resolved at the IPT level and works with the Chief Engineer and Program Manager to determine and implement a resolution
· Provides guidance to the engineering team based on management direction
Other Job Functions
Other duties may be assigned
Participates in achieving the technical objectives of the companys product line design strategy working closely with Chief Engineers or other Sr. Project Engineers to ensure the design strategy is in line with the product line vision
SUPERVISORY RESPONSIBILITY:
No direct reports
Achieves results through leading IPTs or engineers assigned through a matrixed environment
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Strong project management skills including resource estimates for engineering effort requirements (hours) and timing (schedule)
Demonstrated leadership and vision in managing tasks and resources for multiple projects and / or elements on a complex program
Knowledge of military operations
Strong technical knowledge of unmanned aircraft systems and related support systems
Strong understanding and experience with engineering fundamentals and best practices
Strong presentation preparation and delivery skills with audiences such as Subcontractors, Prime and Government
Strong communication and relationship skills with Senior Leadership, Program Management, Customers and engineering team members
Knowledge of finance, accounting and earned value management practices and procedures
Proficiency with MS Office products, including MS Project for Integrated Master Schedule development and review
Ability to think analytically to produce accurate analysis/rationale and use good judgment to conduct assigned responsibilities accurately and effectively.
Ability to estimate manpower requirements to meet project objectives
Ability to maintain sensitive and confidential information as required by government standards
Ability to interact effectively with peers and supervisors
Ability to interact appropriately with the public when necessary
Ability to adhere to workplace rules
Ability to travel occasionally and sometimes with short notice
Flexibility to handle changing requirements and prioritize in a dynamic environment
Knowledge of Earned Value reporting and Control Account Management
Additional Desirable Knowledge, Skills and Abilities:
Engineering management experience in the aerospace or aviation industry
Demonstrated ability to work cross-functionally to meet department and company goals and requirements for assigned project(s)
Knowledge of compliance elements for ISO, EVMS and Export regulations
Ability to estimate manpower requirements to support proposal efforts is preferred
Knowledge of companys operations and procedures is desired
Experience and Skills:
Bachelors degree (Masters degree preferred) in an applicable engineering, technical, or science discipline.
Minimum 8 years relevant experience with Engineering, Systems, Integration, Test, Software, and/or Engineering Project Leadership, preferably within the aerospace or aviation industries, or minimum 6 years with Masters degree
May be required to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship)
WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:
Office, manufacturing and field environment
May work extended hours or weekends to complete tasks and meet schedule
Ability to moderately travel domestically/internationally
May work in manufacturing and/or field environments with potential exposure to uncontrolled climate conditions and potential exposure to noise, dust and hazardous chemicals
Ability to perform repetitive motion (computer work, phones)
Ability to stand and sit for long periods of time
Ability to lift up to 25 pounds
Additional Information:
Job Level: Mid Career (2+ years)
Number of Openings: 1
Years of Experience:
Level of Education: BA/BS
Starting Date : ASAP
Sep 17, 2018
Full time
Job Description:
In support of the technical vision of the product line, the Senior Project Engineer provides technical planning and leadership for assigned project(s) through the design, development and implementation activities from product definition and planning through production to release and end of life. For assigned project(s), the Senior Project Engineer is: the design authority; the external and internal customer technical representative; responsible for defining the technical approach, resource requirements and execution of project/program tasks, with a focus on the coordination of internal engineering activities.
ESSENTIAL JOB FUNCTIONS:
Has technical design authority for assigned projects within the technical vision and roadmap of the product line as defined by the overarching design authority
Leads the development of program planning technical strategies, technical cost estimates, evaluation of alternatives, risk management, logistics management, cost-performance trade-offs, preparation of data, status updates and presentations at customer reviews.
Manages complex, multi-system, multi-discipline engineering projects working in a hands-on capacity and coordinating cross functional team activities to ensure completion of the project on time and within budget.
Develops project requirements from contract scope and provides technical solutions
Serves as the central resource with design, process, manufacturing, test, quality and business development as the product moves to production working closely with lead engineer to ensure competent technical design is completed in a timely manner.
Works with the program management on assessing customer requirements, developing technical solutions, and the integration of requirements into the product line design and leads design reviews.
Provides team leadership and coaching:
Directs execution and problem resolution across the engineering team on assigned program(s):
Coordinates team logistics:
Monitors and reports technical status, task accomplishments and direction
Supports Project Engineer(s) with Earned Value Management System (EVMS) inputs for assigned projects, if required by the project.
Implements execution of company engineering processes. Complies with released processes and provides feedback on engineering process improvements.
Integrates Customer, Subcontractor and Company requirements and efforts relative to the program to ensure overall success.
Interfaces Subcontractors / Suppliers as required and in coordination with Supply Chain Management
Reviews deliverables with Program Manager for content and quality
Works cross-functionally as a project leader to achieve program requirements.
Interfaces with peer Sr. Project Engineers, Chief Engineers, Program IPT Leads, as well as functional management and engineering teams / personnel
Provide mentorship to Project Engineer(s) and team members
Assists in accomplishing human resource strategies by communicating and enforcing values, policies, and procedures; mentors engineers assigned to project, providing performance input to the appraisal of employees, and reviewing/recognizing job contributions
· For project(s)/contract(s) without Project Engineer assignments, performs the Project Engineer roles
· Provides team with a vision of the program technical objectives
· Creates an environment oriented to trust, open communication, creative thinking and cohesive team effort
· Facilitates problem solving and collaboration
· Ensures discussions and decisions lead toward closure
· Knows and understands all technical contractual requirements and how they are allocated across the program Integrated Product Team (IPT) structure, if IPTs are applicable
· Coordinates with internal and external customers as necessary
· Ensures the engineering team is familiar with and compliant with the companys and the customers needs, specifications, design goals, the development process, design standards, techniques and tools to support task performance
· Maintains a system-level perspective on the project and facilitates communication across the team to eliminate conflict and maximize efficiency
· Ensures deliverables that are prepared to satisfy program requirements are technically compliant with applicable requirements, delivered on time, and meet cost objectives
· Lead/manage various integrated project teams on assigned projects
· Works with IPT Leads (IPTL) and functional management to obtain necessary resources to support the resource requirements
· Coordinates the review, presentation and release of designs, drawings, analysis and other documentation to support requirements
· Coordinates with the Program Manager (PM) and functional management to discuss program impediments or issues / delays in completing tasks
· Acting as or Working closely with the Control Account Manager (CAM) or Project Engineer, monitors and coordinates status reporting of IPT activities against the program plan: technical scope, cost and schedule
· Keeps the overarching design authority informed of task accomplishments, issues, solutions, and status
· Escalates issues which cannot be resolved at the IPT level and works with the Chief Engineer and Program Manager to determine and implement a resolution
· Provides guidance to the engineering team based on management direction
Other Job Functions
Other duties may be assigned
Participates in achieving the technical objectives of the companys product line design strategy working closely with Chief Engineers or other Sr. Project Engineers to ensure the design strategy is in line with the product line vision
SUPERVISORY RESPONSIBILITY:
No direct reports
Achieves results through leading IPTs or engineers assigned through a matrixed environment
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Strong project management skills including resource estimates for engineering effort requirements (hours) and timing (schedule)
Demonstrated leadership and vision in managing tasks and resources for multiple projects and / or elements on a complex program
Knowledge of military operations
Strong technical knowledge of unmanned aircraft systems and related support systems
Strong understanding and experience with engineering fundamentals and best practices
Strong presentation preparation and delivery skills with audiences such as Subcontractors, Prime and Government
Strong communication and relationship skills with Senior Leadership, Program Management, Customers and engineering team members
Knowledge of finance, accounting and earned value management practices and procedures
Proficiency with MS Office products, including MS Project for Integrated Master Schedule development and review
Ability to think analytically to produce accurate analysis/rationale and use good judgment to conduct assigned responsibilities accurately and effectively.
Ability to estimate manpower requirements to meet project objectives
Ability to maintain sensitive and confidential information as required by government standards
Ability to interact effectively with peers and supervisors
Ability to interact appropriately with the public when necessary
Ability to adhere to workplace rules
Ability to travel occasionally and sometimes with short notice
Flexibility to handle changing requirements and prioritize in a dynamic environment
Knowledge of Earned Value reporting and Control Account Management
Additional Desirable Knowledge, Skills and Abilities:
Engineering management experience in the aerospace or aviation industry
Demonstrated ability to work cross-functionally to meet department and company goals and requirements for assigned project(s)
Knowledge of compliance elements for ISO, EVMS and Export regulations
Ability to estimate manpower requirements to support proposal efforts is preferred
Knowledge of companys operations and procedures is desired
Experience and Skills:
Bachelors degree (Masters degree preferred) in an applicable engineering, technical, or science discipline.
Minimum 8 years relevant experience with Engineering, Systems, Integration, Test, Software, and/or Engineering Project Leadership, preferably within the aerospace or aviation industries, or minimum 6 years with Masters degree
May be required to obtain and maintain a U.S. security clearance at the appropriate level (requires U.S. Citizenship)
WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:
Office, manufacturing and field environment
May work extended hours or weekends to complete tasks and meet schedule
Ability to moderately travel domestically/internationally
May work in manufacturing and/or field environments with potential exposure to uncontrolled climate conditions and potential exposure to noise, dust and hazardous chemicals
Ability to perform repetitive motion (computer work, phones)
Ability to stand and sit for long periods of time
Ability to lift up to 25 pounds
Additional Information:
Job Level: Mid Career (2+ years)
Number of Openings: 1
Years of Experience:
Level of Education: BA/BS
Starting Date : ASAP
Job Description:
GENERAL JOB SUMMARY:
The Senior Program Manager works on programs of varying complexity with a focus on cost, schedule performance, and business revenue growth. The Senior Program Manager must have a strong understanding of the project management process, have strong communication and customer service skills and be able to motivate their team(s). The Senior Program Manager should be good with budget and funding calculations and must possess analytical skills. The Program Manager is involved in all stages of a project or program insuring success in the planning, scheduling, implementing and tracking processes for assigned program(s).
ESSENTIAL JOB FUNCTIONS:
Provides organization leadership, develops business & growth strategies, manages program execution to meet contract and company commitments, and champions process excellence to continually improve operations and performance on assigned programs.
Provides oversight and leadership for program/project portfolio.
Responsible for proposal development, program performance, P&L, and business growth for assigned programs.
Sets effective performance objectives for programs, including financial objectives, contract and subcontract management, customer relationship management, and resource management; monitors program performance and ensures current customer expectations are met.
Performs strategic and tactical planning and execution activities.
Promotes effective and productive team activities by focusing on and participating in critical tasks, ensuring deadlines are met, promoting best practices through example, and use of outstanding communications and coordination practices.
Applies advanced skills to critical or high visibility tasks and applies insights to critical activities.
Breaks work down into manageable tasks required to meet the objectives of the program/project and customer, which includes the assigning and/or directing the work of others.
Ensures satisfaction of all contractual and Statement of Work (SOW) requirements.
Establishes a risk management program, and ensures all risks are mitigated.
Reports program status and performance, as required by contract or management.
Interfaces with the customer and other company personnel on technical, production, and procurement issues.
Coordinates the cost estimates (labor & material) associated with out of scope activities or future work.
Investigates and performs root cause analysis on nonconforming product for assigned projects; troubleshoots problems with production and takes corrective action.
Keeps customers informed of program schedules and status.
Follows safety precautions and ensures program team members operate safely at all times.
Other Job Functions
Other duties may be assigned
SUPERVISORY RESPONSIBILITY:
Directly manages matrixed cross-functional program team consisting of engineering, manufacturing, contracts, procurement, quality, administrative, and other departments assigned to designated programs. Works in collaboration with functional management to support interviewing, planning, assigning, and directing work; appraising performance; rewarding, coaching and disciplining employees; addressing complaints and resolving problems for personnel on assigned programs.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Ability to maintain sensitive and confidential information as required by government standards
Ability to interact effectively with peers and supervisors
Ability to interact appropriately with the public when necessary
Ability to adhere to workplace rules and procedures
Demonstrated ability to plan, organize, staff, control and direct complex software and hardware engineering (development) and production projects using tools and techniques (with advanced understanding) associated with earned value, risk, and schedule management.
A thorough understanding of engineering, development technologies, and applicable military and commercial specifications and standards.
Demonstrated capability to lead major subcontractors and suppliers in meeting challenging schedules.
Demonstrated negotiation and team building skills.
Able to effectively direct goal oriented activities of a geographically diverse Team in an Integrated Product Team (IPT) environment.
This individual must possess a strong combination of technical skills, program management skills, and sales and negotiation skills.
Formal program management training and US military background is desired.
Certified CMMi program life cycle process implementation experience desired.
Senior level technical and cost performance reporting.
Demonstrated mastery of development and use of Integrated Master Plans and Schedules (IMP/IMS), Risk and Opportunity Management Plans, use of a Structured Decision and Analysis Resolution process.
Ability to work with minimal corporate oversight.
A high degree of innovation and creativity.
Moderate to heavy travel to various locations.
Demonstrated passion for customer satisfaction.
Demonstrated ability to influence cross-functionally to meet program/project requirements.
Demonstrated strong communication and presentation skills.
Proven track record in a high variety, low volume manufacturing environment.
Knowledge of the marketplace and customer needs, objectives and expectations.
Demonstrated abilities to plan, prioritize and delegate work assignments.
Skills and abilities to provide technical and administrative guidance for activities in defined scope of responsibilities.
Interpersonal skills to communicate effectively with all levels of management and individual contributors.
Ability to communicate effectively, both verbally and in writing.
Desirable Skills:
Working knowledge of ISO9001/AS9100 requirements.
Demonstrated leadership in a complex development environment.
Familiarity with contract provisions applicable to contracts and subcontracts.
Strong working knowledge of business financial systems / processes.
Leadership experience in the aerospace industry.
Earned Value Management (EVM) experience
Masters degree in Business or Engineering Management
Extensive knowledge of CEi product lines, policies, and procedures.
Ability to provide effective direction, leadership, and team building.
Ability to develop program strategy and goals in alignment with overall company objectives.
Solid presentation skills and the ability to communicate, influence, and gain commitment of stakeholders.
May be required to meet eligibility requirements for access to classified information.
Hands-on skills in the areas of desktop computer applications (MSOffice), proposal development, and the opportunity management process.
Experience and Skills:
EDUCATION AND EXPERIENCE:
Bachelors degree in Engineering or Business
Program Management Professional Certification required
5-10 years Program Management experience, ideally in support of Department of Defense acquisition programs/projects
Must be able to hold a Secret security clearance.
In lieu of a the educational requirements, a minimum of 15 years directly related Program Manager experience in support of DoD contracts may be considered.
WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:
Office environment
Ability to stand and sit for long periods of time
Ability to perform repetitive motion (keyboarding, 10-key, phones)
Ability to lift up to 25 pounds
May travel domestically and internationally
Additional Information:
Job Level: Management
Number of Openings:
Years of Experience:
Level of Education: BA/BS
Starting Date : ASAP
Sep 17, 2018
Full time
Job Description:
GENERAL JOB SUMMARY:
The Senior Program Manager works on programs of varying complexity with a focus on cost, schedule performance, and business revenue growth. The Senior Program Manager must have a strong understanding of the project management process, have strong communication and customer service skills and be able to motivate their team(s). The Senior Program Manager should be good with budget and funding calculations and must possess analytical skills. The Program Manager is involved in all stages of a project or program insuring success in the planning, scheduling, implementing and tracking processes for assigned program(s).
ESSENTIAL JOB FUNCTIONS:
Provides organization leadership, develops business & growth strategies, manages program execution to meet contract and company commitments, and champions process excellence to continually improve operations and performance on assigned programs.
Provides oversight and leadership for program/project portfolio.
Responsible for proposal development, program performance, P&L, and business growth for assigned programs.
Sets effective performance objectives for programs, including financial objectives, contract and subcontract management, customer relationship management, and resource management; monitors program performance and ensures current customer expectations are met.
Performs strategic and tactical planning and execution activities.
Promotes effective and productive team activities by focusing on and participating in critical tasks, ensuring deadlines are met, promoting best practices through example, and use of outstanding communications and coordination practices.
Applies advanced skills to critical or high visibility tasks and applies insights to critical activities.
Breaks work down into manageable tasks required to meet the objectives of the program/project and customer, which includes the assigning and/or directing the work of others.
Ensures satisfaction of all contractual and Statement of Work (SOW) requirements.
Establishes a risk management program, and ensures all risks are mitigated.
Reports program status and performance, as required by contract or management.
Interfaces with the customer and other company personnel on technical, production, and procurement issues.
Coordinates the cost estimates (labor & material) associated with out of scope activities or future work.
Investigates and performs root cause analysis on nonconforming product for assigned projects; troubleshoots problems with production and takes corrective action.
Keeps customers informed of program schedules and status.
Follows safety precautions and ensures program team members operate safely at all times.
Other Job Functions
Other duties may be assigned
SUPERVISORY RESPONSIBILITY:
Directly manages matrixed cross-functional program team consisting of engineering, manufacturing, contracts, procurement, quality, administrative, and other departments assigned to designated programs. Works in collaboration with functional management to support interviewing, planning, assigning, and directing work; appraising performance; rewarding, coaching and disciplining employees; addressing complaints and resolving problems for personnel on assigned programs.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Ability to maintain sensitive and confidential information as required by government standards
Ability to interact effectively with peers and supervisors
Ability to interact appropriately with the public when necessary
Ability to adhere to workplace rules and procedures
Demonstrated ability to plan, organize, staff, control and direct complex software and hardware engineering (development) and production projects using tools and techniques (with advanced understanding) associated with earned value, risk, and schedule management.
A thorough understanding of engineering, development technologies, and applicable military and commercial specifications and standards.
Demonstrated capability to lead major subcontractors and suppliers in meeting challenging schedules.
Demonstrated negotiation and team building skills.
Able to effectively direct goal oriented activities of a geographically diverse Team in an Integrated Product Team (IPT) environment.
This individual must possess a strong combination of technical skills, program management skills, and sales and negotiation skills.
Formal program management training and US military background is desired.
Certified CMMi program life cycle process implementation experience desired.
Senior level technical and cost performance reporting.
Demonstrated mastery of development and use of Integrated Master Plans and Schedules (IMP/IMS), Risk and Opportunity Management Plans, use of a Structured Decision and Analysis Resolution process.
Ability to work with minimal corporate oversight.
A high degree of innovation and creativity.
Moderate to heavy travel to various locations.
Demonstrated passion for customer satisfaction.
Demonstrated ability to influence cross-functionally to meet program/project requirements.
Demonstrated strong communication and presentation skills.
Proven track record in a high variety, low volume manufacturing environment.
Knowledge of the marketplace and customer needs, objectives and expectations.
Demonstrated abilities to plan, prioritize and delegate work assignments.
Skills and abilities to provide technical and administrative guidance for activities in defined scope of responsibilities.
Interpersonal skills to communicate effectively with all levels of management and individual contributors.
Ability to communicate effectively, both verbally and in writing.
Desirable Skills:
Working knowledge of ISO9001/AS9100 requirements.
Demonstrated leadership in a complex development environment.
Familiarity with contract provisions applicable to contracts and subcontracts.
Strong working knowledge of business financial systems / processes.
Leadership experience in the aerospace industry.
Earned Value Management (EVM) experience
Masters degree in Business or Engineering Management
Extensive knowledge of CEi product lines, policies, and procedures.
Ability to provide effective direction, leadership, and team building.
Ability to develop program strategy and goals in alignment with overall company objectives.
Solid presentation skills and the ability to communicate, influence, and gain commitment of stakeholders.
May be required to meet eligibility requirements for access to classified information.
Hands-on skills in the areas of desktop computer applications (MSOffice), proposal development, and the opportunity management process.
Experience and Skills:
EDUCATION AND EXPERIENCE:
Bachelors degree in Engineering or Business
Program Management Professional Certification required
5-10 years Program Management experience, ideally in support of Department of Defense acquisition programs/projects
Must be able to hold a Secret security clearance.
In lieu of a the educational requirements, a minimum of 15 years directly related Program Manager experience in support of DoD contracts may be considered.
WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:
Office environment
Ability to stand and sit for long periods of time
Ability to perform repetitive motion (keyboarding, 10-key, phones)
Ability to lift up to 25 pounds
May travel domestically and internationally
Additional Information:
Job Level: Management
Number of Openings:
Years of Experience:
Level of Education: BA/BS
Starting Date : ASAP
Schedule Full-time
Description:
Position Purpose: Provide operational and technical support to ensure the ongoing stability to the server environments. Contribute to the IT infrastructure design and leading in server implementations.
Contribute in the technical support of the Centene server environment and the applications residing on these servers
Audit system resources and take action as deemed necessary by the Senior/Lead Systems Engineer’s
Prepare and document standard operating procedures and protocols
Responsible for schedule, test, and implement enhancements or new releases of the server Operating Systems
Work with senior/lead system engineers to solve complex issues
Work with senior/lead system engineers to understand and implement IT infrastructure designs and rollouts
Qualifications: Education/Experience: Bachelor's degree in Computer Science, MIS, related field or equivalent experience. 2+ years of related experience. Healthcare experience a plus.
Sep 14, 2018
Full time
Schedule Full-time
Description:
Position Purpose: Provide operational and technical support to ensure the ongoing stability to the server environments. Contribute to the IT infrastructure design and leading in server implementations.
Contribute in the technical support of the Centene server environment and the applications residing on these servers
Audit system resources and take action as deemed necessary by the Senior/Lead Systems Engineer’s
Prepare and document standard operating procedures and protocols
Responsible for schedule, test, and implement enhancements or new releases of the server Operating Systems
Work with senior/lead system engineers to solve complex issues
Work with senior/lead system engineers to understand and implement IT infrastructure designs and rollouts
Qualifications: Education/Experience: Bachelor's degree in Computer Science, MIS, related field or equivalent experience. 2+ years of related experience. Healthcare experience a plus.
Schedule Full-time
Description: Position Purpose: Serve as a marketing support role to create and execute marketing campaigns and manage events including conferences and trade shows. Creates content and provides branding support including sales collateral, marketing collateral, website, webinar content, and RFP/RFI responses.
Write, design, coordinate and produce materials to support sales and marketing efforts.
Collaborate with vendors on graphics design, advertising, marketing and printing.
Coordinate activities to support marketing and communications needs.
Administer and manage website and SalesForce instance including workflow configuration and generation of pipeline and activity reports.
Develop branded collateral and support branding and finish work for sales and marketing collateral, proposals and RFP/RFI responses.
Coordinate and support execution of marketing campaigns including direct response, webinars, user groups, trade shows, and conferences.
Maintain weekly documentation of priorities and activities with formal written reports.
Qualifications: Education/Experience: Bachelor’s degree in Business Administration, Marketing, Liberal Arts or related field or equivalent experience. 2+ years experience coordinating marketing campaigns and events and experience managing marketing projects. Website management experience.
TEAM C
Sep 14, 2018
Full time
Schedule Full-time
Description: Position Purpose: Serve as a marketing support role to create and execute marketing campaigns and manage events including conferences and trade shows. Creates content and provides branding support including sales collateral, marketing collateral, website, webinar content, and RFP/RFI responses.
Write, design, coordinate and produce materials to support sales and marketing efforts.
Collaborate with vendors on graphics design, advertising, marketing and printing.
Coordinate activities to support marketing and communications needs.
Administer and manage website and SalesForce instance including workflow configuration and generation of pipeline and activity reports.
Develop branded collateral and support branding and finish work for sales and marketing collateral, proposals and RFP/RFI responses.
Coordinate and support execution of marketing campaigns including direct response, webinars, user groups, trade shows, and conferences.
Maintain weekly documentation of priorities and activities with formal written reports.
Qualifications: Education/Experience: Bachelor’s degree in Business Administration, Marketing, Liberal Arts or related field or equivalent experience. 2+ years experience coordinating marketing campaigns and events and experience managing marketing projects. Website management experience.
TEAM C
Schedule Full-time
Description: Position Purpose: The Program Change Leader (Program Manager) has two primary responsibilities, projects and proposals, and relies heavily on in-depth knowledge of HNFS and government contracting.
Become completely familiar with all contract documents
Follow established guidelines for basic plan execution and controlling the project
Direct the preparation of project procedures
Direct the preparation of the project schedule
Assist the operational departments with development of project cost estimates
Direct the preparation of the basic project design criteria and general specifications
Create and manage cross-functional project plan to communicate and track project timelines, milestones, costs and deliverables.
Resolves all process related issues through the use of financial/operational/process-impact analysis and the corresponding development of alternatives and recommendations.
Identify and communicate any potential impact the project may have on established performance requirements.
Track and resolve project issues and questions using appropriate tools
Work with Change Order Leadership Team (COLT) in identifying needed technical specification clarifications and communicate those clarification requests to the Government; write/manage all project correspondence with COLT and project stakeholders
Schedule and manage task development meetings
Report the Project objectives, activities, and schedules to the Executive team.
Review and analyze subcontractor proposals for conformance to stated objectives
Review and analyze internal impact assessments for conformance to stated objectives
Direct all work on the project that is required to meet contract obligations
Follow established procedures for decision-making within the project team whereby decisions are made at the proper level.
Ensure that the project team is meeting all established milestones or that proper communication is occurring if there is project slippage
Assist in the resolution of differences or problems between departments or groups on assigned projects
Anticipate and avoid or minimize potential problems by maintaining current knowledge of overall project status
Monitor project activities to ensure that project scope is in compliance with contractual direction received
Interpret, communicate, and require compliance with the contract, the approved plan, project procedures, and directives of the customer.
Closely monitor project activities for impact to any of our performance guarantees
Maintain effective communication with project participants, stakeholders, and sponsors.
Successfully monitor and control project to conclusion
Successfully write and submit, to Government customer, a cost proposal for work associated with assigned projects
Qualifications: For the projects, the Leader plans, directs and coordinates the activities for small to medium sized Program Change projects involving approximately 1 to 5 business units. The Leader ensures designated project goals, objectives and results are accomplished within prescribed timeframes and budget constraints. Manages activities of project personnel to ensure project adheres to milestones and completion dates. Manages Subject Matter Experts and subcontractor relationships as appropriate. Coordinates project communication through integration and dissemination of information from all areas. Acts as central coordinator for multi-functional project steering committees and work groups. Provides high quality and cost effective project management, management consulting, and support services.
For the proposal function of work, the leader is responsible for proposal development including a summary of the project specifications, identifying which departments were impacted, a description of the work and development of the basis of estimate for both incurred and estimated costs. Proposals are date driven and must be successfully managed within the time frames specified. Once submitted, the Leader will assist the Program Changes management team in negotiation strategy development and will participate in Government negotiations. Education/Experience: Bachelor’s degree in Business, or related field required. 5 to 7 years project management experience. In-depth knowledge of HNFS, operations and/or government contracting. Demonstrated cross-functional project management experience. Health or Managed Care Industry experience preferred License/Certification: PMP – Project Management Professional Certification highly preferred
As a government contractor, this position requires U. S. citizenship and proof of favorable adjudication following submission of Department of Defense form SF86 or higher security
Sep 14, 2018
Full time
Schedule Full-time
Description: Position Purpose: The Program Change Leader (Program Manager) has two primary responsibilities, projects and proposals, and relies heavily on in-depth knowledge of HNFS and government contracting.
Become completely familiar with all contract documents
Follow established guidelines for basic plan execution and controlling the project
Direct the preparation of project procedures
Direct the preparation of the project schedule
Assist the operational departments with development of project cost estimates
Direct the preparation of the basic project design criteria and general specifications
Create and manage cross-functional project plan to communicate and track project timelines, milestones, costs and deliverables.
Resolves all process related issues through the use of financial/operational/process-impact analysis and the corresponding development of alternatives and recommendations.
Identify and communicate any potential impact the project may have on established performance requirements.
Track and resolve project issues and questions using appropriate tools
Work with Change Order Leadership Team (COLT) in identifying needed technical specification clarifications and communicate those clarification requests to the Government; write/manage all project correspondence with COLT and project stakeholders
Schedule and manage task development meetings
Report the Project objectives, activities, and schedules to the Executive team.
Review and analyze subcontractor proposals for conformance to stated objectives
Review and analyze internal impact assessments for conformance to stated objectives
Direct all work on the project that is required to meet contract obligations
Follow established procedures for decision-making within the project team whereby decisions are made at the proper level.
Ensure that the project team is meeting all established milestones or that proper communication is occurring if there is project slippage
Assist in the resolution of differences or problems between departments or groups on assigned projects
Anticipate and avoid or minimize potential problems by maintaining current knowledge of overall project status
Monitor project activities to ensure that project scope is in compliance with contractual direction received
Interpret, communicate, and require compliance with the contract, the approved plan, project procedures, and directives of the customer.
Closely monitor project activities for impact to any of our performance guarantees
Maintain effective communication with project participants, stakeholders, and sponsors.
Successfully monitor and control project to conclusion
Successfully write and submit, to Government customer, a cost proposal for work associated with assigned projects
Qualifications: For the projects, the Leader plans, directs and coordinates the activities for small to medium sized Program Change projects involving approximately 1 to 5 business units. The Leader ensures designated project goals, objectives and results are accomplished within prescribed timeframes and budget constraints. Manages activities of project personnel to ensure project adheres to milestones and completion dates. Manages Subject Matter Experts and subcontractor relationships as appropriate. Coordinates project communication through integration and dissemination of information from all areas. Acts as central coordinator for multi-functional project steering committees and work groups. Provides high quality and cost effective project management, management consulting, and support services.
For the proposal function of work, the leader is responsible for proposal development including a summary of the project specifications, identifying which departments were impacted, a description of the work and development of the basis of estimate for both incurred and estimated costs. Proposals are date driven and must be successfully managed within the time frames specified. Once submitted, the Leader will assist the Program Changes management team in negotiation strategy development and will participate in Government negotiations. Education/Experience: Bachelor’s degree in Business, or related field required. 5 to 7 years project management experience. In-depth knowledge of HNFS, operations and/or government contracting. Demonstrated cross-functional project management experience. Health or Managed Care Industry experience preferred License/Certification: PMP – Project Management Professional Certification highly preferred
As a government contractor, this position requires U. S. citizenship and proof of favorable adjudication following submission of Department of Defense form SF86 or higher security
Schedule Full-time
Description: Position Purpose: Assist in monitoring utilization of medical services to assure cost effective use of medical resources through processing prior authorizations.
Initiate authorization requests for outpatient and inpatient services in accordance with the prior authorization list. Route to appropriate staff when needed.
Verify eligibility and benefits
Answer phone queues and process faxes within established standards
Data enters authorizations into the system.
Qualifications: Education/Experience: High school diploma or equivalent. 2+ years of customer service experience. Knowledge of medical terminology preferred.
TEAM C
Sep 14, 2018
Full time
Schedule Full-time
Description: Position Purpose: Assist in monitoring utilization of medical services to assure cost effective use of medical resources through processing prior authorizations.
Initiate authorization requests for outpatient and inpatient services in accordance with the prior authorization list. Route to appropriate staff when needed.
Verify eligibility and benefits
Answer phone queues and process faxes within established standards
Data enters authorizations into the system.
Qualifications: Education/Experience: High school diploma or equivalent. 2+ years of customer service experience. Knowledge of medical terminology preferred.
TEAM C
Schedule Full-time
Description: Position Purpose: Assist the health plan in establishing a presence in the community through home visits and community outreach.
Educate members on health care benefits through home visits and outreach
Assist members with activities related to accessing care
Document information and activities in applicable systems
Deliver Connections Plus® cell phones, teach and answer questions related to cell phone use and navigation
Coordinate and implement community events, including Start Smart Baby showers and Birthday Parties, school events, healthy life style events and various community initiatives
Schedule and complete home visits for noncompliance, benefits information, ED and readmission diversion and other high risk issues
Conduct targeted phone calls for compliance, HEDIS initiatives and health risk assessments
Follow-up with appropriate parties on status of high risk member referrals
Assist in finding and connecting members to community social services and agencies
Ability to travel throughout designated region
Qualifications: Education/Experience: High school diploma or equivalent experience. Bilingual ability preferred. 2+ years of social services, community outreach, or education experience. License/Certification: Valid driver's license and automobile insurance. Some locations may require Community Health Worker certification, CPR certification, and/or bi-lingual.
TEAM C
Sep 14, 2018
Full time
Schedule Full-time
Description: Position Purpose: Assist the health plan in establishing a presence in the community through home visits and community outreach.
Educate members on health care benefits through home visits and outreach
Assist members with activities related to accessing care
Document information and activities in applicable systems
Deliver Connections Plus® cell phones, teach and answer questions related to cell phone use and navigation
Coordinate and implement community events, including Start Smart Baby showers and Birthday Parties, school events, healthy life style events and various community initiatives
Schedule and complete home visits for noncompliance, benefits information, ED and readmission diversion and other high risk issues
Conduct targeted phone calls for compliance, HEDIS initiatives and health risk assessments
Follow-up with appropriate parties on status of high risk member referrals
Assist in finding and connecting members to community social services and agencies
Ability to travel throughout designated region
Qualifications: Education/Experience: High school diploma or equivalent experience. Bilingual ability preferred. 2+ years of social services, community outreach, or education experience. License/Certification: Valid driver's license and automobile insurance. Some locations may require Community Health Worker certification, CPR certification, and/or bi-lingual.
TEAM C
Schedule Full-time
Description: Position Purpose: Responsible for developing and conducting a variety of training programs and/or auditing tools.
Conduct training needs analyses to determine specific training needs for department staff
Identify, select, and develop appropriate training programs, including the selection or design of appropriate training aids
Evaluate effectiveness of training programs, including cost and benefit analyses
Research, analyze and recommend external training programs
Maintain records of training activities and employee progress
Assist in auditing work performed by staff and present findings and recommendations for areas of improvement to management
Assist with revisions to policy and procedures and/or work process development
May be required to travel
Qualifications: Education/Experience: Bachelor's degree in related field or equivalent experience. 2+ years of training experience, preferably in a managed care or healthcare environment.
TEAM C
Sep 14, 2018
Full time
Schedule Full-time
Description: Position Purpose: Responsible for developing and conducting a variety of training programs and/or auditing tools.
Conduct training needs analyses to determine specific training needs for department staff
Identify, select, and develop appropriate training programs, including the selection or design of appropriate training aids
Evaluate effectiveness of training programs, including cost and benefit analyses
Research, analyze and recommend external training programs
Maintain records of training activities and employee progress
Assist in auditing work performed by staff and present findings and recommendations for areas of improvement to management
Assist with revisions to policy and procedures and/or work process development
May be required to travel
Qualifications: Education/Experience: Bachelor's degree in related field or equivalent experience. 2+ years of training experience, preferably in a managed care or healthcare environment.
TEAM C
1 Do you possess a typing skill of at least 40 wpm Answer to this question is required
Yes
No
2 GS-6 - Choose one answer which best describes your education and experience as related to the basic qualification requirements for this position. Answer to this question is required
I have 1 year of specialized experience equivalent to GS-5 as senior/supervisory clerk/secretary, independently providing clerical support, typing, maintaining files and records, screening material, establishing procedures, following up on action items, editing correspondence, and requisitioning supplies and/or equipment.
I do not meet the experience as described above
3 Choose the statement that most closely represents your experience in coordinating the administrative work of day-to-day office functions.
I am considered an authority in drafting and preparing correspondence for review and signature and in handling multiple actions including coordinating the work with other offices as required. This is typically characterized by: answering phone calls and referring persons to appropriate subject matter personnel; complete reports for delinquent correspondence, prepare status reminders, and insure for proper approvals/ signatures; follow-up on pending or required correspondence actions.
I independently handle routine activities in my assigned organization characterized by answering phones, referring calls, and assisting or informing other employees about office procedures and requirements. Answering requests, and prepares reports.
I typically provide support to my supervisor on routine matters and day-to-day activities. This is characterized by answering phone, referring calls, maintaining files, directing visitors or other employees to appropriate office or person for assistance, maintaining databases, correcting correspondence, and preparing reports.
Under direction or guidance, I provide support to specialists on routine matters and day-to-day activities. This is characterized by answering phone, referring calls, maintaining files, directing visitors or other employees to appropriate office or person for assistance.
I do not have experience as described in any of the choices above.
4 Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints.
I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines.
I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities.
I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines.
I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines.
None of the above.
5 Select the response that best describes your experience assembling and compiling a variety of materials and correspondence through research of regulations, files, records, and contacting personnel for use in preparing responses, attending meetings, and/or presenting briefings.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
6 Select the statement that best describes your level of experience in scheduling and managing complex meeting calendars, conferences and travel for leaders performing work that is highly technical, complex and politically visible and that may create controversy for or pose risk to the organization.
I am considered an expert in performing the relative tasks and am normally consulted by others to coach them in their performance.
I have independently performed the relative tasks on a regular basis.
I have performed the relative tasks on a limited basis, generally with supervision.
I have not performed the relative tasks.
7 Select the response that best describes your experience prioritizing your supervisor’s mail and email correspondence by reading and reviewing its contents to determine its disposition or routing to the appropriate office.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best describes your highest level of skill and proficiency in editing documents for final production.
I have routinely edited content, grammar, style and presentation of multi-formatted documents with technical and visual information to improve the intended audience’s understanding and acceptance of the topics presented.
I have routinely edited formal correspondence and official documents to improve content and clarity by changing grammar, style and tone without supervisory guidance.
I have occasionally edited program documents to clarify points, eliminate redundancies, and ensure compliance with established formats for final review by my supervisor.
I have edited documents for proper grammar and sentence structure.
I have completed courses and/or training in editing, but have not been required to perform this function as part of my job.
None of the above
9 Please select the one response that best describes your experience utilizing the correct grammar, spelling, punctuation, and required formats in writing and editing correspondence, reports, briefing papers, etc.
I have composed/prepared formal or official documents in final format for non-routine correspondence.
I have composed/prepared documents for routine correspondence such as responses for common requests or questions.
I have reviewed, and/or edited correspondence/documents for clarity, coherence, grammar, and spelling in compliance with approved correspondence procedures.
I have prepared office correspondence, as directed, using form letters or examples of previous correspondence.
I have received instructions and/or training in the functions, but have not performed them on the job.
None of the above.
10 Select the specific software application(s) that you have mentored and/or trained others to use. Answer to this question is required
Microsoft Word
Other word processing software such as WordPerfect, WordPro, etc.
Microsoft Power Point
Other presentation software such as CorelDraw, Freelance Graphic, etc.
Gmail
Other email platforms such as Outlook, Groupwise, etc.
Microsoft Access
Microsoft Excel
Microsoft Project Management, or comparable
Other applications including Government systems and commercial off-the-shelf (COTS) systems
CGE (Concur)
Other automated travel system(s)
Federal Personnel Payroll System (FPPS)
Other personnel processing system(s)
None of the above
Grade: 07
1 GS-7 - Choose one answer which best describes your education and experience as related to the basic qualification requirements for this position. Answer to this question is required
I have 1 year of specialized experience equivalent to GS-6 serving as personal assistant to a chief or manager. From own technical and administrative knowledge, and without supervision, scheduling supervisor’s activities, composing correspondence, resolving problems, locating information, organizing workflow of office
I do not meet the experience as described above
2 Do you possess a typing skill of at least 40 wpm Answer to this question is required
Yes
No
3 Choose the statement that most closely represents your experience in coordinating the administrative work of day-to-day office functions.
I am considered an authority in drafting and preparing correspondence for review and signature and in handling multiple actions including coordinating the work with other offices as required. This is typically characterized by: answering phone calls and referring persons to appropriate subject matter personnel; complete reports for delinquent correspondence, prepare status reminders, and insure for proper approvals/ signatures; follow-up on pending or required correspondence actions.
I independently handle routine activities in my assigned organization characterized by answering phones, referring calls, and assisting or informing other employees about office procedures and requirements. Answering requests, and prepares reports.
I typically provide support to my supervisor on routine matters and day-to-day activities. This is characterized by answering phone, referring calls, maintaining files, directing visitors or other employees to appropriate office or person for assistance, maintaining databases, correcting correspondence, and preparing reports.
Under direction or guidance, I provide support to specialists on routine matters and day-to-day activities. This is characterized by answering phone, referring calls, maintaining files, directing visitors or other employees to appropriate office or person for assistance.
I do not have experience as described in any of the choices above.
4 Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints.
I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines.
I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities.
I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines.
I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines.
None of the above.
5 Select the response that best describes your experience assembling and compiling a variety of materials and correspondence through research of regulations, files, records, and contacting personnel for use in preparing responses, attending meetings, and/or presenting briefings.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
6 Select the statement that best describes your level of experience in scheduling and managing complex meeting calendars, conferences and travel for leaders performing work that is highly technical, complex and politically visible and that may create controversy for or pose risk to the organization.
I am considered an expert in performing the relative tasks and am normally consulted by others to coach them in their performance.
I have independently performed the relative tasks on a regular basis.
I have performed the relative tasks on a limited basis, generally with supervision.
I have not performed the relative tasks.
7 Select the response that best describes your experience prioritizing your supervisor’s mail and email correspondence by reading and reviewing its contents to determine its disposition or routing to the appropriate office.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best describes your highest level of skill and proficiency in editing documents for final production.
I have routinely edited content, grammar, style and presentation of multi-formatted documents with technical and visual information to improve the intended audience’s understanding and acceptance of the topics presented.
I have routinely edited formal correspondence and official documents to improve content and clarity by changing grammar, style and tone without supervisory guidance.
I have occasionally edited program documents to clarify points, eliminate redundancies, and ensure compliance with established formats for final review by my supervisor.
I have edited documents for proper grammar and sentence structure.
I have completed courses and/or training in editing, but have not been required to perform this function as part of my job.
None of the above
9 Please select the one response that best describes your experience utilizing the correct grammar, spelling, punctuation, and required formats in writing and editing correspondence, reports, briefing papers, etc.
I have composed/prepared formal or official documents in final format for non-routine correspondence.
I have composed/prepared documents for routine correspondence such as responses for common requests or questions.
I have reviewed, and/or edited correspondence/documents for clarity, coherence, grammar, and spelling in compliance with approved correspondence procedures.
I have prepared office correspondence, as directed, using form letters or examples of previous correspondence.
I have received instructions and/or training in the functions, but have not performed them on the job.
None of the above.
10 Select the specific software application(s) that you have mentored and/or trained others to use. Answer to this question is required
Microsoft Word
Other word processing software such as WordPerfect, WordPro, etc.
Microsoft Power Point
Other presentation software such as CorelDraw, Freelance Graphic, etc.
Gmail
Other email platforms such as Outlook, Groupwise, etc.
Microsoft Access
Microsoft Excel
Microsoft Project Management, or comparable
Other applications including Government systems and commercial off-the-shelf (COTS) systems
CGE (Concur)
Other automated travel system(s)
Federal Personnel Payroll System (FPPS)
Other personnel processing system(s)
None of the above
Grade: All Grades
1 I have experience working with confidential and sensitive matters in a professional work environment
Yes
No
2 Please select the choice(s) that best describes your experience with whom you interact.
Directors, Senior Executive Officers/Chief Executive Officers
Managers/Supervisors
Congressional contacts
Other federal agencies
State or local government representatives
Members of the news media
Special interest groups
Individuals within or outside of the organization
None of the above
3 Please select the response(s) that best describes your work experience preparing formal or official documents in final format.
I have prepared formal or official documents in final format for non-routine technical correspondence
I have prepared formal or official documents in final format for non-routine scientific correspondence
I have prepared formal or official documents in final format for non-routine legal correspondence
None of the above
4 Select the response that best describes your experience coordinating the work of an office with both managers and employees, to ensure appropriate personnel are informed of required actions and delays and changes in work situations.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
5 Based on your answer to the previous question, indicate the specific tasks you have performed on a regular basis:
Identify and Prioritize e-mails that require action/response.
Keep supervisor informed of status of requests/actions that require responses.
Develop a system to track e-mails/correspondence.
Identify e-mails that correspond with meetings.
Review and prioritize all incoming task requests (includes correspondence by email, fax, voice mail, memo or regular mail).
Respond to various inquiries, requests, and administrative problems directed to the supervisor.
Review incoming requests and makes decisions on how to handle by arranging meetings and/or preparing responses or by assigning such matters to other qualified staff members to respond.
None of the above.
6 Describe your experience serving as the key person responsible for planning and organizing administrative activities, including: 1) balancing competing priorities by planning and organizing resources, time, and deadlines; 2) managing a senior manager?s calendar; screening and handling telephone calls; and coordinating travel arrangements; and 3) monitoring and assessing administrative activities and anticipating issues and problems.
As the key person responsible for planning and organizing administrative activities, performed work activities 1), 2), and 3.
As the key person responsible for planning and organizing administrative activities, performed ALL of the work activities listed above. Independently executed work assignments, identifying work objectives and determining project approaches, specific project steps, input, and schedules.
As the key person responsible for planning and organizing administrative activities, performed work activities 1) and 2) as listed above. Executed work assignments, including identifying work components and setting deadlines and responsibility areas with minimal supervision.
None of the above.
7 Please select the choice(s) below that demonstrates your ability to communicate orally.
Experience as a receptionist or answering the telephone
Experience serving as a point of contact for other clerical personnel on procedural matters
Experience serving as a liaison in which contact is made with a variety of individuals for the purpose of conveying information
Experience responding to inquiries or requests for information
Experience explaining non-technical information
Experience contacting others to obtain information
None of the above
8 Select the response(s) that describe your experience with a travel program in which you have provided technical guidance to managers and employees.
Prepared Specific Travel Authorizations
Prepared Limited Open Travel Authorizations
Performed audits of travel vouchers prior to payment
Planned itineraries
Performed cost comparisons
Made travel reservations using an Online Booking Engine (OBE)
Researched and applied Federal Travel Regulations (FTR)
None of the above
9 I have experience in the following mail processing procedures. Check all that apply.
Special handling
Return receipts
Certified mail
Registered mail
Special Delivery
United Parcel Service
Federal Express
Postage meter machine
Tracking suspense dates
Special Packaging
Other
None of the above
10 Select the response that best describes your experience maintaining an electronic calendar/tickler system to track action items and initiate follow-up to ensure compliance with established deadlines.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
11 I have experience utilizing the computer for the following activities.
Creating, editing, printing, retrieving and/or manipulating files
Editing and reformatting electronic drafts
Revising existing databases or spreadsheets
Producing documents requiring complex/varied formats such as graphics or tables within text
Producing documents that include charts and/or graphs using presentation software
None of the above
12 Please select the software application(s) that you are proficient in (proficient means you understand and utilize a major part of the system's functionality/capabilities).
Microsoft Word
Other word processing software such as WordPerfect, WordPro, etc
Microsoft Power Point
Other presentation software such as CorelDraw, Freelance Graphic, etc
E-mail (GroupWise, Gmail, etc.)
Microsoft Access
Microsoft Excel
Microsoft Project Management, or comparable
Other Applications including Government systems and commercial off-the-shelf (COTS) systems
None of the above
13 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
13.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
No
14 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
14.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
Gary Munson
Team C
Sep 13, 2018
Full time
1 Do you possess a typing skill of at least 40 wpm Answer to this question is required
Yes
No
2 GS-6 - Choose one answer which best describes your education and experience as related to the basic qualification requirements for this position. Answer to this question is required
I have 1 year of specialized experience equivalent to GS-5 as senior/supervisory clerk/secretary, independently providing clerical support, typing, maintaining files and records, screening material, establishing procedures, following up on action items, editing correspondence, and requisitioning supplies and/or equipment.
I do not meet the experience as described above
3 Choose the statement that most closely represents your experience in coordinating the administrative work of day-to-day office functions.
I am considered an authority in drafting and preparing correspondence for review and signature and in handling multiple actions including coordinating the work with other offices as required. This is typically characterized by: answering phone calls and referring persons to appropriate subject matter personnel; complete reports for delinquent correspondence, prepare status reminders, and insure for proper approvals/ signatures; follow-up on pending or required correspondence actions.
I independently handle routine activities in my assigned organization characterized by answering phones, referring calls, and assisting or informing other employees about office procedures and requirements. Answering requests, and prepares reports.
I typically provide support to my supervisor on routine matters and day-to-day activities. This is characterized by answering phone, referring calls, maintaining files, directing visitors or other employees to appropriate office or person for assistance, maintaining databases, correcting correspondence, and preparing reports.
Under direction or guidance, I provide support to specialists on routine matters and day-to-day activities. This is characterized by answering phone, referring calls, maintaining files, directing visitors or other employees to appropriate office or person for assistance.
I do not have experience as described in any of the choices above.
4 Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints.
I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines.
I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities.
I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines.
I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines.
None of the above.
5 Select the response that best describes your experience assembling and compiling a variety of materials and correspondence through research of regulations, files, records, and contacting personnel for use in preparing responses, attending meetings, and/or presenting briefings.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
6 Select the statement that best describes your level of experience in scheduling and managing complex meeting calendars, conferences and travel for leaders performing work that is highly technical, complex and politically visible and that may create controversy for or pose risk to the organization.
I am considered an expert in performing the relative tasks and am normally consulted by others to coach them in their performance.
I have independently performed the relative tasks on a regular basis.
I have performed the relative tasks on a limited basis, generally with supervision.
I have not performed the relative tasks.
7 Select the response that best describes your experience prioritizing your supervisor’s mail and email correspondence by reading and reviewing its contents to determine its disposition or routing to the appropriate office.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best describes your highest level of skill and proficiency in editing documents for final production.
I have routinely edited content, grammar, style and presentation of multi-formatted documents with technical and visual information to improve the intended audience’s understanding and acceptance of the topics presented.
I have routinely edited formal correspondence and official documents to improve content and clarity by changing grammar, style and tone without supervisory guidance.
I have occasionally edited program documents to clarify points, eliminate redundancies, and ensure compliance with established formats for final review by my supervisor.
I have edited documents for proper grammar and sentence structure.
I have completed courses and/or training in editing, but have not been required to perform this function as part of my job.
None of the above
9 Please select the one response that best describes your experience utilizing the correct grammar, spelling, punctuation, and required formats in writing and editing correspondence, reports, briefing papers, etc.
I have composed/prepared formal or official documents in final format for non-routine correspondence.
I have composed/prepared documents for routine correspondence such as responses for common requests or questions.
I have reviewed, and/or edited correspondence/documents for clarity, coherence, grammar, and spelling in compliance with approved correspondence procedures.
I have prepared office correspondence, as directed, using form letters or examples of previous correspondence.
I have received instructions and/or training in the functions, but have not performed them on the job.
None of the above.
10 Select the specific software application(s) that you have mentored and/or trained others to use. Answer to this question is required
Microsoft Word
Other word processing software such as WordPerfect, WordPro, etc.
Microsoft Power Point
Other presentation software such as CorelDraw, Freelance Graphic, etc.
Gmail
Other email platforms such as Outlook, Groupwise, etc.
Microsoft Access
Microsoft Excel
Microsoft Project Management, or comparable
Other applications including Government systems and commercial off-the-shelf (COTS) systems
CGE (Concur)
Other automated travel system(s)
Federal Personnel Payroll System (FPPS)
Other personnel processing system(s)
None of the above
Grade: 07
1 GS-7 - Choose one answer which best describes your education and experience as related to the basic qualification requirements for this position. Answer to this question is required
I have 1 year of specialized experience equivalent to GS-6 serving as personal assistant to a chief or manager. From own technical and administrative knowledge, and without supervision, scheduling supervisor’s activities, composing correspondence, resolving problems, locating information, organizing workflow of office
I do not meet the experience as described above
2 Do you possess a typing skill of at least 40 wpm Answer to this question is required
Yes
No
3 Choose the statement that most closely represents your experience in coordinating the administrative work of day-to-day office functions.
I am considered an authority in drafting and preparing correspondence for review and signature and in handling multiple actions including coordinating the work with other offices as required. This is typically characterized by: answering phone calls and referring persons to appropriate subject matter personnel; complete reports for delinquent correspondence, prepare status reminders, and insure for proper approvals/ signatures; follow-up on pending or required correspondence actions.
I independently handle routine activities in my assigned organization characterized by answering phones, referring calls, and assisting or informing other employees about office procedures and requirements. Answering requests, and prepares reports.
I typically provide support to my supervisor on routine matters and day-to-day activities. This is characterized by answering phone, referring calls, maintaining files, directing visitors or other employees to appropriate office or person for assistance, maintaining databases, correcting correspondence, and preparing reports.
Under direction or guidance, I provide support to specialists on routine matters and day-to-day activities. This is characterized by answering phone, referring calls, maintaining files, directing visitors or other employees to appropriate office or person for assistance.
I do not have experience as described in any of the choices above.
4 Select the response that best reflects your experience working in an office support position that required establishing priorities and meeting time constraints.
I have served as the primary office support position that routinely collaborated with others and adjusted multiple priorities to generate results under time-critical deadlines.
I have experience in an office support position that routinely required adjusting administrative workloads and resources to meet shifts in priorities.
I have experience generating products or services in a work environment that routinely was subjected to time sensitive priorities and deadlines.
I have completed training in time management, but have not been employed in a situation that routinely required responding to critical deadlines.
None of the above.
5 Select the response that best describes your experience assembling and compiling a variety of materials and correspondence through research of regulations, files, records, and contacting personnel for use in preparing responses, attending meetings, and/or presenting briefings.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
6 Select the statement that best describes your level of experience in scheduling and managing complex meeting calendars, conferences and travel for leaders performing work that is highly technical, complex and politically visible and that may create controversy for or pose risk to the organization.
I am considered an expert in performing the relative tasks and am normally consulted by others to coach them in their performance.
I have independently performed the relative tasks on a regular basis.
I have performed the relative tasks on a limited basis, generally with supervision.
I have not performed the relative tasks.
7 Select the response that best describes your experience prioritizing your supervisor’s mail and email correspondence by reading and reviewing its contents to determine its disposition or routing to the appropriate office.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best describes your highest level of skill and proficiency in editing documents for final production.
I have routinely edited content, grammar, style and presentation of multi-formatted documents with technical and visual information to improve the intended audience’s understanding and acceptance of the topics presented.
I have routinely edited formal correspondence and official documents to improve content and clarity by changing grammar, style and tone without supervisory guidance.
I have occasionally edited program documents to clarify points, eliminate redundancies, and ensure compliance with established formats for final review by my supervisor.
I have edited documents for proper grammar and sentence structure.
I have completed courses and/or training in editing, but have not been required to perform this function as part of my job.
None of the above
9 Please select the one response that best describes your experience utilizing the correct grammar, spelling, punctuation, and required formats in writing and editing correspondence, reports, briefing papers, etc.
I have composed/prepared formal or official documents in final format for non-routine correspondence.
I have composed/prepared documents for routine correspondence such as responses for common requests or questions.
I have reviewed, and/or edited correspondence/documents for clarity, coherence, grammar, and spelling in compliance with approved correspondence procedures.
I have prepared office correspondence, as directed, using form letters or examples of previous correspondence.
I have received instructions and/or training in the functions, but have not performed them on the job.
None of the above.
10 Select the specific software application(s) that you have mentored and/or trained others to use. Answer to this question is required
Microsoft Word
Other word processing software such as WordPerfect, WordPro, etc.
Microsoft Power Point
Other presentation software such as CorelDraw, Freelance Graphic, etc.
Gmail
Other email platforms such as Outlook, Groupwise, etc.
Microsoft Access
Microsoft Excel
Microsoft Project Management, or comparable
Other applications including Government systems and commercial off-the-shelf (COTS) systems
CGE (Concur)
Other automated travel system(s)
Federal Personnel Payroll System (FPPS)
Other personnel processing system(s)
None of the above
Grade: All Grades
1 I have experience working with confidential and sensitive matters in a professional work environment
Yes
No
2 Please select the choice(s) that best describes your experience with whom you interact.
Directors, Senior Executive Officers/Chief Executive Officers
Managers/Supervisors
Congressional contacts
Other federal agencies
State or local government representatives
Members of the news media
Special interest groups
Individuals within or outside of the organization
None of the above
3 Please select the response(s) that best describes your work experience preparing formal or official documents in final format.
I have prepared formal or official documents in final format for non-routine technical correspondence
I have prepared formal or official documents in final format for non-routine scientific correspondence
I have prepared formal or official documents in final format for non-routine legal correspondence
None of the above
4 Select the response that best describes your experience coordinating the work of an office with both managers and employees, to ensure appropriate personnel are informed of required actions and delays and changes in work situations.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
5 Based on your answer to the previous question, indicate the specific tasks you have performed on a regular basis:
Identify and Prioritize e-mails that require action/response.
Keep supervisor informed of status of requests/actions that require responses.
Develop a system to track e-mails/correspondence.
Identify e-mails that correspond with meetings.
Review and prioritize all incoming task requests (includes correspondence by email, fax, voice mail, memo or regular mail).
Respond to various inquiries, requests, and administrative problems directed to the supervisor.
Review incoming requests and makes decisions on how to handle by arranging meetings and/or preparing responses or by assigning such matters to other qualified staff members to respond.
None of the above.
6 Describe your experience serving as the key person responsible for planning and organizing administrative activities, including: 1) balancing competing priorities by planning and organizing resources, time, and deadlines; 2) managing a senior manager?s calendar; screening and handling telephone calls; and coordinating travel arrangements; and 3) monitoring and assessing administrative activities and anticipating issues and problems.
As the key person responsible for planning and organizing administrative activities, performed work activities 1), 2), and 3.
As the key person responsible for planning and organizing administrative activities, performed ALL of the work activities listed above. Independently executed work assignments, identifying work objectives and determining project approaches, specific project steps, input, and schedules.
As the key person responsible for planning and organizing administrative activities, performed work activities 1) and 2) as listed above. Executed work assignments, including identifying work components and setting deadlines and responsibility areas with minimal supervision.
None of the above.
7 Please select the choice(s) below that demonstrates your ability to communicate orally.
Experience as a receptionist or answering the telephone
Experience serving as a point of contact for other clerical personnel on procedural matters
Experience serving as a liaison in which contact is made with a variety of individuals for the purpose of conveying information
Experience responding to inquiries or requests for information
Experience explaining non-technical information
Experience contacting others to obtain information
None of the above
8 Select the response(s) that describe your experience with a travel program in which you have provided technical guidance to managers and employees.
Prepared Specific Travel Authorizations
Prepared Limited Open Travel Authorizations
Performed audits of travel vouchers prior to payment
Planned itineraries
Performed cost comparisons
Made travel reservations using an Online Booking Engine (OBE)
Researched and applied Federal Travel Regulations (FTR)
None of the above
9 I have experience in the following mail processing procedures. Check all that apply.
Special handling
Return receipts
Certified mail
Registered mail
Special Delivery
United Parcel Service
Federal Express
Postage meter machine
Tracking suspense dates
Special Packaging
Other
None of the above
10 Select the response that best describes your experience maintaining an electronic calendar/tickler system to track action items and initiate follow-up to ensure compliance with established deadlines.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
11 I have experience utilizing the computer for the following activities.
Creating, editing, printing, retrieving and/or manipulating files
Editing and reformatting electronic drafts
Revising existing databases or spreadsheets
Producing documents requiring complex/varied formats such as graphics or tables within text
Producing documents that include charts and/or graphs using presentation software
None of the above
12 Please select the software application(s) that you are proficient in (proficient means you understand and utilize a major part of the system's functionality/capabilities).
Microsoft Word
Other word processing software such as WordPerfect, WordPro, etc
Microsoft Power Point
Other presentation software such as CorelDraw, Freelance Graphic, etc
E-mail (GroupWise, Gmail, etc.)
Microsoft Access
Microsoft Excel
Microsoft Project Management, or comparable
Other Applications including Government systems and commercial off-the-shelf (COTS) systems
None of the above
13 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
13.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
No
14 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
14.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters.
Gary Munson
Team C
Grade: 09
1 GS-9 Choose the one answer that best describes your education, experience or combination of education and experience as it pertains to the basic requirements for Budget Analyst positions. Answer to this question is required
I have a master’s degree OR equivalent graduate degree OR two full years of graduate level education leading to a master’s degree with a major in a field that has equipped me to perform the duties of this position.
I have one year of specialized experience equivalent to GS-7 in the Federal service as a budget analyst or related position. Experience may include - tracking and monitoring financial and program trends, analyzing and interpreting current and historic data analyzing and compiling data for the most efficient and economic use of funding for program proposals. Experience must have demonstrated performing the work independently using well established policies, procedures and techniques.
I have a combination of education and experience that together meet the qualification requirements for this position as described above.
I do not meet any of the requirements as described above.
2 Select all statements that identify your experience with financial data, reporting, and analyzing. Answer to this question is required
Used financial systems to make budgetary decisions
Researched, compiled, and summarized data by object class
Researched, compiled, and summarized data by organization code
Researched, compiled, and summarized data by cost authority/cost code
Reviewed project cost estimates and computations of authorized appropriation ceilings
Reviewed fund utilization reports
Prepared fund utilization reports
Cross checked accuracy of budget data
Prepared multiple fiscal year trend analyses including current and prior fiscal years
Provided analyses/interpretations using multiple fiscal year trend analyses
Knowledge of general ledger financial data
Knowledge of Fund Status Reports
Provided analyses /interpretations using fund status reports
Integrated monthly/quarterly financial reports
Prepared requests for fund transfers and/or reprogramming
Monitored and tracked obligations
Monitored and tracked expenditures
Monitored and tracked accounts payables
Used automated databases to prepare budget information
Verified obligations are within Congressional control levels
Applied statistical formulas to budgetary data
Prepared EXCEL spreadsheets
Prepared and/or edited Word documents
None of the above
3 Select all statements that reflect your experience orally communicating budget information. Answer to this question is required
I have explained and/or defended budget policy to higher level management.
I have given budget presentations to large groups (10 or more) within the organization.
I have given budget presentations to large groups (10 or more) outside the organization.
I have given budget presentations to small groups (less than 10) inside the organization.
I have given budget presentations to small groups (less than 10) outside the organization.
I have given presentations to senior management for purposes of obtaining decisions.
I have led group discussions on budget matters.
I have participated in budget presentations to management for purposes of obtaining decisions.
I have taught or mentored employees about budget procedures within the organization.
None of the above
4 Select the response that best reflects the highest level of your responsibility in budget development.
I have not prepared a budget for an organization.
I have developed a budget for a small office or a routine program area for review and approval by my supervisor.
I have worked with management to develop a complete annual budget for an organization with subordinate elements.
I have worked with other budget analysts and finance staff to develop a comprehensive budget for a regional-level organization or company.
I have worked with senior analysts and management officials to develop and implement a comprehensive budget for a bureau-level program or activity or a national company.
5 Please select the one response that best describes your highest level of experience in preparing written documents in a work situation.
I have education or training in written communications, but limited experience.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have written business letters to other organizations or customers to communicate information of a complex or controversial nature.
I have written technical reports or manuals to provide instructions for proper operation or maintenance of equipment.
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have prepared written documents that summarize review comments on draft policy, technical papers, or complex reports.
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written documents that serve as policy or formal guidelines for my organization.
None of the above
6 This position is responsible for preparing, justifying, and supporting budgets for various programs. Select all statements that apply to activities you have performed. Answer to this question is required
Reviewed budget request narratives
Assisted with determination of adequacy of budget narrative data
Assisted with preparation of annual budget justifications for higher levels in the organization
Assisted with preparation of budget responses to the Department/Headquarters level
Assisted with preparation of budget briefing statements for high level budget meetings
Reviewed Office of Management Budget (OMB) Circulars
Reviewed budget briefing statements for budget meetings including responses to OMB and Congress
Reviewed and assisted with interpretation of budget legislation
Reviewed and assisted with interpretation of budget policy directives
None of the above
7 Select the response that best describes your experience in applying the principles and practices of budget execution to determine whether obligations, expenditures and requested allotments are within funding limitations in the approved budget.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best characterizes the annual funding level of the budget you have typically executed.
Under $1 million annually
$1 million to under $10 million annually
$10 million to under $25 million annually
$50 million to under $75 million annually
$75 million to $100 million annually
Over $100 million annually
None of the above
9 Select any of the following budget execution tasks you have routinely performed. Answer to this question is required
Researched, compiled, and summarized data by object class
Researched, compiled, and summarized data by organization code
Researched, compiled, and summarized data by cost authority/cost code
Cross-checked accuracy of budget data in integrated systems
Reviewed and verified fund requests for compliance with authorizing documentation
Monitored and tracked obligations
Monitored and tracked expenditures
Monitored and tracked accounts payables
Verified various financial documents (e.g., charge card statements, travel vouchers, invoices)
Identified funding shortfalls and recommended corrective actions
Prepared various budget execution documents (e.g., requests for transfers, reprogramming)
Effected allowable funds transfers between accounts
Tracked budgets for grants and assistance agreements and maintained accurate documentation
Created spreadsheets/databases for local budgetary and fiscal operations
Generated monthly/quarterly budgetary and financial reports
None of the above
10 Select any of the following funding mechanisms you have used to develop a preliminary budget. Answer to this question is required
direct charges
indirect charges
full cost recovery
overhead rates (working capital funds)
reimbursements
revolving funds
accruals
in-kind services
agreements (e.g., between agencies)
account transfers
carryover funds
none of the above
11 Select the response that best characterizes your experience in using an automated financial system to analyze, formulate and execute a budget. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
12 Please select the response that reflects your highest level of experience in using spreadsheets for budget and financial data management. Answer to this question is required
I have extensive experience in analyzing and managing budgets through the use of multiple-layered spreadsheets with statistical functions and complex formulae that required me to write macros for specific analytical functions.
I have experience using layered spreadsheets with some complex formulae.
I have used spreadsheets for simple tables and data compilation with standard formulae.
I have completed formal education or training in the use of spreadsheets but have not yet used the application on the job.
I have no experience using spreadsheets.
13 Select the response that best describes your experience in applying the principles and practices of budget formulation. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have assisted in the budget formulation process by gathering and summarizing data from various sources, performing routine calculations, updating files, and generating standard reports.
I have formulated a complete, but routine annual budget with supporting documentation, under close supervision by a supervisor or senior employee to ensure compliance with correct procedures.
I have formulated multiyear budgets with supporting documentation for fluctuating organizational requirements as a regular part of a job, independently and usually without review by a supervisor or senior employee.
This task has been a central or major part of my work. I have routinely performed the more complex aspects of budget formulation for a variety of organizations and have developed guidance and instructions for use by budget analysts in subordinate echelons.
14 Select any of the following tasks you have performed in formulating a budget. Answer to this question is required
Compared and contrasted current and historical budget and workload data to discern trends in spending.
Used knowledge of the organizational structure, workload and programs to advise on work plans and budget estimates.
Reviewed budget directives and requirements from higher authorities and determined impacts to organizational plans, objectives and spending projections.
Provided procedural instructions for staff to follow in planning, estimating and preparing organizational funding needs.
Reviewed, organized and edited narrative justifications for budget estimates.
Researched, compiled and summarized operational and program expense data by object class and line item.
Analyzed and verified budget estimates for consistency with work plans, financial and program objectives, and adherence to instructions.
Submitted budget requests with valid supporting documentation for approval.
Consolidated budgets from subordinate organizations.
None of the above
15 Select the response that best characterizes your experience in providing guidance on budget policies, procedures, and financial systems. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed this task on the job.
I have provided routine instructions to supervisors or program managers on budgetary requirements from higher echelon, and generated reports from established financial systems.
I have independently developed local guidance for use by supervisors and program managers to ensure compliance with higher level directives in developing, executing, adjusting and reporting on their specific budgets.
I have independently developed and implemented budget and financial system procedures and guidance for use by analysts, supervisors and/or program managers in subordinate organizations.
I have supervised or trained other budget personnel, and/or am consulted as an expert, in the development of budget and financial system policies for use by budget and financial staff at lower operating levels.
16 Please select the Reclamation financial and budget administrative software application(s) that you are proficient in (proficient means you understand and utilize a major part of the system's functionality/capabilities). Answer to this question is required
Budget Estimate System Tools (BEST)
Federal Financial System (FFS)
Financial Interactive Analysis (FINIAN)
Financial Information Reporting System (FIRS)
Program and Budget System (PABS)
Financial and Business Management System (FBMS)
None of the above
17 Select any of the following documents you have routinely used to ensure the validity and propriety of the budget execution process. Answer to this question is required
US Code
Federal Appropriations Law
Office of Management and Budget (OMB) Circulars
Congressional Appropriations language
Project/program authorizations
Higher echelon or legislative directives on funding limits or adjustments
Higher echelon guidance and policies
Accounting guidance for account structures, cost codes, limitations
None of the above
18 Select the response that best reflects your experience in developing and implementing an operating budget for personnel expenses (i.e., salaries, awards, training, travel) and office/facility expenses (i.e., utilities, maintenance, rent, supplies, equipment, furniture, renovations). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task have not yet performed it on the job.
I have assisted my supervisor or other budget staff in developing and implementing an operating budget.
I have independently developed and implemented a budget for an office or organization that is fairly stable from year to year and that requires standard annual adjustments to operating expenses.
I have independently developed and implemented a budget for an office or organization that undergoes frequent changes throughout the year in staffing levels or office/facility requirements and that requires continual adjustments to ensure sufficient funds are available to pay operational expenses on a timely basis.
19 Select the response that best reflects your experience in developing and implementing a program budget to accomplish organizational activities. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education training in performing this task have not yet performed it on the job.
I have assisted my supervisor or other budget staff in developing and implementing a program budget.
I have independently developed and implemented the budget for a program activity that was established as a single account funded by a single source (e.g., congressional appropriation), and accomplished in the projected timeframe.
I have independently developed and implemented the budget for a significant program with a number of major accounts funded by multiple sources (e.g., congressional appropriation, agreements, reimbursements), and that required extensive multi-year planning to ensure funds were available when needed to pay expenses.
20 Select the response that best characterizes your experience in preparing and presenting budget analyses, reports, proposals and recommendations, orally and in writing, to management. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
Grade: All Grades
1 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
No
2 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters. Answer to this question is required
3 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
No
4 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters. Answer to this question is required Gary Munson Team C
Sep 13, 2018
Full time
Grade: 09
1 GS-9 Choose the one answer that best describes your education, experience or combination of education and experience as it pertains to the basic requirements for Budget Analyst positions. Answer to this question is required
I have a master’s degree OR equivalent graduate degree OR two full years of graduate level education leading to a master’s degree with a major in a field that has equipped me to perform the duties of this position.
I have one year of specialized experience equivalent to GS-7 in the Federal service as a budget analyst or related position. Experience may include - tracking and monitoring financial and program trends, analyzing and interpreting current and historic data analyzing and compiling data for the most efficient and economic use of funding for program proposals. Experience must have demonstrated performing the work independently using well established policies, procedures and techniques.
I have a combination of education and experience that together meet the qualification requirements for this position as described above.
I do not meet any of the requirements as described above.
2 Select all statements that identify your experience with financial data, reporting, and analyzing. Answer to this question is required
Used financial systems to make budgetary decisions
Researched, compiled, and summarized data by object class
Researched, compiled, and summarized data by organization code
Researched, compiled, and summarized data by cost authority/cost code
Reviewed project cost estimates and computations of authorized appropriation ceilings
Reviewed fund utilization reports
Prepared fund utilization reports
Cross checked accuracy of budget data
Prepared multiple fiscal year trend analyses including current and prior fiscal years
Provided analyses/interpretations using multiple fiscal year trend analyses
Knowledge of general ledger financial data
Knowledge of Fund Status Reports
Provided analyses /interpretations using fund status reports
Integrated monthly/quarterly financial reports
Prepared requests for fund transfers and/or reprogramming
Monitored and tracked obligations
Monitored and tracked expenditures
Monitored and tracked accounts payables
Used automated databases to prepare budget information
Verified obligations are within Congressional control levels
Applied statistical formulas to budgetary data
Prepared EXCEL spreadsheets
Prepared and/or edited Word documents
None of the above
3 Select all statements that reflect your experience orally communicating budget information. Answer to this question is required
I have explained and/or defended budget policy to higher level management.
I have given budget presentations to large groups (10 or more) within the organization.
I have given budget presentations to large groups (10 or more) outside the organization.
I have given budget presentations to small groups (less than 10) inside the organization.
I have given budget presentations to small groups (less than 10) outside the organization.
I have given presentations to senior management for purposes of obtaining decisions.
I have led group discussions on budget matters.
I have participated in budget presentations to management for purposes of obtaining decisions.
I have taught or mentored employees about budget procedures within the organization.
None of the above
4 Select the response that best reflects the highest level of your responsibility in budget development.
I have not prepared a budget for an organization.
I have developed a budget for a small office or a routine program area for review and approval by my supervisor.
I have worked with management to develop a complete annual budget for an organization with subordinate elements.
I have worked with other budget analysts and finance staff to develop a comprehensive budget for a regional-level organization or company.
I have worked with senior analysts and management officials to develop and implement a comprehensive budget for a bureau-level program or activity or a national company.
5 Please select the one response that best describes your highest level of experience in preparing written documents in a work situation.
I have education or training in written communications, but limited experience.
I have written business letters to other organizations or customers to inform them of routine program activities or transmit documents.
I have written business letters to other organizations or customers to communicate information of a complex or controversial nature.
I have written technical reports or manuals to provide instructions for proper operation or maintenance of equipment.
I have written technical reports based upon research, analysis, and data collection that summarize findings and make recommendations to inform or guide others in my organization.
I have prepared written documents that summarize review comments on draft policy, technical papers, or complex reports.
I have written briefing papers that clearly and concisely summarize important points and contain recommendations for consideration by managers in my organization.
I have written documents that serve as policy or formal guidelines for my organization.
None of the above
6 This position is responsible for preparing, justifying, and supporting budgets for various programs. Select all statements that apply to activities you have performed. Answer to this question is required
Reviewed budget request narratives
Assisted with determination of adequacy of budget narrative data
Assisted with preparation of annual budget justifications for higher levels in the organization
Assisted with preparation of budget responses to the Department/Headquarters level
Assisted with preparation of budget briefing statements for high level budget meetings
Reviewed Office of Management Budget (OMB) Circulars
Reviewed budget briefing statements for budget meetings including responses to OMB and Congress
Reviewed and assisted with interpretation of budget legislation
Reviewed and assisted with interpretation of budget policy directives
None of the above
7 Select the response that best describes your experience in applying the principles and practices of budget execution to determine whether obligations, expenditures and requested allotments are within funding limitations in the approved budget.
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
8 Select the response that best characterizes the annual funding level of the budget you have typically executed.
Under $1 million annually
$1 million to under $10 million annually
$10 million to under $25 million annually
$50 million to under $75 million annually
$75 million to $100 million annually
Over $100 million annually
None of the above
9 Select any of the following budget execution tasks you have routinely performed. Answer to this question is required
Researched, compiled, and summarized data by object class
Researched, compiled, and summarized data by organization code
Researched, compiled, and summarized data by cost authority/cost code
Cross-checked accuracy of budget data in integrated systems
Reviewed and verified fund requests for compliance with authorizing documentation
Monitored and tracked obligations
Monitored and tracked expenditures
Monitored and tracked accounts payables
Verified various financial documents (e.g., charge card statements, travel vouchers, invoices)
Identified funding shortfalls and recommended corrective actions
Prepared various budget execution documents (e.g., requests for transfers, reprogramming)
Effected allowable funds transfers between accounts
Tracked budgets for grants and assistance agreements and maintained accurate documentation
Created spreadsheets/databases for local budgetary and fiscal operations
Generated monthly/quarterly budgetary and financial reports
None of the above
10 Select any of the following funding mechanisms you have used to develop a preliminary budget. Answer to this question is required
direct charges
indirect charges
full cost recovery
overhead rates (working capital funds)
reimbursements
revolving funds
accruals
in-kind services
agreements (e.g., between agencies)
account transfers
carryover funds
none of the above
11 Select the response that best characterizes your experience in using an automated financial system to analyze, formulate and execute a budget. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
12 Please select the response that reflects your highest level of experience in using spreadsheets for budget and financial data management. Answer to this question is required
I have extensive experience in analyzing and managing budgets through the use of multiple-layered spreadsheets with statistical functions and complex formulae that required me to write macros for specific analytical functions.
I have experience using layered spreadsheets with some complex formulae.
I have used spreadsheets for simple tables and data compilation with standard formulae.
I have completed formal education or training in the use of spreadsheets but have not yet used the application on the job.
I have no experience using spreadsheets.
13 Select the response that best describes your experience in applying the principles and practices of budget formulation. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have assisted in the budget formulation process by gathering and summarizing data from various sources, performing routine calculations, updating files, and generating standard reports.
I have formulated a complete, but routine annual budget with supporting documentation, under close supervision by a supervisor or senior employee to ensure compliance with correct procedures.
I have formulated multiyear budgets with supporting documentation for fluctuating organizational requirements as a regular part of a job, independently and usually without review by a supervisor or senior employee.
This task has been a central or major part of my work. I have routinely performed the more complex aspects of budget formulation for a variety of organizations and have developed guidance and instructions for use by budget analysts in subordinate echelons.
14 Select any of the following tasks you have performed in formulating a budget. Answer to this question is required
Compared and contrasted current and historical budget and workload data to discern trends in spending.
Used knowledge of the organizational structure, workload and programs to advise on work plans and budget estimates.
Reviewed budget directives and requirements from higher authorities and determined impacts to organizational plans, objectives and spending projections.
Provided procedural instructions for staff to follow in planning, estimating and preparing organizational funding needs.
Reviewed, organized and edited narrative justifications for budget estimates.
Researched, compiled and summarized operational and program expense data by object class and line item.
Analyzed and verified budget estimates for consistency with work plans, financial and program objectives, and adherence to instructions.
Submitted budget requests with valid supporting documentation for approval.
Consolidated budgets from subordinate organizations.
None of the above
15 Select the response that best characterizes your experience in providing guidance on budget policies, procedures, and financial systems. Answer to this question is required
I have not had education, training or experience in performing this task.
I have had education or training in performing this task, but have not yet performed this task on the job.
I have provided routine instructions to supervisors or program managers on budgetary requirements from higher echelon, and generated reports from established financial systems.
I have independently developed local guidance for use by supervisors and program managers to ensure compliance with higher level directives in developing, executing, adjusting and reporting on their specific budgets.
I have independently developed and implemented budget and financial system procedures and guidance for use by analysts, supervisors and/or program managers in subordinate organizations.
I have supervised or trained other budget personnel, and/or am consulted as an expert, in the development of budget and financial system policies for use by budget and financial staff at lower operating levels.
16 Please select the Reclamation financial and budget administrative software application(s) that you are proficient in (proficient means you understand and utilize a major part of the system's functionality/capabilities). Answer to this question is required
Budget Estimate System Tools (BEST)
Federal Financial System (FFS)
Financial Interactive Analysis (FINIAN)
Financial Information Reporting System (FIRS)
Program and Budget System (PABS)
Financial and Business Management System (FBMS)
None of the above
17 Select any of the following documents you have routinely used to ensure the validity and propriety of the budget execution process. Answer to this question is required
US Code
Federal Appropriations Law
Office of Management and Budget (OMB) Circulars
Congressional Appropriations language
Project/program authorizations
Higher echelon or legislative directives on funding limits or adjustments
Higher echelon guidance and policies
Accounting guidance for account structures, cost codes, limitations
None of the above
18 Select the response that best reflects your experience in developing and implementing an operating budget for personnel expenses (i.e., salaries, awards, training, travel) and office/facility expenses (i.e., utilities, maintenance, rent, supplies, equipment, furniture, renovations). Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task have not yet performed it on the job.
I have assisted my supervisor or other budget staff in developing and implementing an operating budget.
I have independently developed and implemented a budget for an office or organization that is fairly stable from year to year and that requires standard annual adjustments to operating expenses.
I have independently developed and implemented a budget for an office or organization that undergoes frequent changes throughout the year in staffing levels or office/facility requirements and that requires continual adjustments to ensure sufficient funds are available to pay operational expenses on a timely basis.
19 Select the response that best reflects your experience in developing and implementing a program budget to accomplish organizational activities. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education training in performing this task have not yet performed it on the job.
I have assisted my supervisor or other budget staff in developing and implementing a program budget.
I have independently developed and implemented the budget for a program activity that was established as a single account funded by a single source (e.g., congressional appropriation), and accomplished in the projected timeframe.
I have independently developed and implemented the budget for a significant program with a number of major accounts funded by multiple sources (e.g., congressional appropriation, agreements, reimbursements), and that required extensive multi-year planning to ensure funds were available when needed to pay expenses.
20 Select the response that best characterizes your experience in preparing and presenting budget analyses, reports, proposals and recommendations, orally and in writing, to management. Answer to this question is required
I have not had education, training or experience in performing this task.
I have completed formal education or training in performing this task but have not yet performed it on the job.
I have performed this task on the job under close supervision by a supervisor manager or senior employee to ensure compliance with correct procedures.
I have performed this task as a regular part of a job, independently and usually without review by a supervisor, manager or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, and I have trained others in performance of this task and/or others have consulted me as an expert for assistance in performing this task.
Grade: All Grades
1 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
No
2 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters. Answer to this question is required
3 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
No
4 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters. Answer to this question is required Gary Munson Team C
California Governor's Office of Emergency Services
Solano County, CA, USA
Job Description and Duties
If you desire a rewarding and challenging position in public safety where you can make a difference by using your experience and abilities then this is the position for you.
The California Governor’s Office of Emergency Services encourages you to apply as a candidate for our vacant Program Manger I position in the Coastal Region.
Under general direction and overall management of the Coastal Regional Administrator, the PM I, carries out a variety of managerial and supervisory functions including but not limited to supervision of personnel assigned to assist local governments in emergency preparedness efforts, manage design of projects, including their implementation, monitoring, analysis, and evaluation. Lead single-year and multiyear regional work plan development, implementation, performance monitoring, and evaluation, participates in the policy level discussions and advises regional management in budget preparation, monitoring, and analysis and personnel management.
The PM I must be ready to deploy for up to 2 weeks to austere conditions within 60 minutes of notification, adhere to all safety rules and exercise good judgment, model the way, be a wise steward of public funds, build extensive relationships across all disciplines and jurisdictions, influence and lead change, act cool under pressure, practice and utilize the systems/following the procedures put in place for day to day in steady state Ops (Admin/Logs) and in disasters (ICS, SEMS, NIMS). Manage expectations but be compassionate.
This position requires a high level of knowledge in all phases of emergency management including Hazard Mitigation, preparedness, response and recover. The PM I will perform complex technical tasks relating to the provision of federal and state disaster assistance within Cal OES’s Response and Recovery Operations Directorate. The PM I will function in a demanding and changing environment, which requires them to act with independence while effectively maintaining a routine workload and also regularly responding to short term tasks, and the PM I may be required to travel on short notice, work in the field or in a JFO, REOC, and provide support as necessary to meet the Agency’s Vision, Mission, Values, and Goals.
Perform all other duties as required by Regional Administrator and consistent with duties assigned.
You will find additional information about the job in the Duty Statement .
Working Conditions
Coastal Region
There are 16 counties within the Coastal Administration Region which is the same area as Mutual Aid Region II. Within the region there are 151 incorporated cities. The total population of all cities and counties in the Coastal region is 8,090,270.
The Coastal Region geography is vast and varied with terrain consisting of valley floor agricultural centers, watershed areas, foothill regions and into the coastal mountain range areas. Coastal Regional Operations Map link below: http://www.caloes.ca.gov/RegionalOperationsSite/Documents/Coastal-Region%20Map.pdf
Please see attached Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
PROGRAM MANAGER I, OFFICE OF EMERGENCY SERVICES
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-125912
Position #(s):
163-331-4924-001
Working Title:
Program Manager I, Coastal Region I
Classification:
PROGRAM MANAGER I, OFFICE OF EMERGENCY SERVICES
$5,888.00 - $7,327.00
# of Positions:
1
Work Location:
Solano County
Job Type:
Permanent, Full Time
Department Information
In the event of an emergency: Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees. As an employee, you will be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.
Department Website: http://www.caloes.ca.gov
Special Requirements
The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.
This position is required to have a valid California Driver’s License and participate in the Department of Motor Vehicles (DMV) Employer Pull Notice Program.
Minimum Qualifications
Program Manager I, Office of Emergency Services
Either I
One year of experience performing duties of a class comparable in level to that of Senior Emergency Operations Planner, Office of Emergency Services, in the California state service.
Or II
Two years of experience performing duties of a class comparable in level to that of an Emergency Services Coordinator, Office of Emergency Services, Range�B, in the California state service.
Or III
Experience: Four years of experience in emergency services activities in a staff position with increasingly responsible management, planning, program evaluation, or related experience beyond the trainee level which shall have included the preparation of reports and the presentation of recommendations to management, at least one year of which must have been in a full journeyperson technical capacity. (Experience in the California state service applied toward this requirement must include one year performing the duties of a class with a level of responsibility not less than that of Senior Emergency Operations Planner, Office of Emergency Services.) and Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Sep 13, 2018
Full time
Job Description and Duties
If you desire a rewarding and challenging position in public safety where you can make a difference by using your experience and abilities then this is the position for you.
The California Governor’s Office of Emergency Services encourages you to apply as a candidate for our vacant Program Manger I position in the Coastal Region.
Under general direction and overall management of the Coastal Regional Administrator, the PM I, carries out a variety of managerial and supervisory functions including but not limited to supervision of personnel assigned to assist local governments in emergency preparedness efforts, manage design of projects, including their implementation, monitoring, analysis, and evaluation. Lead single-year and multiyear regional work plan development, implementation, performance monitoring, and evaluation, participates in the policy level discussions and advises regional management in budget preparation, monitoring, and analysis and personnel management.
The PM I must be ready to deploy for up to 2 weeks to austere conditions within 60 minutes of notification, adhere to all safety rules and exercise good judgment, model the way, be a wise steward of public funds, build extensive relationships across all disciplines and jurisdictions, influence and lead change, act cool under pressure, practice and utilize the systems/following the procedures put in place for day to day in steady state Ops (Admin/Logs) and in disasters (ICS, SEMS, NIMS). Manage expectations but be compassionate.
This position requires a high level of knowledge in all phases of emergency management including Hazard Mitigation, preparedness, response and recover. The PM I will perform complex technical tasks relating to the provision of federal and state disaster assistance within Cal OES’s Response and Recovery Operations Directorate. The PM I will function in a demanding and changing environment, which requires them to act with independence while effectively maintaining a routine workload and also regularly responding to short term tasks, and the PM I may be required to travel on short notice, work in the field or in a JFO, REOC, and provide support as necessary to meet the Agency’s Vision, Mission, Values, and Goals.
Perform all other duties as required by Regional Administrator and consistent with duties assigned.
You will find additional information about the job in the Duty Statement .
Working Conditions
Coastal Region
There are 16 counties within the Coastal Administration Region which is the same area as Mutual Aid Region II. Within the region there are 151 incorporated cities. The total population of all cities and counties in the Coastal region is 8,090,270.
The Coastal Region geography is vast and varied with terrain consisting of valley floor agricultural centers, watershed areas, foothill regions and into the coastal mountain range areas. Coastal Regional Operations Map link below: http://www.caloes.ca.gov/RegionalOperationsSite/Documents/Coastal-Region%20Map.pdf
Please see attached Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
PROGRAM MANAGER I, OFFICE OF EMERGENCY SERVICES
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-125912
Position #(s):
163-331-4924-001
Working Title:
Program Manager I, Coastal Region I
Classification:
PROGRAM MANAGER I, OFFICE OF EMERGENCY SERVICES
$5,888.00 - $7,327.00
# of Positions:
1
Work Location:
Solano County
Job Type:
Permanent, Full Time
Department Information
In the event of an emergency: Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees. As an employee, you will be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.
Department Website: http://www.caloes.ca.gov
Special Requirements
The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.
This position is required to have a valid California Driver’s License and participate in the Department of Motor Vehicles (DMV) Employer Pull Notice Program.
Minimum Qualifications
Program Manager I, Office of Emergency Services
Either I
One year of experience performing duties of a class comparable in level to that of Senior Emergency Operations Planner, Office of Emergency Services, in the California state service.
Or II
Two years of experience performing duties of a class comparable in level to that of an Emergency Services Coordinator, Office of Emergency Services, Range�B, in the California state service.
Or III
Experience: Four years of experience in emergency services activities in a staff position with increasingly responsible management, planning, program evaluation, or related experience beyond the trainee level which shall have included the preparation of reports and the presentation of recommendations to management, at least one year of which must have been in a full journeyperson technical capacity. (Experience in the California state service applied toward this requirement must include one year performing the duties of a class with a level of responsibility not less than that of Senior Emergency Operations Planner, Office of Emergency Services.) and Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
California Governor's Office of Emergency Services
Santa Cruz, CA, USA
Job Description and Duties
If you desire a rewarding and challenging position in public safety where you can make a difference by using your experience and abilities then this is the position for you. The California Governor’s Office of Emergency Services encourages you to apply as a candidate for our vacant Emergency Services Coordinator positions in the Coastal Region.
Under the supervision of the Program Manager I (Coastal Regional Administrator), the Emergency Services Coordinator (ESC) is a member of the Regional Operations Coastal Branch. ESCs serve as the interface between local and state government. Responsibilities include a wide variety of emergency management advisory functions in support of local and tribal governments, regional staff and state agencies. ESCs are expected to provide technical expertise and training to special districts, cities, towns and counties (collectively known as Operational Areas) regarding emergency services in the areas of planning and preparedness, mitigation, field operations, emergency response, and recovery. ESCs will provide direct support to assigned Operational Areas and state agencies in times of actual emergency/disaster. Topics that ESCs should be knowledgeable in include, but are not limited to the Emergency Services Act (ESA), Incident Command Systems (ICS), the Standardized Emergency Management System (SEMS), Emergency Support Functions (ESF), Emergency Management Mutual Aid (EMMA) and the Dam Inundation Mapping Program. They must possess a well-developed ability to operate within Cal OES’ emergency management software system (CalEOC). The ESC will work with other Region ESCs, headquarters staff and local government to develop and/or review various emergency planning documents such as concepts of operation for specific hazards, mitigation plans, evacuation plans and various emergency operations plans. ESCs may represent Coastal Region, Cal OES and the State at meetings, conferences, and workshops. ESCs must be able to work independently as well as be a contributing team member. They must demonstrate effective interpersonal, written and oral communication skills. They must be able to function as a project lead, think creatively and possess solutions-oriented work principles. ESCs must possess an attitude of self-sufficiency in order to overcome unforeseen physical and mental challenges when support from others is unavailable. This assignment involves a perceptive understanding of state and federal regulations, as well as local government requirements in relation to declared emergencies and recovery programs.
You will find additional information about the job in the Duty Statement .
Working Conditions
We are currenlty recruiting for an Emergency Services Coordinator to oversee the Santa Clara/Santa Cruz Counties for the Coastal Regions in California. Coastal Region
There are 16 counties within the Coastal Administration Region which is the same area as Mutual Aid Region II. Within the region there are 151 incorporated cities. The total population of all cities and counties in the Coastal region is 8,090,270.
The Coastal Region geography is vast and varied with terrain consisting of valley floor agricultural centers, watershed areas, foothill regions and into the coastal mountain range areas. Coastal Regional Operations Map link below: http://www.caloes.ca.gov/RegionalOperationsSite/Documents/Coastal-Region%20Map.pdf
Please see attached Duty Statement for more information.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-113366
Position #(s):
163-331-4926-003
Working Title:
Emergency Services Coordinator - Coastal Region
Classification:
EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
$4,095.00 - $5,087.00 A
$4,939.00 - $6,139.00 B
# of Positions:
1
Work Location:
Santa Cruz County
Job Type:
Permanent, Full Time
Department Information
In the event of an emergency: Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees. As an employee, you may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.
Department Website: http://www.caloes.ca.gov
Special Requirements
The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.
This position is required to have a valid California Driver’s License and participate in the Department of Motor Vehicles (DMV) Employer Pull Notice Program.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is required and must be included.
Degree and/or School Transcripts
Minimum Qualifications
Emergency Services Coordinator, Office of Emergency Services
Either I
Experience: One year of experience in the California state service performing analytical duties related to programs for emergency management, emergency response, or recovery, at a level of responsibility equivalent to that of a Staff Services Analyst, Range C. and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Promotional candidates who are within six months of satisfying the experience requirement of the class will be admitted to the examination, but they must fully meet the entrance requirement before being eligible for appointment.
Or II
Experience: Two years of broad and progressively responsible experience performing analytical or administrative staff work related to planning, analysis, management, implementation, and presentation of emergency management or emergency response program activities. (State experience applied toward this pattern must include one year of experience performing duties equivalent in level to a Staff Services Analyst, Range C.) and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Sep 13, 2018
Full time
Job Description and Duties
If you desire a rewarding and challenging position in public safety where you can make a difference by using your experience and abilities then this is the position for you. The California Governor’s Office of Emergency Services encourages you to apply as a candidate for our vacant Emergency Services Coordinator positions in the Coastal Region.
Under the supervision of the Program Manager I (Coastal Regional Administrator), the Emergency Services Coordinator (ESC) is a member of the Regional Operations Coastal Branch. ESCs serve as the interface between local and state government. Responsibilities include a wide variety of emergency management advisory functions in support of local and tribal governments, regional staff and state agencies. ESCs are expected to provide technical expertise and training to special districts, cities, towns and counties (collectively known as Operational Areas) regarding emergency services in the areas of planning and preparedness, mitigation, field operations, emergency response, and recovery. ESCs will provide direct support to assigned Operational Areas and state agencies in times of actual emergency/disaster. Topics that ESCs should be knowledgeable in include, but are not limited to the Emergency Services Act (ESA), Incident Command Systems (ICS), the Standardized Emergency Management System (SEMS), Emergency Support Functions (ESF), Emergency Management Mutual Aid (EMMA) and the Dam Inundation Mapping Program. They must possess a well-developed ability to operate within Cal OES’ emergency management software system (CalEOC). The ESC will work with other Region ESCs, headquarters staff and local government to develop and/or review various emergency planning documents such as concepts of operation for specific hazards, mitigation plans, evacuation plans and various emergency operations plans. ESCs may represent Coastal Region, Cal OES and the State at meetings, conferences, and workshops. ESCs must be able to work independently as well as be a contributing team member. They must demonstrate effective interpersonal, written and oral communication skills. They must be able to function as a project lead, think creatively and possess solutions-oriented work principles. ESCs must possess an attitude of self-sufficiency in order to overcome unforeseen physical and mental challenges when support from others is unavailable. This assignment involves a perceptive understanding of state and federal regulations, as well as local government requirements in relation to declared emergencies and recovery programs.
You will find additional information about the job in the Duty Statement .
Working Conditions
We are currenlty recruiting for an Emergency Services Coordinator to oversee the Santa Clara/Santa Cruz Counties for the Coastal Regions in California. Coastal Region
There are 16 counties within the Coastal Administration Region which is the same area as Mutual Aid Region II. Within the region there are 151 incorporated cities. The total population of all cities and counties in the Coastal region is 8,090,270.
The Coastal Region geography is vast and varied with terrain consisting of valley floor agricultural centers, watershed areas, foothill regions and into the coastal mountain range areas. Coastal Regional Operations Map link below: http://www.caloes.ca.gov/RegionalOperationsSite/Documents/Coastal-Region%20Map.pdf
Please see attached Duty Statement for more information.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-113366
Position #(s):
163-331-4926-003
Working Title:
Emergency Services Coordinator - Coastal Region
Classification:
EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
$4,095.00 - $5,087.00 A
$4,939.00 - $6,139.00 B
# of Positions:
1
Work Location:
Santa Cruz County
Job Type:
Permanent, Full Time
Department Information
In the event of an emergency: Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees. As an employee, you may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.
Department Website: http://www.caloes.ca.gov
Special Requirements
The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.
This position is required to have a valid California Driver’s License and participate in the Department of Motor Vehicles (DMV) Employer Pull Notice Program.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is required and must be included.
Degree and/or School Transcripts
Minimum Qualifications
Emergency Services Coordinator, Office of Emergency Services
Either I
Experience: One year of experience in the California state service performing analytical duties related to programs for emergency management, emergency response, or recovery, at a level of responsibility equivalent to that of a Staff Services Analyst, Range C. and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Promotional candidates who are within six months of satisfying the experience requirement of the class will be admitted to the examination, but they must fully meet the entrance requirement before being eligible for appointment.
Or II
Experience: Two years of broad and progressively responsible experience performing analytical or administrative staff work related to planning, analysis, management, implementation, and presentation of emergency management or emergency response program activities. (State experience applied toward this pattern must include one year of experience performing duties equivalent in level to a Staff Services Analyst, Range C.) and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
California Governor's Office of Emergency Services
Solano County, CA, USA
Job Description and Duties
If you desire a rewarding and challenging position in public safety where you can make a difference by using your experience and abilities then this is the position for you.
The California Governor’s Office of Emergency Services encourages you to apply as a candidate for our vacant Senior Emergency Services Coordinator position in the Coastal Region I.
Under the direction of the Program Manager I, the Sr. ESC is the lead staff for the Training and Technical Assistance/Regional Readiness unit. The incumbent will serve as lead for REOC Readiness. The Sr. ESC must demonstrate effective written and oral communication skills and must be able to respond to all forms of disasters and emergencies, at any hour anywhere in the state, within short time frames. The Region staff serves as the primary staff for the REOC, and as primary field liaisons with Operational Areas. Shift work in the REOC during emergencies and disasters average 12-13 hours per shift, requiring 1 shift per day, and may be required deployment duration to be of a week or more. Incumbent will be required to respond to any of the three REOCs in the State or the SOC.
Sr. ESC may be assigned specific county liaison duties, working with individual counties reviewing Emergency Operations plans; Dam Safety Program site surveys; and representing the Region and State at meetings, conferences, and workshops. Ability to meet training and performance requirements for dam waiver site surveys, which may include climbing and hiking on uneven surfaces and unimproved roads; Code-3 driving; 24/7 Duty Officer status; and emergency response which can include extensive driving, working in field situations, and/or emergency operations centers making critical decisions in stressful conditions.
The SESC will function in a demanding and changing environment, which requires the incumbent to act with independence while effectively maintaining a routine workload and also regularly responding to short term tasks. The incumbent is responsible for meeting regulatory and internal deadlines on all assignments. The incumbent may be required to travel on short notice, work in the JFO and provide support as necessary to meet the Recovery Infrastructure Branch and Recovery Section’s objectives.
You will find additional information about the job in the Duty Statement .
Working Conditions
Coastal Region
There are 16 counties within the Coastal Administration Region which is the same area as Mutual Aid Region II. Within the region there are 151 incorporated cities. The total population of all cities and counties in the Coastal region is 8,090,270.
The Coastal Region geography is vast and varied with terrain consisting of valley floor agricultural centers, watershed areas, foothill regions and into the coastal mountain range areas. Coastal Regional Operations Map link below: http://www.caloes.ca.gov/RegionalOperationsSite/Documents/Coastal-Region%20Map.pdf
Please see attached Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
SENIOR EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-126042
Position #(s):
163-331-8085-XXX
Working Title:
Senior Emergency Services Coordinator, Coastal Region I
Classification:
SENIOR EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
$5,529.00 - $6,874.00
# of Positions:
1
Work Location:
Solano County
Job Type:
Permanent, Full Time
Senior Emergency Services Coordinator, Office of Emergency Services
Either I
Experience: One year of experience in the California state service performing the duties of a class with a level of responsibilities equivalent to an Emergency Services Coordinator, Office of Emergency Services, Range B.
Or II
Experience: Three years of broad and progressively responsible experience performing analytical staff duties in an interdisciplinary setting on projects with substantial public contact and resulting in the preparation, presentation, and implementation on long-range comprehensive plans, procedures, and reports related to programs for emergency management or emergency response. (State experience applied toward this pattern must include two years of experience performing duties equivalent in level to an Emergency Services Coordinator, Office of Emergency Services, Range B.) and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Sep 13, 2018
Full time
Job Description and Duties
If you desire a rewarding and challenging position in public safety where you can make a difference by using your experience and abilities then this is the position for you.
The California Governor’s Office of Emergency Services encourages you to apply as a candidate for our vacant Senior Emergency Services Coordinator position in the Coastal Region I.
Under the direction of the Program Manager I, the Sr. ESC is the lead staff for the Training and Technical Assistance/Regional Readiness unit. The incumbent will serve as lead for REOC Readiness. The Sr. ESC must demonstrate effective written and oral communication skills and must be able to respond to all forms of disasters and emergencies, at any hour anywhere in the state, within short time frames. The Region staff serves as the primary staff for the REOC, and as primary field liaisons with Operational Areas. Shift work in the REOC during emergencies and disasters average 12-13 hours per shift, requiring 1 shift per day, and may be required deployment duration to be of a week or more. Incumbent will be required to respond to any of the three REOCs in the State or the SOC.
Sr. ESC may be assigned specific county liaison duties, working with individual counties reviewing Emergency Operations plans; Dam Safety Program site surveys; and representing the Region and State at meetings, conferences, and workshops. Ability to meet training and performance requirements for dam waiver site surveys, which may include climbing and hiking on uneven surfaces and unimproved roads; Code-3 driving; 24/7 Duty Officer status; and emergency response which can include extensive driving, working in field situations, and/or emergency operations centers making critical decisions in stressful conditions.
The SESC will function in a demanding and changing environment, which requires the incumbent to act with independence while effectively maintaining a routine workload and also regularly responding to short term tasks. The incumbent is responsible for meeting regulatory and internal deadlines on all assignments. The incumbent may be required to travel on short notice, work in the JFO and provide support as necessary to meet the Recovery Infrastructure Branch and Recovery Section’s objectives.
You will find additional information about the job in the Duty Statement .
Working Conditions
Coastal Region
There are 16 counties within the Coastal Administration Region which is the same area as Mutual Aid Region II. Within the region there are 151 incorporated cities. The total population of all cities and counties in the Coastal region is 8,090,270.
The Coastal Region geography is vast and varied with terrain consisting of valley floor agricultural centers, watershed areas, foothill regions and into the coastal mountain range areas. Coastal Regional Operations Map link below: http://www.caloes.ca.gov/RegionalOperationsSite/Documents/Coastal-Region%20Map.pdf
Please see attached Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
SENIOR EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-126042
Position #(s):
163-331-8085-XXX
Working Title:
Senior Emergency Services Coordinator, Coastal Region I
Classification:
SENIOR EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
$5,529.00 - $6,874.00
# of Positions:
1
Work Location:
Solano County
Job Type:
Permanent, Full Time
Senior Emergency Services Coordinator, Office of Emergency Services
Either I
Experience: One year of experience in the California state service performing the duties of a class with a level of responsibilities equivalent to an Emergency Services Coordinator, Office of Emergency Services, Range B.
Or II
Experience: Three years of broad and progressively responsible experience performing analytical staff duties in an interdisciplinary setting on projects with substantial public contact and resulting in the preparation, presentation, and implementation on long-range comprehensive plans, procedures, and reports related to programs for emergency management or emergency response. (State experience applied toward this pattern must include two years of experience performing duties equivalent in level to an Emergency Services Coordinator, Office of Emergency Services, Range B.) and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
California Governor's Office of Emergency Services
California Coastal Region (Multiple Positions Available)
Job Description and Duties
If you desire a rewarding and challenging position in public safety where you can make a difference by using your experience and abilities then this is the position for you.
The California Governor’s Office of Emergency Services encourages you to apply as a candidate for our vacant Emergency Services Coordinator positions in the Coastal Region. Under the supervision of the Program Manager I (Coastal Deputy Regional Administrator), the Emergency Services Coordinator (ESC) is a member of the Regional Operations Coastal Branch. ESCs serve as the interface between local and state government. Responsibilities include a wide variety of emergency management advisory functions in support of local and tribal governments, regional staff and state agencies. ESCs are expected to provide technical expertise and training to special districts, cities, towns and counties (collectively known as Operational Areas) regarding emergency services in the areas of planning and preparedness, mitigation, field operations, emergency response, and recovery. ESCs will provide direct support to assigned Operational Areas and state agencies in times of actual emergency/disaster. Topics that ESCs should be knowledgeable in include, but are not limited to the Emergency Services Act (ESA), Incident Command Systems (ICS), the Standardized Emergency Management System (SEMS), Emergency Support Functions (ESF), Emergency Management Mutual Aid (EMMA) and the Dam Inundation Mapping Program. They must possess a well-developed ability to operate within Cal OES’ emergency management software system (CalEOC). The ESC will work with other Region ESCs, headquarters staff and local government to develop and/or review various emergency planning documents such as concepts of operation for specific hazards, mitigation plans, evacuation plans and various emergency operations plans. ESCs may represent Coastal Region, Cal OES and the State at meetings, conferences, and workshops. ESCs must be able to work independently as well as be a contributing team member. They must demonstrate effective interpersonal, written and oral communication skills. They must be able to function as a project lead, think creatively and possess solutions-oriented work principles. ESCs must possess an attitude of self-sufficiency in order to overcome unforeseen physical and mental challenges when support from others is unavailable. This assignment involves a perceptive understanding of state and federal regulations, as well as local government requirements in relation to declared emergencies and recovery programs.
You will find additional information about the job in the Duty Statement .
Working Conditions
Coastal Region
There are 16 counties within the Coastal Administration Region which is the same area as Mutual Aid Region II. Within the region there are 151 incorporated cities. The total population of all cities and counties in the Coastal region is 8,090,270.
The Coastal Region geography is vast and varied with terrain consisting of valley floor agricultural centers, watershed areas, foothill regions and into the coastal mountain range areas. We are currently recruiting for multiple positions for the California Coastal Regions in the following locations: Mendocino/Lake County Solano Napa Santa Clara San Francisco Coastal Regional Operations Map link below: http://www.caloes.ca.gov/RegionalOperationsSite/Documents/Coastal-Region%20Map.pdf
Please see attached Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-125899
Position #(s):
163-33 -4926-XXX
Working Title:
Emergency Services Coordinator - Coastal Region
Classification:
EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
$4,177.00 - $6,262.00
Range A $4,177.00 - $5,189.00 Range B $5,038.00 - $6,262.00
# of Positions:
4
Work Location:
United States
Job Type:
Permanent, Full Time
Minimum Qualifications
Emergency Services Coordinator, Office of Emergency Services
Either I
Experience: One year of experience in the California state service performing analytical duties related to programs for emergency management, emergency response, or recovery, at a level of responsibility equivalent to that of a Staff Services Analyst, Range C. and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Promotional candidates who are within six months of satisfying the experience requirement of the class will be admitted to the examination, but they must fully meet the entrance requirement before being eligible for appointment.
Or II
Experience: Two years of broad and progressively responsible experience performing analytical or administrative staff work related to planning, analysis, management, implementation, and presentation of emergency management or emergency response program activities. (State experience applied toward this pattern must include one year of experience performing duties equivalent in level to a Staff Services Analyst, Range C.) and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Sep 13, 2018
Full time
Job Description and Duties
If you desire a rewarding and challenging position in public safety where you can make a difference by using your experience and abilities then this is the position for you.
The California Governor’s Office of Emergency Services encourages you to apply as a candidate for our vacant Emergency Services Coordinator positions in the Coastal Region. Under the supervision of the Program Manager I (Coastal Deputy Regional Administrator), the Emergency Services Coordinator (ESC) is a member of the Regional Operations Coastal Branch. ESCs serve as the interface between local and state government. Responsibilities include a wide variety of emergency management advisory functions in support of local and tribal governments, regional staff and state agencies. ESCs are expected to provide technical expertise and training to special districts, cities, towns and counties (collectively known as Operational Areas) regarding emergency services in the areas of planning and preparedness, mitigation, field operations, emergency response, and recovery. ESCs will provide direct support to assigned Operational Areas and state agencies in times of actual emergency/disaster. Topics that ESCs should be knowledgeable in include, but are not limited to the Emergency Services Act (ESA), Incident Command Systems (ICS), the Standardized Emergency Management System (SEMS), Emergency Support Functions (ESF), Emergency Management Mutual Aid (EMMA) and the Dam Inundation Mapping Program. They must possess a well-developed ability to operate within Cal OES’ emergency management software system (CalEOC). The ESC will work with other Region ESCs, headquarters staff and local government to develop and/or review various emergency planning documents such as concepts of operation for specific hazards, mitigation plans, evacuation plans and various emergency operations plans. ESCs may represent Coastal Region, Cal OES and the State at meetings, conferences, and workshops. ESCs must be able to work independently as well as be a contributing team member. They must demonstrate effective interpersonal, written and oral communication skills. They must be able to function as a project lead, think creatively and possess solutions-oriented work principles. ESCs must possess an attitude of self-sufficiency in order to overcome unforeseen physical and mental challenges when support from others is unavailable. This assignment involves a perceptive understanding of state and federal regulations, as well as local government requirements in relation to declared emergencies and recovery programs.
You will find additional information about the job in the Duty Statement .
Working Conditions
Coastal Region
There are 16 counties within the Coastal Administration Region which is the same area as Mutual Aid Region II. Within the region there are 151 incorporated cities. The total population of all cities and counties in the Coastal region is 8,090,270.
The Coastal Region geography is vast and varied with terrain consisting of valley floor agricultural centers, watershed areas, foothill regions and into the coastal mountain range areas. We are currently recruiting for multiple positions for the California Coastal Regions in the following locations: Mendocino/Lake County Solano Napa Santa Clara San Francisco Coastal Regional Operations Map link below: http://www.caloes.ca.gov/RegionalOperationsSite/Documents/Coastal-Region%20Map.pdf
Please see attached Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-125899
Position #(s):
163-33 -4926-XXX
Working Title:
Emergency Services Coordinator - Coastal Region
Classification:
EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES
$4,177.00 - $6,262.00
Range A $4,177.00 - $5,189.00 Range B $5,038.00 - $6,262.00
# of Positions:
4
Work Location:
United States
Job Type:
Permanent, Full Time
Minimum Qualifications
Emergency Services Coordinator, Office of Emergency Services
Either I
Experience: One year of experience in the California state service performing analytical duties related to programs for emergency management, emergency response, or recovery, at a level of responsibility equivalent to that of a Staff Services Analyst, Range C. and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
Promotional candidates who are within six months of satisfying the experience requirement of the class will be admitted to the examination, but they must fully meet the entrance requirement before being eligible for appointment.
Or II
Experience: Two years of broad and progressively responsible experience performing analytical or administrative staff work related to planning, analysis, management, implementation, and presentation of emergency management or emergency response program activities. (State experience applied toward this pattern must include one year of experience performing duties equivalent in level to a Staff Services Analyst, Range C.) and
Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)
GS-5 Choose one answer that best describes your experience, education or combination of education and experience as related to the basic qualification requirements for this position. Answer to this question is required
I have at least one year of specialized experience that has equipped me with the particular knowledge, skills and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-04 level in the Federal service as described below.
I have completed four full years of education above high school level.
I have a combination of post-high school education and specialized experience that meets 100% of the qualification requirements for this position.
I do not meet any of the requirements described above.
Grade: All Grades
1 Do you possess a typing skill of at least 40 wpm Answer to this question is required
Yes
No
2 Please indicate the types of filing systems you have experience with. Answer to this question is required
I have filed and arranged records alphabetically.
I have filed and arranged records chronologically.
I have filed and arranged records numerically.
I have filed and arranged records by subject matter category.
I have filed and arranged records by cross-referencing.
None of the above.
3 Select all of the tasks you have performed as regular and recurring part of your job assignments. Answer to this question is required
Search files, documents or other sources for informational materials.
Search for and locate records presumed lost or misplaced.
Conduct personal inquiries or searches to obtain information from a number of different offices and personnel.
Interpret and apply regulations dealing with records maintenance, storage, retrieval, retirement and destruction.
Plan, coordinate, and establish work-tracking systems to monitor action items and deadlines.
Design, document, and implement new or revised administrative procedures to meet organizational needs.
Establishing and maintaining office files.
Planning, organizing, and coordinating duties, including multi-tasking when necessary.
Utilizing computer systems to verify, input, or download data.
None of the above.
4 Please indicate your experience in handling, filing, and retrieving highly technical information. Choose all that apply. Answer to this question is required
Operation and maintenance instructions
Equipment data
Contract Specifications
Electrical, mechanical, and/or civil engineering standards
Technical reports, books, and/or other publications
None of the above
5 Please select the responses that describe your records management experience. Answer to this question is required
Consolidate new material with previously filed material.
Assigns incoming and outgoing technical correspondence and documents with a numeric file classification.
Conduct extensive searches from several indexes and historical records.
Performs related file functions such as processing outgoing materials, using applicable retention and disposal authorities.
Screens and separates materials related to special project or programs.
Classify, cross reference and index subject matters in varying formats.
Routes correspondence by assigning the appropriate routing code.
Prepares a log, index, or synopsis of contents prior to routing to appropriate office for action.
Maintains up-to-date master file (s) of all administrative circulars, notices and publications.
Maintains records related to Privacy Act Information and/or Sensitive Information using appropriate retention and disposal methods for each.
Classifies incoming correspondence and assigns the documents to the subject matter expert for responses and/or action.
Recognizes proper coding to determine if documents are filed correctly.
Identifies sensitive, confidential, restricted, fax, c-file, incoming, and outgoing documents.
None of the above
6 I have experience using an Automated Indexing System for records management purposes to include retrieving files; identifying records as checked out; searching for hard to find materials; and auditing files for date and filing accuracy. Answer to this question is required
Yes
No
7 Select the statements that best describe your experience coordinating with others to accomplish work-related activities or project assignments. (Please ensure that your resume contains sufficient data to validate your selection). Answer to this question is required
Arrange conferences, which include participants from outside the immediate organization
Arrange local meetings
Prepare materials, ensuring that they are ready prior and during meeting
Perform routine tasks to assist co-workers
Coordinate and research data files
Coordinate with others to explain ideas or discuss information of limited difficulty or complexity
None of the above
8 Select the response that best describes your experience maintaining both physical and electronic files and records to ensure the integrity and security of sensitive information. Answer to this question is required
I have not had training or experience in performing this task.
I have completed training in maintaining and securing records containing sensitive information but have not yet performed it on the job.
I have filed sensitive information under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct procedures.
I have been responsible for maintaining and securing records containing sensitive information as a regular part of my job independently and usually without review by a supervisor, manager, or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, I have trained others in performance of this task and oversee the integrity of the records program.
9 I have experience in the following mail processing procedures. Check all that apply. Answer to this question is required
Special handling
Return receipts
Certified mail
Registered mail
Special Delivery
United Parcel Service
Federal Express
Postage meter machine
Tracking suspense dates
Special Packaging
Other
None of the above
10 Please indicate the types of items and/or materials you have mailed. Choose all that apply. Answer to this question is required
Historical Records
Machinery parts and equipment
Fragile contents
Drawings and specifications
Letters and packages
Certified mail
FedEx letters and packages
UPS packages
Hazardous waste products
Laboratory samples (such as dirt, rock, water, etc.)
Exhibit displays
None of the above
11 I have experience processing incoming and outgoing mail and the pickup and delivery of interoffice mail. Answer to this question is required
True
False
12 Select the software application(s) that you are proficient in (proficient means you understand and utilize a major part of the systems functionality/capabilities). Answer to this question is required
Microsoft Word
Other word processing software such as WordPerfect, WordPro, etc.
Microsoft Access
Microsoft Excel
Other data management/spreadsheet software such as Lotus 1-2-3, Lotus Approach, Peachtree, etc.
Microsoft PowerPoint
Other presentation software such as CorelDraw, Freelance Graphics, etc.
Electronic mail and messaging (i.e., GroupWise, Lotus Notes, Microsoft Outlook, etc.)
Other Applications including Government Systems (i.e. time and attendance, accounting, scientific, security, supply, etc.) and Commercial Off-The-Shelf (COTS) systems.
None of the above.
13 Select from the list below, the types of interactions you have experienced as a regular part of a job. Answer to this question is required
Greet office visitors and direct them to the appropriate office or individual staff member
Explain administrative procedures to staff members
Answer office telephone and provide information to callers or refer the caller to the appropriate office or individual staff member
Interact with staff members and the public in a courteous and professional manner
None of the above
14 Select one statement that best describes your ability to retain composure under stressful situations when dealing with a variety of people. Answer to this question is required
My experience has not required me to deal with a variety of people in stressful situations.
I have limited experience in handling stressful situations that deal with a variety of people. When I have, my supervisor or a senior level person was there to assist me in these situations.
I served in positions where I maintained composure in stressful situations dealing with a variety of people. Most of the time, I was able to do this without the review or intervention of my supervisor or a senior level person.
I served in positions where I maintained composure in stressful situations dealing with a variety of people. I was able to do this without the review or intervention of my supervisor or senior level person.
15 Select the office equipment you have routinely used. Answer to this question is required
Fax machine
Photocopy machine
Calculator
Typewriter
Postage meter
Scanner
Personal computer
None of the above
16 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
16.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
No
17 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
17.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters. Gary Munson Team C
Sep 06, 2018
Full time
GS-5 Choose one answer that best describes your experience, education or combination of education and experience as related to the basic qualification requirements for this position. Answer to this question is required
I have at least one year of specialized experience that has equipped me with the particular knowledge, skills and abilities to successfully perform the duties of the position. This experience is related to the work of the position and equivalent to at least the GS-04 level in the Federal service as described below.
I have completed four full years of education above high school level.
I have a combination of post-high school education and specialized experience that meets 100% of the qualification requirements for this position.
I do not meet any of the requirements described above.
Grade: All Grades
1 Do you possess a typing skill of at least 40 wpm Answer to this question is required
Yes
No
2 Please indicate the types of filing systems you have experience with. Answer to this question is required
I have filed and arranged records alphabetically.
I have filed and arranged records chronologically.
I have filed and arranged records numerically.
I have filed and arranged records by subject matter category.
I have filed and arranged records by cross-referencing.
None of the above.
3 Select all of the tasks you have performed as regular and recurring part of your job assignments. Answer to this question is required
Search files, documents or other sources for informational materials.
Search for and locate records presumed lost or misplaced.
Conduct personal inquiries or searches to obtain information from a number of different offices and personnel.
Interpret and apply regulations dealing with records maintenance, storage, retrieval, retirement and destruction.
Plan, coordinate, and establish work-tracking systems to monitor action items and deadlines.
Design, document, and implement new or revised administrative procedures to meet organizational needs.
Establishing and maintaining office files.
Planning, organizing, and coordinating duties, including multi-tasking when necessary.
Utilizing computer systems to verify, input, or download data.
None of the above.
4 Please indicate your experience in handling, filing, and retrieving highly technical information. Choose all that apply. Answer to this question is required
Operation and maintenance instructions
Equipment data
Contract Specifications
Electrical, mechanical, and/or civil engineering standards
Technical reports, books, and/or other publications
None of the above
5 Please select the responses that describe your records management experience. Answer to this question is required
Consolidate new material with previously filed material.
Assigns incoming and outgoing technical correspondence and documents with a numeric file classification.
Conduct extensive searches from several indexes and historical records.
Performs related file functions such as processing outgoing materials, using applicable retention and disposal authorities.
Screens and separates materials related to special project or programs.
Classify, cross reference and index subject matters in varying formats.
Routes correspondence by assigning the appropriate routing code.
Prepares a log, index, or synopsis of contents prior to routing to appropriate office for action.
Maintains up-to-date master file (s) of all administrative circulars, notices and publications.
Maintains records related to Privacy Act Information and/or Sensitive Information using appropriate retention and disposal methods for each.
Classifies incoming correspondence and assigns the documents to the subject matter expert for responses and/or action.
Recognizes proper coding to determine if documents are filed correctly.
Identifies sensitive, confidential, restricted, fax, c-file, incoming, and outgoing documents.
None of the above
6 I have experience using an Automated Indexing System for records management purposes to include retrieving files; identifying records as checked out; searching for hard to find materials; and auditing files for date and filing accuracy. Answer to this question is required
Yes
No
7 Select the statements that best describe your experience coordinating with others to accomplish work-related activities or project assignments. (Please ensure that your resume contains sufficient data to validate your selection). Answer to this question is required
Arrange conferences, which include participants from outside the immediate organization
Arrange local meetings
Prepare materials, ensuring that they are ready prior and during meeting
Perform routine tasks to assist co-workers
Coordinate and research data files
Coordinate with others to explain ideas or discuss information of limited difficulty or complexity
None of the above
8 Select the response that best describes your experience maintaining both physical and electronic files and records to ensure the integrity and security of sensitive information. Answer to this question is required
I have not had training or experience in performing this task.
I have completed training in maintaining and securing records containing sensitive information but have not yet performed it on the job.
I have filed sensitive information under close supervision by a supervisor, manager, or senior employee to ensure compliance with correct procedures.
I have been responsible for maintaining and securing records containing sensitive information as a regular part of my job independently and usually without review by a supervisor, manager, or senior employee.
This task has been a central or major part of my work. I have performed it myself routinely, I have trained others in performance of this task and oversee the integrity of the records program.
9 I have experience in the following mail processing procedures. Check all that apply. Answer to this question is required
Special handling
Return receipts
Certified mail
Registered mail
Special Delivery
United Parcel Service
Federal Express
Postage meter machine
Tracking suspense dates
Special Packaging
Other
None of the above
10 Please indicate the types of items and/or materials you have mailed. Choose all that apply. Answer to this question is required
Historical Records
Machinery parts and equipment
Fragile contents
Drawings and specifications
Letters and packages
Certified mail
FedEx letters and packages
UPS packages
Hazardous waste products
Laboratory samples (such as dirt, rock, water, etc.)
Exhibit displays
None of the above
11 I have experience processing incoming and outgoing mail and the pickup and delivery of interoffice mail. Answer to this question is required
True
False
12 Select the software application(s) that you are proficient in (proficient means you understand and utilize a major part of the systems functionality/capabilities). Answer to this question is required
Microsoft Word
Other word processing software such as WordPerfect, WordPro, etc.
Microsoft Access
Microsoft Excel
Other data management/spreadsheet software such as Lotus 1-2-3, Lotus Approach, Peachtree, etc.
Microsoft PowerPoint
Other presentation software such as CorelDraw, Freelance Graphics, etc.
Electronic mail and messaging (i.e., GroupWise, Lotus Notes, Microsoft Outlook, etc.)
Other Applications including Government Systems (i.e. time and attendance, accounting, scientific, security, supply, etc.) and Commercial Off-The-Shelf (COTS) systems.
None of the above.
13 Select from the list below, the types of interactions you have experienced as a regular part of a job. Answer to this question is required
Greet office visitors and direct them to the appropriate office or individual staff member
Explain administrative procedures to staff members
Answer office telephone and provide information to callers or refer the caller to the appropriate office or individual staff member
Interact with staff members and the public in a courteous and professional manner
None of the above
14 Select one statement that best describes your ability to retain composure under stressful situations when dealing with a variety of people. Answer to this question is required
My experience has not required me to deal with a variety of people in stressful situations.
I have limited experience in handling stressful situations that deal with a variety of people. When I have, my supervisor or a senior level person was there to assist me in these situations.
I served in positions where I maintained composure in stressful situations dealing with a variety of people. Most of the time, I was able to do this without the review or intervention of my supervisor or a senior level person.
I served in positions where I maintained composure in stressful situations dealing with a variety of people. I was able to do this without the review or intervention of my supervisor or senior level person.
15 Select the office equipment you have routinely used. Answer to this question is required
Fax machine
Photocopy machine
Calculator
Typewriter
Postage meter
Scanner
Personal computer
None of the above
16 Have you received an employee performance appraisal rating in the previous 12 months? Answer to this question is required
Yes
16.1 Indicate who officially rated your performance (e.g., immediate supervisor, 2nd level supervisor, acting supervisor, etc.). Also, indicate your rating in terms of the performance system (e.g., 3 level rating out of a 5-tier system; 2 level rating out of a 3-tier system; Pass rating out of a Pass/Fail system). Maximum length of 250 characters.
No
17 In the last three years, have you been recognized for your performance, accomplishments, and/or contributions at work? Answer to this question is required
Yes
17.1 Indicate the type of recognition received (e.g., monetary award, time off award, safety award, plaque, etc.), for what purpose, and from whom (e.g., supervisor, co-worker, community or government official). Maximum length of 250 characters. Gary Munson Team C
